Enclosure 1 to Region Memorandum No. 106, s.

2016

Guidelines on the Search for Outstanding Teaching

and Non-Teaching Employees

I. Rationale and Purpose

DepEd Region XII shall conduct the regional-wide Search for Outstanding
Teaching and Non-Teaching Employees in conformity with the Program on Awards and
Incentives for Service Excellence (PRAISE) of the Department of Education (DepEd Order
No. 9, s.2002) and the Search for Outstanding Public Officials and Employees that has
been conducted by the Civil Service Commission (CSC) annually (CSC Memorandum
Circular No. 03, s.2016). The initiative provides an inclusive opportunity to all potential
employees to benefit from the rewards and recognition system that the department has
already established. It prepares our human resources more competitively for nomination
and participation to the national level search and awards program.

The search activity aims to encourage, reward and give due recognition to the top
performing teaching and non-teaching employees who have demonstrated continuing
commitment and outstanding performance. Motivated human resources are essential to
organizational productivity and contribute to improving access, quality of delivery and
governance of basic education.

II. Category and Qualification Requirements

The search shall cover both the teaching and non-teaching employees and
include the following categories:

A.) Teaching Employees

Category Qualification Requirements

Outstanding  Has permanent item as teacher I, II, or III
Elementary School  With at least 3 years teaching experience
Teacher  Either classroom advisers or subject teachers
(Teacher I - III) provided with 5-6 subject loads or 6 hours of
teaching loads
Outstanding  Performance Rating of at least VS for the last three
Secondary School years
Teacher
(Teacher I – III)
Outstanding  Has permanent item as Master Teacher I or II
Elementary  With at least 3 years teaching experience
Master Teacher

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Enclosure 1 to Region Memorandum No. 106, s.2016

 Either classroom advisers or subject teachers

(Master Teacher I- II) provided with 5-6 subject loads or 6 hours of
teaching loads
 Has other designations like coordinator, mentor,
Outstanding grade/year level chairman
Secondary Master  Performance Rating of at least VS for the last three
Teacher years

(Master Teacher I- II)

 Has permanent item as Teacher I/ Kindergarten
teacher
Outstanding  With at least 3 years teaching experience in Kinder
Kindergarten Teacher  Has at least 2 Kinder sessions or 6 hours of
teaching loads.
 Performance Rating of at least VS for the last three
years
 A Passer of the Qualifying Exam for Arabic
Language and Islamic Studies (QEALIS) with
Outstanding Permanent Item.
ALIVE Teacher  With at least 3 years teaching experience handling
ALIVE subjects
 Has at least 5-6 teaching loads or 6 hours teaching
loads
 Performance Rating of at least VS for the last three
years
 Has permanent item as Teacher I tagged to IPED
Program
Outstanding  With at least 3 years teaching experience handling
IPEd Teacher IP learners
 Has at least 5-6 teaching loads or 6 hours teaching
loads
 Performance Rating of at least VS for the last three
years
 Has permanent item as regular Teacher or SPED
teacher
Outstanding  With at least 3 years teaching experience handling
SPED Teacher SPED learners/classes
 Has at least 5-6 teaching loads or 6 hours teaching
loads
 Performance Rating of at least VS for the last three
years

 Has permanent item as Regular Teacher or

Outstanding ALS/ ABOT-ALAM teacher
ALS Teacher  With at least 3 years teaching experience handling
(Mobile, DALCs & ALS/ABOT-ALAM classes
ABOT-ALAM Teacher)  Has at least 5-6 teaching loads or 6 hours teaching
loads

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Enclosure 1 to Region Memorandum No. 106, s.2016

 Performance Rating of at least VS for the last three

years
 Has permanent item as Regular Teacher
with at least 3 years teaching experience handling
Outstanding multi-grade classes
Multi-Grade Teacher  Has at least 5-6 teaching loads or 6 hours teaching
loads
 Performance Rating of at least VS for the last three
years
 Has Regular Permanent appointment as Principal
Outstanding I, II, III or IV
Elementary School  Has served for 3 years as Principal I, II, III or IV
Principal  Has no pending administrative/criminal case
 Performance Rating of at least VS for the last 3
(Principal I to IV) years.
 Has an unquestioned integrity
 Should have the utilization of the allocated funds
Outstanding as per approved plan and liquidation of these
Secondary School MOOE/Govt/school funds for the months covering
Principal January 2015 – May 2016.
 Has no outstanding unliquidated funds.
(Principal I to IV)

 Has Regular Permanent Appointment as HT (IH) or

Outstanding Designation as TIC
Elementary School  Has served for 3 years as HT (IH) or Designated as
Head Teacher (HT) TIC and managing a school
(IH)/TIC  Has no pending administrative/criminal case
 Performance Rating of at least VS for the last three
years.
Outstanding  Has an unquestioned integrity
Secondary Head  Should have the utilization of the allocated
Teacher School funds as per approved plan and liquidation of
HT (IH)/TIC these MOOE/Govt/school funds for the months
covering January 2015 – May 2016.
 Has no outstanding unliquidated funds.

Outstanding  Has Regular Permanent appointment as District

District Supervisor/ Supervisor/PSDS or Designation as (PIC)
PSDS/PIC Principal in-charge of the District
 Has served for 3 years as District Supervisor/PSDS
(Principal In-charged of or PIC
the district/PIC)  Has no pending administrative/
criminal case
 Performance Rating of at least VS for the last three
years.

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Enclosure 1 to Region Memorandum No. 106, s.2016

B.) Non-Teaching Employees

Category Qualification Requirements

 Has permanent item in the current position

Outstanding Nurse
 With at least 3 years of work experience
relevant to the current position
 Has no pending administrative or criminal
Outstanding Bookkeeper case
 Performance Rating of at least VS for the last
3 years

III. Search and Selection Timeline

The following timeline shall be observed at all levels:

Level Timeline
School /Cluster of Schools/ August to September 2016
District Level
Division October 14-30, 2016

Submission of SDO Nominations November 7, 2016

for Regional Level
Region Level November 8-11, 2016
(Interview for SDO nominees)
Regional Onsite Validation November 11-25, 2016

Regional Level Awarding & December 7-12, 2016

Recognition Program

IV. Required Documents for Submission

The search and selection committee at all levels shall require all nominees to
submit the required documents as basis for evaluation:

1. Nominee’s Portfolio of Accomplishments/Achievements

2. Signed copy of the Nominee’s IPCRF
3. Updated PDS
4. School Report (For Principal/HT only)

V. Selection Criteria

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Enclosure 1 to Region Memorandum No. 106, s.2016

Category Selection Criteria and Rating

Outstanding
Elementary School Instructional Competence (40)
Teacher o Teaching Competence (20)
o Outstanding Accomplishments (10)
(Teacher I to III) o Creativity/Innovation (10)

Outstanding Professional Competence (30)

Secondary School o Education (10)
Teacher o Resource Speaker/Facilitator (5)
o Demo Teacher (5)
(Teacher I to III) o Trainings/Seminars (5)
o Publication/Authorship (5)

Community Development/Services (10)

o Outreach Activity (5)
o Networking/ Linkages (5)

Personal Characteristics (20)

 Demonstrates positive traits both private and
public life
 Friendly, compassionate and tactful
 Team-player and has good working rapport with
colleagues
 Initiates, facilitates and builds inter-community
relations
 Maintains wholesome relations with community
stakeholders and local partners
 Demonstrates transparency, honesty,
accountability and personal integrity

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Enclosure 1 to Region Memorandum No. 106, s.2016

Outstanding
Elementary Instructional Competence (40)
Master Teacher o Teaching Competence (10)
o Instructional Leadership (10)
(Master Teacher I to II) o Outstanding Accomplishments (10)
o Creativity/Innovation (10)
Outstanding
Secondary Master Professional Growth (40%)
Teacher o Education (10)
o Resource Speaker/Facilitator (10)
(Master Teacher I to II) o Demo Teacher (5)
o Action Research (5)
o Trainings/Seminars (5)
o Publication/Authorship (5)

Community Development Services (10)

o Outreach Activity (5)
o Networking/ Linkages (5)

Personal Characteristics (10)

 Demonstrates positive traits both private and
public life
 Friendly, compassionate and tactful
 Team-player and has good working rapport with
colleagues
 Initiates, facilitates and builds inter-community
relations
 Maintains wholesome relations with community
stakeholders and local partners
 Demonstrates transparency, honesty,
accountability and personal integrity

Instructional Competence (40%)

Outstanding o Teaching Competence (20%)
Kindergarten Teacher o Outstanding Accomplishments (10%)
o Creativity/Innovation (10%)

Outstanding Professional Competence (30)

ALIVE Teacher o Education (10)
o Resource Speaker/Facilitator (5)
o Demo Teacher (5)
Outstanding o Trainings/Seminars (5)
IPEd Teacher o Publication/Authorship (5)

Outstanding Community Development Services (10)

SPED Teacher o Outreach Activity (5)
o Networking/ Linkages (5)
Outstanding
ALS Mobile/ Personal Characteristics (20)

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Enclosure 1 to Region Memorandum No. 106, s.2016

ABOT-ALAM Teacher  Demonstrates positive traits both private and

public life
 Friendly, compassionate and tactful
Outstanding  Team-player and has good working rapport with
Multi-Grade Teacher colleagues
 Initiates, facilitates and builds inter-community
relations
 Maintains wholesome relations with community
stakeholders and local partners
 Demonstrates transparency, honesty,
accountability and personal integrity

Outstanding Managerial Competence (40)

Elementary School
Principal a. NAT MPS (15)

(Principal I- IV) 95-99 15 70-74 10

90-94 14 65-69 9
85-89 13 60-64 8
Outstanding 80-84 12 55-59 7
Secondary School 75-79 11 50-54 6
Principal
b. Level of SBM practice (10)
(Principal I- IV)
Level 1 5
Level 2 7
Level 3 10
Outstanding
c. Fiscal Leadership (MOEE/school funds
Elementary School
Liquidation)(15)
HT (IH)/TIC
Professional Competence (25)

a. Performance ratings (15)

Outstanding
9.6-9.9 15 8.1-8.3 5
Secondary School
9.3-9.5 10 7.8-8.0 4
HT (IH)/TIC
9.0-9.2 8 7.5-7.7 3
8.7-8.9 7 7.2-7.7 2
8.4- 8.6 6 6.9-7.1 1

b. Research and creative outputs, re-entry projects

after attendance to training, conferences, workshops
or
International (10)

International 10

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Enclosure 1 to Region Memorandum No. 106, s.2016

National 7
Regional 5
Division 3
District 2
School 1

Leadership Skills (5)

 Manages the implementation, monitoring and
review of SIP/ AIP
 Oversees school operations , care and use of
physical facilities
 Submit and liquidate MOOE on time
 Manages school resources in accordance with
DepEd policies

Awards or distinctions received (5)

National 5
Regional 4
Division 3
District 2
School 1

Research Conducted (5)

Educational Attainment (10)

Doctoral 10
Doctoral (CAR) 8
Master’s Degree 6
MA CAR 4

Community Partnership/Linkages (10)

1 M above 10
500,000-999,000 8
300,000-499,000 6
100,000-299,000 4
50,000-99,000 2

Personal Attributes/ Characteristics (5)

 Demonstrates positive traits both private and
public life
 Friendly, compassionate and tactful

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Enclosure 1 to Region Memorandum No. 106, s.2016

 Team-player and has good working rapport with

colleagues
 Initiates, facilitates and builds inter-community
relations
 Maintains wholesome relations with community
stakeholders and local partners
 Demonstrates transparency, honesty,
accountability and personal integrity

Outstanding Instructional Supervisory Leadership (40)

District Supervisor/  Functional supervisory development program
PSDS/PIC (plan, execution of the plan, mechanism/
accomplishment, frequency of visits (20)
(Principal In-charged of  Performance in the Acad performance of
the district/PIC) District (NAT) - (20)

Accomplishments (30)
 Awards received (5)
 Research (10)
 Trainings / TA conducted (10)
 Publication ( 5)

Professional Development (15)

Education – 5

Doctoral 5
Doctoral (CAR) 3
Master’s Degree 2

Trainings Attended (5)

National 5
Region 4
Division 3

Speakership (5 ) (For the last 3 Years)

National 5
Region 4
Division 3
District 2
School 1

Personal Characteristics (15)

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Enclosure 1 to Region Memorandum No. 106, s.2016

 Demonstrate positive traits both private and

public life
 Friendly, compassionate and tactful
 Team-player and has good working rapport with
colleagues
 Initiates, facilitates and builds inter-community
relations
 Maintains wholesome relations with community
stakeholders and local partners
 Demonstrates transparency, honesty,
accountability and personal integrity
NON-TEACHING EMPLOYEES
Occupational Competence (50)
o Work experience (20)
o Accomplishments (20)
Outstanding Nurse o Human Relations (10)

Outstanding Achievements (25)

o Awards (10)
o Innovation / Creativity (5)
o Publication / Authorship (5)
o Speakership (5)
Outstanding
Bookkeeper Professional Growth (15)
Education (10)

Doctoral 10
Doctoral (CAR) 7
Master’s Degree 5

Trainings Attended (5)

National 5
Region 4
Division 3

Personal Characteristics (10)

 Demonstrates positive traits both private and
public life
 Friendly, compassionate and tactful
 Team-player and has good working rapport with
colleagues
 Initiates, facilitates and builds inter-community
relations
 Maintains wholesome relations with community
stakeholders and local partners

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Enclosure 1 to Region Memorandum No. 106, s.2016

 Demonstrates transparency, honesty,

accountability and personal integrity

VI. Search and Selection Process

School Level/Cluster of Schools/Districts

 The School head/Principal or the search and awards committee of the school
shall review the performance of teachers in the school based on the results of the
IPCRF of individual teachers including their portfolio of accomplishments or
innovations.

 The search committee shall prepare shortlist of potential nominees for each of
the category based on the IPRCF and Portfolio of accomplishments of teachers

 The search committee led by the principal shall conduct interview of shortlisted
teachers who are potential nominees for the Division Level search.

 The school head shall nominate 1 Most Outstanding teacher for each of the
category as entries for the Division Level Search for Outstanding Teachers.

Division Level

 The Division Office shall lead and facilitate the inclusive management of the
Search for Outstanding teachers and intensify the promotion or advocacy for this
awards and recognition program for teachers.

 The Division Search and Awards Committee shall review the nomination
documents submitted by the school for each of the category.

 The Division search committee shall include one representative from the RO as
process observer.

 Division winners (1st Placers) in all categories shall also be recognized during the
education week apart from the regional winners.

 The Division Search and Awards Committee shall prepare shortlist of top 10
potential nominees for each category who will undergo final interview by the
committee.

 The SDS shall nominate/submit only one Most Outstanding teacher for each
category to the Regional Office for the Regional Level Search for Outstanding
Teaching and non-teaching employees.

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Enclosure 1 to Region Memorandum No. 106, s.2016

Division Level Search and Selection Process for Outstanding Principals,

District Supervisors and other Non-teaching Employees:

 The Division Office shall lead and facilitate the inclusive management of the
Search for Outstanding Principals and District Supervisors/ PSDS. The SDO
shall intensify the promotion or advocacy for the awards and recognition program
and open the opportunity to all principals or PSDS who met the general entry
qualifications for nomination.

 The nominations for the Outstanding Principal and District Supervisor shall be
submitted by the teachers’ organization/s, parents associations, PTCA, Local
LGUs or any organizational partners of the school where the nominee is currently
working/deployed.

 The Division Search and Awards Committee shall review the nomination
documents submitted for the principal and district supervisor category.

 The Division Search and Awards Committee shall prepare shortlist of top 10
potential nominees for each category who will undergo final interview by the
committee.

 The SDS shall nominate or submit only one Most Outstanding Principal and Most
Outstanding District Supervisor to the Regional Office for the Regional Level
Search.

 The division shall conduct awarding and recognition for division level top
awardees.

Regional Level Search and Selection Process for Most Outstanding Teacher,
Principal, District Supervisor and Non-Teaching Employees

 The RO team composed of the Chiefs of the Functional Divisions and Secretariat
from HRDD shall review and re-assess the documents of the nominees submitted
by SDOs for the Regional Level Search for each category.

 The RO shall conduct interview for nominees in each category using the
Behavioral Events Interviewing (BEI) Approach to further validate the
accomplishments of each nominee.

 The RO shall require all nominees to write (on the spot) a one-page essay (300
words) on the topic which shall be given before the interview as part of the
regional level search requirements.

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Enclosure 1 to Region Memorandum No. 106, s.2016

 Using the selection criteria and the results of the BEI including the essay, the RO
team will determine the Most Outstanding employee for each category.

 The top 3 winners for each category shall be awarded. The awarding and
recognition program shall be conducted in time with the celebration of the
International Education Week on December 7-12, 2016.

 The RO team shall lead the public announcement or publicity of the awards and
the Regional Level awardees via radio broadcast and social media. The official
results of the search shall also be posted in the website of the DepEd Region XII.

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