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File No.

IDC/Meeting/Minutes/26th/2019
05.04.2019
Infrastructure Development Secretariat

Sub: Draft minutes of 26th meeting of Infrastructure Development Committee held on


30.08.2018.

Gist of minutes of 26th meeting of Infrastructure Development Committee held on 30.08.2018 at


COE hyderabad was forwarded to CA. Naveen N. D. Gupta, Past President vide email dated
31.08.2018 (F/1). Hard copy of same was also submitted to President’s Secretariat at ITO Office
on 31.08.2018 (F/2). Pursuant to approval of then Chairman (2018-19), summary of Decisions
was circulated to the then members of the Committee vide email dated 06.09.2018 (F/3).

The Draft minutes of 26th meeting of Infrastructure Committee held on 30.08.2018 at COE
Hyderabad (prepared in line of summary of decisions approved by the then President) was put up
for approval on 13.09.2018 (F/4). The same was approved by the then Secretary on 14.09.2018.

The unsigned draft minutes of 26th meeting of Infrastructure Committee held on 30.08.2018 at
COE Hyderabad so put up for approval was received back from President Secretariats at IDC
Secretariat on 15.03.2019.

Meanwhile, Draft minutes of 27th meeting of Infrastructure Development Committee held on


05.02.2019 so prepared and vetted by Shri G. Ranganathan, Deputy Secretary, the than
Secretary IDC duly approved by Secretary ICAI was presented before the Chairman IDC (2018-
19) on 14.03.2019. He on perusal of same, directed office to convert the Gist of Decision so
approved by him into Draft minutes. As directed, Draft minutes were prepared by converting Gist
of decision into draft minutes and was placed before Chairman (2018-19) with due approval of
Secretary, ICAI on 16.03.2019. While approving the minutes of 27th meeting of Infrastructure
Development Committee held on 05.02.2019, he was requested to consider approving the draft
minutes of 26th meeting of IDC as well. He directed office to re-putup the draft minutes of 26th
meeting of IDC held on 30.08.2018 at COE Hyderabad too as per Summary/Gists of decisions
(word to word) approved by him earlier.

In view of above, the draft minutes of 26th meeting of Infrastructure Development Committee
held on 30.08.2018 at COE Hyderabad by converting approved Gists/Summary of Decisions
(annexed at F/A) into draft minutes is placed here for kind consideration and approval.

Submitted.
Civil Engineer, IDC

Sh. Om Prakash
Secretary, IDC

Rakesh Sehgal
Acting Secretary

CA. Naveen N. D. Gupta


Past President & Chairman (2018-19)

1
03.04.2019
Infrastructure Development Secretariat

Sub: Appointment of internal Auditor for Branches where construction is going on or


likely to be stated for getting the Bills pre-audited.

The Infrastructure Development Committee at its 24th meeting held on 2nd April, 2018
constituted a Group for following three items placed before it for consideration:

(i) Consideration for standardization of Branch Buildings - Empanelment of Architect/


Designs Procurement Process etc.

(ii) Consideration of payment process in IDC.

(iii) Consideration of proposals of appointment of Architect & Contractor at Branches to


be considered & approved by Chairman, Infrastructure Committee of the
respective Branch.

The Group so constituted by Infrastructure Development Committee while taking up above three
items considered following issues faced in payment process being followed at IDC secretariat:

A. faced in compliances of the terms and conditions of the contracts:

1. Contractor fails to complete the project within time mentioned in the contract.

2. Architect and Branch deviates FROM the work mentioned in the contract and Contractor
executes the same accordingly. This results in extra items, which are many a times not
part of BOQ, hence higher rates become payable. There is always dispute with the rates
of extra work executed by the contractor as rates were not demanded & executed as per
terms and condition of the contract.

3. Payment never been made to the contractor within 21 days of submitting the bill and
related documents as mentioned in the contract. This is because of incorrectness in
billing, ambiguity in billing, inconsistency with measurement sheet, lack of proper
documentation, and delay in clearing of papers at Vice President’s and President’s office.

B. Delay in release of payment against Bills of Contractor/Vendors/Architect


occurs due to non-receipt of following documents:

1. Copy of LOI, Agreement and amendment order (If any) with BOQ of the
contract/vendor/architect.
2. Measurement Sheet and Abstract sheet thoroughly checked, verified and signed by
Architect & PMC.
3. Summary as per BOQ thoroughly checked, verified and signed by PMC.
4. Performance Guarantee on Stamp Paper of requisite value and its renewal (if any).
5. Tax Invoice of the contractor/ vendor/ architect.
6. Invoice and Challan (in case of bill for material supply) of the contractor/ vendor/
architect thoroughly checked, verified and signed by Architect, PMC and Managing
Committee and Infrastructure Committee of the Branch.
7. Copy of approval of Managing Committee and Infrastructure Committee of the Branch
(in case of extra items).
8. Copy of BG for Retention money and renewed BG (If any) of the contractor/ vendor/
architect.

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9. Copy of BG for additional performance Security and renewed BG (if any) against low
quoted items of the contractor/ vendor/ architect.
10. Copy of PF, ESIC Challan and Return, Insurance Policy, Labour license of the
contractor/ vendor/ architect.
11. Copy of last VAT and Service Tax Paid. Copy of status of work at site thoroughly
checked, verified and signed by Architect, PMC and Managing Committee and
infrastructure committee of the Branch.
12. Further bills are delayed by non-receipt of clarifications sought by office regarding the
forwarded bills.

C. Delay in processing reimbursement to Branches against bills:

1. Approval of Managing Committee and Infrastructure Committee of the Branch.


2. Supporting Invoice and bills, other supporting documents.
3. Signed approval of authorized signatory.
4. Non-receipt of clarifications sought by office regarding the forwarded bills.

D. Delay in processing Land purchase/construction proposals received from


Branches:

Processing of Land and building proposal are delayed due to non-receipt of all the documents/
checklist/ approvals as required and mentioned in Infrastructural policy.

Upon consideration of above issues faced by IDC Secretariat, the Group recommended the
following payment Process to be followed at IDC Secretariat in respect of Branches, Regional
Councils and Centers of Excellence:

A. For Branches:

(i) Approval of the Plan, Budget, Construction area, Amount (estimates), facilities etc. by
local Infrastructure Committee. The facilities should be as per indicative Built up/covered
area of building, as per Infrastructure Policy, with a leverage of maximum 25% in any one
or more components, as decided by the local Infrastructure Committee, but without
exceeding the overall ceiling prescribed by the Infrastructure Policy. In case of any
deviation from the Infrastructure Policy, the proposal should be brought up for prior
approval before Infrastructure Development Committee/ Council as the case may be.

(ii) Separate Bank account for building construction to be opened. Same will be operated by
Chairman, Secretary, Treasurer or any two of them (in which Chairman, would be
mandatory signatory) with the approval of the Chairman, Infrastructure Committee of the
Branch.

(iii) Following procedures to be adopted for the release of Building Grant/ fund to Branches:

(a) Initially 10% of the Project Cost or value of Minimum Billing given in Tender
document shall be released on adhoc basis as an advance.

(b) Thereafter, next instalments will be released by obtaining the following documents
from the Branch:

(i) Copy of Bill along with measurement sheet and variation sheet duly
checked, verified and certified by site Engineer (if any), Architect and/or
PMC.
(ii) Reconciliation statement of cement, steel and other materials duly checked,
verified and certified by site Engineer (if any), Architect and/or PMC
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(iii) Pre-audit of each bills by Auditor of the Branch.
(iv) Utilization certificate given by the Auditor of the Branch concerned
(v) Latest Photographs from different angles depicting the present status of
construction/work in soft format
(vi) Recommendation of Managing Committee and Infrastructure Committee of
the Branch with approval of Chairman, Infrastructure Committee of the
Branch concerned, in respect of each proposed payment.

(iv) Payment to be released on the recommendation of the IDC Department and subsequent
approval by Secretary, for payment upto Rs.25 lakhs for each proposed payment/ running
bill. For payment exceeding Rs.25 lakhs but upto Rs.50 lakhs, approval of Vice-President
will be necessary. For payments beyond Rs.50 lakhs, President’s approval will be
necessary.

(v) All payments should be reported at the next meeting of the Infrastructure Development
Committee at Head Office.

(vi) Site Visit to be done by the Officials of Head Office at regular intervals, particularly during
construction.

(vii) Final bill to be released only after checking and verification of same by External
Independent Engineer/Agency and after submission of necessary Statutory documents,
approvals and NOC from authority concerned.

B. For Regional Councils/Offices:

(i) Approval of the Plan, Budget, Construction area, Amount (estimates), facilities etc. by
local Infrastructure Committee. In case of any deviation from the Infrastructure Policy,
the proposal should be brought up for prior approval before Infrastructure Development
Committee/ Council as the case may be.

(ii) Separate Bank account for building construction to be opened. Same will be operated
jointly by the Regional Head and Regional Council Chairman with the approval of the
Chairman, Infrastructure Committee of the Region.

(iii) Following procedures to be adopted for the release of Building Grant/fund to


Region/Vendor(s):

(a) Initially Mobilization advance as per Tender document, if any, shall be released to
vendor(s) with due fulfilment of provisions given in the tender through Regional
Office.

(b) Thereafter, payment of next RA Bills/ instalments will be released by obtaining the
following documents from the Region:

(i) Original Bill along with measurement sheet and variation sheet duly
checked, verified and certified by site Engineer (if any), Architect and/or
PMC.
(ii) Reconciliation statement of cement, steel and other materials duly checked,
verified and certified by site Engineer (if any), Architect and/or PMC.
(iii) Test Certificates of Cement, Steel and other materials including cube test
report duly checked, verified and certified by site Engineer (if any),
Architect and/or PMC.
(iv) Pre-audit of each bills by Auditor of the Region.
(v) Utilization certificate given by the Auditor of the Region concerned
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(vi) Latest Photographs from different angles depicting the present status of
construction/work in soft format
(vii) Recommendation of Regional Head, Chairman of the Region and
Infrastructure Committee of the Region with approval of Chairman,
Infrastructure Committee of the Region concerned, in respect of each
proposed payment.
(viii) Statement of payments made/released to vendor(s).

(iv) Payment to be released on the recommendation of the IDC Department and subsequent
approval by Secretary, for payment upto Rs.25 lakhs for each proposed payment/ running
bill. For payment exceeding Rs.25 lakhs but upto Rs.50 lakhs, approval of Vice-President
will be necessary. For payments beyond Rs.50 lakhs, President’s approval will be
necessary.

(v) All payments should be reported at the next meeting of the Infrastructure Development
Committee at Head Office.

(vi) Site Visit to be done by the Officials of Head Office at regular intervals, particularly during
construction.

(vii) Final bill to be released only after checking and verification of same by External
Independent Engineer/Agency and after submission of necessary Statutory documents,
approvals and NOC from authority concerned.

C. Procedure for release of Building Grant to Centres of Excellence:

(i) Approval of the Plan, Budget, Construction area, Amount (estimates), facilities etc. by
Infrastructure Development Committee/Council as the case may be.

(ii) Following procedures to be adopted for the release of Building Grant/fund to Vendor(s):

(a) Initially Mobilization advance as per Tender document, if any, shall be released to
vendor(s) with due fulfilment of provisions given in the tender through Regional
Office.

(b) Thereafter, payment of next RA Bills/ instalments will be released by obtaining the
following documents from the CoE:

(i) Original Bill along with measurement sheet and variation sheet with the
Tender quantity duly checked, verified and certified by site Engineer (if
any), Architect and/or PMC along with reason for variations.
(ii) Reconciliation statement of cement, steel and other materials duly checked,
verified and certified by site Engineer (if any), Architect and/or PMC.
(iii) Test Certificates of Cement, Steel and other materials including cube test
report duly checked, verified and certified by site Engineer (if any),
Architect and/or PMC.
(iv) Pre-audit of each bills by Auditor of the Region.
(v) Utilization certificate given by the Auditor of the Region concerned
(vi) Latest Photographs from different angles depicting the present status of
construction/work in soft format
(vii) The Running Bills of the Contractor(s) shall be technically verified by:
i. Architect and PMC
ii. Site Manager
iii. Project Management Group (to be appointed by Secretary ICAI)
consisting of minimum four senior officers of ICAI.
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iv. Approval by Chairman, Infrastructure Committee of COE concerned.
(viii) Statement of payments made/released to vendor(s).
(ix) Any Other documents required for release of Building Grant

(iii) Payment to be released on the recommendation of the IDC Department and subsequent
approval by Secretary, for payment upto Rs.25 lakhs for each proposed payment/ running
bill. For payment exceeding Rs.25 lakhs but upto Rs.50 lakhs, approval of Vice-President
will be necessary. For payments beyond Rs.50 lakhs, President’s approval will be
necessary.

(iv) All payments should be reported at the next meeting of the Infrastructure Development
Committee at Head Office.

(v) Site Visit to be done by the Officials of Head Office at regular intervals, particularly during
construction.

(vi) Final bill to be released only after checking and verification of same by External
Independent Engineer/Agency and after submission of necessary Statutory documents,
approvals and NOC from authority concerned.

The report so submitted by the Group is annexed at F/A.

It is relevant to mention here that the above recommendations of the Group so constituted was
placed before Infrastructure Development Committee at its 25th meeting held on 16.08.2018
wherein the Committee decided to place the same before Council for approval.

Accordingly, the matter was placed before Council at its 378th meeting held on 16th & 17th
September 2018 but the matter was deferred.

The Council at its 379th meeting held on 17th & 18th December, 2018 at New Delhi considered the
matter and decided that payment process shall be re-considered by the Infrastructure
Development Committee and bring back to the Council for its consideration. The Council also
decided to form a Group comprising of following members to look at the payment process
followed by the IDC Secretariat and make recommendation to the President:

1. CA. M. Devaraja Reddy


2. CA. Sanjay Kumar Agarwal
3. CA. Manu Agarwal

Further, Infrastructure Development Committee at its 28th meeting held on 23.03.2019 at New
Delhi directed office to put up the matter for reconstitution of the Group. Accordingly, and Office
note dated 25.03.2019 was put up to competent Authority.

Meanwhile, the matter was discussed with CA. Atul Kumar Gupta, Vice President on 01.04.2019
and he suggested that the Bills received at Head Office shall be pre-audited by internal auditor at
Branches.
In view of above, it is recommended to direct internal auditors appointed at above Branches for
pre-auditing the Bills submitted by Contractors/Vendors/Architect/PMC etc.

A draft of scope of work for the Bills auditing is annexed at F/B.

Submitted.

Civil Engineer, IDC

6
Secretary, IDC

Secretary

Vice President

President

02.04.2019
Infrastructure Development Secretariat

Sub: Regarding time extension and salary increment given to Civil Engineer working
as professional consultant in IDC Secretariat.

This is in the reference of letter dated 20.03.2019 (F/1) time extension from 01.04.2019 to
31.03.2020 along with 5% increment in monthly emoluments granted to Shri Pradeep Kumar.

In this regard, we may mention as under:

1. Shri Pradeep Kumar (B.tech + M.tech) are working as professional consultants in IDC
Secretariat since past 2 year 6 months.

2. Shri Pradeep Kumar (Employee Code CE – 1) is B.Tech + M.Tech qualified. It is needless


to say that a person having B.Tech degree is eligible straight away to be enrolled in to
PHD with a course work and M.Tech is a higher degree which is much above Post
Graduate Degree.

3. He is providing considerable inputs in various tasks performed at IDC Secretariat, to name


a few, some of major inputs provided by him are as under:

 Technical assessment and checking Bills submitted by Contractors & Architects.


 Technical review of construction proposals received from Branches.
 Technical review conceptual drawings, Sanctioned Drawings, Tender Documents,
BOQ etc.
 Technical support to Branches where construction is going on and coordination
with Branches to resolve the issues.
 Technical Evaluation of Bids/offers received related to construction projects.
 Quality Control of construction works.
 Visiting under construction Building, identifying issues and resolution of same.
 Providing Technical Points in Arbitration Matters.
 Technical evaluation of Project Viability Reports.
 Preparation of Budget.
 Preparation of Agenda and Minutes etc.

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4. It is a fact that MBBS, BALLB, B.Arch, B.Tech, CA & CS etc. are professional degree
programs all over India.

It is pertinent to mention here that earlier, Office was granting time extension for six months and
10% increment in monthly emoluments (after completion of 1 year), but in September 2018 time
extension of six months along with 5% increment in monthly emoluments (after completion of
further 1 year) was granted vide letter dated 24.09.2018 (F/2). At that time Ms. Priya Dhamija,
Head – HRD(P) explained that henceforth 5% increment in monthly emoluments will be granted
for time extension of six months. Accordingly on completion of further six months, an Office note
requesting time extension and increment in monthly emoluments was put-up. In response,
HRD(P) vide letter dated 20.03.2019 granted time extension from 01.04.2019 to 31.03.2020
along with 5% increment in monthly emoluments.

Since, the time extension and increment in monthly emoluments granted is neither in line with
the earlier Office practice nor as assured by Ms. Priya Dhamija, Head – HRD(P) hence Shri
Pradeep Kumar & Shri Amit Kaushik took an appointment from Ms. Priya Dhamija, Head – HRD(P)
and discussed the matter with her at New Delhi Office at 3:30 PM on 25.03.2019. After appraising
the matter to her, she informed that since the office has not considered Civil Engineers in the
professional category, only 5% increase in monthly emolument has been granted by Competent
Authority.

It was reminded to her that in the month of September 2018, increment in monthly emolument
was reduced from 10% to 5% over which, she assured that henceforth for 5% increment in
monthly emoluments will be granted for time extension of six months and remaining 5%
increment will be granted while extending the period of engagement for next six months. The
same was also communicated vide letter dated 02.07.2018 (F/3).

Ms. Priya Dhamija, Head – HRD(P) further opined that as approved by Competent Authority the
extension of period of engagement from 01.04.2019 to 31.03.2020 along with 5% increment in
monthly emoluments has been communicated vide letter 23.03.2019.

From the above it is clear that such reduction in increment in monthly emoluments is due to
confusion and considering entitlement of Civil Engineers as Non-Professional. Such thing might
de-motivate the team of Engineers working at IDC secretariat.

It is relevant to mention here that he is one of sincere, honest & hard working Professional and
used to complete/execute the works assigned to him in an entrusted and responsible manner.

In view of above, it is requested to kindly re-consider the percentage of increment in monthly


remuneration given to Shri Pradeep Kumar and provide 10% increment in current monthly
emoluments to keep him motivated.

Considering above points and his performance, 10 % increase in monthly remuneration is


recommended as per current market trend.

Submitted.

Civil Engineer, IDC


Secretary, IDC

Acting Secretary

8
File No.:IDC/Council-Agenda/382/2019
11.03.2019
Infrastructure Development Secretariat

Sub: Draft agenda item No.69 i.e. Action Plan submitted to WBHIDCO [West Bengal
Housing Infrastructure Development Corporation Ltd.] and granting in-
principal approval for construction of COE Kolkata Building/Project -
Recommendations of Infrastructure Development Committee

Council Section vide email dated 06.03.2019 (F/1) requested to provided detailed agenda items
for 382nd Council meeting scheduled to be held on 25th & 26th March, 2019.

Accordingly, updated draft agenda item No.69 i.e. Action Plan submitted to WBHIDCO [West
Bengal Housing Infrastructure Development Corporation Ltd.] and granting in-principal approval
for construction of COE Kolkata Building/Project - Recommendations of Infrastructure
Development Committee along with relevant annexures (annexed at F/2) is placed for kind
perusal and approval please.

Submitted.

Pradeep Kumar
CE, IDC

Om Prakash
Assistant Secretary

Rakesh Sehgal
Acting Secretary

CA. Prafulla P. Chhajed


President
9
Brief details of Gurgaon Branch is as under:

S. No. Particulars Remarks


1. Date of Branch setup 28.02.1999
2. Member strength 5985 as on January 2018
3. Student strength 892 as on January 2018

Present Premises

4.

File No. IDC/Preliminary Capital Budget FY19-20/2019

05.03.2019
Infrastructure Development Secretariat

Sub: Preliminary Capital Budget for Infrastructure Committee for FY 2019-20.

Accounts Section vide email dated 11.01.2019 (F/1) requested for submission of Preliminary
Capital Budget for FY 2019-20 pertaining to Infrastructure Development Committee so as to put-
up the same before Competent Authority.

Accordingly, Office vide email dated 11.01.2019 (F/2) and remainder emails dated 13.02.2019 &
21.02.2019 (colly. annexed at F/3) requested all Regional Offices, COEs and HRD(HO) to provide
Preliminary Capital Budget for year 2019 – 20 for the Infrastructure Projects pertaining to their
Region/COE/HO of the Institute at different location along with supporting documents.
10
Based upon the response received from various regions, COEs & HO (copy of emails annexed at
F/4 collectively) the Preliminary Capital Budget for FY 2019-20 has been complied.

In view of above, Preliminary Capital Budget for FY 2019-20 (annexed at F/A) is placed for kind
consideration and approval.

Submitted.

Pradeep Kumar
CE, IDC

Om Prakash
Assistant Secretary

Rakesh Sehgal
Acting Secretary

CA. Prafulla P. Chhajed


President

File No. IDC/Meeting/Minutes/27th/2019

05.03.2019
Infrastructure Development Secretariat

Sub: Draft minutes of 27th meeting of Infrastructure Development Committee held on


05.02.2019.

Gist of minutes of 27th meeting of Infrastructure Development Committee held on 05.02.2019


held on ICAI Bhawan, IP Marg, New Delhi was forwarded to CA. Naveen N. D. Gupta, Past
President vide email dated 06.02.2019 (F/1). He vide email dated 07.02.2019 (F/2) directed to
get the same confirmed from the then Vice President and thereafter put-up the minutes for
approval.

11
Accordingly, the gist of minutes of 27th meeting of Infrastructure Development Committee was re-
forwarded/put-up to the then President (CA. Naveen N. D. Gupta) vide email dated 16.02.2019
(F/3). In response, he directed Office to provide hard copy, which was sent to his office on
18.02.2019.

Further, the then President (CA. Naveen N. D. Gupta) vide email dated 21.02.2019 (F/4)
forwarded his comments over gist of minutes of 27th meeting of Infrastructure Development
Committee.

After incorporating comments so received from the then president gist of minutes of 27th meeting
of Infrastructure Development Committee was circulated to the then members of Committee vide
email dated 21.02.2019 (F/5). The gist of minutes so circulated to members is annexed at F/6.

Further, CA. Naveen N. D. Gupta, the then President vide email dated 22.02.2019 (F/7) has
directed Office that he can approve the minutes only after receipt of same from Secretary, ICAI
and till such time, it can’t be implemented.

In view of above, the draft minutes of 27th meeting of Infrastructure Development Committee
held on 05.02.2019 (annexed at F/A) is placed here for kind consideration and approval.

Submitted.

Pradeep Kumar
CE, IDC

Om Prakash
Assistant Secretary

Rakesh Sehgal
Acting Secretary

CA. Naveen N. D. Gupta


Past President (2018-19)

File No. IDC/Revenue-Budget FY 19-20/2019

05.03.2019
Infrastructure Development Secretariat

Sub: Revenue Budget for Infrastructure Development Committee for FY 2019-20.

Accounts Section vide email dated 05.03.2019 (F/1) requested to get the Revenue budget for FY
2019-20 approved from Chairman and provide the same to Accounts section to put-up the same
to Competent Authority by 8th March 2019.

Accordingly, the Revenue Budget for FY 2019-20 (annexed at F/2) is placed for kind
consideration and approval please.
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Submitted.

Pradeep Kumar
CE, IDC

Om Prakash
Assistant Secretary

Rakesh Sehgal
Acting Secretary

CA. Prafulla P. Chhajed


President

S. No. Categorization Color code


1. Branches functioning from own premises Blue
2. Branches functioning from own premises with additional land
a. Where construction started Red
b. Where construction is yet to be started Green
3. Branch functioning from rental premises but having land
a. Where construction started Orange
b. Where construction is yet to be started Yellow
4. Branch functioning from Rental Premises Purple
5. COEs
a. Construction completed & Functional Pink
b. Having land but construction is yet to be started Grey

13
22.02.2019
Infrastructure Development Secretariat

Sub: Release of an adhoc amount Rs.140.00 Lakhs (out of Rs.169.85 Lakhs i.e. total value of bills
received from Surat Branch) to Surat Branch.

CA. Jay Chhaira, Chairman of Infrastructure Committee of Surat Branch vide email dated 15.01.2019 (F/1) has
informed that the civil work of Surat ICAI is substantially complete and Branch have to make payments to various
agencies. He further requested to release an adhoc amount of Rs.2.00 Crore to Surat Branch, so that Branch can
keep further construction work smooth and also ensured strict adherence to Infrastructure policy of ICAI by
Branch.

As requested by CA. Jay Chhaira, CCM & Chairman of Infrastructure Committee of Surat Branch, an office note
dated 17.01.2019 (F/2) for release of an adhoc amount of Rs.200.00 Lakhs to Surat Branch was put up to
Competent Authority, whereby Secretary recommended for release of adhoc Rs.150.00 Lakhs to Surat Branch.

Simultaneously, the matter was also included as agenda item in 27th meeting of Infrastructure Development
Committee held on 05.02.2019 at ICAI Bhawan, IP Marg, New Delhi wherein the Committee while considering
the item decided to defer the matter.

Now Branch has forwarded further Bills of various vendors amounting to Rs.1,69,85,394.77 which have been
received at Head Office on 14.02.2019. Summary of received Bills are as under:

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S. No. Detail Bill value (in Rs.)
1. RA – 15 & RA – 16 of Civil Contractor i.e. M/s Desai Infrastructure 51,07,115.78
2. Bills for Architectural & PMC Services of Architect i.e. M/s SYM Associates 4,81,000.00
3. RA – 5 for Lift works i.e. M/s Kone Elevators 2,57,000.00
4. RA – 1 to RA – 7 for Fire Fighting works i.e. M/s Miracle Services 5,74,121.00
5. RA – 1 & RA – 2 for Façade work i.e. M/s Krishna Creation 47,44,107.40
6. AEH Blok Procurement Bills of M/s Veneer Point 4,13,690.00
7. Main PCC Panel Bill of M/s Desai Infrastructure 10,62,000.00
8. RA – 2 & RA - 3 of HVAC Works 31,12,136.33
9. RA – 1 to RA – 4 of High Tension Line works 12,34,220.26
Total 1,69,85,394.77

Since scrutiny/processing of all the above bills so received now from Branch is a time consuming process & is
likely to take some time hence in the line with recommendation/approval of CA. Jay Chhaira, Chairman of
Infrastructure Committee of Surat Branch received vide email dated 15.01.2019 for release of an adhoc amount
of Rs.2.00 Crore to Surat Branch, so that Branch can keep further construction work smooth, it is recommended
to release an adhoc amount of approx. 80% if billed amount i.e. Rs.140.00 Lakhs (out of Rs.169.85 Lakhs i.e.
total value of bills received from Surat Branch now) for maintaining the continuity of works at site.

Pradeep Kumar
Civil Engineer
Om Prakash
Assistant Secretary

G. Ranganathan
Deputy Secretary

Rakesh Sehgal
Acting Secretary

CA. Atul Gupta


Vice President

CA. Prafulla P. Chhajed


Vice President

21.02.2019
Infrastructure Development Secretariat

Sub: Special Audit Report relating to Rajkot Branch Building Project.

Branch vide email dated 04.01.2019 was requested to prepare and submit their comments over
Special Audit Report of Rajkot Branch dated 12.12.2018 submitted by M/s R. K. Doshi & Co. LLP
(F/A). Further, Branch vide email dated 25.01.2019 was re-requested submitted their para-wise
comments over Special Audit Report submitted by M/s R. K. Doshi & Co. LLP within 10 days.

In response, Branch vide email dated 31.01.2019 (F/B) has forwarded their comments over
observations made by the special auditor M/s R. K. Doshi & Co. LLP in relation to Rajkot Branch
Building.

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The same along with IDC Secretariat’s Comments is forwarded herewith for further needful
please.

Submitted.

Om Prakash
Assistant Secretary

G. Ranganathan
Deputy Secretary

CA. Pramod Arora


Deputy Secretary, Audit Committee

16
Details of Bhopal & Jodhpur Branch Project

S. No. Particulars Bhopal Jodhpur


Bhopal Branch had appointed M/s Design Avenues as Architect The then president (CA. Manoj Fadnis) over office note dated
and an agreement dated 31.10.2014 was entered into with M/s 08.06.2015 approved appointment of Shri Sudhir Shah as an
Design Avenues through their partner Mr. Manoj Choubey Architect cum PMC for Jodhpur Project at fee @2.25% of
Appointment of (Architect) for Architectural Services at a total fees Project cost for Architectural services and @1.4% of
1.
Architect @1.30% of actual Project cost and Project Management project cost for PMC Services.
Consultancy Services at total fee @0.5% of actual
Project cost. Further, Supplementary Agreement was
executed with Mr. Manoj Choubey (Architect) on 01.04.2017.
The Infrastructure Development Committee in its 17th Infrastructure Development Committee at its 20th meeting held
adjourned meeting after deliberations considered the on 06.02.2017 and adjourned continued on 07.02.2017
2. Project Approval construction proposal amounting to Rs.499.00 lacs with the considered and approved estimated Project cost of Rs.722.00
estimated area of 18,099.67 sq.ft. inclusive of stilt parking area Lakhs for Jodhpur Project with the estimated area of 19,887
of 5,035 sq.ft. Sq. Ft.
Competent authority over office note dated 23.02.2017, has The Infrastructure Development Committee in its 22nd meeting
approved appointment of M/s Vaswani Brothers as a held on 18.07.2017 AT ICAI BHAWAN, IP Marg had approved
Contractor for the construction of Bhopal Branch appointment of M/s Marudhara Enterprises (L1 Bidder) as
Appointment of Building at a discounted amount of Rs. 3,02,33,416/- a Contractor for construction of proposed Branch
3.
Contractor inclusive of Taxes. Building at Jodhpur at a total discounted value of Rs.
4,93,92,864/- (Rupees Four Crore Ninety Three Lakh
Ninety Two Thousand Eight Hundred and Sixty Four
Only) inclusive of Taxes.
Ground Floor : 4,877.17 Sq.ft.
Approved Built up 1. Basement Floor : 610.84 Sq. Mt. (6,572.0 Sq. Ft.)
First Floor : 4,426.17 Sq. ft.
area to be 2. Ground Floor : 602.51 Sq. Mt. (6,483.0 Sq. Ft.)
4. Second Floor : 3,761.33 Sq. ft.
constructed 3. First Floor : 634.98 Sq. Mt. (6,832.0 Sq. Ft.)
Stilt parking : 5,035.00 Sq.ft.
Total : 1848.33 Sq. Mt. (19,887 Sq. Ft.)
Total 18,099.67 Sq. ft.
1. Civil : Rs.284.83 Lakh
2. Plumbing & sanitary : Rs. 8.80 Lakh S. Particular/works Estimated
3. Fire Protection & detection : Rs. 3.50 Lakh No. Cost
4. Electrical : Rs. 40.31 Lakh (Rs. in Lakhs)
5. Interior & furniture : Rs. 55.79 Lakh 1. Civil, Electrical, Fire, Security, 535.00
6. HVAC : Rs. 12.00 Lakh CCTV, Infrastructure and Land
Estimated cost
7. STP : Rs. 11.50 Lakh Development, Graphic Design &
5. approved
8. Lift : Rs. 12.00 Lakh Signage work
9. DG Set : Rs. 6.00 Lakh 2. Interior work including 102.00
10. Contingency : Rs. 43.47 Lakh furniture; wooden partitions,
11. Consultation fee : Rs. 9.00 Lakh revolving chairs, all type of
12. Building permission : Rs. 12.00 Lakh storage cabinates, sofa, tables,
Total : Rs.499.20 Lakh false ceiling, etc. other
Say Rs.499.00 Lakh miscellaneous items roller blind,

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flower pots, paintings, sculptures
etc.
3. office equipments, computers, 15.00
projectors and others
4. Air - conditioning split A.C, 40.00
cassatte AC etc.
5. Architect/ PMC fees 25.00
6. Approval & Miscellaneous 5.00
expenses
Total 722.00

RA. Amount Payment release RA. Amount Payment release date/Remarks


Bill (in Rs.) date/Remarks Bill (in Rs.)
No. No.
Nil 22,71,647/- Payment released to 1 2,24,455/- 02.01.2018
Branch as advance 2 36,197/- 12.02.2018
including Soil Testing, New 3 2,84,100/- 16.04.2018
Payment released Building Permission,
6. 4 1,21,318/- 03.05.2018
against Architect’s Bill Surveying charges, fencing 5 41,300/- 15.06.2018
works, Govt. Fees and 6 81,597/- 20.09.2018
other Miscellaneous works. 7 47,102/- Under approval
1&2 2,28,353/- 23.09.2017 8 1,99,225/- Under approval
3 92,756/- 23.05.2018 9 54,398/- Submitted but not processed as
4 1,08,810/- 01.08.2018 minutes are awaited from Branch
Total 27,01,566/- Total 10,89,692/-

RA. Amount Payment release RA. Amount Payment release


Bill (in Rs.) date/Remarks Bill (in Rs.) date/Remarks
No. No.
1 23,69,886/- 24.05.2017 1 60,82,606/- 13.02.2018
2 44,17,262/- 20.07.2017 2 39,03,924/- 05.04.2018
3 21,12,343/- 07.09.2017 3 37,89,953/- 03.05.2018
Payment released 4 31,10,972/- 30.10.2017 4 42,43,009/- 15.06.2018
7. against Contractor’s 5 27,69,420/- 13.03.2018 5 52,83,265/- 20.09.2018
Bill 6 18,51,189/- 01.06.2018 6 58,40,923/- An amount of
7 26,00,781/- 02.08.2018 Rs.27,86,250/- has been
8 32,50,327/- 07.09.2018 withheld due to expiry of
Total 2,24,82,180/- BG against additional
9 64,41,486/- Under examination at IDC performance security
Secretariat Total 2,91,43,680/-

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1. Interior & Furniture Works : Rs.102.00 Lakhs
1. Interior & furniture : Rs. 55.79 Lakh 2. Office Equipments etc. : Rs. 15.00 Lakhs
2. HVAC : Rs. 12.00 Lakh 3. HVAC : Rs. 40.00 Lakhs
3. Lift : Rs. 12.00 Lakh 4. Miscellaneous : Rs. 2.50 Lakhs
4. Contingency : Rs. 1.60 Lakhs Total : Rs.159.50 Lakhs
Total : Rs. 81.39 Lakhs
Works Balance/yet to
Note: An item for appointment of M/s METHODEX SYSTEM
8. be taken up (with
Note: No Bids were received against Tender for Supply PVT LTD as a Contractor for Interior Work for ICAI
estimated cost)
Installation Testing and Commissioning of Lift at Bhopal Bhawan at Jodhpur at a total cost of Rs. 72,79,074.17
Branch Building published by Branch. was placed before IDC at its 27th meeting held on
05.02.2019 wherein the Committee deferred the item.
Branch is in the process of retendering for installation of
Lift. There was no provision for installation of Lift in the
estimated Project cost approved by IDC.

19
12.02.2019
Infrastructure Development Committee Secretariat

Sub: Utilization of Rs.12.00 Lakhs released to Bhilwara Branch.

Pursuant to approval of Competent Authority over Office note dated 26.05.2018 (F/1) an amount of
Rs.12.00 Lakhs was released to Bhilwara Branch towards renovation cum repair cum completion of
incomplete works in order to protect Branch Building before start of rainy seasons.

Infrastructure Development Committee at its 25th meeting held on 16.08.2018 considered accorded post-
facto approval for release of Rs.12.00 lakhs to Bhilwara Branch by the President on 19.06.2018,
considering the urgency of the work and safety of Institute’s assets from upcoming rainy seasons for
taking steps to protect the Building before start of rainy season and taking up necessary Renovation cum
Repair cum completion of incomplete work of Bhilwara Branch Building.

Further, Branch vide letter dated 07.02.2019 (F/2) received on 12.02.2019 informed that Rs.12.00 Lakhs
received from Head Office on 19.06.2018 have been utilized by Branch in following works executed in
Branch Building Premises during June – 2018 to January – 2019:

i. Completion of 4th Floor Roof.


ii. Plaster of Building (outer face of wall)
iii. Paint of entire building
iv. DG. Set room construction
v. S.S. railing at Porch and Stairs
vi. Washroom at 1st Floor
vii. Installation of Pipes for Rain water Harvesting
viii. Other allied works

Branch vide afore mentioned letter dated 07.02.2019 also informed that all the above mentioned works
have been completed and forwarded the utilization Certificate dated 30.01.2019 (F/3) along with
certified copy of Fund Utilization Statement (F/4).

The summary of Actual Expenditure against Rs.12.00 Lakhs released to Branch is tabulated as under:

S. No. Particulars of works Actual Estimated cost/


Expenditure Budget Proposal
(in Rs.) (in Rs.)
1. Tiling work at Terrace (China Mosaic) 3,13,164/- 3,07,125/-
2. Plaster Works 2,96,944/- 2,72,250/-
3. Painting works 2,65,955/- 1,55,000/-
4. D.G. Set Room Construction 2,35,429/- 1,62,100/-
5. Installation of Pipes for Rain water Harvesting 35,436/- 31,500/-
6. Aluminium Window, Steel Doors etc. 1,06,105/- 1,01,400/-
7. SS Railing works 45,750/- 34,483/-
8. 1st Floor Toilet 51,890/- 41,500/-
9. Sundry Repair works 96,257/- 94,640/-

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Total 14,46,930/- 12,00,000/-

M/s Chhajed & Chhajed Co. vide certificate dated 30.01.2019 have also certified that a total expenditure
of Rs.14,46,930/- incurred by Bhilwara Branch against receipt of Capital Grant amounting to Rs.12.00
Lakhs.

In view of above, it is proposed to place the matter of utilization of Rs.12.00 Lakhs to Bhilwara Branch
before Infrastructure Development Committee at its next meeting for noting.

Submitted.

Pradeep Kumar
Civil Engineer
Om Prakash
Assistant Secretary

G. Ranganathan
Deputy Secretary

Rakesh Sehgal
Acting Secretary

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