KEY ROLE AREA (KRA) WITH ASSOCIATED KEY PERFORMANCE INDICATORS (KPI)- BUYER

Notes
* The KRA 'Procurement Cycle Time' has no provision for vendor development. This needs to be done proactively in advance
* The ratings highlighted in Yellow are for demonstration purpose only
Days 12 Hours of 1 Working Day
PO Purchase Order
PR Purchase Requisition

KEY ROLE AREA (KRA)

I. PROCUREMENT CYCLE TIME

KPI MEASURE
Proportion of Total
Sn KPI Description Score the Total Weight Weight Tracking
1 to 5 (%) (%)
KPI Bench Mark (Days) Total (Nos) Deviation (Nos) Deviation (%)

-Monthly Report on Delay

1 Convert PR to PO Insert Value 5 15 15 -Exception (e.g Awaiting Technical Approval)
to be attached on PO

2 Convert PR with Term Agreement Insert Value 5 5 5 -Monthly Report on Delay

to PO
3 PO Acceptance from Vendor Insert Value 5 5 5 -Monthly Report on Delay
Total 15 25 25

II. QUALITY
KPI MEASURE
Score Proportion of Total
Sn KPI Description the Total Weight Weight Tracking
Inference Count (Nos) 1 to 5
(%) (%)

1 Ordering on Vendor other than Sole Source Non Compliance 5 5 5 -Monthly Report on Exception
2 Ordering on Vendor not Technically Approved Non Compliance 5 5 5 -Monthly Report on Exception

3 Ordering on Vendor without Compliance to Material Non Compliance 5 3.75 3.75 -Monthly Report on Exception
Master (MM)

4 More than 2 Times Rejections from same Vendor Vendor Evaluation 5 3.75 3.75 -Monthly Report on Exception

Vendor's Lead Time:

5 Delay in Delivery of Critical Orders from the Date Agreed in Vendor Evaluation 5 3.75 3.75 -Monthly Report on Exception
the PO

6 Vendor Development: Benefits Derived to be approved by Vendor Development 5 2.5 2.5 -Monthly Report on Vendor Development
the Manager

7 Chronology and Documentation in the PO. Compliance to Non Compliance 5 1.25 1.25 -Monthly Report on Exception
the Standards Documentation. Quality of Justification

Total 35 25 25

III. COST SAVINGS

KPI MEASURE
Proportion of Total
Sn KPI Description Score the Total Weight Weight Remarks
Total Spend (USD) Savings (USD) Savings (%) 1 to 5 (%) (%)

1 Cost Savings vis-à-vis Weighted 5 7.5 7.5 -Monthly Report on Cost Savings
Average Price

Placing order on High Priced

2 Vendor vis-à-vis Weighted 5 7.5 7.5 -Monthly Report on Cost Escalations
Average Price without providing
Acceptable Justification

Total 10 15 15

IV. PROCESS IMPROVEMENTS

 KPI MEASURE Proportion of Total
Sn KPI Description Score the Total Weight Weight Remarks
Inference Count 1 to 5 (%) (%)

1 Acceptance of Process Improvements Process Improvement 5 7 7 -Monthly Report on Process Improvements

Payment Terms: Conversion of Payment Terms from 30 Days -Monthly Report on Payment Terms
2 to 60 Days Credit or from Advance Payment to 30/ 60 Days Process Improvement 5 3 3
Improvements
Credit

Total 10 10 10

V. HEALTH SAFETY AND SECURITY (HSS)

KPI MEASURE

Score Proportion of Total

Sn KPI Description the Total Weight Weight Remarks
1 to 5
Inference Count (%) (%)

1 HSS Recommendations: Acceptance of Recommendations Recommendations 5 5 5 -Monthly Report on HSS Recommendation

by Manager

2 Non Compliances to Standard Operating Procedures (SOP) Non Compliances 5 5 5 -Monthly Report on HSS Non compliances

Total 10 10 10

VI. GENERAL

KPI MEASURE
Proportion of Total
Sn KPI Description Score the Total Weight Weight Remarks
Inference Count 1 to 5 (%) (%)

1 Awards and Appreciation Awards and Appreciations 5 1 1 -Monthly Report on Awards

2 Violation of Procurement Ethics Non Compliances 5 1 1 -Monthly Reports on Exceptions

3 Provocative Communication and Misconduct with Non Compliances 5 1 1 -Monthly Reports on Exceptions
Stakeholders, Users, Manager, Colleagues, Vendors et al

4 Notifications Received by E-mail/ Letters from Manager Non Compliances 5 1 1 -Monthly Reports on Notification Issued

5 Delay in submission of Payment Request to Accounts Non Compliance 5 1 1 -Monthly Report on Exception

Total 25 5 5

VII. INDIVIDUAL DEVELOPMENT

KPI MEASURE Proportion of Total
Sn KPI Description Score the Total Weight Weight Remarks
Count 1 to 5 (%) (%)
1 Visit to Vendor Premise with Vendor Evaluation Report 5 4.5 4.5 -Monthly Report of Recommendation
2 Trainings attended as per the Training Matrix 5 4.5 4.5 -Monthly Report on Training Attended
3 Upgraded Professional Qualifications 5 1 1 -Monthly Report on Upgraded Professional
Qualifications
Total 15 10 10

GRAND TOTAL 80 100 100