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ACKNOWLEDGMENTS: The ASEAN Standardization and Certification

for Experts in Disaster Management (ASCEND) Framework was initially


initiated by the National Authority for Disaster Management of Indonesia
(BNPB) and made it possible through the support of the all ASEAN Member
States represented by the ASEAN Committee on Disaster Management
(ACDM)-Working Group on Knowledge and Innovation Management
(WG-KIM), as well as ASEAN-U.S. PROGRESS, a joint project of the U.S.
Agency for International Development (USAID).

Disclaimer
The content of the ASEAN Standards and Certification for Experts in
Disaster Management (ASCEND) Framework is the sole responsibility
of the ASEAN Committee on Disaster Management (ACDM) -
Working Group on Knowledge and Innovation Management (WG
KIM). They do not necessarily reflect the views of USAID

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GLOSSARY AND ACRONYMS

1. AADMER — ASEAN Agreement on Disaster Management


and Emergency Response.
2. ACDM — ASEAN Committee on Disaster Management.
3. ACSDM — ASEAN Competency Standard on Disaster
Management.
4. AEC — ASEAN Economic Community.
5. AHA CENTRE — ASEAN Coordinating Centre for
Humanitarian Assistance on Disaster Management.
6. AMMDM — ASEAN Ministerial Meeting in Disaster
Management.
7. AMS — ASEAN Member State, member country of the
ASEAN.
8. ASCEND — ASEAN Standardization and Certification for
Experts in Disaster Management.
9. ASEAN — Association of Southeast Asian Nations.
10. ASEC — ASEAN Secretariat.
11. Assesse — a person or group that is being assessed (judged).
12. Assessment — the process of appraising the qualification and/or
competencies of Disaster Management Professionals.
13. Assessor — someone whose job is to judge or decide the
amount, value, quality, or importance of something.
14. CBA — Competency Base Assessment.
15. CCO — Competency Certification Office, the government

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board and/or agency authorized by the government of each
ASEAN Member State primarily responsible for the
assessment and certification of Disaster Management
Professionals.
16. Certification — the issuance of a certificate to disaster
management professional whose qualification and/or
competencies have met the standards specified in ASCEND.
17. Certification scheme — a specific certification requirement
relating to profession categories defined by using the same
standards and similar rules, as well as the same procedures.
18. Competence — The ability of each individual work that
includes aspects of knowledge, skills, and work attitude in
accordance with established standards.
19. Disaster — a serious disruption of the functioning of a
community or a society causing widespread human, material,
economic or environmental losses.
20. Disaster emergency aid — an effort to give help for the basic
necessities during an emergency situation.
21. Disaster mitigation — those that eliminate or reduce the
impacts and risks of hazards through proactive measures taken
before an emergency or disaster occurs.
22. Disaster prone — a condition or characteristic in an area,
which includes geology, biology, hydrology, climatology,
geography, social, culture, politics, economy and technology.
This condition occurs during a certain period of time, and could

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disrupt, reduce or lessen people's ability to respond properly to
a disaster.
23. Disaster management — the range of activities, prior to,
during and after the disasters, designed to maintain control over
disasters and to provide a framework for helping at-risk
persons and/or communities to avoid, minimize or recover
from the impact of the disasters.
24. Disaster Management Professional — a person who holds
the nationality of an ASEAN Member State certified by the
Competency Certification Office.
25. Disaster risk — the probability of harmful consequences, or
expected losses in terms of deaths, injuries, property,
livelihoods, economic activity or damage to the environment
resulting from interactions between natural or human-induced
hazards and vulnerable conditions.
26. Disaster risk reduction — a conceptual framework of
elements considered with the possibilities to minimize
vulnerabilities and disaster risks throughout a society, to avoid
through prevention or to limit through mitigation and
preparedness the adverse impacts of hazards, within the broad
context of sustainable development.
27. Disaster risk management — the application of disaster risk
reduction policies and strategies to prevent new risk, reduce
existing disaster risk and manage residual risk, contributing to
the strengthening of resilience and reduction of disaster losses.
28. Early warning system — an interrelated and connected set of
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hazard monitoring, risk assessment, communication and
preparedness activities that enable individuals, communities,
governments, businesses and others to take timely action to
reduce their risks in advance of hazardous events.
29. Hazard — a potentially damaging physical event,
phenomenon and/or human activity, which may cause the loss
of life or injury, property damage, social and economic
disruption or environmental degradation.
30. International Institution — an organization within the scope
of the United Nations, or the ones whose duties are to represent
United Nations, or other international organizations and
foreign non-governmental organizations.
31. International Organization — an organization within the
scope of the United Nations organizational structure or that
performs the duty of representing the United Nations or other
international organizations and foreign non-governmental
organizations.
32. WG-KIM — Working Group on Knowledge and Innovation
Management.
33. Level (also known as the Qualification Framework) — a
framework for the inclusion of human resource qualifications
that juxtapose, equalize and integrate the education sector with
the training sector and work experience in a job-adaptive
recognition scheme adapted to structures in various
occupational sectors.
34. NDMO — National Disaster Management Office.
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35. NGO — Non-Government Organization.
36. NPCA — National Professional Certification Agency.
37. Preparedness — the knowledge and capacities developed by
governments, response and recovery organizations,
communities and individuals to effectively anticipate, respond
to, and recover from, the impacts of likely, imminent or current
disasters.
38. Prevention — activities and measures to eliminate and/or
reduce the threat of a disaster.
39. Risk assessment — quantitative approach to determine the
nature and extent of risk by analyzing potential hazards and
evaluating existing conditions of exposure and vulnerability
that together could harm people, property, services, livelihoods
and the environment on which they depend.
40. Risk information — comprehensive information on all
dimensions of risk including hazards, exposure, vulnerability
and capacity related to persons, communities, organizations
and countries and their assets.
41. Reconstruction — the medium and longer-term rebuilding
and sustainable restoration of resilient critical infrastructures,
services, housing, facilities and livelihoods required for full
functioning of a community or a society affected by a disaster.
42. Recovery — the restoring or improving of livelihoods, health,
as well as economic, physical, social, cultural and
environmental assets, systems and activities, of a disaster-

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affected community or society, aligning with the principles of
sustainable development, including build back better, to avoid
or reduce future disaster risk.
43. Rehabilitation — the restoration of basic services and
facilities for the functioning of a community or a society
affected by a disaster.
44. Standard — used and accepted level of: quality; caliber;
excellence; merit.
45. Standard Competency in Disaster Management —
designed to improve the quality and competency of the human
resources in the field of disaster management.

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TABLE OF CONTENTS

GLOSSARY AND ACRONYMS ................................................iii


TABLE OF CONTENTS ............................................................. ix
CHAPTER I INTRODUCTION ................................................ 11
1.1 Rationale ............................................................................ 11
1.2 Background ........................................................................ 12
1.2.1 Sendai Framework for Disaster Risk Reduction 2015
– 2030 ................................................................................. 12
1.2.2 ASEAN Community Vision 2025 ...................................... 12
1.2.3 ASEAN Economic Community Blueprint 2025 ................. 13
1.2.4 ASEAN – Agreement on Disaster Management and
Emergency Response (AADMER) ..................................... 13
1.1.2 One ASEAN One Response Declaration ............................ 14
1.3 Goals and Objectives of ASCEND Framework ................. 14
1.4 Roadmap of ASCEND ....................................................... 15

CHAPTER II ASEAN COMPETENCY STANDARD ON


DISASTER MANAGEMENT (ACSDM) .................................. 19
2.1 The Development of ASEAN Competency Standard on
Disaster Management (ACSDM) ......................................... 19
2.1.1 The Principle of Emergency/Disaster Management ........... 21
2.1.2 Ethics Policy ....................................................................... 22
2.1.3 The Utilization of ACSDM for Disaster Management
Professionals ....................................................................... 22
2.1.4 Mapping and Packaging of ASEAN Competency
ix
Standard on Disaster Management ..................................... 24
2.2 Competency Unit List ........................................................ 32
2.3 Element and Perfomance Criteria ...................................... 46

CHAPTER III COMPETENCY ASSESSMENT AND


CERTIFICATION ...................................................................... 54
3.1 Institutional Arrangement .................................................. 54
3.1.1 ASEAN Committee on Disaster Management
(ACDM) ............................................................................. 54
3.1.2 ASEAN Secretariat (ASEC) ............................................... 55
3.1.3 AHA Centre ........................................................................ 55
3.1.4 National Disaster Management Office (NDMO)................ 56
3.1.5 National Professional Certification Agency ....................... 58
3.1.6 Competency Certification Office (CCO) ............................ 58
3.2 Assessment Process ............................................................ 60
3.3 International Cooperation and Global Partnership ............. 65

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CHAPTER I
INTRODUCTION

1.1 Rationale
The increasing number and scale of natural disasters across
the region necessitate an urgent need to strengthen existing regional
arrangements for disaster relief and emergency response. Through
the ASEAN Committee on Disaster Management (ACDM), ASEAN
has responded by setting up mechanisms to further refine its disaster
management systems. The demand for more rapid and effective
response and better prepared and trained experts is high in ASEAN.
The Declaration on One ASEAN One Response was recently
adopted by the ASEAN Leaders at the 2016 ASEAN Summit in
Vientiane, Lao PDR, thereby increasing ASEAN’s resolve to
strengthening its capacity to prepare for and respond to disaster
emergencies in a collective and integrated manner.
To this end, ASEAN needs qualification standards of its
disaster management professionals. Developing a common
standards framework from which ASEAN Member States (AMS)
will develop certification for appropriate courses, ensures ASEAN
possesses high quality disaster expertise and consistency in
standards across the region. ASEAN Standardization and
Certification for Experts in Disaster Management (ASCEND)
included in the ACDM’s 2016-2020 Work Program is a priority
program under objective 8 LEAD—which makes provision for
ASEAN Leadership for Excellence and Innovation in Disaster
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Management, to build professionalism in disaster management
through standardization and certification.
Based on these lessons and resources as well as a global
stock take of standardization and certifications, a standardized
ASEAN certification program for disaster management experts has
been developed. The ASCEND framework will be the guiding
document that defines the structure, institutional arrangements,
processes, and necessary steps for establishing the program.

1.2 Background
The following describe the international agreements that
build the foundation for development of the ASCEND framework.

Sendai Framework for Disaster Risk Reduction 2015 –


2030
The Sendai Framework Priority 2–Strengthening disaster risk
governance to manage disaster risk specifically, Section 27 (j) states
“To promote the development of quality standards, such as
certifications and awards for disaster risk management, with the
participation of the private sector, civil society, professional
associations, scientific organizations and the United Nations”.

ASEAN Community Vision 2025

a. During the 27th ASEAN Summit in Kuala Lumpur,


Malaysia, the ASEAN Leaders envision a peaceful, stable,
and resilient community with enhanced capacity to
respond effectively to challenges, and ASEAN as an
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outward- looking region within a global community of
nations, while maintaining ASEAN centrality.
b. The ASEAN Socio-cultural community by 2025
committed to realize a resilient community with enhanced
capacity and capability to adapt and respond to social and
economic vulnerabilities, disasters, climate change as well
as emerging threats and challenges.

ASEAN Economic Community Blueprint 2025


The AEC 2025 is envisioned to widen ASEAN people-to-
people, institutional, and infrastructure connectivity through
ASEAN and sub-regional cooperation projects that facilitate
movement of capital as well as skilled labour and talents (i.e.
humanitarian actors).

ASEAN – Agreement on Disaster Management and


Emergency Response (AADMER)
a. Priority Program 8 – LEAD: ASEAN Leadership for
Excellence and Innovative in Disaster Management which
is building professionalism in disaster management
through standardization and certification.
b. One of the program (work program 2016-2020), output to
be achieved by 2020 is to build professionalism in disaster
management through standardization and certification.

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1.1.2 One ASEAN One Response Declaration
a. The adoption of the Declaration One ASEAN One
Response by the ASEAN Leader in September 2016 in
Vientiane, Lao PDR, has also reaffirm ASEAN’s vision in
strengthening its capacity to prepare for and respond to
disaster emergencies in the region and in a collective
manner among Member States.
b. In order to materialize the vision of ASEAN as a global
leader, the development of human resources who are
competent, skilled, professionals, well – trained, tested and
certified is a major requirement for all ASEAN Member
States;
c. ASEAN has envisioned the need to:
• Increase the quality of its disaster management
professionals;
• Set ASEAN standard qualifications for existing
training centers and academic institutions;
• Develop and deliver the appropriate courses and
certifications that will ensure ASEAN possesses
high quality personnel in disaster management.

1.3 Goals and Objectives of ASCEND Framework


The goals and objectives of the ASCEND are as follow:
1.3.1 To ensure disasters across the region are met with
competent disaster management professionals in
order to reduce the loss of life, respond effectively,
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recover more quickly, and decrease risks throughout
the ASEAN region wherever possible. Note: In cases
of extraordinary diminished capacities non-certified
persons may be utilized at the discretion of the AMS
in compliance with local governance/rules/laws.
1.3.2 To establish a guide for certification of a disaster
management professionals across ASEAN Member
States. The disaster management professionals will
be able to be certified in competency to perform tasks
across all strategic components of AADMER, i.e.
risk assessment and awareness, prevention and
mitigation, preparedness and response, and recovery.
1.3.3 To ensure disaster management professionals can
work interchangeably and cooperatively both in their
home country and in all AMS.

1.4 Roadmap of ASCEND


The timeframe for the Roadmap of ASCEND Framework is
2016-2019.The Roadmap is designed to clarify planning,
implementation, monitoring, and evaluation of the ASCEND
Framework. The key milestones, based on AADMER Priority 8, of
the Roadmap is as follows.

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Figure 1. Roadmap of ASCEND 2016-2019
By 2016 1) ACDM Meeting was conducted in Semarang,
Indonesia, April 2016.
2) ACDM/WG KIM (Working Group on
Knowledge and Innovation Management)
agreed Indonesia to be lead for the
standardization and certification in disaster
management within the ASEAN Region, in
Jakarta, Indonesia, July 2016.
3) Identification and analysis of standardization
and certification in disaster management.
4) Compiled the draft of ASCEND.
By 2017 1) Indonesia, in partnership with ASEAN-US
PROGRESS, to prepare the ASCEND
Framework.
2) Regional Workshop on KIM WG in Vietnam,
March 2017 to discuss basic roadmap for
framework development.
3) ACDM Meeting in Lao PDR, April 2017 has
adopted the Roadmap of ASCEND and five (5)
profession as a pilot project.
4) Review draft framework and contribute to
development of ASCEND Framework
Workshop in Singapore, August 2017.
5) Approval of the ASCEND by AMMDM in
October 2017.

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6) Resource mobilization in AMS and in partnership
with others, as needed.

By 2018 1) Development of the ASEAN competency


standard on prevention and mitigation,
preparedness, response as well as recovery.
2) Compiling the toolbox (assessor manual, trainer
manual, trainee manual, and assessment
guideline).
3) Workshop of Certification Scheme of ASCEND
4) Workshop of Training Curriculum and Modules
5) ASEAN Personnel Certification Assessor
Training in Jakarta (Assessors will have
certification to be an assessor. This will include
training prior to serving as an assessor)
6) Pre-assessment of competence based on
ASCEND

By 2019 1) Completion of the toolbox.


2) Approval of Mutual Recognition Arrangement
(MRA) for ASCEND Framework.
3) Assessment for Potential Assesse from AMS.
4) Establishment of pool of Competent and Certified
DM Personal in AMS.
5) Sustainability of ASCEND Program to be
reviewed at five (5) year intervals.

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CHAPTER II
ASEAN COMPETENCY STANDARD ON DISASTER
MANAGEMENT (ACSDM)

2.1 The Development of ASEAN Competency Standard on


Disaster Management (ACSDM)
This framework is developed to establish a guide for
professional standards for disaster management personnel across
AMS. Certified professionals will be competent to perform tasks
across the disaster management field, including disaster risk
reduction, disaster preparedness, disaster response, and disaster
recovery tasks based on their role or function in a disaster. The
development of ASEAN standards in the field of disaster
management has gone through various stages. Ranging from the
establishment of a standard called ACSDM to the development of the
scheme as a foundation in the certification process.
ACSDM should be reviewed and updated every five (5)
years. This will ensure it remains relevant to the dynamic changes that
impact emergency management as well as reflects the latest research
and lesson learned. The ACSDM Scheme is as follow.

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Figure 2. The ACSDM Scheme
2.1.1 The Principle of Emergency/Disaster Management
The ASEAN Competency Standard on Disaster Management
adheres to the principle of emergency management. These are:
a) Comprehensive — emergency managers consider and take
into account all hazards, all phases, all stakeholders and all
impacts relevant to disasters.
b) Progressive — emergency managers anticipate future
disasters and take preventive and preparatory measures to
build disaster-resistant and disaster-resilient communities.
c) Risk-Driven — emergency managers use sound risk
management principles (hazard identification, risk analysis,
and impact analysis) in assigning priorities and resources.
d) Integrated — emergency managers ensure unity of effort
among all levels of government and all elements of a
community.
e) Collaborative — emergency managers create and sustain
broad and sincere relationships among individuals and
organizations to encourage trust, advocate a team
atmosphere, build consensus, and facilitate communication.
f) Coordinated — emergency managers synchronize the
activities of all relevant stakeholders to achieve a common
purpose.
g) Flexible — emergency managers use creative and
innovative approaches in solving disaster challenges.
h) Professional — emergency managers value a science and

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knowledge-based approach based on education, training,
experience, ethical practice, public stewardship and
continuous improvement.

2.1.2 Ethics Policy


All those involved in the ACSDM agree to adhere to the
following ethics policy:
a) The ACSDM depends on highest standards of honesty and
integrity. Faithful understand, execution, and knowledge of
tasks needed to be perform in disaster is critical to saving
lives and minimizing other losses. The ACSDM
designations may only be used in accordance with policies
set forth by ACSDM and only a certificate holder with
current credentials may claim the ACSDM designation in
any manner.

b) All candidates applying for certification are expected to


maintain the highest standards of professional integrity at all
time. Applicants must be honest and truthful in all claims on
applications and in providing any documentation requested.
This includes previous experience claims, previous
education and certificate claims.

2.1.3 The Utilization of ACSDM for Disaster Management


Professional
Guidance, improvement, and development of quality of

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human resources in disaster management field need a standard.
Several institutions, such as education and training institutions,
association profession, professional certification institutions, as well
as humanitarian organizations may agree to use ACSDM as the
competency standard that is used for the implementation of
education programs based competence, job training, and improving
the quality of human resources competence in disaster management.

For governments, ACSDM may be used as a reference for policy


makers and regulations related to the development of disaster
management, and as a reference for developing the quality of human
resources in the field of disaster management.

For humanitarian organizations (NGOs), ACSDM may be used


as a reference in recruiting professionals for disaster management
and improve the performance of the organization in applying the
laws in disaster management. Increased professionalism and
performance will improve service to the community when a disaster
occurs.

For professional associations and communities, ACSDM may be


used as a reference in the development of professionals in field of
disaster management.

For education and training institutions, as a reference in the


implementation, curriculum development, education and/or training
modules preparation.

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For professional certification institutions, as a reference in
formulating certification program packages and competencies
(certification scheme) in accordance with qualifications
frameworks/level or cluster of certification of competence.

For international cooperation and global partnership, as


enhancement the co-operation between AMS with appropriate
international organizations to promote competency certification for
experts in disaster management; to incorporate ACSDM into
multilateral and bilateral development assistance program within
and across all sectors as appropriate; and to develop new
partnerships and strengthen existing partnerships with public, people
and private organization, and non-governmental organizations.

2.1.4 Mapping and Packaging of ASEAN Competency


Standard on Disaster Management
2.1.4.1 Map of ASEAN Competency Standard on Disaster
Management
The mapping of standardization is identified by functions,
starting with the objective function of disaster management
organizations, which consists of key functions such as:
a. Core Competencies
b. Risk Assessment and Awareness,
c. Prevention and Mitigation,
d. Preparedness and Response, and
e. Recovery
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2.1.4.2 The Mapping of Disaster Management Rules/Functions
Disaster management roles/functions maps consist of the
basic functions details required to perform within different disaster
management parameters. These basic functions are the embryo of
standardized units and for the basis of the learning material in the
curriculum of education and training institutions, standard operating
procedure (SOP), as well as the certification scheme of competency
unit. Roles/function of disaster management as follow.
The table below (Table 1) highlights this mapping for five
key technical areas in preparedness and response management. The
Competency Units List (Table 2) highlights how these basic
functions translate into competency units for ACSDM standards.

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Table 1. Roles/Function of Disaster Management
(Preparedness/Response)
Main Key Main
Basic Functions
Purpose Functions Function
1. Understand core
humanitarian
Core standards,
Competencies Apply with principles and
comply with the principles values
the principles of disaster 2. Understand
of disaster management ASEAN
management humanitarian
procedures and
mechanisms
3. Manage projects
in humanitarian
response
4. Supervise
projects in a
Providing
pressured and
protection to
changing
the
environment
communities
5. Lead
from
coordinated
disaster
assessment
threats 1. Rapid 6. Lead
Assessment coordinated
2. Logistics assessment
3. Emergency preparedness
Operation 7. Conduct
Centre comprehensive
4. WASH information and
gap analysis
5. Shelter
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Management 8. Understand/relat
e various types
of assessment
Preparedness 9. Conduct rapid
and assessment
Response 10. Develop
strategic
logistics plan
11. Proven
knowledge on
humanitarian
supply chain
12. Manage
logistics
operations
13. Understand
humanitarian
supply chain
management
14. Operationalize
strategic
logistics plan
15. Operationalize
logistics
operations
16. Proven
knowledge on
logistics
operations in
humanitarian
context
17. Capacity to run
field logistics
operation
18. Ability to
conduct
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logistics
capacity
assessment
19. Develop
information
management
strategy
20. Analyze and
produce
information
management
products
21. Operationalize
information
management
strategy for
emergency
field operation
22. Understand
basic mapping
23. Identify and
classifying
credible and
accurate
source of
information
24. Manage basic
information
during
humanitarian
response
25. Thorough
understanding
of WASH in
emergencies
concepts and
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address the
issues
26. Able to
design and
deliver
strategic
direction on
WASH in
emergencies
27. Able to
develop
strategy to
link relief,
recovery, and
development
28. Analyse the
developing
humanitarian
situation
related to
WASH and
adjust
activities
accordingly
29. Supervise and
monitor the
implementati
on of WASH
project and
other
components
30. Coordinate
and provide
technical
guidance to
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partners and
stakeholders
31. Understand
core public
health
promotion
and behavior
change
concepts
32. Understand
core public
health
engineering
concepts
33. Capable to
work with the
community,
especially
with the most
at-risk groups
34. Capacity to
monitor an
ongoing
WASH
program
35. Thorough
understanding
of the full
range of core
shelter issues
and address
the issues
36. Able to
analyse and
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determine
needs and
design an
appropriate
large-scale
shelter
response
37. Able to
implement
and manage a
large-scale
shelter
program
38. Broad
understanding
of shelter and
sheltering
39. Able to
analyse and
determine
differing
needs in
multiple areas
and design
solutions
40. Able to
implement
and manage a
specific
geographical

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or thematical
component of
a shelter
program
41. Understand
core shelter
concepts
42. Able to
monitor an
ongoing
shelter
program and
address issues
43. Able to
manage a
small team to
implement a
shelter
program

2.2 Competency Unit List


ASEAN Competency Standard on Disaster Management
consists of 43 units of competence. As many as four units are core
competency and 39 other units are technical competency.

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Table 2. Competency Unit of ASEAN Competency Standard on
Disaster Management

No. Unit Number Unit Title


Understand core humanitarian standards,
1. ADM.COR.001.1
principles and values
Understand ASEAN humanitarian
2. ADM.COR.002.1
procedures and mechanisms
3. ADM.COR.003.1 Manage projects in humanitarian response
Supervise projects in a pressured and
4. ADM.COR.004.1
changing environment
5. ADM.TEC.001.1 Lead coordinated assessment
6. ADM.TEC.002.1 Lead coordinated assessment preparedness
Conduct comprehensive information and
7. ADM.TEC.003.1
gap analysis
Understand/relate various types of
8. ADM.TEC.004.1
assessment
9. ADM.TEC.005.1 Conduct rapid assessment
10. ADM.TEC.006.1 Develop strategic logistics plan
Proven knowledge on humanitarian supply
11. ADM.TEC.007.1
chain
12. ADM.TEC.008.1 Manage logistics operations
Understand humanitarian supply chain
13. ADM.TEC.009.1
management
14. ADM.TEC.010.1 Operationalize strategic logistics plan
15. ADM.TEC.011.1 Operationalize logistics operations
Proven knowledge on logistics operations
16. ADM.TEC.012.1
in humanitarian context
17. ADM.TEC.013.1 Capacity to run field logistics operation

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Ability to conduct logistics capacity
18. ADM.TEC.014.1
assessment
19. ADM.TEC.015.1 Develop information management strategy
Analyze and produce information
20. ADM.TEC.016.1
management products
Operationalize information management
21. ADM.TEC.017.1
strategy for emergency field operation
22. ADM.TEC.018.1 Understand basic mapping
Identify and classifying credible and
23. ADM.TEC.019.1
accurate source of information
Manage basic information during
24. ADM.TEC.020.1
humanitarian response
Thorough understanding of WASH in
25. ADM.TEC.021.1 emergencies concepts and address the
issues
Able to design and deliver strategic
26. ADM.TEC.022.1
direction on WASH in emergencies
Able to develop strategy to link relief,
27. ADM.TEC.023.1
recovery, and development
Analyse the developing humanitarian
28. ADM.TEC.024.1 situation related to WASH and adjust
activities accordingly
Supervise and monitor the implementation
29. ADM.TEC.025.1
of WASH project and other components
Coordinate and provide technical guidance
30. ADM.TEC.026.1
to partners and stakeholders
Understand core public health promotion
31. ADM.TEC.027.1
and behavior change concepts
Understand core public health engineering
32. ADM.TEC.028.1
concepts
Capable to work with the community,
33. ADM.TEC.029.1
especially with the most at-risk groups

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Capacity to monitor an ongoing WASH
34. ADM.TEC.030.1
program
Thorough understanding of the full range
35. ADM.TEC.031.1
of core shelter issues and address the issues
Able to analyse and determine needs and
36. ADM.TEC.032.1 design an appropriate large-scale shelter
response
Able to implement and manage a large-
37. ADM.TEC.033.1
scale shelter program
Broad understanding of shelter and
38. ADM.TEC.034.1
sheltering
Able to analyse and determine differing
39. ADM.TEC.035.1 needs in multiple areas and design
solutions
Able to implement and manage a specific
40. ADM.TEC.036.1 geographical or thematical component of a
shelter program
41. ADM.TEC.037.1 Understand core shelter concepts
Able to monitor an ongoing shelter
42. ADM.TEC.038.1
program and address issues
Able to manage a small team to implement
43. ADM.TEC.039.1
a shelter program

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The following figure illustrates the various levels within
each competency unit. This corresponds to education level and years
of experience in the respective professions.

Level 1-3
Officer/Analyst
Basic 0 to 3 years’ experience
Career
Level 4-6 Coordinator

Mid- Career More than 3 to 6 years’


experience

Level 7-9 Manager

Senior Professional More than 6 years’


experience

Figure 3. ASCEND Certification Levels: Basic Description

Associated with Figure 3, the following schemes descript the


division of competency units based on each profession and
occupation/levelling.

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1. RAPID ASESSMENT
RAPID ASSESSMENT COORDINATOR (Level 4-6)
CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian
standards, principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
ADM.COR.004.1 : Supervise projects in a pressured and
changing environment
TECHNICAL COMPETENCY
ADM.TEC.001.1 : Lead coordinated assessment
ADM.TEC.002.1 : Lead coordinated assessment
preparedness
ADM.TEC.003.1 : Conduct comprehensive information
and gap analysis

RAPID ASSESSMENT OFFICERS (Level 1-3)


CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian
standards, principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
TECHNICAL COMPETENCY
ADM.TEC.004.1 : Understand/Relate various types of
assessment
ADM.TEC.005.1 : Conduct rapid assessment

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2. HUMANITARIAN LOGISTICS
HUMANITARIAN LOGISTICS MANAGER (Level 7-9)
CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
ADM.COR.003.1 : Manage projects in humanitarian response
TECHNICAL COMPETENCY
ADM.TEC.006.1 : Develop strategic logistics plan
ADM.TEC.007.1 : Proven knowledge on humanitarian supply
chain
ADM.TEC.008.1 : Manage logistics operations

HUMANITARIAN LOGISTICS COORDINATOR (Level 4-6)


CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
ADM.COR.004.1 : Supervise projects in a pressured and
changing environment

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TECHNICAL COMPETENCY
ADM.TEC.009.1 : Understand Humanitarian supply chain
management
ADM.TEC.010.1 : Operationalize strategic logistics plan
ADM.TEC.011.1 : Operationalize logistics operations

HUMANITARIAN LOGISTICS OFFICERS (Level 1-3)


CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
TECHNICAL COMPETENCY
ADM.TEC.012.1 : Proven knowledge on logistics
operations in humanitarian context
ADM.TEC.013.1 : Capacity to run field logistics operation
ADM.TEC.014.1 : Ability to conduct logistics capacity
assessment

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3. EMERGENCY OPERATION CENTER

EMERGENCY OPERATION CENTRE MANAGER (Level 7-9)


CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
ADM.COR.003.1 : Manage projects in humanitarian response
TECHNICAL COMPETENCY
ADM.TEC.015.1 : Develop information management strategy
ADM.TEC.016.1 : Analyse and produce information
management products
ADM.TEC.017.1 : Operationalize information management
strategy for Emergency operations

EMERGENCY OPERATION CENTRE COORDINATOR (Level 4-6)


CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
ADM.COR.004.1 : Supervise projects in a pressured and
changing environment

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TECHNICAL COMPETENCY
ADM.TEC.016.1 : Analyse and produce information
management products
ADM.TEC.017.1 : Operationalize information management
strategy for Emergency operations

EMERGENCY OPERATION CENTRE OFFICERS (Level 1-3)


CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
TECHNICAL COMPETENCY
ADM.TEC.018.1 : Understand basic mapping
ADM.TEC.019.1 : Identify and classifying credible and
accurate source of information
ADM.TEC.020.1 : Manage basic information during
humanitarian response

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4. WATER, SANITATION, AND HYGIENE
WATER, SANITATION, AND HYGIENE MANAGER (Level 7-9)
CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
ADM.COR.003.1 : Manage projects in humanitarian response
TECHNICAL COMPETENCY
ADM.TEC.021.1 : Thorough understanding of WASH in
emergencies concepts & address the issues
ADM.TEC.022.1 : Able to design and deliver strategic
direction on WASH in emergencies
ADM.TEC.023.1 : Able to develop strategy to link relief,
recovery, and development

WATER, SANITATION, & HYGIENE COORDINATOR (Level 4-6)


CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
ADM.COR.004.1 : Supervise projects in a pressured and
changing environment

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TECHNICAL COMPETENCY
ADM.TEC.024.1 : Analyse the developing humanitarian
situation related to WASH and adjust
activities accordingly
ADM.TEC.025.1 : Supervise and monitor the implementation
of WASH project and other components
ADM.TEC.026.1 : Coordinate and provide technical guidance
to partners and stakeholders

WASH OFFICER – HYGIENE PROMOTION (Level 1-3)


CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
TECHNICAL COMPETENCY
ADM.TEC.027.1 : Understand core public health promotion
and behavior change concepts
ADM.TEC.029.1 : Capable to work with the community,
especially with the most at-risk groups
ADM.TEC.030.1 : Capacity to monitor an ongoing WASH
program

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WASH OFFICER – PUBLIC HEALTH ENGINEER (Level 1-3)
CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
TECHNICAL COMPETENCY
ADM.TEC.028.1 : Understand core public health engineering
concepts
ADM.TEC.029.1 : Capable to work with the community,
especially with the most at-risk groups
ADM.TEC.030.1 : Capacity to monitor an ongoing WASH
program

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5. SHELTER MANAGEMENT

SHELTER MANAGEMENT (Level 7/Countrywide Shelter Manager)


CORE COMPETENCIES
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
ADM.COR.003.1 : Manage projects in humanitarian response
TECHNICAL COMPETENCY
ADM.TEC.031.1 : Thorough understanding of the full range of
core shelter issues and address the issues
ADM.TEC.032.1 : Able to analyse and determine needs and
design an appropriate
ADM.TEC.033.1 : Able to implement and manage a large-scale
shelter program

SHELTER MANAGEMENT (Level 6/Shelter Area Program


Coordinator)
CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
ADM.COR.004.1 : Supervise projects in a pressured and
changing environment

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TECHNICAL COMPETENCY
ADM.TEC.034.1 : Broad understanding of shelter and
sheltering
ADM.TEC.035.1 : Able to analyse and determine differing
needs in multiple areas and design solutions
ADM.TEC.036.1 : Able to implement and manage a specific
geographical or thematical component of a
shelter program

SHELTER MANAGEMENT (Level 5/Shelter Project Officer)


CORE COMPETENCY
ADM.COR.001.1 : Understand core humanitarian standards,
principles and values
ADM.COR.002.1 : Understand ASEAN humanitarian
procedures and mechanisms
TECHNICAL COMPETENCY
ADM.TEC.037.1 : Understand core shelter concepts
ADM.TEC.038.1 : Able to monitor an ongoing shelter program
and address issues
ADM.TEC.039.1 : Able to manage a small team to implement
a shelter program

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2.3 Element and Performance Criteria
Elements and performance criteria are the elaboration of
each competency unit. In that section, there are several elements
and explanations about the criteria of performance that must be
understood and mastered. There is also an unit variable to provide
advice to interpret the scope and context of this unit of competence,
as well as the assessment guide to provide guidance during the
competency assessment. One example of elements and
performance criteria is as follow.

Table 3. Example of Elements and Performance Criteria


UNIT TITLE: To understand the Core NOMINAL
Humanitarian Standard HOURS: -
UNIT NUMBER: ADM.COR.001.1
UNIT DESCRIPTOR: This unit deals with the skills and
knowledge required to describes the essential elements of
principled, accountable and high-quality humanitarian action
context based on Core Humanitarian Standard as part of Global
Humanitarian Framework on Disaster Management.
ELEMENTS AND UNIT VARIABLE AND
PERFORMANCE ASSESSMENT GUIDE
CRITERIA
Element 1: Principled Unit Variables
Humanitarian Action The Unit Variables provide
5.1 Address human suffering advice to interpret the scope
wherever it is found. The and context of this unit of
purpose of humanitarian competence. It relates to the
action is to protect life unit as a whole and facilitates
and health and ensure holistic assessment
respect for human. This unit applies to understand
5.2 Carry out humanitarian the core humanitarian standard
action on the basis of need on quality and accountability,
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alone, giving priority to but not limited to:
the most urgent cases of - - Rapid Assessment
distress &making no - - Logistics
adverse distinction on the - - Emergency Operation Centre
basis of nationality, race,
- - WASH
gender, religious belief,
class or political opinion. - - Shelter Management

The principles of humanity,


impartiality, independence
and neutrality are derived
from: The Fundamental
Principles of the International
Red Cross and Red Crescent
Movement proclaimed in
Vienna in 1965 by the 20th
International Conference of
the Red Cross and Red
Crescent; United Nations
(UN) General Assembly.
5.3 Action humanitarian Resolution 46/182, 19
autonomously from the December 1991; and UN
political, economic, General Assembly Resolution
military or other objectives 58/114, 5 February 2004.
that any actor may hold
with regard to areas where Some organizations, while
humanitarian action is committed to giving impartial
being implemented. assistance and not taking sides
5.4 Must not take sides in in hostilities, do not consider
hostilities or engage in that the principle of neutrality
controversies of a political, precludes undertaking
racial, religious or advocacy on issues related to
ideological nature accountability and justice.

Organization standards,
policies and procedures may
include:
- Complaints procedures
Page 47 of 65
Element 2: The Nine - Organizational standard
Commitments and report forms
Quality Criteria
- Job descriptions
2.1 Give appropriate
- Code of ethics
assistance to communities
and people affected by - Quality systems, standards
crisis, and relevant to and guidelines.
their needs. Quality
Criterion: Humanitarian Formal feedback may include:
response is appropriate - 360-degree assessment
and relevant. - Satisfaction surveys/forms
2.2 Give access - Team evaluations
communities and people
- Performance reviews
affected by crisis to the
humanitarian assistance
Non-discriminatory attitudes
they need at the right
may include:
time. Quality Criterion:
Humanitarian response - Language in relation to race
is effective and timely. and ethnicity
Let communities and - Not making assumptions
people affected by crisis about physical or
are not negatively affected intellectual abilities
and are more prepared, - The use of non-
resilient and less at-risk as discriminatory language in
a result of humanitarian relation to the portrayal of
action. Quality Criterion: people with disabilities
Humanitarian response
- Using non-sexist and gender
strengthens local capacities
inclusive language
and avoids negative
effects.
Cultural differences may
2.4 Let communities and include:
people affected by crisis
- Forms of address
know their rights and
entitlements have access - Levels of
to information and formality/informality
participate in decisions - Non-verbal behavior
that affect them. Quality - Work ethics
Criterion: Humanitarian
Page 48 of 65
response is based on - Personal grooming
communication,
- Family obligations
participation and
feedback. - Recognized holidays
2.5 Let communities and - Special needs
people affected by crisis - Preferences for personal
have access to safe and interactions
responsive mechanisms
to handle complaints. Assessment Guide
Quality Criterion: The following skills and
Complaints are welcomed knowledge must be assessed
and addressed. as part of this unit:
Let communities and - Ability to apply the
people affected by crisis Principled Humanitarian
receive coordinated, Action
complementary assistance. - Ability to apply the
Quality Criterion: Nine Commitments and
Humanitarian response is Quality Criteria
coordinated and
complementary. Linkages to Other Units
2.7 Let communities and This is a core unit that
people affected by crisis underpins effective
can expect delivery of performance in all other units.
improved assistance as Combined training and
organizations learn from assessment may be
experience and reflection. appropriate.
Quality Criterion:
Humanitarian actors Critical Aspects of
continuously learn and Assessment
improve.
Evidence of the following is
2.8 Let communities and essential:
people affected by crisis
- Demonstrated ability to
receive the assistance they
apply active listening
require from competent
techniques
and well- managed staff
and volunteers. Quality - Demonstrated ability to
Criterion: Staff is use effective
supported to do their job communication skills to
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effectively, and is treated build and maintain
fairly and equitably. interpersonal
2.9 Let communities and relationships within a
people affected by crisis designated work group or
can expect that the team
organizations assisting - Demonstrated ability to
them are managing maintain effective
resources effectively, communication lines
efficiently and ethically. with customers, other
Quality Criterion: personnel and
Resources are managed management in order to
and used responsibly for build interpersonal
their intended purpose. relationships
- Demonstrated ability to
communicate with
customers and colleagues
from diverse
backgrounds
- Demonstrated ability to
deal with cross- cultural
misunderstandings
- Observation that verbal
and non-verbal
communication takes
account of cultural
differences
- Demonstrated
commitment to include
and/or communicate with
others where language
barriers exist.

Context of Assessment
This unit may be assessed on or
off the job:
- Assessment should include
practical demonstration of
Page 50 of 65
working effectively with
colleagues and customers
either in the workplace or
through a simulation
activity, supported by a
range of methods to assess
underpinning knowledge
- Assessment must relate to
the individual’s work area
or area of responsibility.
- The Code of Conduct for
The International Red
Cross and Red Crescent
Movement and NGOs in
Disaster Relief;
- The 2010 HAP Standard in
Accountability and Quality
Management;
- The People in Aid Code of
Good Practice in the
Management and Support
of Aid Personnel;
- The Sphere Handbook
Core Standards and the
Humanitarian Charter;
- The Quality COMPAS;
- The Inter-Agency Standing
Committee Commitments
on Accountability to
Affected
- People/Populations
(CAAPs); and
- The Organization for
Economic Co-operation
and Development’s
(OECD)

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- Development Assistance
Committee (DAC) Criteria
for Evaluating
Development and
Humanitarian Assistance.

Resource Implications
Training and assessment to
include access to a real or
simulated workplace; and
access to workplace
standards, procedures,
policies, guidelines, tools and
equipment.

Assessment Methods
The following methods may be
used to assess competency for
this unit:
- Case studies
- Observation of practical
assesse performance
- Oral and written questions
- Portfolio evidence
- Problem solving
- Role plays
- Third party reports
completed by a supervisor
- Project and assignment
work
Key Competencies in this
Unit
Level 1 = competence to
undertake tasks effectively

Page 52 of 65
Level 2 = competence to
manage tasks
Level 3 = competence to use
concepts for evaluating
Key Lev
Examples
Competencies el
Use positive
Communic communication
ating ideas techniques to
and 2 build
information interpersonal
relationships
Identify the
Planning
most
and
2 appropriate
organizing
way to respond
activities
to feedback
Respond to the
Working
internal and
with others
external
and in 2
customer
teams
requests
Using
mathematic
al ideas and 0
techniques
Apply conflict
resolution and
communication
skills to
Solving
2 resolve
problems
conflicts and/or
misunderstandi
ngs
Using
0
technology

Page 53 of 65
CHAPTER III
COMPETENCY ASSESSMENT AND CERTIFICATION

3.1 Institutional Arrangement


3.1.1 ASEAN Committee on Disaster Management (ACDM)
a) The ASEAN Committee on Disaster Management
(ACDM) is made up of NDMOs from all 10 ASEAN
member states. ACDM members are also the AADMER
National Focal Points.
b) ACDM reports to the Conference of Parties composed of
ministers in charge of disaster management. The ACDM
is led by a Chair and a Vice Chair which are rotated
annually with alphabetical order among the 10 Member
States.
c) Within ACDM, to carry out AADMER Work Program
there are formal working groups such as the Preparedness
and Response Working Group (WG P&R), the Prevention
and Mitigation Working Group (WG P&M), and the
Working Group on Knowledge and Information
Management (WG KIM).
d) The ACDM, through the WG KIM, is the principal body
accountable for the overall implementation of the
ASCEND Framework. The body shall regularly review
and evaluate the implementation of the ASCEND
framework.
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3.1.2 ASEAN Secretariat (ASEC)
a) The ASEAN Secretariat mandate is to provide for greater
efficiency in the coordination of ASEAN organs and for
more effective implementation of ASEAN projects and
activities. The Secretariat’s mission is to initiate,
facilitate, and coordinate ASEAN stakeholder
collaboration in realizing the purposes and principles of
ASEAN as reflected in the ASEAN Charter.
b) Article 23 of the AADMER states that the ASEAN
Secretariat shall serve as the Secretariat to this Agreement.
The Article also states the functions of the ASEAN
Secretariat pertaining to the implementation of
AADMER. The ASEAN Secretariat is also responsible in
facilitating and monitoring progress in the implementation
of AADMER and relevant decisions.
c) The ASEAN Secretariat also sit in the Governing Board
of the AHA Centre.

3.1.3 AHA Centre


a) The AHA Centre as the operational engine of AADMER
is responsible for the operational coordination of all
activities envisaged under the AADMER.
b) An unit will be established at the AHA Centre that is
responsible in relation to ASCEND, as follows:
i. Disseminate information, promote, update,
maintain, and monitor the ASCEND;
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ii. During an emergency response liaison between
AMS to facilitate the use of ASCEND certified
resources;
iii. Promote, update, maintain and monitor the
ASCEND standards;
iv. Notify promptly the concerned CCO upon
receiving of feedback from NDMO, in case a
foreign disaster management professional has
terminated its task in the host country;
v. Facilitate the exchange of information concerning
assessment procedures, criteria, systems, manuals
and publications relating to this framework;
vi. Report its work progress to the ACDM and
NDMO;
vii. Such other functions and responsibilities that may
be assigned to it by the ACDM in the future; and
viii. Resolve any differences among ASEAN Member
States concerning the interpretation or application
of the ASCEND and to settle them in an amicable
manner.

3.1.4 National Disaster Management Office (NDMO)


The National Disaster Management Office (NDMO) is the
National Focal Point of the Parties to the AADMER. In relation to
ASCEND, the NDMO will be in charge:

Page 56 of 65
a) To request, appoint or establish an agency to serve as the
CCO under the respective of NDMO of each AMS or
other relevant institution, in according to the laws and
regulations of the respective country;
b) To ensure all ASCEND standards are in accordance with
the laws and regulation of their country;
c) To promote and facilitate the exchange of information
concerning assessment procedures, criteria, systems,
manuals, and publications related to the ASCEND;
d) To formulate and update necessary mechanisms to enable
implementation of ASCEND in respective country;
e) To facilitate the exchange of best practices and prevailing
developments in disaster management sector with the
view to harmonizing and updating other regional and/or
international competencies and curricula;
f) To promote regional norms of good conduct and solidarity
in accordance with key principles enshrined in the
ASEAN mechanisms;
g) To support the operationalization of the ASCEND
Framework and Roadmap, including effectively
coordinate and cooperate with other relevant stakeholders
from across sectors;
h) Develop training and education programs in cooperation
with CCO or other institutions that adhere to and promote
ASCEND standards.

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3.1.5 National Professional Certification Agency
The National Professional Certification Agency (NPCA)
will be in charge:
a) To coordinate with NDMO for regarding the assessment
process;
b) To give guidance in relation with the assessment and
certification process;
c) To give license to CCO for issuing competency
certificate on its behalf.

3.1.6 Competency Certification Office (CCO)


The Competency Certification Office (CCO)will be in
charge:
a) To appoint the assessors and lead assessors in charge of
assessment process. This appointment is carried out by the
chairman on each CCO.
b) To assess qualifications and/or competencies of disaster
management professionals as specified in ASCEND;
c) To issue certificates of competence for disaster
management professionals who have qualified and/or
competent based on the standards specified in ASCEND;
d) To conduct surveillance of disaster management
professionals who have certificate of competence at least
every three (3) years.
The institution arrangement of ASCEND is as follow. CCO
size will vary from AMS to AMS and may be satisfied by an
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individual or small unit within the NDMO when appropriate,
particularly during initial phasing in of ASCEND framework.
However, the entire framework is intended to be compulsory at a
minimum level.

Figure 4. The Institution Arrangement of ASCEND

Page 59 of 65
3.2 Assessment Process
The ASCEND Program will use a Competency Based
Assessment (CBA) method. CBA is the method of assessing the
competency of an applicant. Assessment utilizes a range of strategies
to ensure that trainees are evaluated in a manner that demonstrates
validity, fairness, and reliability. CBA is aimed at compiling a list of
evidences that shows an applicant is competent in a particular
occupation. Competencies are gained in many ways including, (a)
education; (b) training; (c) work experiences; and (d) life experiences.
In the ASCEND framework, the competencies are divided
into two related groups of skills: core and technical competencies.
Core competencies are competencies that related to the regional and
international humanitarian standards, principles, and values. They are
directly linked to key occupational tasks and include units such as
managing projects in humanitarian response. Technical competencies
are specific to roles or jobs within the labour division and include the
specific skills and knowledge (know-how) to perform effectively,
such as understanding humanitarian supply chain management.
In CBA assessors and applicants work together through the
collection of evidence in determining overall competence. The
assessor, who is ideally someone with considerable experience in the
technical area being assessed, reviews the evidence and verifies the
applicant as being competent or not. Conducting assessment involves
collecting evidence through various methods including observation at
work, interviews, conducting oral and written tests, and practical
testing, and then making a judgement that the applicant can perform
Page 60 of 65
work in accordance with ASCEND standards. The process of
competency assessment is as follows.

Figure 5. The Competency Assessment Process

Step 1: Plan and Organize – The assessor will:


a) Establishes the context and purpose of the assessment;
b) Identifies the ASCEND competency standards,
assessment guidelines, and qualifications;
c) Identifies the toolkit that has been developed to facilitate the
assessment process (if available);
d) Interprets the competency standards and identifies the
evidence requirements.

Step 2: Record Applicant - The assessor meets with the applicant to:
a) Explain the context and purpose of the assessment and the
assessment process;
b) Explain the competency standards to be assessed and the
evidence to be collected;

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c) Outline the assessment procedure, the preparation which the
applicant should undertake and answer any questions;
d) Assess the needs of the applicant and establish any
allowable adjustments in the assessment procedure;
e) Seek feedback regarding the applicant's understanding of
the competency standards, evidence requirements, and
assessment process;
f) Determine if the applicant is ready for assessment and
decide on the time and place of the assessment;
g) Develop an assessment plan.

Step 3: Collect and Judge Evidence – The assessor must to:


a) Establish a plan for gathering sufficient and quality
evidence about the applicant’s performance in order to
make the assessment decision;
b) Source/develop assessment materials to assist the evidence
gathering process;
c) Organise equipment or resources required to support the
evidence gathering process;
d) Coordinate and brief other personnel involved in the
evidence gathering process;
e) Establish and oversee the evidence gathering process.
f) Collect appropriate evidence and match compatibility to the
elements, performance criteria, range of variables, and
evidence guide in the relevant units of competency;
g) Incorporate specified allowable adjustments to the
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assessment procedure, where appropriate.

Step 4: Assessment – The assessor will:


a) Evaluate the evidence in terms of validity, currency,
authenticity, and sufficiency;
b) Consult/work with other staff, assessment panel members
or technical experts involved in the assessment process;
c) Record details of evidence collected;
d) Make a judgement about the assesse competence based on
the evidence and the relevant unit(s) of competency.

Step 5: Feedback on the Assessment


The assessor must provide advice to the assesse about the
outcomes of the assessment. This includes providing the applicant with:
a) Clear & constructive feedback on the assessment decision;
b) Information on ways of overcoming any identified gaps in
competency revealed by the assessment;
c) The opportunity to discuss the assessment process and
outcome;
d) After the entire assessment process is performed by the
assessor, all assessment files are verified by the lead
assessors.

Step 6: Evaluation and issuance the certificate – The CCO must:


a) Record the assessment outcome according to the approved
policies and procedures;

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b) Maintain records of the assessment procedure, evidence
collected and the outcome according to the approved
policies and procedure;
c) Maintain the confidentiality of the assessment outcome;
d) Verify the assessment file by the Technical Committee;
e) Organize the issuance of competency certificate;
f) Chairman of CCO issues competency certificate formally.

Step 7: Surveillance – The assesse must:


a) Maintain its competence by constantly following the
development of science and technology in its field and
learn to develop its knowledge (life-long learning).
b) Know that a certificate of competency that has been
obtained is valid for only three (3) years;
c) Apply for renewal of certificate/surveillance if expired;
d) Guarantee will not use the certificate it has for any purpose
from the expiration of the certificate;
e) If the assesse is no longer competent or not doing performs
their competent job for three consecutive years, then they
are required to conduct a re- assessment.
f) If the assesse is still competent in the field, then they
simply make a request for renewal of the certificate.

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3.3 International Cooperation and Global Partnership
Promote international cooperation and global partnership are
important:
a) To enhance the cooperation between AMS with appropriate
international organizations to promote competency
certification for experts in disaster management.
b) To incorporate ASCEND into multilateral and bilateral
development assistance program within and across all
sectors as appropriate.
c) To develop new partnerships and strengthen existing
partnerships with public, people and private organization,
and non- governmental organizations.

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