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Sale in transit,

Lorry receipt, invoice copy (domestic)

HSN code

New companies tax free for 5 years

Pre dispatch inspection report

Pdi reports,

Delivery challan,

For dispatch (Invoice,different invoices)

e-way bill

(export commercial invoice),

Gsp form

----------***Over dimensional cargo(ODC transportation)

1. Starts with Production plan

Prepared by the planner.
2. Purchase team places orders for raw materials. Amount of raw materials to be ordered
decided using the BOM and process order made using BOM.BOM is prepared by the R&D
3. Procurement is done by the stores team
4. Inward takes place(Varies depending on the type of product being inward)
5. Once the materials are stored, it can also be sold directly to small vendors.
6. Materials are issued to the production team as per the production plan. Entry is made in the
system of the remaining stock and issued stock.
7. End products are made by the production team and are stored in cold rooms.
8. This is dispatched as per the dates mentioned for delivery.
 Safety stock of which materials?30 days basically sugar,wilkote oil and cocoa powder

 How many days prior to the order delivery date is the production planned?
 How many days prior to production is the order for the raw material placed?-Can change
with location.

 Who decides the quantity to be ordered? And do they use the process order /BOM while
deciding on the quantity to be ordered? ss

Raw materials order placement is done by the purchase team. Purchase team refers the supply plan
given to them by the sales team. Sales team prepares this plan by gathering information from
various hubs placed across the world(mostly India).Production plan is made on the basis of the
supply plan which is then circulated to all the teams. However purchase team plans there order only
on the basis of the supply plan as production plan may change with time. Supply plan contains
details of what is to be shipped, on which month it is to be shipped and where it is to be shipped.
Purchase team considers various factors while placing an order like lead time for that
order,inventory stock,stock in transit,space required etc and also BOM to decide on the quantity of
material to be ordered.

What is to be ordered and when to be ordered

Two types of production planning:

1. Rolling Forecast
2. Demand Based

Kurli is a Mother Hub (Raw Materials)

Primary outward/Dispatch - MIDC to Chakan(FG) (Stock Transfer)

Primary Outward/Dispatch – Chakan(FG) to Other hubs (Primary Stock Transfer)

From other hubs to other retailers (Secondary Dispatch)-Sale involved

From secondary hubs goods can be sold thus any transactions from these hubs come under sales.

Different documentation is done for these transfers of FG’s.

MIDC Bhosari plant is also used for Secondary dispatching.

Materials dispatched include both raw materials as well as finished goods.

Dispatch Process with documentation:

Delivery challan

A day before the order dispatch ,delivery challan is given wherein all the details regarding the
product to be delivered,its quantity and location is mentioned.It also contains the batchid which is
to be shipped and HSN CODE too.

Transit report

This is to be filled in by the QA officer in presence of a store member responsible for loading of
materials.Few parameters are checked before loading the materials like , temperature of the vehicle
storage area,temperature of the product being shipped, cleaning of the truck storage area etc.

Driver/Logistics Receipt

This contains the details of the truck, the driver (basically the details of the logistics party)

Dispatch Inspection Report

This contains the product name to be shipped, Quantity ordered, quantity actually shipped and
Vehicle details.

Quantity actually shipped may vary with respect to availability.


Orders are basically placed by other hubs on the basis of their shortage in their safety stock.

What is Dispatch? 4 Things to Know

Posted by Reid Curley on Sep 27, 2016 8:00:00 AM

For most warehouse-based businesses,

dispatching is one of the biggest factors in terms of warehouse efficiency. Your dispatching
system needs to arrange incoming orders in a meaningful way and then assign them to your
pickers without causing traffic jams or letting anything fall through the cracks. With the help
of a Warehouse Management System, dispatching can be highly automated and simplified.

Batching Orders Multiplies Your Productivity

Batching in this context is the term used to describe how your Warehouse Management
System will group orders together when they are released into the warehouse for picking.
This is different from the concept of "batch picking" where you pick to fill multiple orders at
the same time. Batching orders in dispatch allows you to release the right work to the
warehouse at the right rate. Higher priority orders can go first, and workers have enough
work to handle without getting swamped.

You Can Run Simulations

While the Warehouse Management System can use logic to automatically batch orders, you
will ultimately retain the ability to make changes on the fly. As part of this system, you have
the ability to run any potential batch through a simulation to determine whether the batch will
be better or worse for productivity. If you construct a batch that will force all of the activity
in the warehouse into a single zone, it will be better to find that out in simulation than when
people are running into each other in the aisles.

Prioritizing Orders Helps

There are several reasons you may need to expedite an order and move it to the front of the
queue. Whether you have a special situation that takes precedence, or a customer paid for
faster shipping, you have the ability to move their order up and batch it with other high-
priority orders. You can also arrange your orders based on shipping deadlines for different
carriers so that all of the orders that need to be on the UPS truck can be knocked out first,
followed by the FedEx orders, etc.

Dispatching is Dynamic
With the help of a proper Warehouse Management System, you even have a truly dynamic
dispatching system that improves your warehouse efficiency automatically. This means that
your dispatching system is constantly refreshing itself, looking for new orders and working
them into the line-up appropriately.

Without an advanced Warehouse Management System in place, most companies tend to

release orders in ways that reduce warehouse efficiency. The introduction of WMS-based
dispatching makes it possible to pick two to three times as many orders each shift. While you
can have greater or lesser degrees of automation, you will always have perfect transparency
into what is happening and the ability to step in to make changes if desired.
3 Best Practices for Determining Order
Posted by Reid Curley on Feb 2, 2016 8:00:00 AM

Running a warehouse isn’t a simple task.

Inventory must be accurately stored and easily
located, and orders must be correctly filled and
shipped quickly. Additionally, warehouse
operators must optimize their workflow and
prevent mistakes from being made.

A warehouse management system (WMS) can

make a warehouse a less daunting environment
by tracking every action within the warehouse
in real-time. Along with providing real-time
data, a WMS can also increase the efficiency of order dispatch.

Some people question why dispatch would need a facelift. It’s an easy process, after all –
orders come in and are released for picking. However, in reality, order dispatch is much
more difficult than that.
Increasing Dispatch Efficiency
Let’s consider the different type of orders you could possibly receive. You may receive an
order that is simple and only has picks in one location. You may receive an order that is
complicated and has picks from many locations in many zones or even many warehouses.
Orders may come in from priority customers or need to be shipped by a certain time using a
certain shipping service – think FedEx or UPS.

If you were to simply release orders from dispatch in the order they were received, you could
potentially miss a shipping window, upset a client, or go to the same area within the
warehouse multiple times. Why waste your time and make these mistakes?

Here is what we suggest…

Organize Your Incoming Orders by Priorities

Prioritizing your orders is extremely helpful and also keeps your customers happy. Priority
can have many categories; we suggest you pick the ones that make most sense for your
business and warehouse function. Shipping window and client are the two most common
priority categories that are used.

 Shipping window
Organizing and releasing orders by their designated shipping window guarantees that
you and your workers are making deadlines and getting orders to clients on time. As
shipping windows come and go, your dispatch module should refresh and reprioritize.

 Client
Organizing your dispatch by clients is another helpful strategy. Some clients bring in
more money and business than others – those clients could be considered high
priority. From that, you could tier your clients into high, medium, and low priority.
You can also tier you clients into high, medium, and low priority based on the items
they are requesting. There are thousands of ways to organize your clients into
priorities – the ones mentioned are just the tip of the iceberg.

 Combination
Sometimes, depending on how complex your operations are, we suggest combining
the two levels of priority. This means that incoming orders will first be prioritized by
associated shipping windows and then prioritized by client and their associated
priority levels.

Now that you have prioritized your orders, you can batch them together and release the batch
into the warehouse for picking. Batching is quite helpful. Consider this scenario:

You release three individual orders into the warehouse. The first order has picks that are in
the back of the warehouse, the second order has picks in the middle of the warehouse, and the
third order has picks that are right next to the second order. Since the orders were released
individually, the orders could be picked by the same picker at different times, meaning the
picker would travel to the same place multiple times. Alternatively, a different picker could
be assigned to each order, meaning space could be tight if two pickers are trying to pick from
the same area. Either way, this is extremely inefficient.

By batching these orders together, one picker will be responsible for picking the items for all
three orders. The picker will be sent to the back of the warehouse to pick the items for the
first order, then the picker will pick the items for orders two and three.

Batching can become even more complex than the scenario above. Orders can be prioritized
and dispatched and then the dispatcher can choose to batch any orders together so that orders
in the same zone can be batched, orders that are for the same client can be batched, and so on.
Batching is meant to optimize operations, efficiency, and productivity.

Order Simulation
Before you release your batched orders, we suggest that you simulate the batch to guarantee
its efficiency. By simulating the batch, you can determine how the picks play into what is
currently happing within your warehouse. For instance, let’s say that you’ve created batch Y
by batching all orders in zone three for client X with a priority of 1, but when you simulate
batch Y you realize that five other pickers are in zone three picking other orders. You thus
conclude that batch Y could potentially congest zone three and cause more trouble than
needed, so you decide to not release that batch and instead release a different one.

These three suggestions are simple yet extremely helpful. However, they will be most useful
when integrated into a warehouse management system (WMS). Save your business time and
money by simply adjusting your dispatch module.