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Requirements:

A. For Newly Established HEIs applying for government authority to operate degree
program/s
1. Notarized and accomplished application
2. SEC Registration (fro private HEIs)
3. Copy of the original Ordinance approving the establishment of the local
college/university
4. Copy of Budget Allocation/Annual Expenditure duly certified by the Budget Officer
5. Copies of Transfer of Certificate of Title (TCT)/Lease Contract/Ownership of School
Building
6. Certificate of Occupancy of School Building
7. Feasibility Study to include philosophy and goals, viability, statement on the location
of the school, schedule of tuition and other fees
8. List of Schools Administrators and Teaching Staff
o Spreadsheet form to include educational qualifications supported with
certified true copy of Transcript of Records (TOR), position /designation,
nature of appointment (permanent/temporary), status (full-time/part-time)
o Notarized copy of appointment/contract of employment/letter of commitment
with confirmation
9. List of Non-Teaching Staff
10. Copy of Retirement Plan duly registered with SEC
11. Curriculum to include distribution of subjects per semester/trimester, summary of
units, course description and course syllabi
12. Physical facilities (to include pictures)
13. List of equipment and other instructional devices/aids
14. List of Library Holdings including professionals journals
15. List of support facilities (auditorium, sports and recreational, canteen, faculty lounge,
student lounge, dormitories)
16. Support services (guidance and counseling, placement, medical and dental)

Schedule of Availability of Service:

Monday to Friday

8:00am – 5:00pm

a. Private HEIs:
I. Permit – Not later than June 30 of the year preceding the intended year of operation
II. Recognition – Not later than the 1st working day of November of the school year to
that for which recognition is sought
b. Local HEIs – Three months before the intended year of operation

Fees:

School Bond: Php 100,000.00

Application Fee: Php 8, 000 per program

Total/Maximum Duration of Process:


Permit/Recognition shall be issued one (1) month prior to the opening of school year

How to Avail of the Service:

A. For New HEI

Duration of Activ
Application Office/Person Location of
No. Agency Action
Step in Charge Office (under normal cond
per transaction)

Submits three
(3)
sets/folders of CHEDRO
Assesses the completeness of the
duly
documents submitted using the
accomplished
application checklist and affixes stamp 20 minutes per
1 application Receiving Staff Administrative
“Received” on the transmittal letter Division and/or application
accompanied
and on the first page of the notarized Technical
with
application Division
documentary
requirements
per program
Receives a CHEDRO
Assigns a routine slip/tracking slip and
copy of the
2 forwards to the Office of the Regional In-Charge 2 minutes per applic
application for Administrative
Director (RD) for assignment
their file Division
Logs in application in the record book
3 and forwards application to the
Supervisor-in-charge
Conduct documentary analysis of the
4
application
 If not complete, prepares
deficiency letter
 If complete
a. gives and orients HEI
regarding Evaluation
Submits form to be
compliance accomplished
b. coordinates with the
RQAT (Regional
Quality Assessment
Team) and arrange
visit to HEI
If
Performs step 1
disapproved,
5  If not Complete, Prepares
receives the
letter of disapproval
letter
6 Releases letter of disapproval
 If complete processes the
7
application through steps 2 to
Conducts evaluation visit and submits
8 report to CHEDRO whitin 5 days after
the visit
REviews the RQAT findings and
recommendations:
 If with minor deficiencies,
prepares deficiency letter
based on RQAT report to HEI
to comply within the prescribed
period (Note: If HEIs did not
9 rectify deficiencies noted
within the prescribed period,
the application is denied for
the year applied for)
 If favorably recommended,
forwards the RQAT report and
recommendation to the RD for
final review and approval
Receives the
10 deficiency Releases Deficiency letter
letter
Assesses completeness of submitted
Submits
compliance and forwards the same to
11 compliance to
the RQAT for documentary evaluation
deficiencies
and/or ocular visit
a. If documentary evaluation is
sufficient, submits evaluation
report and recommendation to
CHEDRO
12
b. If a re-visit is needed conducts
ocular inspection and submits
evaluation report and
recommendation to CHEDRO
Conducts deliberation on the
application of HEI and
recommendation of the RQAT
a. If in order, issues permit to HEI
13
b. If deficiencies are not fully
complied by the HEI, denies
the applicaion for the school
year applied for
Receives the
Releases to HEI permit to operate
14 certificate of
degree prgoram
authority

References:
CHED Memorandum Order No. 40, s. 2008 “Manual of Regulations for Private Higher Education of
2008.”

CHED Memorandum Order No. 32, s. 2006 “Policies standards and Guidelines on the Establishment
and Operation of Local Colleges and Universities.”

CHED Memorandum Order No. 04, s. 2007 “Implementing Rules and Regulations (IRR) of CMO 32,
s. 2006.”

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