HPGCL15421 PDF

Haryana Power Generation Corporation Limited
(A Government of Haryana Undertaking)

Urja Bhawan,
Sector-6, Panchkula
Haryana-134109
ENGAGING THE SERVICES OF CONSULTANT

FOR
PROVIDING END TO END CONSULTANCY

FOR IMPLEMENTATION OF
ENTERPRISE RESOURCE PLANNING (ERP)
SOLUTION IN HPGCL
Ref No. 01/ERP/2012-13
Last Date of Submission: 28.01.2013 (by 15.00 Hrs)

HPGCL – Appointment of Consultant for implementation of ERP Solution
“Table of Contents”
Table of Contents
TABLE OF CONTENTS ................................................................................................................. 2
1.0 DEFINITIONS. .................................................................................................................. 3
2.0 INTRODUCTION ............................................................................................................... 6
3.0 OBJECTIVE FOR ERP IMPLEMENTATION IN HPGCL. ...................................................... 7
4.0 BROAD SCOPE OF WORK FOR THE CONSULTANT. .......................................................... 8
5.0 DETAILED SCOPE OF WORK FOR THE CONSULTANT...................................................... 8
6.0 DELIVERABLES OF THE CONSULTANT. ......................................................................... 13
7.0 APPROVAL...................................................................................................................... 13
8.0 LOCATION OF PROJECT. ................................................................................................ 14
9.0 SERVICE DELIVERY TIMELINE: ......................................................................................15
10.0 ELIGIBILITY CRITERIA. ................................................................................................. 16
11.0 EVALUATION CRITERIA. ................................................................................................. 17
11.1 TECHNICAL EVALUATION:......................................................................................................... 17

11.2 FINANCIAL EVALUATION: ......................................................................................................... 19
12.0 TERMS OF PAYMENT: .................................................................................................... 20
13.0 FACILITIES: .................................................................................................................... 21
14.0 INSTRUCTIONS TO BIDDERS: ........................................................................................ 22
15.0 OTHER TERMS & CONDITIONS OF CONTRACT. ............................................................. 26
16.0 SCHEDULE OF ANNEXURE. ........................................................................................... 31
ANNEXURE-A.1 .................................................................................................................................... 32
ANNEXURE-A.2 .................................................................................................................................... 34
ANNEXURE-A.3 .................................................................................................................................... 35
ANNEXURE-A.4 .................................................................................................................................... 36
ANNEXURE-A.5 .................................................................................................................................... 37
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“Definitions”
1.0 DEFINITIONS.
For the purpose of this document, the expressions mentioned hereunder shall have the
meaning specified against them unless there is anything repugnant in the subject or context:
(a) „Owner‟ or „Employer‟ Shall mean the Haryana Power Generation

Corporation Limited (HPGCL), a Company
incorporated under the Companies Act, 1956 having
its registered office at Urja Bhawan, C-7, Sector-6,
Panchkula, Haryana and its power stations, units
and all offices under its control.
(b) „Tender‟ Shall mean the tender submitted by the tenderer for
acceptance by the Owner.
(g) „Managing Director‟ Shall mean the Managing Director (MD) of HPGCL,
or his successors in office as designated by the
Owner.
(c) „Consultant‟ shall mean the person or persons, firm or company

whose tender has been accepted by HPGCL and
includes the Consultant‟s legal representatives, his
successors and permitted assignees.
(d) „Sub-contractor or shall mean any person or firm or company (other

„another consultant‟ than the consultant) to whom any part of the work
has been entrusted by the Consultant, with the
written consent of the owner or his representative
and the legal representatives, successors and
permitted assignee of such person, firm or
company..
(e) „Contract‟ Shall mean the agreement between the Owner and
the Consultant for execution of the contract
including therein all documents such as the
invitation to Tender, instructions to tenderer,
Special Conditions of Contract, Scope of Work,
agreed Variations if any etc.
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“Definitions”
(f) „Contract Document‟ Shall mean collectively the tender documents,

agreed variations, if any and other documents
constituting the tender and acceptance thereof.
(h) „Site‟ Shall mean the locations and places wherever

business activities are conducted by the Owner. A
list of such locations is provided at clause no. 8.
(i) „Plant‟ Shall mean the Power Generating station of HPGCL.
(j) „Offices‟ Shall mean Corporate Office and Offices at various

Power Generating station of HPGCL
(k) „Notice‟ Shall mean a notice in written, typed or printed

characters sent (unless delivered personally or
otherwise proved to have been received) by
registered post/speed post/e-mail to the last known
private or business address or registered office of
the addressee and shall be deemed to have been
received in the ordinary course of post/electronic
post it would have been delivered.
(l) „Appointing Authority‟ Shall be the Managing Director or any other person
so designated by him for the purpose of arbitration.
(m) „Letter of Intent‟ Shall mean intimation by a Letter to tenderer that

the tender has been accepted in accordance with the
provisions contained in the letter.
(n) „Days‟ Shall mean a calendar day of 24 hours from

midnight to midnight irrespective of the number of
hours worked in that day.
(o) Total Value of Contract‟ Shall mean the total consultancy price including all
applicable taxes in accordance with the prices
accepted in tender as payable to the consultant for
providing the consulting services
(p) OEM Shall mean the Original Hardware Equipment and

ERP Software Manufacturer.
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“Definitions”
(q) „Implementation Agency ‟ is the Consultant authorised by OEM to provide

implementation services on the OEMs products
and/or equipment
(r) „Project Manager‟ Shall mean person with at least 10 years of

experience having successfully managed at least two
ERP implementation projects in large organizations
(s) „Functional experts‟ or Shall mean persons with at least 5 years experience
„Infrastructure expert‟ in respective functional areas, having worked in
ERP Program management engagement of similar
type. Infrastructure expert should have at least five
years of experience in hardware, networking and
related areas.
(t) „Energy (Power Generation) Shall mean persons with at least 10 years experience
Domain expert‟ in power Generation sector (Govt/PSU)
In the event of any doubts arising with respect to the provisions of the rules and inadequacy
in the scope of its coverage, the final authority of interpretation shall vest with the MD whose
decision shall be final.
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“Introduction”
2.0 INTRODUCTION
2.1 Haryana Power Generation Corporation Ltd. came into existence on 14.08.98 after
the restructuring of Haryana State Electricity Board into Haryana Power Generation Corporation
Ltd. (HPGCL), Haryana Vidyut Prasaran Nigam Ltd. (HVPNL), Uttar Haryana Bijli Vidyut Nigam
Ltd.(HPGCLL) & Dakshin Haryana Bijli Vidyut Nigam Ltd. (DHBVNL) under the Reform
Programme.
The main objectives of HPGCL are as under: -
 To generate power from its existing Generating Stations in the most efficient manner on
commercial lines and to sell the same to distribution companies.
 To set up new Power Generation Projects.
2.2 HPGCL owns & operates the following power plants in the state:
Sr.No Name of Power Station Unit Details Total Capacity
(MW)
i. Panipat Thermal Power Station, 1x117.8MW+3x110MW+ 1367.8 MW
Panipat. 2x210MW+2x250MW
ii. Deen Bandhu Chhotu Ram 600 MW
Thermal Power Project, Yamuna 2x300 MW
Nagar.
iii. Rajiv Gandhi Thermal Power 1200 MW
2x600 MW
Project, Khedar, Hisar
iv. WYC Hydro Electric Station, 62.4 MW
6x8MW+2x7.2MW
Yamuna Nagar
2.3 Apart from the above power projects following new projects are planned to be set-up in
12th/13th five Year Plan:
a) 1x660 MW Thermal Unit based on Super Critical Technology at Yamunanagar.
b) 1500 MW Gas based Project planned at Faridabad.
c) Development of Coal block at Mara-II-Mahan in MP with estimated coal reserves of
956 Million Tonnes allocated jointly to HPGCL and Delhi Govt.
d) Capacity expansion planned at PTPS Panipat.
2.4 HPGCL is also coordinating the activities of following power project:

a) 1500MW Indira Gandhi Super Thermal Power (IGSTPP) Project, Jhajjar – The Project is
being executed by NTPC from concept to commissioning in Joint Venture with
Government of Delhi and Government of Haryana.
b) 1320 MW Mahatma Gandhi Thermal Power Project (MGTPP) in Jhajjar under Case-2
mechanism of Government of India.
2.5 An Application i.e Computerized Integrated Plant Management System (CIPMS) has
already implemented at PTPS, Panipat consist of modules i.e OPMS (Operation & Performance
Monitoring System) , MMS (Maintenance Management System) & Financial Accounting System.
Under CIPMS Finance & Accounting Systems (FAS) at corporate office Panchkula, RGTPP Hisar,
DCRTPP Yamunanagar & WYC Hydel has also been implemented however; none of the FAS
module at above said locations is integrated with each other.
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“Objective for ERP Implementation in HPGCL”
3.0 Objective for ERP Implementation in HPGCL.

HPGCL plans to engage consultant to assist in full life cycle of ERP implementation to take
advantage of their experience and expertise to help in ensuring the success of ERP project.
HPGCL & consultant teams shall jointly work for the total life cycle of the project with a goal of
successful system implementation. HPGCL's goal is to build capability of its own employees to
maintain the system after ERP implementation & its sustainability. The Objective for ERP
Implementation is as under:
3. 1 Establishment of automated and integrated single platform for different business
processes of organization i.e Operation & Maintenance Management, Fuel Management, Material
& Inventory, Procurement Management, Supplier Management, Projects Management, Finance
& Accounts Management, Commercial& Tariff Management,MIS,Environment Management, Ash
Utilisation, Document & office Management, HR & Payroll management & other areas if required.
3. 2 Standardization of Business Processes through IT application, in line with the best
available practices/procedures in use and Standardization of information-capture and report
templates across all functions and customization as per requirements of business need.
3. 3 Faster and real-time availability of seamless information without manual interventions,
across all functions, based on user rights and authorizations.
3. 4 Availability of MIS & dashboards for quick & better decision making across organization's
hierarchy.
3. 5 Business Processes defined in line with standard Industry practices.
3. 6 Achieving clean environment complying with environmental regulations & business needs.
3. 7 Business Areas to be covered for ERP.
The following business areas of HPGCL shall be included in the study by the Consultants
for preparation of the ERP implementation roadmap:
3.7.1 Operation & Maintenance Management.
3.7.2 Fuel Management.
3.7.3 Material & Inventory Management.
3.7.4 Procurement Management including Supplier Management (incl. e-Procurement).
3.7.5 Projects Management.
3.7.6 Budgeting Management.
3.7.7 Finance & Accounts Management.
3.7.8 Commercial & Tariff Management.
3.7.9 MIS.
3.7.10 Environment Management.
3.7.11 Ash Utilization.
3.7.12 Document & office Management.
3.7.13 Human Resource & Payroll Management.
3.7.14 Pension & Provident Fund Management.
HPGCL reserves the right to add more functions to, or exclude some functions from
above mentioned list, as deemed fit, during bid process &/or contract negotiations.
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“Scope of Work for the Consultant”
4.0 Broad Scope of Work for the Consultant.
HPGCL would like to improve its organizational efficiency and effectiveness through
adoption of ERP and introduction of best practice business processes. To attain this goal,
HPGCL wants the Consultant to provide an implementation roadmap for ERP, through
the following:
4. 1 Identification of improvement opportunities for existing business processes &

legacy systems in relation to industry practices in ERP implementation through Business
Process Re-engineering.
4. 2 Recommendation on capacity building requirements with regard to improving
business processes and IT infrastructure including networking and communication.
4. 3 In-depth analysis and comparison of ERP procurement options for ERP Product,
infrastructure and implementation agency.
4. 4 The Consultant shall also assist HPGCL in the evaluation and selection of Vendors
required for ERP infrastructure, ERP product and implementation agency to implement
the entire ERP project
4. 5 The consultant shall also assist in any other work not specifically included in the
scope of work but essentially required for implementation of the ERP solution in
HPGCL, shall be deemed to be included in the scope of work.
5.0 Detailed Scope of Work for the Consultant.
The detailed scope of work for the consultant is described as under:
5.1 As-is Study / Assessment.
The As-is Assessment phase will consist of the following key activities
5.1.1 Assessment of Processes and Organization.
5.1.2 Study of existing business processes / procedures within the organizational
functions under consideration for implementation of ERP.
5.1.3 Study of existing Chart of Accounts (COA) and Cost Centers and review its
suitability vis-à-vis the proposed ERP adoption. The study will also
recommend necessary modifications if required.
5.1.4 Study organizational hierarchy, departments, roles and responsibilities of
various personnel.
5.1.5 Study of available manpower, its competency and skill-levels for adoption
of ERP.
5.1.6 Study of existing information management practices including information
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security practices.
5.1.7 Study of organization readiness at all levels of the organization to adopt
ERP.
5.1.8 Study of Real-Time operational Data capture in DCS, non-DCS & ABT
systems and recommend procedure to integrate them with ERP system.
5.2 Assessment of Existing IT infrastructure.
5.2.1 Study of existing IT infrastructure (including communication network) and
applications used by HPGCL across various locations.
5.2.2 Study of IT infrastructure and application management practices including
IT security measures deployed.
5.2.3 Study of user familiarity, expertise and satisfaction in using such
infrastructure and applications.
5.2.4 Study of existing IT infrastructure (including communication network
applications) used by HPGCL across various locations.
5.3 Preparation of Roadmap Blueprint & Detailed Project Report (DPR)
for ERP Implementation.
The activity and subsequent service delivery will consist of:
5.3.1 To-be Design:
Based on the detailed assessment conducted, the consultant should develop the
ERP Implementation roadmap, with the following objectives:
5.3.1.1 Meeting HPGCL's business specific requirements.
5.3.1.2 Meeting HPGCL's requirement to establish best-of-breed processes
through implementation of ERP.
5.3.1.3 Implementing leading standards in technology design and Power Sector
domain best-practices, addressing the need for scalability and flexibility
without undermining the data integrity and transparency required for
enabling the processes
5.3.2 Activities to be covered under this Phase:

5.3.2.1 Business process study.
5.3.2.2 Based on the assessment made during the As-is study, the Consultant
shall propose the various ERP modules with a consideration of the above
mentioned objectives.
5.3.2.3 The Consultant shall develop the Functional Requirement Specifications
for all such modules required by HPGCL for implementation of ERP.
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5.3.2.4 The Consultant shall specify the methodology of acquisition of Real-Time

Operational data from DCS as well as non-DCS systems at HPGCL Plants.
5.3.2.5 Implementing leading standards in technology design and Power Sector
domain best-practices, addressing the need for scalability and flexibility
without undermining the data integrity & transparency required for
enabling the processes.
5.3.2.6 The Consultant shall discuss and finalize the approach for ERP
implementation and finalize its scope and coverage.
5.3.2.7 The Consultant shall discuss and recommend various procurement
details related to ERP Implementation.
5.3.2.8 The Consultant shall also take into consideration HPGCL's ongoing and
future business requirements, legacy IT infrastructure & application
systems while designing the solution.
5.3.2.9 The Consultant shall consider the Training and Change management
requirements associated with the ERP implementation while developing
the implementation roadmap & DPR Preparation.
5.3.2.10 The Consultant shall keep in mind the business aspects of HPGCL while
designing the solution.
5.3.3 Design of IT Infrastructure:
5.3.3.1 The Consultant will discuss and finalize the IT infrastructure (hardware,
software, network, facility) required for implementation of the ERP,
based on the implementation option selected by HPGCL and finalize the
IT architecture for ERP implementation in HPGCL.
5.3.3.2 The Consultant shall adopt the latest technology standards and practices
while developing the IT infrastructure. The Consultant shall undertake
due care and caution to ensure that the IT architecture and its
constituents are scalable to take care of future IT requirements of
HPGCL.
5.3.3.3 The Consultant shall evaluate the reusability of the existing IT hardware
infrastructure so as to optimize the procurement cost.
5.3.3.4 The Consultant shall advise on the retirement and integration
requirements of some of the legacy and existing applications, if required,
for successful implementation of ERP.
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5.3.3.5 The Consultant shall also suggest the measures to ensure business
continuity considering single-point-of-failures and disaster recovery
scenarios.
5.3.4 Preparation of Budget:
5.3.4.1 Keeping in view the IT infrastructure, IT architecture & other necessary
requirements for the implementation of ERP, the Consultant shall
prepare a detailed budget, highlighting the capital expenditure,
operational expenditure requirements & other miscellaneous
expenditure requirements.
5.3.4.2 The Consultant shall assist HPGCL in the preparation of such explanation
notes, as may be required, for justification of the proposed budget, for
obtaining administrative approval from authorities.
5.4 Selection of Vendor:
5.4.1 Based on the requirement of goods and services for ERP implementation
in HPGCL, the Consultant shall assist HPGCL in the preparation of a
Request for Proposal (RFP) document for the selection of a qualified
vendor(s) for the procurement of Services, Product & Infrastructure
required for implementation and management of the ERP solution. The
broad scope of work for this component shall be as follows:
5.4.1.1 Preparation of bid documents.
5.4.1.2 Assistance in bid process management including evaluation of
technical and financial proposals, assistance in discussions with
bidders, preparation of corrigendum‟s, preparation of final
evaluation report and assistance in contract finalization with
vendor(s) etc.
5.5 Program Management of ERP Implementation:
5.5.1 The Consultant shall assist HPGCL in Program Management of the ERP
solution implementation which will be for the duration of the Pilot go-live
as well as for the roll-out to all project locations. The Consultant shall
act as the liaison between the chosen vendor(s) and an internal ERP team
of HPGCL and facilitate quick resolution of any design and process issues
related to solution configuration, testing & other implementation related
tasks, that may come up during the implementation and rollout.
5.5.2 The Consultant shall also help with all UATs (User Acceptance Tests)
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during implementation of ERP in HPGCL.

5.5.3 The Consultant shall review the project plan agreed with the ERP
Vendor(s) from time to time during the implementation.
5.5.4 The Consultant shall track and review all deliverables submitted by the
ERP Vendor(s) particularly Implementation Agency to HPGCL. The
Consultant shall submit monthly report covering Project progress, delays
if any, anticipated risks and mitigation plan.
5.5.5 The Consultant shall conduct Training Programs for Management & Core
Team of HPGCL in the area of full life cycle of ERP project management.
5.5.6 The Consultant shall review of all project management and change
management actions, including training of users across various locations
being carried out by Implementation agency.
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“Deliverables of the Consultant & Approval”
6.0 Deliverables of the Consultant.

The following documents are to be delivered as fulfillment of Scope:
6.1 IT Roadmap Blueprint document incorporating detailed Strategy for ERP
Implementation, Vendor(s) selection & for life cycle of Project Implementation.
6.2 Detailed Project Report for ERP Implementation covering study of Functional
Scope, Geographical Scope, required IT infrastructure scope (ERP Product, Hardware,
Networking, HR & others) cost associated to complete the project as per IT roadmap
accepted by HPGCL.
6.3 ERP Implementation RFP Document & Bid process Management for
Vendor(s) Selection.
6.4 Monthly Progress report post vendor selection and start of implementation
activities till Post Go-live of project i.e during the entire life cycle of the project
commence from vendor selection. The key activities during this deliverable are as under:
6.4.1 Review of Project Plan & Project progress.
6.4.2 Review of key deliverables of vendor(s) i.e. Business blue print Document,
Data Migration Strategy, Change Management Strategy & Training Strategy
etc.
6.4.3 Identification of Risk & Mitigation Plan.
6.5 All documents to be delivered should be in English language. All deliverable
documents in six sets each should be submitted in hard copy. All documentation
will also be submitted in CD soft format (2 sets). All documents shall be in
standard MSWord/MS-Excell/MS-Powerpoint formats.
7.0 Approval.
7.1 All the documents mentioned above should be presented initially as draft
document which will be subject to review and approval by HPGCL.
7.2 Approval process should be in form of interactive sessions/workshops with
HPGCL.
7.3 HPGCL will give final approval on each of the above mentioned documents.
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“Location of Project”
8.0 Location of Project.

The coverage of study by the consultant will be at the following locations of the
organization. To optimise the time in consultation with HPGCL, the number of locations
may be reduced/enhanced to the required number to cover the entire business processes
of the HPGCL.
Sr.No. Name of Plant/Office Location

1 Corporate Office Panchkula, Haryana
2 Panipat Thermal Power Station Panipat, Haryana
(PTPS-1 &PTPS-2)
3 RGTPP Khedar, Hisar Hisar, Haryana
4 DCRTPP Yamunanagar Yamunanagar, Haryana
5 WYC Hydel Yamunanagar, Haryana
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“Service Delivery Timeline”
9.0 Service Delivery Timeline:

9.1 The timeline of different milestones of service delivery will be as per following
table.
Sr.No Milestone Service delivery Time from

Kick-off Date
1 Preparation of IT Roadmap Submission of IT Roadmap 1 Month
Blueprint document Blueprint document
2 Preparation of Detailed Submission of Detailed Project 3 Months
Project Report Report
3 Preparation of RFP Submission of RFP document 4 Months
document.
4 Vendor(s) Selection Assistance in Bid Management 6 Months
Process
5 Kick off Meeting for ERP Implementation Programme 8 Months
Implementation management recommendation
6 Monthly Progress Report Submission of Monthly Every month
Progress Report after selection from selection
of Vendor(s) till Post Go-Live. of Vendor till
Go-Live at last
site.
7 Go-Live at Corporate site & Implementation Programme 24 Months
First Plant Site management Review &
Recommendation
8 Go-Live at Last Site Implementation Programme 28 Months
management Review &
Recommendation
9 Post Go-Live Review Review of Post Go-Live As Applicable
scenario & Recommendation
after 6 months from Go-Live
at last site.
9.2 The consultant shall be provided with 15 days mobilization period from the date of
signing of contract with the consultant.
9.3 The consultant shall make presentation to Management regarding ERP Program
management plan during the Kick-off meeting which shall be held within 7
working days on or after the expiry of mobilization period, as per the date mutually
decided.
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“Eligibility Criteria”
10.0 Eligibility Criteria.

The Consultancy Firm/Institution intending to bid should fulfill the following eligibility
criteria (satisfactory evidence to be provided by the firms/institutions):
10.1 Consultancy firms should have minimum average annual consultancy Turnover
of INR 50 Crores, calculated as total certified consultancy payments received for
contracts in progress or completed, in the last three financial years.
10.2 Consultancy firms should have Positive Net Worth in the last three financial years.
10.3 Consultant, before deadline for submission of bids:
10.3.1 Should have successfully completed at least one ERP consultancy
engagement in large organization in which total consultancy fees
received by the consultant shall not be less than INR 1 crore, and;
10.3.2 Should have at least One ERP engagement during last six years,
completed or ongoing in State/Central Power Utility Company in India.
10.4 ERP OEM product vendors are not qualified to participate in this bid.
10.5 Consultancy firm that will be successful in this bid shall not be eligible to
participate in the ERP implementation bid.
10.6 Consultancy firms are not allowed to form consortium, JVs, partnerships or sub-
contracting arrangements at any stage of bid or subsequent consultancy
assignment.
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“Evaluation Criteria”
11.0 Evaluation Criteria.

The evaluation procedure shall be two step procedures consisting of Technical & Financial
Evaluation described as under:
11.1 Technical Evaluation:
The technical proposals will be evaluated first, on the following criteria:
S.No. Description Marks (T)
(i) Approach and methodology 15
Total of (i) 15
Experience of the Consultant in ERP Engagements 20
(ii)
during last five years before deadline for submission of bids
Total of (ii) 20
(iii) Experience of Personnel - (65Points)
Phase I : SI vendor selection - (40 Points)
a) Project Manager (1) 10
b) Infrastructure expert (1) 5
c) Functional experts (4)(Finance, procurement, Projects, 20
HR)
d) Energy (Power Generation)Domain expert (1) 5
Phase II : Implementation Phase - (25 Points)
a) Project Manager (1) 10
b) Infrastructure expert (1) 2.5
c) Functional experts (4) (Finance, procurement, 10
projects, HR)
d) Energy (Power Generation)Domain expert (1) 2.5
Total of (iii) 65
Total of (i) + (ii) + (iii) 100
(1) or(4) wherever mentioned under sr. no(iii) indicates minimum no. of personnel deployed.
THE MINIMUM TECHNICAL MARKS FOR QUALIFICATION AND

ELIGIBILITY FOR CONSIDERING FINANCIAL PROPOSAL IS 70 MARKS.
11.1.1 Marking Methodology for Technical Evaluation.
11.1.1.1 Approach and methodology should cover Entire Project Plan along
with Resource Deployment Plan both On-site & Off-site and therefore
marked accordingly.
11.1.1.2 The Experience of the Consultant in ERP Engagements during last
five years shall be marked as under:
11.1.1.2.1 Experience of ERP Engagements – (10 Marks):
Description %age
Experience of completion of ERP Program management engagement 100%
(Vendor bid management to ERP full life cycle implementation) in
Power Generation Sector in any Govt/ PSU sector in India.
“Otherwise”
Three ERP engagements (Vendor Bid Management to ERP full life 75%
cycle implementation) during last five years , completed or ongoing in
Govt/ PSU sector in India
Four ERP engagements (Vendor Bid management to ERP full life 90%
cycle implementation) during last five years , completed or ongoing in
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Govt/ PSU sector in India

More than Four (>04) ERP engagements (Vendor Bid management to 100%
ERP full life cycle implementation) during last five years , completed
or ongoing in Govt/ PSU sector in India
11.1.1.2.2 Completion of ERP Engagements (5Marks):
Description %age
Successfully completed One ERP assignment with minimum 75%
consultancy fee of Rs. 1 crore.
Successfully completed Two ERP assignments with minimum 90%
consultancy fee of Rs. 1 crore each.
Successfully completed more than Two ERP assignments with 100%
minimum consultancy fee of Rs. 1 crore each.
11.1.1.2.3 Generation Domain Experience (5Marks):
Description %age
Successfully completed One ERP consulting assignment covering 75%
process study / BPR of Generation utility
Successfully completed Two ERP consulting assignments 90%
covering process study / BPR of Generation utility
Successfully completed Three ERP consulting assignments 100%
covering process study / BPR of Generation utility
11.1.1.3 The Experience of Personnel shall be marked as per the following

sub-criteria and relevant percentage weights as under:
11.1.1.3.1 General Qualification. ( 20% Marks)
Sub Criteria
(a) Educational qualification and training.
(b) Number of years of consulting experience.
(c) Number of years of association with the Consulting
Organization
11.1.1.3.2 Adequacy for the ERP Assignment. (80 % Marks)
Sub Criteria
(a) Experience as stated in „Area of Specific Expertise &
Qualification and Professional Experience (Key Position wise).
(b) Consulting exp. in ERP projects (Key Position wise, only if
required).
(c) Adequate involvement in the project.
11.1.1.3.3 The Project Manager should have at least 10 years of
experience & successfully managed at least two ERP
implementation projects in large organizations.
11.1.1.3.4 The key Functional experts under Functional experts
should have at least 5 years experience in respective functional
areas, having worked in ERP Program management
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engagement of similar type and Infrastructure expert

should have at least 5 years experience in hardware,
networking and related areas.
11.1.1.3.5 The Energy Domain expert must have experience at least 10
years in Power generation sector (Govt/PSU).
11.1.2 Penalty Clause on Personnel Deployment:
11.1.2.1 The personnel should be deployed as per the bid and no replacement
of Personnel shall be acceptable except in case of Death or Resignation,
for which certificate from HR Head will be required. In such events
bidder will be required to provide resources with equivalent profile of
personnel for which approval of HPGCL shall be taken in advance as
applicable. The responsibility of knowledge transfer in such cases shall
remain with the consultant.
11.1.2.2 In case of delay in deployment of Resources in abovesaid events i.e Death
or Resignation, a Penalty of @ ½ % per week or part thereof of, for the
period of delay in deployment, subject to a maximum of 10% of the Total
Contract Value subject to force majeure.
11.1.2.3 In case Penalty reaching 10% & non deployment of personnel as proposed
during bid, HPGCL will be having an option to terminate the contract.
11.2 Financial Evaluation:
HPGCL will determine if the financial proposals are complete and without
computational errors. Among the Financial offers (Total Consultancy fee as
mentioned in Annexure-A.4), the lowest bid “Bmin” will be given a financial score
“F” of 100 marks. The financial scores of all the bids will be computed as follows.
F=100X Bmin/ B (B- indicates the quoted bid price).
The bids will finally be ranked according to their combined technical (T) and
financial (F) scores using a weight of 25% for technical bids and 75% for price bids.
Overall Ranking (R) shall be calculated as under:
R=T x 0.25 + F x 0.75
The bidders securing the highest ranking (R) shall be the first successful
bidder and so on. If bidders obtain same combined score, the contract shall be
awarded to the bidder whose technical score is highest.
Page | 19
“Terms of Payment & Facilities”
12.0 Terms of Payment:

12.1 Payment shall be made to consultant as per following schedule:
Sr. Milestone %age of Total Contract Deliverable
No Value Payable to
consultant
1 Submission of Detailed 10 % of Total Contract value DPR
Project Report (DPR)
2 Submission of RFP 10 % of Total Contract value RFP
document.
3 Vendor(s) Selection 10 % of Total Contract value Bid evaluation result
4 Monthly Progress Report 40 % of Total Contract value MPR
shall be made on Pro-rata
basis for 20 monthly
progress reports i.e.
Payment of 2 % of Total
Contract value for every
monthly report till Go-Live
at Last Site (20th month
from zero date as
envisaged).
Zero date shall be the kick
off meeting date with ERP
Vendor(s).
5 Go-Live at Corporate site & 10 % of Total Contract value Go-live sign off by
First Plant Site HPGCL
6 Go-Live at Last Site 10 % of Total Contract value Go-Live sign off by
HPGCL
7 Post Go-Live Review 10 % of Total Contract value Post Go-live report
i.e 6 months after
Go-live at Last site
12.2 In case Go-Live at Last site will be achieved earlier than 20 months from the kick
off meeting date with ERP Vendor(s), the balance payment of Monthly Progress
Report will be made to consultant on submission of that month‟s progress report.
12.3 The Deliverable based Payment towards deliverables as mentioned above shall be
made only after its submission & acceptance of HPGCL.
Page | 20
“Terms of Payment & Facilities”
12.4 HPGCL reserves the right to stop payment towards deliverable if found
sub-standard or undervalued review.
12.5 Payment will be made against certified Bills for milestone payments as mentioned
above consultant will have to submit their Bills in triplicate to the Controlling
Officer which will be certified for release of payment.
12.6 If income tax or other taxes are deductible from the consideration payable to the
Consultants, HPGCL shall be entitled to deduct such taxes & pay the net amount.
13.0 Facilities:
At sites consultant will be provided with chargeable accommodation at our Guest House
subject to availability. Consultants shall be provided adequate office space for its team
members with table and chairs and required electric connections. Consultant shall be
required to arrange their own desktops/laptops.
Page | 21
“Instructions to Bidders”
14.0 Instructions to Bidders:

14.1 Earnest Money.
14.1.1 Bidders must furnish the earnest money in the form of Demand Draft
/Pay Order of Rs 2.00 Lakh (Two Lakh Only) from any scheduled bank
authorized to do the business in India. Demand Draft /Pay Orders will be
in favour of “Accounts Officer/EAD, HPGCL, Panchkula” payable at
Panchkula, placed in a separate sealed envelope super scribed as „Bid
Earnest Money‟.
14.1.2 The Earnest Money of the successful bidder shall be adjusted towards
Security Deposit for the faithful execution of the contract and EMD in case
of unsuccessful bidders shall be refunded after the award of contract to the
successful bidder.
14.1.3 The Earnest money submitted will be liable to forfeiture, if successful
Bidder fail to accept Work Order /LOI issued within the offered validity
period.
14.2 Submission of Bids.
14.2.1 The bid document should be submitted by the person/firm/company/
having purchased the tender document in his/ its name. The downloaded
document from HPGCL website must accompany a Demand Draft of Rs.
1000/- in favour of “Accounts Officer/EAD, HPGCL, Panchkula” payable
at Panchkula towards cost of document & placed in separate sealed
envelope super scribed as 'Cover-I : Tender Document Cost‟. The
tender document is not transferable.
14.2.2 Bids shall be of two part: (a) Technical Bid, and (b) Financial Bid, which
are to be submitted in separate Sealed covers
14.2.3 The 2nd envelope should contain the earnest money. Name of the Bid, Ref
No., Due date and the words 'Cover-II : Bid Earnest Money' should be
clearly written on the front side of the envelope. This envelope shall
contain only the earnest money. Amount of earnest money should be
strictly as per the Clause-14.1.1. In case of any shortfall, the offer will be
treated as cancelled and in that case Cover-III and IV of the Bid shall not
be opened.
14.2.4 The 3rd envelope should contain the Technical Bid. Name of the Bid, Ref
No., Due date and the words 'Cover-III: Technical Bid' should be
Page | 22
clearly written on the front side of the envelope.

14.2.5 The Technical Bid shall be complete in all respects. In case of any
deviation in the technical bid, HPGCL reserves the right to reject the offer
and not to open the price bid.
14.2.6 The 4th envelope should contain the Financial/Price Bid. Name of the Bid,
Ref No., Due date and the words 'Cover-IV: Financial Bid' should be
clearly written on the front side of the envelope.
14.2.7 All the above three covers shall be placed in a 5th Cover and shall be
submitted properly sealed super scribing "Name of the Bid, Ref No.,
Due date and No. of covers inside" with mentioning Bidder's name
and seal.
14.2.8 Tenders received upto stipulated time and date only would be accepted.
Tenders will not be received beyond the stipulated time and date of
reciept of tenders as stipulated in the NIT.
14.2.9 Bids as mentioned above should be addressed to:
SE/Technical(HQ)
Room No. 108, Urja Bhawan, C-7, Sector-6, Panchkula.
Haryana – 134109, India.
14.2.10 HPGCL reserves the right to select or reject any party without assigning
any reason whatsoever.
14.3 Date of Submission & Validity.
14.3.1 The Bid must be received by the addressee within 15.00 Hrs on
28.01.2013 and valid for 90 days from the date of opening of price
bids. It is the responsibility of the Bidders to ensure that Bids are
delivered in accordance with the instructions set out in the NIT and its
accompanying documents.
14.3.2 The Technical Bids will be opened at 15.30 Hrs on same day. Non
Submission of Bids is to be intimated to HPGCL within closing date.
14.3.3 Late Bids will not be accepted in any circumstances and will be returned
unopened to the Bidders. No special pleadings will be accepted.
14.4 Technical Bid.
14.4.1 The Bidder is expected to examine all terms and conditions included in
the Document. Failure to provide the requested information will be at his
risk and may result in rejection of the Bid.
Page | 23
14.4.2 Technical Bid must provide the information, using, but not limited to, the
formats attached as annexure in bid.
14.4.3 Bidder's understanding of the processes and the proposed solution is also
an elaboration of how the required tasks are proposed to be undertaken.
14.4.4 TECHNICAL BID MUST NOT INCLUDE ANY FINANCIAL
INFORMATION. IF FOUND SO THE BIDDER WILL BE
DISQUALIFIED.
14.5 Financial Bid.
14.5.1 The financial Bid must take into account the tax liability & cost of
insurances if any and any other statutory payouts as per the standard
guidelines.
14.5.2 The Bids should be submitted with a covering letter as per Annexure A.4.
14.6 Pre-Bid Discussion.
14.6.1 All questions regarding the NIT will be discussed in the Pre Bid Meeting.
14.6.2 The Pre Bid Discussion meeting will be held on 21.01.2013 at 11:00 hrs,
at Urja Bhawan, Panchkula. The points raised by the Bidders and any
other points required to be discussed further as desired by HPGCL shall
be clarified / modified in the Meeting.
14.6.3 Outcome of the meeting will be a part of the tender which has to be
followed by all bidders irrespective of their participation in the pre bid
discussion. The changes made, in the pre bid discussion, if any, will be
displayed on HPGCL's website www.hpgcl.gov.in.
14.7 Bid Opening.
14.7.1 Technical Bids will be opened on 28.01.2013 at 15.30 Hrs. Bidders are
requested to be present during Technical Bid opening.
14.7.2 On the basis of Technical evaluation, eligible Bids will be finalized.
Financial Bids for all eligible Technical Bids will be opened on a suitable
date, likely within 15 days of submission of Bids.
14.7.3 The Date of opening of the financial bid will be intimated to eligible
bidders and they are request to be present at the time of opening of
Financial Bid
14.8 Bid Evaluation & Selection.
14.8.1 Evaluation of the Technical Bids will be done by HPGCL on the basis of
Technical Evaluation criteria.
Page | 24
14.8.2 Bidders may be asked to clarify on any discrepancy found in Technical

Bid.
14.8.3 HPGCL reserves the right to call any or all of the bidders, for
presentations or negotiations on specific points in the Bids submitted, in
order to satisfy the selection and/or its evaluation criteria.
14.8.4 The Technical Bids submitted will be evaluated first to look into the
eligibility of the Bid. The Technical bid must be complete in Schedule of
Annexure A.1, A.2 & A.3 for consideration of opening of financial bid.
14.8.5 HPGCL expects that no deviation is taken by the Bidder from the Scope of
Work envisaged. Bids with any non-compliance or deviation vis-à-vis the
Scope of Work will not be accepted and respective financial bids will not
be opened. If there is any deviation, it is to be clearly mentioned in the
Exception & Deviation Sheet to be submitted as per Annexure A.5.
14.8.6 The successful bidder will be selected as per Evaluation Criteria
mentioned under clause No.11.
Page | 25
“Other Terms & Conditions of Contract”
15.0 Other Terms & Conditions of Contract.

15.1 Counter Part Arrangements: - The consultants are required to provide the
consultancy services at HPGCL sites. As a counterpart arrangement, the
concerned officers shall be designated for providing the requisite data & inputs for
the proposed consultancy assignment. All other requirements shall be borne by
the consultant.
15.2 Letter of Intent: - Acceptance of a Bid Proposal by HPGCL shall be
communicated by the issue of a letter of Intent (the "Letter of Intent").
15.3 Acceptance Of Letter Of Intent and Agreeement: - The successful bidder
shall accept the Letter of Intent within 7 (seven) days from the date of issue of the
Letter of Intent by returning a duly signed copy thereof and shall enter into the
Contract Agreement with HPGCL within 15 days from the date of issue of LOI, on
a non-judicial stamp paper of requisite value with SE/Technical, HPGCL. The
stamp duty is to be borne by the bidder. The bidder shall also furnish security
deposits along with the contract agreement and shall be kept in full force and
effect for the full term of the Contract Agreement.
15.4 Contract Agreement: - The successful bidder has to enter in to the contract
agreement on NJSP of requisite value. The stamp duty shall be borne by the
Bidder. The date of commencement of contract agreement shall be from the date
of signing of contract form & Bank Guarantee i.e. within 15 days from the date of
issue of letter of Intent. The period of contract agreement shall be effective
for the full term of Contract Agreement i.e as per the Service Delivery Plan.
15.5 Security Deposit: - The successful Bidder should furnish the security deposit
equivalent to 2.5% of the Total Contract Value by way of unconditional irrevocable
Bank Guarantee for the period of contract. The Bank Guarantee shall be obtained
from any Nationalized Bank for the currency of the Contract. The same will be
released after satisfactory completion of the contract.
15.6 Subletting of Assignment: - The Consultants shall not assign or transfer the
Contract Agreement, in whole or in part, to any sub-consultant or any other party
i.e. no sub-letting of the contract is allowed.
15.7 Force Majeure: If the Consultants are prevented from performing any of its
obligations under the Contract Agreement due to causes such as fire, Acts of God,
or elements, embargoes, governmental orders, the Consultants shall be excused
from the non-performance of its obligations during the period that such cause
Page | 26
continues to exist. The consultant shall however, inform the corporation by

registered post about such acts at the beginning and end of the above causes of
delay within ten days of occurrence & cessation of such force majeure conditions.
15.8 Indemnity If, for any reason or resulting from any cause whatsoever, any
statement, representation or warranty set forth in the Bid Proposal and Contract
Agreement is found to have been materially incorrect or untrue when made, in
breach or fails to prove to be true, the Consultants shall be fully liable to any and
all liability, damage, any third party claims, costs and expenses including legal
fees arising from such misrepresentation, breach or incorrect statement. The
Consultants shall indemnify and the keep indemnified the Employer fully and
hold harmless against any and all liabilities, costs, expenses including legal fees,
third party claims of infringement of copyright, trademarks, trade names, patents
and other intellectual property rights subsisting in or used in connection with the
Consultancy Assistance to Haryana Power Generation Corporation Limited
(HPGCL) including all documentation and manuals relating thereto including any
original authorship of further developmental works or derivative works made. The
Consultants shall indemnify the Employer against all actions, suits, claims,
demands, costs or expenses arising in connection with death or injuries suffered
by persons employed by the Consultants under any applicable Law for the time
being in force.
15.9 Compliance with Laws: - The Consultants shall conform to and comply with all
applicable Laws of the state or central government and / or any Legal Authority,
bye-laws of the Employer and all other local authorities including without
limitation to industrial and labour laws and tax laws.
15.10 Penalties: -
15.10.1 Penalties for Delay in completion of work: In case of failure to
complete the work in time as per scope of work and service delivery
timeline, the consultants shall be levied the penalty @ 0.50% per week or
part thereof of the total contract price subject to maximum of 10% of the
total contract price subject to force majeure.
15.10.2 Penalty Clause on Personnel Deployment: This Penalty clause
shall be in addition to „Penalties for Delay in completion of work‟ as
mentioned above and shall be as per Clause no. 11.1.2.
Page | 27
15.11 Arbitration: -
15.11.1 All matters, questions, disputes, differences and/or claims arising out of
and/or concerning, and/or in connection with, and/or in consequence of,
and/or relating to any contract under these Regulations, whether or not
obligations of either or both the Supplier and the Corporation under that
contract be subsisting at the time of such dispute and whether or not the
contract has been terminated or purported to be terminated or
completed, shall be referred to the sole arbitration of Appointing
Authority. The award of the Arbitrator shall be final and binding on both
the parties to the contract.
15.11.2 The objection that the Arbitrator has to deal with matters, to which the
contract relates, in the course of his duties or, he has expressed his views
on any or all of the matters in dispute or difference, shall not be
considered as a valid objection.
15.11.3 The Arbitrator may, from time to time, with the consent of the parties to
the contract enlarge the time for making the award. The venue of the
arbitration shall be the place from which the acceptance of offer is issued
or such other place as the Arbitrator, in his discretion, may determine.
15.11.4 All arbitration proceedings under this Regulation shall be governed by
the provisions of the Arbitration and Conciliation Act, 1996 and the Rule
there under, with any statutory modifications thereof for the time being
in force.
15.12 Price, Taxes, Duties and Evaluation:-
15.12.1 Price offered in financial bid will be fixed throughout the contract period
and no escalation will be allowed.
15.12.2 Any variation, up or down, in taxes and duties or any new levy introduced
subsequent to bid opening will be considered applicable subject to
Bidders request and submission of necessary documents.
15.12.3 The Tax liability, if any, on deputation of the Consultant‟s personnel shall
be borne by the Consultant and shall be responsibility of the Consultant
as per Tax laws of India.
15.12.4 The Consultant shall pay taxes, duties, fees, and other impositions
(expect service tax) as may be levied under the applicable laws in India,
the amount of which is deemed to have been included in the quoted price.
Page | 28
15.12.5 Amount payable to the Consultant shall be subjected to deduction of TDS

(Tax deduction at source) or any other applicable taxes as per tax laws of
India. The Consultant shall be responsible for assessment of his income
as per the applicable Income tax laws in India. The Owner will not accept
any liability on account of Tax/addition tax/penalty/Interest burden etc
for assessment of his taxable income by Indian Income Tax Authorities.
15.12.6 The personal income tax of overseas Consultants, if payable shall be paid
by the overseas Consultant directly. Owner shall neither be liable to pay
the income tax nor for filling the tax return for overseas Consultants.
15.13 Jurisdiction of Courts: - The courts at Panchkula shall alone have exclusive
jurisdiction to decide any dispute arising out of or in respect of the contract.
15.14 Termination of Agreement: - If the work entrusted is not proper and to the
satisfaction of HPGCL and if the work of the Consultants continues to be
unsatisfactory, the agreement shall be terminated by HPGCL by giving 10 days
notice at any time during subsistence of this agreement. The same will be
entrusted to another consultant and the extra expenditure incurred by HPGCL,
the same will have to be borne by the existing consultant.
15.15 Negligence & Risk Coverage: - If the Consultants contravenes the provisions
of this contract or fails to provide efficient services or refuses to comply with any
reasonable order given in writing by the Controlling officer of the Employer or his
authorized representatives, a one week notice shall be served upon him to correct
himself and to execute this contract in true spirit. If a consultant fails to take
notice of such notice served upon him, the Employer shall be at liberty to take the
work wholly or in part, out of the Consultant‟s hands and re-contract with any
other person(s) at the cost of the Consultants. Any extra expenditure incurred by
the Employer on such re-contracting shall also be recoverable from the agency, in
addition to the HPGCL right or claim for liquidated damages. It shall also be
lawful for the HPGCL to forfeit either in whole or in part, in its absolute
discretion, the security deposit furnished by the Consultants. Forfeiture of the
security deposit shall be without prejudice to the right of the HPGCL to recover
any further amount of any liquidated and / or other damages to the maximum of
10% of the total contract value, undue payment or overpayment made to the
consultants under this contract or any other contract.
Page | 29
15.16 Damage to Equipment or to any Person or any Third Party: The

Consultant shall be liable for any loss / damage caused to the property, equipment
or to any employee of HPGCL or to third party due to their negligence or willful
misconduct. HPGCL shall recover the cost of such damage from the consultant. If
claims are lodged against HPGCL by third parties for compensation of damage or
loss caused by Consultant‟s fault, the consultancy firm / bidder shall keep
indemnified HPGCL against all claims raised by third parties.
15.17 Confidentiality: - The terms of the bid, Letter of Intents, Contract Agreement
and all information disclosed by the HPGCL and obtained by the Consultants in
connection with the Consultancy Assistance to HPGCL shall remain the exclusive
property of the HPGCL and shall not be disclosed by the Consultants to any third
party other than without the prior written consent of the HPGCL.
15.18 The language of the Contract Documents shall be English.
15.19 The laws that apply to the Contract are the laws of Union of India.
15.20 The currency of the Contract is Indian Rupees.
Page | 30
“Schedule of Annexure”
16.0 SCHEDULE OF ANNEXURE.
Sr.No. Annexure Content
16.1 „Annexure- A.1‟ Cover Letter Format.
16.2 „Annexure- A.2‟ Technical Bid Format.
16.3 „Annexure-A.3‟ Format for Resume of Team Profile to be deployed.
16.4 „Annnexure-A.4‟ Price Bid Proforma
16.5 „Annexure-A.5‟ Proforma for Exceptions and Deviations
Page | 31
Annexure-A.1
Cover Letter Format
Bid Reference No.:

From:
Bidders Name and Address:
Person to Be Contacted:
Designation:
Telephone & Mobile No(s):
Fax No.:
To:
SE/Technical(HQ)
Telephone: 0172-5022419 Fax:01725022436
Contact Person: Sunil Gagneja (XEN/HR): M-9316479157
Subject: Submission of Technical and Financial Bid for providing

Consultancy Service for Implementation of ERP Solution in
HPGCL.
We, the undersigned bidder, having read and examined in detail the
specifications and the NIT in respect of the Scope of Work do hereby propose to provide
services as specified in the NIT. We also declare that:
1. The prices mentioned in our Bid are in accordance with the terms as
specified in NIT. The prices and other terms and conditions of this Bid are
valid for the period of 90 days from the date of opening of financial bid.
2. We declare that all the services/works shall be performed strictly in
accordance with the NIT No. _______ dated [date].
3. We declare that our bid prices are for the entire scope of the work as
specified in the RFP. These prices have been submitted in the Financial Bid.
4. We further declare that the prices stated in our Bid are in accordance with
NIT & will not be subject to escalation for any reason whatsoever within the
period of project. A Bid submitted with an adjustable price quotation or
conditional Bid may be rejected as non-responsive.
5. Our Proposal is binding upon us and subject to the modifications resulting
from contract negotiations
Page | 32
This is to further certify that all the information contained in the Bid is to
the best of our knowledge and the bids submitted are completely unconditional.
Thanking you,
Yours faithfully,
(Signature)
Name of Authority Signatory:

Designation & Seal
Date:
Place:
Business Address:
Page | 33
Annexure-A.2
Technical Bid Format
Please ensure that every requirement has been answered in the technical bid
submission format. Failure to do so might lead to a rejection of the bid. The technical
bids submitted shall cover the following sections:
Sr. Section Instruction for Response
No
1 Understanding of Project Scope Describe your understanding of the scope
of work.
2 Description of the Project Details. Describe your Service Delivery
methodology with respect to the scope
3 Delivery Plan Share a Detailed Delivery Plan including
but not limited to Timelines, Important
milestones, Resource plan, Program
Management etc.
4 Roles and Responsibilities Matrix List out the Roles and responsibilities of
the Project team members
5 Resources and responsibilities List out the Resources and responsibilities
expected from HPGCL as expected from HPGCL.
6 Documentation Coverage Describe all the relevant system
documentation to be provided. This should
at least include all the documents as listed
in the deliverables section.
7 Project Team Details Include the details of the proposed project
team. Please include the resumes of the
relevant team members in the attached
format provided in Annexure-A.3. The
identified team should have to be a part of
the project throughout the duration of the
project otherwise penalty shall be levied as
per Clause No. 11.1.2.
Page | 34
Annexure-A.3
Format for Resume of Team Profile to be deployed.
(To be submitted with Technical Bid)
It may be noted that:
 Person with at least 10 years of IT/ERP experience, having successfully managed at
least two ERP implementation projects in large organizations would be considered as
„Project Manager‟.
 Persons with at least 5 years experience in their respective functional areas being part
of team managing similar kind of ERP engagement in large organization would be
considered as „Functional experts‟ , „Infrastructure expert‟.
 Person with at least experience of 10 years in Large power Generation sector
(Govt/PSU) which has implemented at least core modules of ERP (Finance,
Procurement, Projects , HR and Payroll) in large organization would be considered as
„Energy (Power Generation) Domain expert‟.
The Consulting Team shall include Total Size of the Consulting Team in numbers with
Phase wise breakup as under:
(a) Project Manager.
(b) Infrastructure expert.
(c) Functional experts.
(d) Energy domain expert & Other experts etc.
Proforma of Proposed Team
Name
Proposed Position
Academic Details
Consulting Experience in years
Consulting areas
ERP Consulting Experience in years.
Project 1:
Industry Covered:
Modules Covered:
Organisation/Employer:
Project Description:
Specific Role played in ERP consultancy:
Duration of association:
Project 2:
Industry Covered:
Modules Covered:
Organisation/Employer:
Project Description:
Specific Role played in ERP consultancy:
Duration of association:
*Every team member profile shall be certified by Team Member and the proposed
Project Manager.
………………………..
(Signature)
Name of Authorized Signatory
Page | 35
Annexure-A.4
Financial Bid Proforma
Bid Reference No.:
From:
Bidders Name and Address:
Person to Be Contacted:
Designation:
To:
SE/Technical(HQ)
Subject: Submission of Financial Bid for providing Consultancy Service

for Implementation of ERP Solution in HPGCL.
We, the undersigned, offer to provide the consulting services for the above
in accordance with your NIT No. _____ dated [Date], and our Proposal (financial
proposals). The financial proposal is as under:
Cost (including Taxes Service Total Contract
and levies excluding Taxes Value(Rs.)
Service Tax (Rs.) (% age)
In figures In Words In figures In Words
Lump sum Fee for
providing end to end
consultancy services
for Implementation of
ERP Solution in
HPGCL.
Our Financial Proposal shall be binding upon us subject to the modifications

resulting from Contract negotiations, up to expiration of the validity period of the
Proposal. No commissions or gratuities have been paid or are to be paid by us to agents
relating to this Proposal and Contract execution.
We understand you are not bound to accept any Proposal you receive.
Yours sincerely,
………………………..
(Signature)
Page | 36
Annexure-A.5
Proforma for Exceptions and Deviations
The bidder is required to stipulate the list of Exceptions and Deviations, if any, in the
Proforma given below:-
Sr. Description Reference / Exception / Deviation

Page no.
No. desired
………………………..
(Signature)
Page | 37

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Haryana Power Generation Corporation Limited

(A Government of Haryana Undertaking)

ENGAGING THE SERVICES OF CONSULTANT

PROVIDING END TO END CONSULTANCY

Ref No. 01/ERP/2012-13

Last Date of Submission: 28.01.2013 (by 15.00 Hrs)

1.0 DEFINITIONS. .................................................................................................................. 3

2.0 INTRODUCTION ............................................................................................................... 6

3.0 OBJECTIVE FOR ERP IMPLEMENTATION IN HPGCL. ...................................................... 7

4.0 BROAD SCOPE OF WORK FOR THE CONSULTANT. .......................................................... 8

5.0 DETAILED SCOPE OF WORK FOR THE CONSULTANT...................................................... 8

6.0 DELIVERABLES OF THE CONSULTANT. ......................................................................... 13

8.0 LOCATION OF PROJECT. ................................................................................................ 14

9.0 SERVICE DELIVERY TIMELINE: ......................................................................................15

10.0 ELIGIBILITY CRITERIA. ................................................................................................. 16

11.0 EVALUATION CRITERIA. ................................................................................................. 17

11.1 TECHNICAL EVALUATION:......................................................................................................... 17

12.0 TERMS OF PAYMENT: .................................................................................................... 20

13.0 FACILITIES: .................................................................................................................... 21

14.0 INSTRUCTIONS TO BIDDERS: ........................................................................................ 22

15.0 OTHER TERMS & CONDITIONS OF CONTRACT. ............................................................. 26

16.0 SCHEDULE OF ANNEXURE. ........................................................................................... 31

(a) „Owner‟ or „Employer‟ Shall mean the Haryana Power Generation

(c) „Consultant‟ shall mean the person or persons, firm or company

(d) „Sub-contractor or shall mean any person or firm or company (other

(f) „Contract Document‟ Shall mean collectively the tender documents,

(h) „Site‟ Shall mean the locations and places wherever

(i) „Plant‟ Shall mean the Power Generating station of HPGCL.

(j) „Offices‟ Shall mean Corporate Office and Offices at various

(k) „Notice‟ Shall mean a notice in written, typed or printed

(m) „Letter of Intent‟ Shall mean intimation by a Letter to tenderer that

(n) „Days‟ Shall mean a calendar day of 24 hours from

(p) OEM Shall mean the Original Hardware Equipment and

(q) „Implementation Agency ‟ is the Consultant authorised by OEM to provide

(r) „Project Manager‟ Shall mean person with at least 10 years of

2.4 HPGCL is also coordinating the activities of following power project:

3.0 Objective for ERP Implementation in HPGCL.

4.0 Broad Scope of Work for the Consultant.

4. 1 Identification of improvement opportunities for existing business processes &

5.3.2 Activities to be covered under this Phase:

5.3.2.4 The Consultant shall specify the methodology of acquisition of Real-Time

5.3.3 Design of IT Infrastructure:

during implementation of ERP in HPGCL.

6.0 Deliverables of the Consultant.

8.0 Location of Project.

Sr.No. Name of Plant/Office Location

9.0 Service Delivery Timeline:

Sr.No Milestone Service delivery Time from

10.0 Eligibility Criteria.

11.0 Evaluation Criteria.

THE MINIMUM TECHNICAL MARKS FOR QUALIFICATION AND

Govt/ PSU sector in India

11.1.1.3 The Experience of Personnel shall be marked as per the following

engagement of similar type and Infrastructure expert

F=100X Bmin/ B (B- indicates the quoted bid price).

R=T x 0.25 + F x 0.75

12.0 Terms of Payment:

14.0 Instructions to Bidders:

clearly written on the front side of the envelope.

14.8.2 Bidders may be asked to clarify on any discrepancy found in Technical

15.0 Other Terms & Conditions of Contract.

continues to exist. The consultant shall however, inform the corporation by

15.12.5 Amount payable to the Consultant shall be subjected to deduction of TDS