Check Sheet Statutory Compliance

Checklist of Compliance
Time Line Name of the Statute Form

Thirty days before the commencement The Building and other Construction Workers Form 1
of construction work Act, 1996
With in sixty days from The Building and other Construction Workers Form 1
Commencement of work Act, 1996
Within thirty days of completion The Building and other Construction Workers ….
of the construction project Welfare Cess Act, 1996
After Completion of the The Factories Act, 1948 Form 1

Construction project
After approval of factory building The Factories Act, 1948 Form 2

plans
After start working The Factories Act, 1948 Form 1

After Start working The Factories Act, 1948 Form VI B
At the time of commencement of The Factories Act, 1948 Form A & B

Construction work
At the time of commencement of The Factories Act, 1948 ….

Construction work
At the time of Start working Employees' Provident Fund & Miscellaneous Coverage Performa
Provisions Act, 1952
At the time of start working Employees' State Insurance Corporation Act 1948 Form 01
Checklist of Compliance for new factory
Documents required Name of Return / Compliance

Form 1 Notice of commencement of construction
work
- Application for Registration in Form 1 Registration of construction workers

- Registration Fees as applicable
- Form IV
- Possession Certificate
- List of Directors & Memorandum of Article
- Estimated cost of project
- Project Report
- Demand Draft of 1% of the project cost excluding Welfare of construction workers

cost of land, plant & machinery
- Statement of Total amount
- Factory Building plan - 03 copies of each doc. Approval of Building plans

- From 1
- Form 1A
- From 1B
- Degree Architect
- NOC Pollution
- NOC Fire
- Flow Chart Production
- Electricity Connection
- List of Directors
- Board Resolution
- List of plant & Machinery and Machinery and
the chemicals being used in the factory, hazards
involve in them and the respective safety measures
taken by the company
- Form 2 Factory Licence

- Board Resolution
- List of Directors
- Memorandum of Article
- Approval of electricity load
- Licence fee through treasury challan
- Registration Report from Deputy Director
- Form 1 Registration of Contractor

- Registration fee through treasury challan
- Labour Law Today fee
- Haryana Safety Council fee
- Form VI B Intimation of commencement of work
- NOC Application NOC Pollution

- NOC fee
- Undertaking regarding No trade effluent air emmission
- Manufacturing process / flow chart
- Allotment letter
- Scheme of ETP / STP
- Project Report
- Site plan
- Building Paln NOC Fire
- Coverage Performa Grant of EPF Code

- Business Form
- Board Resolution
- List of Directors
- Copy of PAN No.
- Details of Bankers
- Demand Draft
- Form 01 Grant of ESI Code

- Board Resolution
- List of Directors
- Detail of Bankers
- Copy of PAN No.
- Copy of TIN No.
- Challan copy of contractor
To be Sent to
Area Inspector who is Asst. Director
(IS&H)
Registering Officer of the Area who is

Deputy Director (IS&H)
Registering Officer of the Area who is

Deputy Director (IS&H)
Chief inspector of factories through

Deputy Director of the Area
Chief inspector of factories Haryana
Labour Commissioner Haryana &

Registering Officer under Contract
Labour (R&A) Act 1970
Labour inspector of the Area
Member Secretary, Haryana State

Pollution Control Board Panchkula
Fire Officer of the Area
Regional PF Commissioner
Regional Director ESIC

Monthwise checklist for submission of various Returns
Annexure - I
January 07
Month & Date wise Deposit Date Name of the Statute Form
21st of every month The Employees State Insurance Act 1948 Challans
Every month 25th The Employees Provident Fund & EDLI 5 , 10 , 12A
Every month 15th The Employees Provident Fund & MP Act Challans
15th The Employment Exchanges ER - I

( CNV )Act,1959 & Rules ( Rule 6 )
15th The Factories Act,1948 Refer to State Rules
21st The Maternity Benefit Act 1961 KLMNO ( Rule 16 ( 1 )
15th Punjab Welfare fund Act 1965 Sec. 9A
February 07
1st The Minimum Wages Act 1948 III Rule 21 ( 4A )
1st The Payment of Wages Act 1936 Form IV
15th The Contract Labour (R&A) Act 1970,& Rules XXV Rule 82 (2)
March 07
April 07
21st of every month 15.05.2007 The Employees State Insurance Act 1948 Challans
Every month 25th 22.05.2007 The Employees Provident Fund & EDLI 5 , 10 , 12A
Every month 15th 14.05.2007 The Employees Provident Fund & MP Act Challans
15th Not Applicable The Employment Exchanges ER - I

25th Not Applicable The Employees Provident Funds & 3A / 6A

MP Act 1952
15th Not Applicable Punjab Welfare fund Act 1965 Sec. 9A
May 07
12th Not Applicable The Employees State Insurance Form - 6

Act 1948
June 07
July 07
15th 05.07.2007 The Employment Exchanges ER - I
15th 05.07.2007 The Factories Act,1948 Refer to State Rules
15th 10.07.2007 Punjab Welfare fund Act 1965 Sec. 9A
August 07
September 07
October 07
15th 01.10.2007 The Employment Exchanges ER - I

30th Applied For The Factories Act,1948 & Rules Refer to Licence
State Rules
15th Punjab Welfare fund Act 1965 Sec. 9A
November 07
12th The Employees State Insurance Act 6 Sec. 44 Regulation 25
30th The Factories Act 1948 Form No. 2
December 07
30th The Payment of Bonus Act 1965 & Rules D Rule 5

ission of various Returns
e-I
Name of Return / Compliance To be Sent to

Remittance of contributions Concerned Regional Office
Return of Employees Qualifying / Leaving Concerned Regional Office

& monthly remittance Statement
Quarterly Return for Quarter ended Local Employment Exchange
Biennial Return Chief Inspector / Director or other

competent authority of the area
Annual Returns and Detailsof payment Competent authority under the Act
ending 31st Dec.
Quarterly Return for Quarter ended Labour Commissioner Haryana


Annual Returns Inspector under the area concerned
Annual Return Concerned Labour Commissioner
Annual Return by Principal employer Concerned Registering Officer




Annual Return Regional EPF Commissioner


Half yearly return period ended 31st March Area Local Office





Half Yearly Return . Concerned Director / Inspector






Quarterly Return for Quarter ended Concerned Employment Officer
Application for renewal of Licence Director / Inspector of Factories

Summary of contribution in Quadruplicate Concerned Local Office

a/w challan
Chief Inspector of Factories


Annual Return Bonus paid to the Concerned Inspector under the Act
employees for the accounting year ending
he Checklist For
Employers
Statutory Deposits,Returns and Notices
Month wise Checklist for Submission of Various Returns
MONTH &
DATE-WISE NAME OF THE STATUE FORM

January
The Employment Exchanges (CNV) ER-I

15 Act,1959 & Rules (Rule 6)
LMNO
21 The Maternity Benefit Act, 1961 Rule 16(1)
XXIV
The Contract Labour 9 (R&A) Act,
30 1970 & Rules Rule 82(1)
31 The Factories Act, 1948
February
1 The minimum Wages Act, 1948 III Rule 21 (4A)
V Rule 18 (related Mines

The Payment of Wages Act,1936 & Rules) VII, VIII Rule 16
1 related Mines Rules related Air Transport
April
15 The Apprenticeship Act, 1961 APP-2
The Employment Exchange (CNV)

15 Act, 1959 & Rules ER-I Rule 6
May
The Employees State Insurance

12 Act, 1948, Rules & Regulations 6 Sec.44 Regulation 26
July
The Employment Exchanges (CNV)

15 The Factories Act, 1948 Refer to State Rules
The Contract Labour (R&A) Act,

15 1970 XXIV
October
15 The Apprenticeship Act, 1961 APP-2

The Employment Exchanges (CNV)
30 The Factories Act, 1948 & Rules Refer to State Rules
31 The Contract Labour (R&A) VII Rule 29(2)
November

12 Act, 1948 6 Sec.44 Regulation 25
December
The Payment of Bonus Act, 1965 &

30 Rules D Rule 5
Checklist for submission of Various Returns- Monthly/on Occurrence
TIME LIMIT ACT FORM ETC

21st of every month Act, 1948 Challans
The Employees Provident Funds &

Every month 15th MP Act, 1952 Challans
The Employees State Provident
Every month 25th funds & MP Act, 1952 5,10 &12 A
Immediately fatal/death & within 48

hrs. in ordinary cases and
immediately in death or serious The Employees State Insurance
injury cases Act,1948 16
Every month The Apprenticeship Act, 1961
Printed Format
4 Rule 14(4)
1A Report containing record

of basic training etc.Rule 14
(5&6)
3 Rule 14(7)
6 Rule 8
4 hours of occurrence The Factories Act, 1948 Refer to State Rules

12 hours of occurrence The Factories Act, 1948 Refer to State Rules
the Workmen's Compensation act,

7 days of incident 1923 EE
s and Notices
on of Various Returns
NAME OF
RETURN/COMPLIANCE TO BE SENT TO
Quarterly Return for quarter

ended Local Employment Exchange
Annual Returns and details Competent authority
of payment ending 31st Dec. under the Act
Half yearly return by

contractor
(Indupllcate) Concerned Licensing Officer
Chief Inspector/Director
or other competent
authority of the area
Inspector under the are
Annual Return concerned
Concerned Labour
Annual Return Commissioner

Concerned Regional
Commissioner
Concerned Regional
Half yearly return March Director/Apprenticeship
ending Advisor
Quarterly return for quarter

ended 31 Dec. Local Employment Exchange
Summary of contribution in
quadruplicate a/w challans Respective local office or any
Monthly return a/w cheque Scheduled Bank
Quarterly return for the Concerned Employment

quarter ended Officer
Half yearly return Concerned Director/Inspector
Half yearly return by

contractor Concerned Inspector
Half yearly return Sept,

ending Dy. Apprenticeship Adviser
Quarterly return for the Concerned Employment
quarter ended Officer
Application for renewal of

licence Director/Inspector of Factories
Application for renewal of

licence Concerned Inspector
Summary of contribution in
quadruplicate a/w challans Concerned local office
Annual Return - Bonus paid

to the employees for the Concerned inspector/under the
accounting year ending Act
rns- Monthly/on Occurrence
NAME OF
RETURN/COMPLIANCE TO BE SENT TO
Remittance of Contributions Concerned Regional Office
Remittance of Contributions Concerned Regional Office

Return of employees
qualifying/leaving & monthly
remittance Statement Concerned Regional Office
Concerned local
Accident Report office/dispensary of ESI
Bill for reimbursement Apprenticeship Advisor
With seven days of joining of Regional Director/state

Apprentice Apprenticeship Advisor
Report for the period March-

15th April ending Sept. 15th Regional Director/State
October Apprentices
To be sent in Nov. & May

Progress Report
Record of work done and the

studies taken by Graduates Regional director/State
Technicians etc. apprenticeship Advisor
Notice of accident/dangerous
occurrence Inspector/Director of Factories
Report of Accident Director/Inspector of Factories
Report of serious bodily Concerned Commissioner of

injuries/fatal accidents Workmen's compensation

Check Sheet Statutory Compliance

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Check Sheet Statutory Compliance

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Checklist of Compliance

Time Line Name of the Statute Form

After Completion of the The Factories Act, 1948 Form 1

After approval of factory building The Factories Act, 1948 Form 2

After start working The Factories Act, 1948 Form 1

At the time of commencement of The Factories Act, 1948 Form A & B

At the time of commencement of The Factories Act, 1948 ….

Documents required Name of Return / Compliance

- Application for Registration in Form 1 Registration of construction workers

- Demand Draft of 1% of the project cost excluding Welfare of construction workers

- Factory Building plan - 03 copies of each doc. Approval of Building plans

- Form 2 Factory Licence

- Form 1 Registration of Contractor

- NOC Application NOC Pollution

- Building Paln NOC Fire

- Coverage Performa Grant of EPF Code

- Form 01 Grant of ESI Code

Registering Officer of the Area who is

Registering Officer of the Area who is

Chief inspector of factories through

Chief inspector of factories Haryana

Labour Commissioner Haryana &

Member Secretary, Haryana State

Fire Officer of the Area

Regional Director ESIC

15th The Employment Exchanges ER - I

15th The Factories Act,1948 Refer to State Rules

21st The Maternity Benefit Act 1961 KLMNO ( Rule 16 ( 1 )

15th Punjab Welfare fund Act 1965 Sec. 9A

1st The Minimum Wages Act 1948 III Rule 21 ( 4A )

1st The Payment of Wages Act 1936 Form IV

15th Not Applicable The Employment Exchanges ER - I

25th Not Applicable The Employees Provident Funds & 3A / 6A

15th Not Applicable Punjab Welfare fund Act 1965 Sec. 9A

12th Not Applicable The Employees State Insurance Form - 6

15th 05.07.2007 The Factories Act,1948 Refer to State Rules

15th 10.07.2007 Punjab Welfare fund Act 1965 Sec. 9A

15th 01.10.2007 The Employment Exchanges ER - I

15th Punjab Welfare fund Act 1965 Sec. 9A

12th The Employees State Insurance Act 6 Sec. 44 Regulation 25

30th The Factories Act 1948 Form No. 2

30th The Payment of Bonus Act 1965 & Rules D Rule 5

Name of Return / Compliance To be Sent to

Return of Employees Qualifying / Leaving Concerned Regional Office

Remittance of contributions Concerned Regional Office

Quarterly Return for Quarter ended Local Employment Exchange

Biennial Return Chief Inspector / Director or other

Quarterly Return for Quarter ended Labour Commissioner Haryana

Name of Return / Compliance To be Sent to

Return of Employees Qualifying / Leaving Concerned Regional Office

Remittance of contributions Concerned Regional Office

Annual Returns Inspector under the area concerned

Annual Return Concerned Labour Commissioner

Annual Return by Principal employer Concerned Registering Officer

Name of Return / Compliance To be Sent to

Return of Employees Qualifying / Leaving Concerned Regional Office

Remittance of contributions Concerned Regional Office

Return of Employees Qualifying / Leaving Concerned Regional Office

Remittance of contributions Concerned Regional Office

Quarterly Return for Quarter ended Local Employment Exchange

Annual Return Regional EPF Commissioner

Quarterly Return for Quarter ended Labour Commissioner Haryana

Name of Return / Compliance To be Sent to

Return of Employees Qualifying / Leaving Concerned Regional Office