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Memorandum Circular No.

2019-_______
SUBJECT: GUIDELINES ON THE TERTIARY EDUCATION SUBSIDY (TES)
DISBURSEMENTS AND MONITORING SYSTEM FOR PRIVATE
HIGHER EDUCATION INSTITUTIONS (HEIs) WITH VALIDATED TES
GRANTEES DURING THE TRANSITORY PERIOD IN ACADEMIC
YEAR 2018-2019

TABLE OF APPENDICES
Annex “A” CHED Regional Director’s Certification to support the
Roster of Qualified TES Grantees enrolled in Private
Higher Education Institutions (private HEIs)
Annex “B” Form 1 (TES) – Billing Statement for TES certified by the
Accountant and approved by the President
Annex “C” Form 2 (TES) – Billing Details for TES
Annex “D” Notarized University / College Registrar’s Certification as
to the total number of qualified TES student grantees for
1st and / or 2nd semester of AY 2018-2019
Annex “E” TES Sharing agreement
Annex “F” CHED Regional Offices Directory of Contact Persons for
Complaints and Grievance Concerns
SAMPLE TEMPLATE

ANNEX “A”
CERTIFICATION
Date
For: ATTY. CARMELITA YADAO-SISON MNSA, PhD.
OIC Executive Director IV, UniFAST
Ground Floor, Building E, UP Ayala Land Techno Hub
Commonwealth Avenue, Quezon City

Pursuant to the Memorandum Order issued by the UniFAST Secretariat to the UniFAST
Regional Coordinators to conduct the verification and validation process on the documentary
requirements submitted by selected TES grantees as a requirement for the issuance of Notice
of Award to qualified TES grantees, this office hereby endorses and submits to the UniFAST
Secretariat the attached official roster of qualified TES grantees enrolled in Academic Year
2018-2019, in Higher Education Institutions registered in CHED Regional Office.
We hereby further certify and attest to the veracity of the documentary requirements
submitted by selected TES grantees in compliance with the prescribed TES guidelines
approved by the UniFAST Governing Board.
For your reference, the table below shows the list of Higher Education Institutions
registered at CHED Regional Office with the total number of qualified TES grantees:

Classification of HEIs Number of TES Grantees


No. Name of HEIs (SUC, LUC, Private) PNSL Listahanan 2.0 Total
1.
2.
3.
4.
5.

This certification is issued in order to facilitate the disbursement and release of funds
intended for TES beneficiaries in compliance with the Implementing Rules and Regulations of
RA 10931 “The Universal Access to Quality Tertiary Education”.
Validated and verified by Attested by

(Signed) (Signed)
UNIFAST REGIONAL COORDINATORS REGIONAL DIRECTOR
Annex “B”

Consolidated Billing Statement

FORM 1 TES
Republic of the Philippines
(Name of Private Higher Education Institution
(Address of Private Higher Educaiton Institution)

CONSOLIDATED TES BILLING STATEMENT


TES Billing Statement Reference No.: XX - YYYYYYY - 2019 - X - X
Date:

To CHED - Regional Officee _____


Address Address of CHED Regional Office
Copy Furnished UniFAST Secretariat and Department of Budget and Management
Responsibility CHED - Regional Officee _____ Account Code Amount
Center Support Fund for CHED under Republic Act 10964 otherwise known as
__________ Term AY 2018 - 2019 to be charged against the Higher Education
Support Fund for CHED under Republic Act 10964 otherwise known as PhP
General Appropriations Act (GAA) 2018, and as per CHED-UniFAST Guidelines
on TES for TES student-grantees from private Higher Education Institutions per attached
supporting documents.

Number of TES student-grantees in the private Higher Education Institution ___________________________


TES-1 to all the TES student-grantees enrolled in the private HEI PhP
TES-2 to all the TES student-grantees enrolled in the private HEI
TES-3a to all TES student-grantees with disability enrolled in the private HEI
Total TES in the private Higher Education Institution _____________________________ PhP
Add 3 percent Administrative Support Fund for partner private HEI PhP
Total TES Billing Amount PhP

Basis for the Tertiary Education Subsidy: Action to be taken


(To be approved by AFMS)
Excess (deficient) billing
PhP noted for further action

Approved for payment


PhP

Certified Approved

Supporting documents complete and amount claimed


proper.
Is this the last batch of billing for this term of AY 2018-2019?

Yes No

Signature Signature

Printed Name Printed Name

Position Position
Head, Accounting/Authorized Representative President/Authorized Representative

Date Date
INSTRUCTIONS:
1. Private HEIs are allowed a maximum of two (2) tranches of payments per semester. "Academic Year" will use the year when the AY began (e.g. 2018 for AY 2018-2019).

"Term" refers to the academic year semester or terms:


2. The Free HE statement reference number shall comprise of the REGIONAL CODE (2-digit), Term Code Term Code
private HEI CODE (alpha codes), ACADEMIC YEAR (4-digit), TERM (1-digit), 1st semester 1 3rd semester 3
and BATCH NUMBER (1 digit). The Descrption and codes are provided below: 2nd semester 2 Summer 3

"Batch" refers to the number of times a private HEI bills CHED in a semester.
Regional Codes Note that private HEIs may bill with CHED no more than two (2) batches per semester.
Region Code Region Code Region Code
Region 1 01 Region 6 06 Region 12 12 Examples of a billing statement no.
Region 2 02 Region 7 07 NCR NCR The first batch of TES statement submitted by JRU in 1st sem AY 2018-2019:
Region 3 03 Region 8 08 CARAGA CARAGA NCR-JRU-2019-1-1
Region 4A 04 Region 9 09 ARMM ARMM The second batch of TES statement submitted by Jose Rizal University in the First Semester
Region 4B MIMAROPA Region 10 10 CAR CAR for AY 2018 - 2019
Region 5 05 Region 11 11 NCR-JRU-2019-1-2

"private HEI Code" shall be the Acronym used by the private HEI for their institution. 3. Send a printed copy of this completed TES Statement Form (Form 1) to
e.g. Jose Rizal University - JRU CHED Central Regional Office Records Section for proper receiving procedures.
UniFAST Secretariat as duplicate copy for monitoring purposes.
Annex “C”

Consolidated Billing Details


Form 2 TES
Republic of the Philippines
Name of Private Higher Educaiton Institution
Address of Private Higher Education Institution

CONSOLIDATED TES BILLING DETAILS


TES Billing Details Reference Number: XX - YYYYYYY - 2019 - X - X
Date:
INSTRUCTIONS 7. Send electronic copies of the following to: ra10931tes.unifast@ched.gov.ph
1. In this TES Billing Details Form (Form 2 TES), provide billing details on a per campus basis 7.1 Form 1 TES - Consolidated TES Billing Statement
7.2 Form 2 TES Consolidated TES Billing Details
2. In this form, provide the details regarding the actual students who were awarded TES Note: For internal audit purposes, the said documents will be checked for validation purposes upon
, the corresponding total number of academic units enrolled (credit and non-credit courses) and total cost submission of liquidation report.
of Tuition and other school fees, accumulated first semester and second semesterAY 2018-2019. 8. Send all printed completed TES Statement (Form 1 , TES Billing Details (Form2) and all other
documents listed on Section 6.5.1 on the Guidelines on the Tertiary Education Subsidy (TES) Disbursements
3. pdf of Certificate of Registration of Official Enrollment in the 1st and / or 2nd semester of and Monitoring System for Private Higher Educaiton Institutions (HEIs) with validated TES grantees during
Academic Year 2018-2019 should be provided the transitory period in Academic Year 2018-2019.

4. Report all enrolled students in this form in alphabetical order (1) by campuses, if applicable; (2) by
colleges, if applicable; (3) by program, if applicable; and (4) by student name (Last name, First name MI).
5. Assign a 5-digit control number for each enrolled student. The 5-digit number should be assigned
chronologically to the students that have been listed alphabetically according to #4.
6. Provide a signed certification of the accuracy and completeness of the students' CORs covered
by Form 2 as a cover document for all the provided PDFs of the CORs.
TO: CHED - Regional Office _______________
Address: Address of CHED Regional Office
Copy Furnished: UniFAST Secretariat and Department of Budget and Management
Billing Details Summary:
TES per campus will have to be listed and tabulated. The Total Amount of the TES for all
campuses should tally with the total amount of TES in the Billing Statement (inclusive of the
3 percent administrative cost). Note: Please insert additional line as needed
Basis for Tertiary Education Subsidy:

Tertiary Education Subsidy


Student's Name Student Profile Contact Information TES-1 Tuition Subsidy Information
Actual Tuition and
Sex at Birthdate Academic Units Other School Fees
5-digit Control Student TES Award Middle Degree E-mail TES-3A for
Number Number Number
Last Name Given Name
Initial
Birth (mm/dd/yyyy
Program
Year Level ZIP Code
address
Phone Number Enrolled (credit and for 1st and / or 2nd TES -1 TES-2
PWD
TOTAL TES
(M/F) ) non-credit courses) semester AY 2018-
2019
20,000.00 40,000.00 30,000.00 90,000.00
20,000.00 40,000.00
20,000.00 40,000.00
20,000.00 40,000.00
20,000.00 40,000.00
20,000.00 40,000.00
Page Total
Page Accumulated Total
TOTAL TERTIARY EDUCATION SUBSIDY
Add 3 percent Administrative Support for Partner Institutions
TOTAL TES BILLING PER CAMPUS
TOTAL TES BILLING ALL CAMPUSES
As to corectness of enrollment data As to correctness of financial data
Prepared by: Reviewed by: Certified by: Certified by: Approved by:

Private HEI Administrative Staff Head, Administrative Office Private HEI Registrar Private HEI Chief Accountant Private HEI President
(Print Name and Signature) (Print Name and Signature) (Print Name and Signature) (Print Name and Signature) (Print Name and Signature)
Annex “D”
Republic of the Philippines
Name of the Private HEI
Address of the Private HEI

Date: _____________________

OFFICE OF THE UNIVERSITY / COLLEGE REGISTRAR

CERTIFICATION

TO WHOM IT MAY CONCERN:

This is to certify that _____ students were encoded in UniFAST’s TES


management portal and _____ students are qualified to Tertiary Education Subsidy
(TES) provision of RA 10931 also known as Universal Access to Quality Tertiary
Education, for Academic Year 2018-2019, the details are as follows:

Please use the table below if the College / University has External Study Center /
Satellite Campuses.

Name of Campus Number of TES Number of Qualified and


Applications encoded Validated TES student-
into the UniFAST TES grantees
Management System
Main Campus
External Campus 1
External Campus 2
External Campus 3
TOTAL

This further certifies that the students’ information stated in the Consolidated
TES Billing Details (For 2 TES) is accurate and complete.

This certification is being issued in compliance with the Guidelines on Tertiary


Education Subsidy Disbursement and Monitoring System to private Higher Education
Institutions with validated TES student-grantees during the transition period in
Academic Year 2018-2019.

Print Name of Registrar


Registrar
Annex “E”
TERTIARY EDUCATION SUBSIDY SHARING AGREEMENT

KNOW ALL MEN BY THESE PRESENTS:

This Tertiary Education Subsidy (TES) Sharing Agreement, made and executed by and between:

The COMPLETE NAME OF INSTITUTION, a Private Higher Education Institution


with principal office at Address represented by its Official Position Title, NAME OF
HEAD OF INSTITUTION, hereinafter referred to as “PHEI”.

and

Name of Student, Filipino and resident of Address, hereinafter referred to as the


“Student-Grantee”

WITNESSETH:

WHEREAS, under Republic Act No. 10687 or Unified Student Financial Assistance System for
Tertiary Education (UniFAST) Act, the UniFAST is mandated to increase the participation rate among all
socio-economic classes in Tertiary Education especially the poor but academically able and highly
motivated students to enable them to successfully pursue and complete Tertiary Education programs in
quality institutions, thereby promoting equitable and Rationalized Access by poor Filipinos to quality
Tertiary Education;

WHEREAS, Section 7 of Republic Act No. 10931 or the Universal Access to Quality Tertiary
Education Act (UAQTEA), established the Tertiary Education Subsidy (TES) for all Filipino students who
shall enroll in undergraduate and post-secondary programs of private HEIs. to support the cost of their
tertiary education or any part or portion thereof;

WHEREAS, the PHEI is authorized by the Commission on Higher Education (CHED) to offer
baccalaureate degrees;

WHEREAS, the Student-Grantee is currently enrolled in the PHEI and qualified under its existing
admission and retention policies;

WHEREAS, the Student-Grantee is among the identified TES grantees in the Official Roster as
validated and verified by the UniFAST Regional Coordinator and attested by the CHED Regional
Director;

NOW THEREFORE, for and in consideration of the foregoing premises and the terms and
conditions below, the Parties hereby agree as follows:

1. Pursuant to the UniFAST Guidelines on the Tertiary Education Subsidy (TES) Disbursements and
Monitoring System for Private Higher Education Institutions (HEIs) with validated TES Grantees
during the Transitory Period in Academic Year 2018-2019, the Student Grantee shall be entitled to a
maximum of Sixty Thousand Pesos (PhP 60,000) as grant for Academic Year 2018-2019;

2. The grant is intended to cover academic and extra-curricular expenses, including tuition,
miscellaneous and other school fees, purchase of textbooks, board and lodging, transportation,
clothing, admission / entrance fees, health and other valid related education expenses and support
services to complete the student-grantee’s degree program;

3. The sharing for the said grant shall be PhP 40,000 to the Student-Grantee and PhP 20,000 to the
PHEI;
4. If the Student-Grantee paid any academic and extra-curricular expenses to the PHEI prior to the
receipt of cheque payment from the UniFAST through the CHED Regional Office, the PHEI must
refund the Student-Grantee of the said amount;

5. Upon receipt of the check representing fund transfer for TES for AY 2018-2019, the PHEI should
release to the Student-Grantee the amount of PhP 40,000 within 2 weeks;

6. The Student-Grantee and the PHEI shall execute and properly comply with the provisions of the
Guidelines on TES Disbursements and Monitoring System for Private Higher Education Institutions
(HEIs) with Validated TES Grantees During the Transitory period in Academic Year 2018-2019;

7. This Agreement shall take effect upon signing by the Parties hereto and shall be terminated upon the
satisfactory fulfilment of all terms and conditions embodied herein.

IN WITNESS WHEREOF, we have signed this TES Sharing Agreement this Month, Day, Year
at the Place where this Agreement was executed.

Name of the PHEI

Name of President of PHEI Name of Student-Grantee


President Student-Grantee

Note: Parent/s or guardian/s shall co-sign along with the minor student-grantee

Signed in the presence of:

PHEI’s witness Student-Grantee’s Witness

REPUBLIC OF THE PHILIPPINES )


Municipality / City of ____________________________ ) S.S

ACKNOWLEDGEMENT

BEFORE ME, this Month, Day, Year in the Municipality/City of Name of Municipality/City
personally appeared the following:

1. Name of PHEI’s President, representing to be the President of Name of PHEI, known to me to be


the same person who executed the foregoing Agreement for and in behalf of the said PHEI and
acknowledged to me that the same is the act and deed of Name of PHEI and that he/she is duly
authorized to sign the same. The same Name of PHEI President exhibited to me his/her
Competent Evidence of Identity issued at Place of Issuance on Date of Issuance.

2. (If Minor) Name of Student-Grantee with Competent Evidence of Identity issued at Place of
Issuance on Date of Issuance and Name of Parent/Guardian with Competent Evidence of
Identity issued at Place of Issuance on Date of Issuance, known to me to be the same persons
who executed the foregoing instrument, and acknowledged that the same are their free and voluntary
acts and deeds. (Delete this item if Student-Grantee is of legal age)

3. Name of Student-Grantee with Competent Evidence of Identity issued at Place of Issuance on


Date of Issuance, known to me to be the same person who executed the foregoing instrument, and
acknowledged that the same is his/her free and voluntary act and deed.

WITNESS MY HAND AND SEAL, on the date and at the place first above written.

Doc.. No.
Page No.
Book No.
Series of 2019.
ANNEX “F”
DIRECTORY OF CHED REGIONAL OFFICES
Region Email Addresses
01 - Ilocos Region chedro1@ched.gov.ph
amdolores@ched.gov.ph
bsborja@ched.gov.ph
02 - Cagayan Valley chedro2@ched.gov.ph
chedro2.unifast@gmail.com
romeomallillin05@gmail.com
jhoi_mbps@yahoo.com
engrsandra@yahoo.com
03 - Central Luzon unifastro3@ched.gov.ph
chedro3@ched.gov.ph
kmcasugay.unifastro3@ched.gov.ph
dharsunga21@gmail.com
04 - CALABARZON unifastro4@ched.gov.ph
jroque@ched.gov.ph
kapura@ched.gov.ph
jmcoprada@ched.gov.ph
ched4a@ched.gov.ph
ched4a.records@ched.gov.ph
05 - Bicol Region unifastro5@ched.gov.ph
chedro5@ched.gov.ph
frey@ched.gov.ph
jredita.unifast@ched.gov.ph
kbguerina@ched.gov.ph
06 - Western Visayas unifast.chedro6@gmail.com
christineaguilar08@gmail.com
emeerdilleso@gmail.com
lozada.rechie@gmail.com
Region Email Addresses
07 - Central Visayas hmarollano@ched.gov.ph
dmalunjao@ched.gov.ph
coracion@ched.gov.ph
unifastro7@ched.gov.ph
08 - Eastern Visayas ched.unifastro8@gmail.com
chedro8@ched.gov.ph
johnnhelmejido11@gmail.com
vegajanpaolo@gmail.com
dionna.sala1992@gmail.com
09 - Zamboanga chedro9@ched.gov.ph
unifastr9@ched.gov.ph
heidifaith33_cruz@yahoo.com
watchinze@yahoo.com
maryjuni1989@gmail.com
10 - Northern Mindanao
unifast.regionx@gmail.com
chedro10@ched.gov.ph
vluzana@ched.gov.ph
mpangilinan.unifastro10@ched.gov.ph
jlloren.unifastro10@ched.gov.ph
11 - Davao Region chedro11@ched.gov.ph
unifastro11@ched.gov.ph
cmorato@ched.gov.ph
mjcastaneda@ched.gov.ph
racaguco@ched.gov.ph
12 - SOCSKSARGEN laruyaneilrose@gmail.com
ernestpaulogena@gmail.com
markjuneaporador@gmail.com
unifastregion12@gmail.com
chedro12@gmail.com
Region Email Addresses
13 - NCR chedncr@gmail.com
chedncr@ched.gov.ph
unifastncr@gmail.com
khernandez@ched.gov.ph
jfmansibang.unifast@ched.gov.ph
14 - CAR unifastcar@gmail.com
kjlaguiwed@gmail.com
jezeny@gmail.com
joefrence.sauyen.yangyang@gmail.co
m
15 - BARMM unifastarmm@ched.gov.ph
sisiannesolamo@gmail.com
abdualfad@gmail.com
haroldnoelhidalgo@gmal.com
unifastarmm@gmail.com
unifastarmm@ched.gov.ph
16 - CARAGA fpadilla@chedcaraga.com
dgrana@ched.gov.ph
hparadero@chedcaraga.com
chedcaraga@ched.gov.ph
17 - MIMAROPA agonzales@ched.gov.ph
htoyokan@ched.gov.ph
rbacolor@ched.gov.ph
chedro4b@ched.gov.ph
unifast.mimaropa@ched.gov.ph