50 Activitati de Comunicare Si Sparge Gheata

50 Communications
Activities, Icebreakers,
and Exercises
Peter R. Garber
HRD Press, Inc.  Amherst  Massachusetts

Copyright © 2008, Peter R. Garber
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Reproduced from 50 Communications Activities,

Icebreakers, and Exercises, by Peter R. Garber.
Amherst, MA, HRD Press, 2008.
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ISBN
Contents
Part I. Communications Principles

1. Communications Is an Art ............................................................................ 3
2. Communicating Time .................................................................................... 7
3. Communications Is the Key ...................................................................... 11
4. I Know You Believe You Understand ..................................................... 15
5. Communications Model ............................................................................. 19
6. Listening Dilemma ...................................................................................... 23
7. Interactive Listening Tips ......................................................................... 27
8. Listening Bad Habits ................................................................................... 31
9. Listening Questionnaire ............................................................................ 35
10. Seven Levels of Listening .......................................................................... 41
11. Silent Messages ............................................................................................. 45
12. The Three Levels of Communications ................................................... 47
13. Nonverbal Listening Test........................................................................... 55
14. Laws of Remembering ................................................................................ 59
15. Laws of Forgetting....................................................................................... 65
16. Meaning of Words ........................................................................................ 69
17. Communications Circles ............................................................................ 73
18. Attention Spans ............................................................................................ 79
19. Meaning of Listening ................................................................................... 83
Part II. Communications Icebreakers

20. Vanity Name Cards ...................................................................................... 89
21. Repeating Introductions ............................................................................ 91
22. Circle, Square, Triangle, or Z .................................................................. 93
23. Introducing Each Other .............................................................................. 95
24. Fantasy Career.............................................................................................. 97
25. Name that Participant ............................................................................... 99
26. Story of Your Name ................................................................................... 103
27. Nickname Game ......................................................................................... 105
28. Introduction Bingo ..................................................................................... 107
29. Card Match ................................................................................................... 111
Part III. Communications Exercises

30. Reading Test ................................................................................................ 125
31. The Longest Line ........................................................................................ 129
32. Color Block ................................................................................................... 133
33. Following Directions ................................................................................. 135
iii
50 Communications Activities, Icebreakers, and Exercises
34. Train Story .................................................................................................... 139

35. Count the Ss ................................................................................................. 141
36. Communications Shutdowns ................................................................... 147
37. Repeat the Question ................................................................................. 151
38. Quick Answers ............................................................................................. 153
39. Rephrasing Exercise .................................................................................. 155
40. Wedding Story ............................................................................................. 161
41. Who Done It? ................................................................................................ 167
42. Picture Puzzle ............................................................................................. 173
43. Creative Fairy Tale .................................................................................... 177
44. Rumors ........................................................................................................... 183
45. The Shoe Store ............................................................................................ 189
46. Two Moose Sitting on a Log .................................................................... 195
47. Communications Styles ............................................................................ 197
48. “Oh” ............................................................................................................... 203
49. Word Games ................................................................................................. 207
50. Trading Cards .............................................................................................. 227
iv
Preface
Communications plays such a big part in our lives today. It is hard to think of a single
activity that we engage in that doesn’t involve communications in some way. In our
busy world, we sometimes forget just how important communications are to our
success, relationships, and, ultimately, happi-ness in life. But, indeed,
communications does play a major role in achieving all of our goals.
These 50 communications activities are designed to help participants become
more aware and prepared to deal effectively with the many types of communications
challenges they face every day. Each activity is designed to help par-ticipants better
understand some facet of com-munications and gain expertise in that communi-
cations skill or competency. These activities will make participants think about
communications in new and different ways than they ever did before. They will also
find these exercises not only useful but memorable as well.
I hope you enjoy learning and presenting these communications exercises as much
as I have over the past three decades of using them to help people become better
communicators. Each is time tested and ageless. Have fun presenting these activities
along with those you present them to for many years to come.
Peter R. Garber
Part I:
Communications
Principles
1. Communications Is an Art
Description: This activity explains that communications is

much more of an art than a science. There is
no one right or wrong way to communicate—no
set of absolute rules to be followed.
Time Guideline: 20 minutes
Purpose: To emphasize to participants that each of us

communicates in our own style and in ways most
comfortable and effective for each of us. Like
art, communications can take on unlimited
forms and variations, each unique to the person
engaged in the communications.
Resources: Handout 1-A
Presentation: 1. Present Handout 1-A to participants.

2. Ask participants if they agree or disagree
with this statement and why.
3. Explain that communications does have
certain principles and procedures (see other
activities in Part I of this activity book). There
are specific, sound principles and themes, but
thousands of variations.
4. However, there is no right or wrong way to
communicate effectively.
5. Everyone has their own communications style,
and there are thousands and thousands of
variations to effective communications. What
is most important is that people communicate
in a sincere and honest manner with one
another, in a style in which they are most
comfortable. Few if any people can
communicate effectively in a manner or style
that does not fit them personally or naturally.
Debrief: Ask participants if they have ever tried to

communicate in a manner or style that was not
natural to them, and, if so, how difficult was
it to do this effectively.
3
Difficulty Rating: Low
Variations: Before showing or sharing Handout 1-A, ask par-

ticipants if they believe communications is more
an art or a science. If you hear the response from
participants that they think communica-tions is
more of a science, ask them why they feel this
way. Ask them what would define some-thing as a
science. Expect to hear comments that use terms
such as consistent, exacting, etc. Ask if they feel
that communications would really be defined in
this way.
4
Handout
1-A
Communications
is much more of
an art than a
science.
5
2. Communicating Time
Description: The amount of time we spend communicating

with others is presented in this activity.
Purpose: To highlight the great amount of time we

actually spend communicating with others
Presentation: 1. Ask participants how much time they think

they actually spend communicating with
others.
2. Allow the group to provide their estimates.
Write the estimates on a flipchart or piece of
paper.
3. Present Handout 2-A. Emphasize the statistics
presented in this handout: 70% of your total
waking time is spent communicating in some
manner. Of this time you spend communicat-
ing, you spend approximately 16% reading, 9%
writing, 30% talking, and 45% listening.
4. Ask participants if they are surprised by these
estimates of the average time that people
spend communicating, especially the 45% lis-
tening statistic.
5. Point out that these percentages may vary
from person to person. For example, some
people may spend much more than 30% of
their communications time talking and much
less time listening!
Debrief: Explain that looking at these statistics, it

makes even more sense that we should strive to
con-stantly become better communicators. Our
communications skills play an important part in
our success and even happiness in life. Ask par-
ticipants to think about how much communica-
tions time they actually spend on each of the
7
communications activities described in this

activity. Ask them how changing these balances
of time in each of these communications could
make a difference in their lives.
Difficulty Rating: Low to medium
8
Handout
2-A
How do we spend our communications time?
We spend approximately 70% of our time communicating with

others.
Of this communications time, we spend:
16% Reading 9% Writing
30% Talking 45% Listening
9
3. Communications Is the Key
Description: This activity consists of an interactive discussion

about the importance of communications in the
workplace.
Purpose: To highlight the importance of

communications in solving problems at work
Presentation: 1. Present Handout 3-A, which states the follow-

ing: Communications is the key to achieving
all of our goals.
2. Ask participants if they agree or disagree
with this statement. You can expect that all
or most participants will agree with this
state-ment.
3. Ask participants why they believe this is
true. Expect participants to volunteer any
number of reasons.
4. Ask participants if they can think of a situa-
tion or problem in which communications was
not critically important.
5. Challenge participants to thoroughly explain
how better communications would not be
necessary to correct the situation or problem.
Debrief: Emphasize again that communications affects

virtually everything that happens in organiza-
tions. Communications can be one of the great-
est strengths of an organization or one of its big-
gest weaknesses. Ask participants to specifically
discuss how communications is important in
their jobs.
11
Variations: Ask participants to share situations, problems,

and challenges at work in which
communications played a critical role, both in
the cause and solution.
12
Handout
3-A
Communications
is the key to
achieving all of
our goals.
13
4. I Know You Believe
You Understand
Description: A quote is presented to participants, and
they are asked to explain what they believe
its meaning is.
Purpose: To highlight how unclear communications

can lead to confusing interpretations and to
emphasize the need for clarity when
communicating
Presentation: 1. Present Handout 4-A to participants and ask

them what they think the statement means.
2. Expect participants to have differing
interpretations, if any, of this very
confusing statement.
3. There obviously is not a clear explanation for
this statement. Apparently, this speaker was
trying to say something about being
misunderstood, but it is unclear what he or
she was really trying to say.
4. Reveal the source of this quote and expect
comments from participants about trying to
communicate with a government agency or
official to resolve a problem or to cut through
government red tape.
Debrief: Discuss what problems are created by these

types of communications. Emphasize how much
confusion ambiguous communications like this
can cause in an organization. Ask participants to
remember this quote when they are
communicating with others as an example of
how important clarify of communication is to
being understood.
15
Variations: Use your own choice of confusing quote or ask

participants to share some confusing quotes
they know of.
16
Handout
4-A
“I know that you believe you

understand what you think I said,
but I am not sure you realize
that what you heard is not what I
meant!”
Quote from a U.S. government official
17
5. Communications Model
Description: A communications model is presented to help

participants better understand what actually
needs to occur for effective communications
to exist.
Purpose: To provide a conceptual model for participants

to follow to help them become better
communicators
Presentation: 1. Present Handout 5-A and explain that this

represents a model showing how effective
communications can be achieved. Although
this may seem like a cumbersome process to
go through, this model is used in some man-
ner by many people in all of their
communica-tions.
2. Go through the four steps shown in the
model. Highlight that in this model there is
a SENDER and a RECEIVER.
3. Start with the SENDER, and point out that the
first step in the communications process
involves the SENDER sending the message to
the RECEIVER. Explain that even at this early
step in the process, many problems can
occur. For instance, the message may not be
clearly communicated by the SENDER. This
could be a function of the SENDER’s commu-
nication skills or even the effort that this
person puts forth to communicate clearly.
4. The second step involved the RECEIVER both
hearing and responding to the message. There
can be problems with both. The RECEIVER
may not be able to clearly hear the message
for any number of reasons, including
distracting sounds or competition for his or
19
Debrief: Explain that this model provides a communica-

tions format that could be followed in any num -
ber of different ways. Although it might not be
practical to formally go through each of these
steps in the model in every communication you
have with others, ensuring that these concepts
are used in some manner can help participants
become better communicators. This is particu-
larly important to ensure that the message is
clearly communicated and understood.
Tell the story about the supervisor who would
ask employees to repeat back to him what he
just said to them. By doing this, he taught his
employees to be better listeners. They listened
carefully to everything he instructed because
they knew he would ask them to repeat what
he said back to him.
Difficulty Rating: Medium to high
Variations: Have volunteer participants demonstrate how to

use this model in a role play.
20
Handout
5-A
An Effective
Communications Model
SENDER RECEIVER
1. Sends message 2. Hears and responds
3. Clarifies 4. Confirms
21
6. Listening Dilemma
Description: Interesting facts are presented concerning the

rate of words that we are able to hear versus
the rate at which we speak and the dilemma this
presents.
Purpose: To help participants understand why listening

is such a big challenge for most people.
Presentation: 1. Distribute or present Handout 6-A to

participants.
2. Explain that listening is a big challenge
because you spend so much of your
communications time listening—over 45%. If
you are not a good listener, you will be a less
effective communicator.
3. Explain that the average person speaks at
about a rate of 150 words per minute (wpm).
The problem is that we can hear at about a
rate of 1,000 wpm. This obviously gives us a
lot of extra time.
4. Ask participants what they do with this extra
time. It is likely that they will say that they
think about other things rather than what
the other person is saying.
5. This is a big problem for many people and
the reason why they are not good listeners.
This creates the listening dilemma.
Debrief: Discuss with participants some things they

could do to stay focused on what the other
person is saying and not be distracted by their
own thoughts. For instance, the following
listening tips can help you be a better listener:
23
1. Concentrate on what the speaker is saying,

both with his or her words as well as with
voice inflections, rate of speech, body lan-
guage, etc. There are many things that
can influence these communications, and
pay-ing attention to as many as you
possibly can will help keep you focused.
2. Try not to think about how you are going
to respond to the other person while he
or she is speaking to you. This will cause
you to lose your concentration on what
the other person is saying.
3. Interact nonverbally with the other person
with small gestures or verbal affirmations,
such as nodding your head or saying very
brief comments such as “I see” or other
words that would not interrupt the other
person. This tells the other person that
you are fully engaged in listening and also
keeps you involved in the process.
4. Do not interrupt or finish the other per-
son’s sentences. This takes your concen-
tration completely away from what the
other person is saying and focuses your
attention on your own words.
Variations: After reviewing these four listening tips, have

participants practice listening to each other
while trying to focus totally on the other
person’s words without being distracted. Have
participants break up into pairs and take turns
being the communicator and listener. Instruct
each communicator to speak for about two to
three minutes while their partner listens.
Suggest that they describe their job duties to
each other. After completing this exercise,
discuss as a group how successful participants
were totally concentrating on the other
person’s words and not being distracted.
24
Handout
6-A
The Listening Dilemma

 We speak at a rate of about 150 words
per minute (wpm).

 But we can hear at a rate of about
1,000 wpm.
 This gives us a lot of extra

time!
 What do we do with this

time?
7. Interactive Listening Tips
Description: Five interactive listening tips are presented

to help participants learn to become better
listeners.
Purpose: To provide a quick and easy-to-remember list

of suggestions to help participants become
better listeners.
Presentation: 1. Distribute present Handout 7-A.

2. Review these listening tips:
a) Paraphrase the message to the speaker
in order to confirm your understanding.
Explain that by putting the message in your
own words, you concentrate more on what
was said, making you listen better.
b) Repeat the message to help you
remember what was said.
Explain that by doing this to the other
person’s satisfaction that you have
heard his or her message correctly; you
ensure that you not only are listening
but really understand what was said.
c) Probe for missing information.
Explain that by requesting or asking
questions, you find out any information
that may have been missing in the
communications or that you need or want.
d) Clarify any points that you might
not completely understand.
Explain that this also ensures that you
have heard exactly what the other
person intended to communicate.
27
e) Remember the important points of

the message for future application.
Explain that this helps you retain the most
important points of the communication.
Debrief: Ask participants how often they use these tips in

their communications with others. It is likely
that they use some or all of these tips on a
regular basis, probably without being aware
that they are using the tips. Ask participants
how they could use them more often and what
effect this would have on their listening skills.
Variations: Ask participants to share listening tips of

their own with the group.
28
Handout
7-A
Listening Tips
 Paraphrase the message to the speaker in
order to confirm your understanding.

 Repeat the message to help you
remember what was said.

 Probe for missing information.

 Clarify any points that you might
not completely understand.

 Remember the important
points of the message for
future application.
29
8. Listening Bad Habits
Description:
Time Guideline:
Purpose:
Resources:
Presentation:
Debrief:
Difficulty Rating:
Variations:
A list of listening bad habits is presented for participants to evaluate their listening
skills.
30 minutes
To help participants better understand areas in which they can improve their
listening deficiencies.
Handout 8-A
1. Distribute Handout 8-A to participants and ask them to complete it.

2. Explain that each participant will use this list of listening bad habits to honestly
evaluate his or her listening skills or lack thereof.
3. Explain that participants are to check the bad habits they may be sometimes guilty of
committing when communicating with others.
4. Emphasize that most people have some problems being good listeners and these
bad habits are not unusual for people to demonstrate.
Emphasize again that most people are, at least from time to time, guilty of many or
most of these listening bad habits. The most important thing is to be aware of your
tendency to fall into these bad habits and consciously try to avoid making these
mistakes. Tell participants not to be too hard on themselves if they check many or
even all of these bad habits. It is all part of human nature!
Medium to high
Ask participants what other listening bad habits they can think of and share with the
group.
31
Handout
8-A
Listening Bad Habits

Following is a list of ten bad habits of listening. Check those
listening bad habits that you are sometimes guilty of committing
when communicating with others. Be honest with yourself!
… I interrupt often or try to finish the other person’s sentences.
I jump to conclusions.
…
I am often overly parental and answer with advice, even when
not requested.
I make up my mind before I have all the information.
I am a compulsive note taker.
I don’t give any response afterward, even if I say I will.
I am impatient.
I lose my temper when hearing things I don’t agree with.
I try to change the subject to something that relates to my

own experiences.
I think more about my reply while the other person is speaking

than what he or she is saying.
9. Listening Questionnaire
Description: A listening test is presented to participants

to measure their effectiveness as listeners.
Purpose: To help participants better understand

their weaknesses and strengths as listeners.
Resources: Handouts 9-A and 9-B
Presentation: 1. Distribute Handout 9-A to participants.

2. Ask participants to evaluate their listening
skills.
3. Tell participants to write the number in the
column that most accurately describes their
listening skills for each of the statements.
4. Point out that the best score for each
statement is 5, indicating that the participant
never has that particular listening problem.
5. Give participants about 5 minutes to
complete the questionnaire.
6. After participants have completed the
questionnaire, display the scoring key
in Handout 9-B.
7. Have participants total the number of points
for the seven statements. A perfect score is
35 points.
8. Ask if anyone had a perfect score.
9. Review the scoring ranges for being an
effective listener, good listener, and not-so-
good listener, and if anyone scores less than
13 points, their listening skills might be best
described as HUH?
Debrief: This exercise and the results should be fun and

not taken too seriously. The purpose of the
exercise is to allow participants to give some
35
thought as to how they can specifically improve

their listening skills. The statements are all
phrased in the negative to point out many of
the most common problems that people have
listening.
Variations: Ask participants to rate someone else whom they

have difficulty communicating with concerning
his or her listening skills. The purpose would be
to better understand that person’s listening
skills and think about how best to communicate
with this individual given these results.
36
Handout
9-A
Listening Questionnaire
When listening to another Always Usually Often Rarely Never
person, I… (1 pt.) (2 pts.) (3 pts.) (4 pts.) (5 pts.)
Get distracted
Listen only to facts
Interrupt
Assume the other person

already knows
Prejudge
Tune out
Ignore nonverbal clues
Total + + + + +
37
Handout
9-B
Listening Questionnaire Scoring
31–35 points = Effective Listener

21–30 points = Good Listener
14–20 points = Not-so-good Listener
13 points or less = Huh?
39
10. Seven Levels of Listening
Description: Seven levels of listening, from the lowest

level to the highest, are presented.
Purpose: To illustrate that there are different levels of

listening that can determine how effectively
you communicate with others.
Presentation: 1. Distribute Handout 10-A and review the

seven levels of listening.
2. Point out that each involves greater levels of
involvement and commitment to listening on
the part of the listener.
3. Give examples of each type of listening from
your own experiences. For instance, ask
participants if they have ever experienced
level 1 or level 2 listening when someone
just was not listening to them when they had
something to say. Or ask if they have ever
been given only part of someone’s attention
when trying to communicate with another
person. Ask participants how that made them
feel.
4. Explain that levels 5–7 involve higher, more
involved levels of listening. Explain that the
last three levels of listening involve not just
hearing the words but trying to understand
the meaning behind them from the other
person’s perspective as well as your own.
5. Explain that Level 5, interpretive listening,
involves really trying to hear not only the
person’s words but the feelings and
emotions of the communication.
41
6. Level 6, interactive listening, involves

becoming part of the communications
process. It involves asking clarifying questions
and acknowledging understanding of the other
person’s words and emotions being conveyed.
7. Level 7, engaged listening, involves not only
hearing and understanding the other person
but also expressing your feelings and
emotions as well. Explain, however, that
truly engaged listening doesn’t compete with
the other person’s desire to communicate his
or her feelings. In engaged listening, each
person provides the other the opportunity to
fully express himself or herself.
Debrief: Explain that not every communication with others

is the same and at the same level. The level of
listening involved should be appropriate for the
situation. Even some of the first levels of listening
may be appropriate given the situation.
Ask participants if they can think of a situation
in which this might be true. For example, often
when waiting for some form of transportation,
such as at an airport, you might only listen for
information concerning your own flight and tune
out the rest of the information you might hear.
There are other times when all you need to do
is focus and understand the other person’s
message, and interacting or interpreting is not
appropriate or necessary for the situation. An
example might be when receiving directions
from someone.
Ask participants if they can think of other
examples in which each of these levels of
listening may be the most appropriate.
Variations: Ask participants to role play or demonstrate for

each other these different levels of listening.
42
Handout
10-A
Seven Levels of Listening

1 Not listening: Not paying attention to or ignoring the
other person’s communications.
2 Pretend listening: Acting like or giving the impression that

you are paying attention to another
person’s communications, but in actuality
not really paying attention to that
individual.
3 Partially listening:Only focusing on part of the other person’s

communication or only giving it your
divided attention.
4 Focused listening:Giving the other person your undivided

attention to his or her communication.
5 Interpretive listening: Going beyond just paying attention but

really trying to understand what the
other person is communicating.
6 Interactive listening:Being involved in the communications by

asking clarifying questions or
acknowledging understanding of the
communication.
7 Engaged listening:Being fully engaged in communications involves

listening to the other person’s views,
feelings, interpretations, values, etc.,
concerning the communication and
sharing yours as well with the other
person(s). In engaged listening, both
parties are given the opportunity to fully
express their views, feelings, and ideas.
43
11. Silent Messages
Description: The concept of what happens when one

doesn’t communicate or say anything is
explored in this activity.
Purpose: To explain that not communicating

sometimes sends a stronger message than if
you did say something.
Resources: None
Presentation: 1. Explain that many times when we think we

are not communicating we are actually
send-ing a very strong message. These are
the “silent” messages that sometimes get
inad-vertently sent to others.
2. Make the point that often when we say “noth-
ing” we are actually saying a lot.
3. Being silent and not saying anything may
actually be sending a strong message to
others. This is particularly true for supervi-
sors, managers, or anyone in a position of
authority. For example, if you see inappro-
priate or unproductive behaviors by employ-
ees and don’t say or do anything to correct
the situation, you are actually saying a great
deal. Your lack of communications could be
misinterpreted as condoning these behaviors.
This may be completely opposite of your
intent.
4. Ask participants to provide examples of these
silent messages.
Debrief: Conclude the activity by emphasizing that espe-

cially individuals in leadership positions must be
conscious of the fact that if they don’t say any-
thing when behaviors need to be corrected or
complimented that unintended messages may
be sent. We need to be careful about these
“silent messages.”
45
Variations: Give others examples of your own concerning

how lack of comment or communications can
give the wrong message to others.
46
12. The Three Levels of
Communications
Description: This activity presents statistics relating to
the way we receive communications and the
true messages being sent by others.
Purpose: To help participants understand what an

important part nonverbal behaviors and voice
inflections play in how we both send and
receive messages.
Presentation: 1. Introduce the activity by explaining that

when we communicate face-to-face with
others, we receive messages on three
basic levels: verbal behaviors, voice
inflections, and vocabulary. Distribute or
present Handout 12-A.
2. Explain that vocabulary messages consist
of the actual words we use to
communicate with others.
3. Explain that voice inflections consist of the
way that someone says something. This
would include tone, speed, emotions,
pace, volume, etc. The way someone says
some-thing can dramatically change the
meaning of the words being spoken.
4. Finally explain that nonverbal behaviors
include body language, facial expressions,
gestures, etc., that someone might use while
communicating with others.
5. Ask participants which of these three fac-
tors—nonverbal behaviors, voice inflections,
or vocabulary—is most important. In other
words, which is most influential in sending
a message from one person to another?
47
6. Distribute or present Handout 12-B.

Explain that studies have shown that
 7% of what we communicate is based
 on vocabulary;
 on voice inflections; and
on nonverbal behaviors.

7. Ask participants if these statistics
surprise them.
8. Explain that so much of the messages we get
from others is from their nonverbal behaviors.
Ask participants to share their perception of
what nonverbal behaviors are. Explain that
nonverbal behavior is also called body lan-
guage. You don’t have to be an expert to
learn to read other people’s body language
such as crossed arms, a defensive posture, or
even facial expressions. Ask participants if
they ever had the experience of knowing
what someone was going to say by his or her
body language before he or she even began
talking.
9. Explain that 38% of a message is sent via a
person’s voice inflections. Explain that voice
inflections are how you say things. The very
same word or words said another way with
different voice inflections could take on an
entirely different meaning. For example, ask
a participant to say the word no with a voice
inflection indicating doubt. Ask another par-
ticipant to say this same word with a voice
inflection indicating a definitive negative
answer. Comment on the dramatic difference
in meaning between these two different
interpretations of the way this same two-
letter word was just spoken.
10. Ask participants what they think happens on
the telephone to voice inflections. The
answer is that because there are no
nonverbal cues to observe, the influence of
voice inflec-tions dramatically goes up,
accounting for 88% of the message being sent
to the person on the other end of the phone.
48
Debrief:
Difficulty Rating:
Variations:
The Three Levels of Communications
11. Finally, point out that there is only 7% left for the actual words themselves. The
actual words themselves account for such a small percentage of the total because
there can be so many different interpretations of a message based on such things as
nonverbal behaviors or voice inflections that may not have been initially intended.
This is why it is so important to pay close attention not only to what is being said, but
how something is being said, because this is where the true meaning of the
communication can be found.
Explain to participants that to become more effective communicators they need to pay
attention to these three levels of communica-tions when communicating with others. By
becoming more conscious and even in control of the way you say things, you can help
ensure that you are being understood by others. We need to be careful in our
communications not to send what is often called “mixed messages” to others. A mixed
message in this sense is when the actual words being spoken are not consistent with the
speaker’s voice inflections and/or body language. This confuses others and makes them
unsure of what was the real message being sent. You will notice that the most effective
commu-nicators present a consistent message concern-ing these three levels of
communications.
Medium to high
Demonstrate examples of where these three levels of communications are

inconsistent. Make a statement but say it in such a way that your voice inflections and
nonverbal behaviors are not consistent with the message. For example, you might say,
“I am really very excited about being here,” however, say this in a monotone, low
voice, lacking any enthusiasm. In addition, cross your arms and look down with a
disgusted look on your face. Ask participants what the real message was in your
communication and how it was different than the words you spoke.
49
Handout
12-A
1 Vocabulary
2 Voice Inflections
3 Nonverbal Behavior
51
Handout
12-A
How We Really Communicate
 7% of what we communicate is based on vocabulary


 38% of what we communicate is based on
voice inflections

 55% of what we communicate is based on
nonverbal behavior
53
13. Nonverbal Listening Test
Description: A brief test is presented to help participants

better understand the importance of
nonverbal communications.
Purpose: To emphasize how critical it is to be aware

of nonverbal communications in our
interactions with others.

Pen or pencil for each participant

2. Introduce the activity as a test of
participants’ understanding of nonverbal
communication.
3. Instruct participants to spend the next 5
minutes completing this brief test.
4. Allow participants time to complete the test.
5. After everyone has completed the test,
review the suggested correct answers. Ask
participants to correct their own tests if they
have marked the wrong answers.
Answers
1) Communications other than the actual words
spoken; includes all forms of body language, eye
contact, and other cues that one might send that
give indications of what the person is really
communicating.
2) Examples: smiling, maintaining eye contact, arms
unfolded
3) Examples: frowning, arms crossed, avoiding
eye contact
4) (1) Eye contact, (2) Body posturing, (3) Position of
arms and hands
5) 7%
55
6) Less voice inflections and emotion in voice; makes

understanding what the person is saying harder to
understand
7) The ability of a speaker to use inflections and
pitch
8) He or she is ready to listen to you attentively
9) The person may not be in agreement
10) True
Debrief: Discuss differences participants may have had

with these recommended correct answers.
Explain that with nonverbal communications
there may be many different interpretations
of what is really meant.
Variations: Present the test as a group exercise.
56
Handout
13-A
Nonverbal Listening Test

Answer as many of the following questions as you can in the next
5 minutes.
1. What does the term nonverbal communication mean?
2. Give three examples of positive nonverbal communications:
1)
2)
3)
3. Give three examples of negative nonverbal communications:
1)
2)
3)
4. Rank order from most influential to least the following forms of

nonverbal communications as the best indications of what a
person may actually be communicating to you:
_______ Body posturing

_______ Position of arms and hands
_______ Eye contact
5. How much of the meaning of a spoken statement comes from

the actual words spoken? (check one)
a) 75%
b) 7%
c) 20%
57
Handout 13-A (concluded)
6. If someone speaks in a monotone, what does this mean and

what influence does this have on his or her communications?
7. “Vocal variety” means which of the following? (check one)
a)Traveling comedy shows of the 1920s

b)The ability of a speaker to use inflections and pitch
c)The ability of the speaker to use breathing techniques
and do impersonations
8. During a meeting between you and a co-worker, he or she moves

a chair from behind the desk and asks you to sit down to discuss
something. You could interpret this nonverbal communication to
mean: (check one)
a) He or she is trying to conclude this meeting quickly.

b) He or she is distracted.
c) He or she is ready to listen to you attentively.
9. When a person crosses his or her arms during a conversation, this

is an indication that: (check one)
a) The person may not be in agreement.
b) The person is totally supportive of the other person’s

views and opinions.
10. Nonverbal communication skills are important to be a

good communicator. (check one)
a) True
b) False
58
14. Laws of Remembering
Description: This activity involves introducing participants to

the Laws of Remembering, which consist of four
principles concerning how we remember things.
Purpose: To provide tips to participants to help them

remember information better

Introduce the Laws of Remembering, which
can help participants become better at
remembering.
2. Review each of these principles.
3. First, explain to participants that we
remember best what we heard last or heard
most recently. This is why we often repeat
the most important part of the message
before ending a conversation with someone or
giving instruction: “And don’t forget, you
need to make sure that you…” is often said in
these circumstances.
4. Next, explain that we also remember
information that we hear most frequently.
This helps keep this information in our minds.
This is why we remember things that we
come in contact with every day, such as work
procedures, names of people we see
regularly, etc.
5. The third principle concerns the impact of what
we hear on our remembering something. The
significance of the impact that something has
on us causes us to remember it. The greater the
impact, the longer we remember. Think about
famous lines from movies that you remember
for years, even decades. We remember these
famous lines because of their
59
impact. For example, consider the most

famous line from the Rocky movies that began
in the 1970s. Ask participants what famous
line comes to mind. They will very likely tell
you it was Sylvester Stallone playing the role
of beaten up Rocky Balboa, standing in the
middle of the boxing ring after losing the
Heavy Weight Boxing Championship, and
screaming the name of his girlfriend:
“ADRIAN!”
6. Finally explain that we remember what we
have a use for. A good example is your pass-
word for your computer. A password is typi-
cally a random word and/or group of numbers
that would have little or no meaning other-
wise. But you remember this letter/number
combination because you have to use it every
day. Your social security number is another
good example of something you remember
because you have used it all your life. Before
what about driver’s license numbers? Most
people don’t remember their driver’s license
number because they don’t have to use it
frequently. The same is true for automobile
license plates. Ask participants how many
know these two things. Then ask them how
many know their social security numbers.
Expect to find out that few, if any, partici-
pants know their driver’s license numbers or
license plate (except for vanity plates), but
just about everyone knows their social secu-
rity number. This is because this is a number
that you have a regular use for in your life,
proving this last principle.
Debrief: Conclude the activity by suggesting that using

these four Laws of Remembering can help
participants become better at remembering
important information. Participants can also
help others become better at remembering as
well as using these principles when
communicating with them.
60
Laws of Remembering
Variations: Ask participants for examples of each of these

four Laws of Remembering from their own
experience after presenting these principles
using Handout 14-A.
61
Handout
14-A
The Laws of Remembering
 Recently: We remember best what we

heard last.

 Frequently: We remember what we hear
most often.

 Impact: We remember most the things
that are presented dramatically.

 Application: We remember most the things
we have a use for.
63
15. Laws of Forgetting
Description: This activity involves presenting to participants

the Laws of Forgetting, including some of the
reasons why people tend to forget.
Purpose: To provide participants with factors that often

influence why we forget things.
Presentation: 1. Present Handout 15-A to participants to

introduce the Laws of Forgetting.
2. Explain that these principles help us better
understand why we forget things.
3. Review each of the three points on the
handout. Begin by asking participants why
it is actually good that we don’t remember
everything that we hear.
4. The answer is that we simply can’t retain all
the information we receive on a daily basis.
We need to forget information so that new
information can be remembered—much the
same way as memory in a computer.
5. When explaining the last point, ask
participants what “adding things that were
never said in the first place” reminds them
of. The answer should be rumors. See
Activity 44 for an exercise on rumors.
Debrief: Conclude the activity by emphasizing that

forgetting information is a natural and, actually,
necessary part of communications. We all need to
be aware that we can only retain a certain amount
of information at any given time. We need to make
sure that this information is timely and accurate so
that we can make decisions based on this type of
quality information rather than rumor or forgotten
facts.
65
Variations: Ask participants to share any tips they use to

keep from forgetting important things that they
need to know.
66
Handout
15-A
The Laws of Forgetting
 We forget 50% of what we hear immediately.


 We forget 75% of what we hear within two
months.

 Of the 25% we do remember, only 60% is
correct, plus we add things that were
never said in the first place!
67
16. Meaning of Words
Description: Different definitions of the same word are

presented as examples of how a single word
can have multiple meanings.
Purpose: To emphasize that even the same word can be

interpreted and misinterpreted in many different
ways. This is just another reason why effective
communications is such a big challenge and often
so difficult to achieve. Understanding this can help
us be more aware of this challenge and better able
to deal with different interpretations of words
when they arise in our daily communi-cations and
interactions with others.
Presentation: 1. Distribute or present Handout 16.A.

2. Review the different interpretations for the
word fast as described in Handout 16-A.
3. Ask participants if they can think of any addi-
tional meanings or interpretations.
4. Discuss the challenge that this presents to
being able to clearly communicate with
others. Ask participants how this communi-
cation challenge can best be met.
5. Expect to hear suggestions that relate to tell-
ing others what your interpretation is of
words or concepts that you are communicat-
ing to others. Asking others for their interpre-
tation or understanding of certain words or
concepts that might easily be misunderstood
is another good communication technique.
69
Debrief: Conclude the activity by re-emphasizing that the

same word can mean different things to differ-
ent people. Gaining a better understanding of
how people interpret or understand the mean -
ings of words can greatly enhance the chance of
clearly communicating with others.
Variations: Pick a different word and provide multiple

definitions for the word from a dictionary.
70
Handout
16-A
Meaning of Words
The Oxford Dictionary records an average of 28 separate meanings for
each of the 500 most-used words in the English language. For example,
consider the word fast that can have the following meanings:
 A person is fast when he or she can run quickly.


 He or she is also fast if restrained and can’t run at all.

 Colors are fast when they do not run.

 One is fast if he or she moves in suspect company.

 This is not quite the same thing as playing fast and loose.

 A racetrack is fast when it is in good running condition.

 A friend is fast when he or she is loyal.

 A watch is fast when it is ahead of time.

 To be fast asleep is to be deep in slumber.

 To be fast by is to be near.

 To fast is also to refrain from eating.

 A fast may be a ship’s mooring line.

 Photographic film is fast when it is sensitive to light.

 Bacteria are fast when they are insensitive to antiseptics
71
17. Communications Circles
Description: This activity introduces a model showing

three levels of communicating and sharing
information.
Purpose: To highlight that there are different levels of

sharing information and that you need to
decide what level is most appropriate for any
given situation.
Presentation: 1. Introduce and explain these communications

circles as levels at which someone shares
information. This model is particularly
important for anyone in a leadership position
who has access to information that his or her
employees would be interested in receiving.
Must
Should
Nice to know
2. Begin explaining this model with the

inner-most circle labeled must.
3. Must communications is information that em-
ployees must have in order to perform their
job. This level of communication is typically
achieved. If not, people wouldn’t be able to
do their jobs. If a problem exists at this level,
it typically gets corrected quickly.
73
4. The next level is information that an employee

should know but doesn’t have to in order to
perform the job. However, receiving this
information can help an employee perform
better, and they also appreciate being in the
“know” about this type of information. There
is no guarantee that this level of communica-
tions is always achieved since employees don’t
have to have this information to do their jobs.
This level of information may just help them
perform their jobs.
5. The next circle is information that is simply
nice to know. This communication could be
on any subject and not necessarily directly or
indirectly related to the job. This is simply
telling people about things that may be of
general interest to them but that they don’t
really need to know. This information could be
about organizational changes, personnel
announcement, business updates, or anything
that may be appropriate but not necessary to
share with them.
6. There is another type of information not
shown on this communications model. This is
information that you can’t share. One of the
most difficult communications challenges for a
supervisor or manager is when employees ask
about information that must remain confiden-
tial and that you consequently cannot share.
Employees will be more accepting that there
is certain information that they shouldn’t
know if the other communications levels from
the model have been achieved. Simply telling
employees that the information is confidential
will be much better accepted if you have built
communication trust by sharing whatever
information you can with them.
7. In these circumstances, instruct participants
that if an employee asks a question about a
confidential topic, it is best to simply
explain that you have been told not to
discuss that topic. Employees will accept this
and respect the need for confidentiality.
74
Communications Circles
Debrief: As discussed during this activity, by sharing

information at all three levels of the model, you
build greater communications trust with
employees who report to you. Employees have a
strong desire to receive communications on all
three levels of this model. Emphasize in closing
just how important these levels of communica-
tions can be to everyone in the organization.
Variations: Ask participants to evaluate themselves

concerning what level on this communications
model they share information with others,
particularly employees who report to them.
Challenge participants to think about how
they can move to a higher level (toward nice
to know) of communications on this model.
75
Handout
17-A
Must
Should
Nice to know
77
18. Attention Spans
Description: The average attention span of high school

students and adults is presented.
Purpose: To help participants better understand just how

limited attention spans can be and the challenge
this presents in communications.
Presentation: 1. Begin the activity by asking participants what

they think is meant by “attention span” as it
relates to communications. You should
expect to hear replies that relate to how long
some-one can concentrate on one thing
before becoming distracted in some way.
2. Distribute or present Handout 18-A.
3. Read what the attention span is of a high
school student and ask participants if they
agree or disagree with this assessment.
4. Next read what the attention span is of the
average adult. Again ask participants if they
agree or disagree.
5. To prove this point, read the following brief
passage to participants and ask them to raise
their hand (and leave it up) when they begin
to lose their attention to what you are
reading.
Building a Simple Crystal Radio

A crystal radio is the distilled essence of a radio.
It has very few parts, it needs no batteries or
other power source, and it can be built in a short
time out of things you can find around the house.
The reason a crystal radio does not need any
batteries is the amazing capabilities of the human
ear. The ear is extremely sensitive to very faint
sounds. The crystal radio uses only the
79
energy of the radio waves sent by radio trans-

mitters. These radio transmitters send out
enormous amounts of energy (tens of thousands of
watts). However, because they are usually far
away, and we have at most a few hundred feet of
wire for an antenna, the amount of energy we
receive with the crystal radio is measured in bil-
lionths of a watt. The human ear can detect
sounds that are less than a millionth of even that.
6. After reading this passage, see how many

participants have raised their hands and tell
them they can now put their hands down.
7. Ask those who acknowledged losing their
attention what happened. Expect to hear
answers that relate to the participant
beginning to think about other things while
listening to the passage, daydreaming, being
bored with the content of the passage, etc.
Also expect to hear responses from some
participants that they were very interested in
the information being shared and were paying
close, undistracted attention. This shows that
if you are interested in something, your
attention span will be longer.
Debrief: Conclude the activity by emphasizing the point

that if you want to keep the attention of others,
you need to communicate about subjects that
they are interested in hearing and discussing.
Variations: Read a passage of your own or one that relates

to the participants’ workplace instead of the
one provided.
80
Handout
18-A
Attention Spans
 The average attention span of a high school

student is about 10 seconds.

 For an adult it is longer—about 17 seconds!
81
19. Meaning of Listening
Description: The Chinese word for listening is presented,

and its meaning is discussed.
Purpose: To share how the components of the Chinese

word for listening are broken down and how
they help us better understand what listening
really means.
Resources: Handout 19-A.
Presentation: 1. Distribute or present Handout 19-A.

2. Explain that this is the Chinese word
for listening.
3. Review each of the components of this word
in Chinese as presented in the handout.
4. Explain how each one is critically
important for listening to occur.
5. First listening requires the ear. If one doesn’t
or isn’t able to hear, then listening can’t take
place. Your ears are primary to listening. In
other words, you must give the other person
communicating your full attention so that you
actually hear the message.
6. We also must listen with our eyes. Much of
listening is observing and trying to
understand not only what is being said but
how it is being said. This is often called
nonverbal communi-cations.
7. Explain that listening also involves the heart.
We need to understand the emotion that is
being communicated in the words we hear
(and see).
8. Review the summary on the handout:
Listening requires ears as primary, plus eye
contact, and one heart…a full attention.
83
Debrief: Reflect that studying the Chinese word for

listening serves as an excellent model for
understanding what is needed to be a good
listener. If we listen with not only our ears but
also our eyes and hearts with our full attention,
we can learn to become better listeners. Ask
participants how they can use these lessons
from the Chinese word for listening to help
them become better listeners.
Difficulty Rating: Medium
Variations: Ask participants if they have thoughts of

any other interpretations they may see for
the Chinese word for listening.
84
Handout
19-A
Listening =
EDITOR: THIS IS THE ONLY SYMBOL I COULD FIND AFTER SEARCHING THE
WEB.
… ear
…king …primary
…add …plus
…eye …eye contact
…one
…heart
Listening requires ears as primary, plus eye contact, and

one heart…a full attention.
85
Part II:
Communications
Icebreakers
20. Vanity Name Tent Cards
Description: This activity is designed to be an icebreaker

exercise to help introduce participants to one
another. Participants are asked to draw on
their name tent card pictures, symbols, words,
etc. that describe themselves.
Time Guideline: 10 to 20 minutes, depending on the number

of participants
Purpose: To help introduce participants to one another

and make everyone feel more comfortable
before the meeting, seminar, training
program, etc., begins
Resources: A name tent card printed on heavy card stock

for each participant
Colored markers
Presentation: 1. Make sure that each participant is provided a

name tent card with his or her name pre-
printed on it. If not, ask participants to write
their names on their tent cards.
2. Distribute colored markers to participants.
3. Instruct participants to draw or write infor-
mation about themselves on their name tent
cards to personalize them and share some
information about themselves with the group.
4. To help explain what participants are being
asked to do, compare their name tent cards
to vanity license plates, but with more
options for pictures and colors.
5. As an example, you might draw your own van-
ity name tent card to help participants think
about how they can design their own. An
example might be:
PETER
Married w/ 2kids&1dog-vacationsinNC
89
6. Once everyone has completed their name tent

card, ask each participant to briefly explain
what he or she drew or wrote on his or her
card. In the example above, Peter would
explain that he is married and his wife’s name
is Nancy, they have two children Lauren and
Erin, they have a pet dog (a West Highland
White Terrier) named Christy, and they enjoy
going together on summer vacations to the
beach in North Carolina.
Debrief: After participants have finished introducing

their vanity name tent cards, thank them for
sharing this information with the group and
explain that this information will be helpful for
everyone to get to know one another a little
better before you begin the meeting, seminar,
training program, etc.
Variations: Ask participants to vote on the most

creative vanity name tent card.
90
21. Repeating Introductions
Description: In this activity, each participant shares three

things about himself or herself, then repeats
three things the other participants have
shared previously about themselves.
Time Guideline: Depends on the number of participants; be

aware that this activity can take over 30
minutes from beginning to end for a typical
group of 20 to 30 participants
Purpose: To serve as an icebreaker before the beginning

of a seminar, training program, meeting, etc.
Resources: None required
Presentation: 1. Introduce the activity as an icebreaker to

help participants get to know one another.
2. Explain that each participant is going to be
asked to share the following information
about himself or herself with the group:
 Their name
  Their hobby or favorite pastime
 Where they would really like to be at
the moment

3. Ask for a volunteer to begin this activity,
sharing these three things about himself or
herself.
4. Next ask another participant to share these
same three things about himself or herself
and the three things that were shared by
the previous participant.
5. Continue this activity with the current
participant sharing these three things about
himself or herself, then those things shared
by each previous participant, until everyone
has had a turn. Keep in mind that the list of
things that every successive participant must
remember will continue to keep growing.
91
6. Allow the group to help participants if they

need assistance remembering everything
shared about previous participants. If a
participant appears embarrassed or overly
anxious about being able to remember all of
this information in front of the group, allow
these individuals the option of not
participating.
Debrief: After everyone has had a chance to repeat the

introductions of everyone else, ask participants
to share their thoughts about this exercise.
Expect to hear comments about how difficult it
was to remember everyone’s information. Ask
participants how carefully they listened, espe-
cially before their turn. You will undoubtedly hear
participants say that they listened very intently
because they knew they were going to be called
on to repeat this information. Suggest that this
activity is a good example of how you help others
be better listeners by giving them a listening
assignment that they know they will have to
complete. Before you end this activity explain that
participants will likely remember this information
about each other for a long time.
Difficulty Rating: High
Variations: If the group is large, break participants into

smaller, more manageable groups to help
this activity go faster.
92
22. Circle, Square,
Triangle, or Z
Description: This activity is an icebreaker to help get
participants talking about themselves from the
start of a seminar, training program, or meeting.
Time Guideline: 30 minutes, depending on the number

of participants
Purpose: To allow participants to share a little about

themselves with the group as part of the
introductions to one another.
Resources: Flipchart or white board and markers for

participants
Tent cards with participants’ names
Presentation: 1. Explain that this activity is designed to help

participants learn more about one another.
2. On a writing surface, draw the following:
3. Ask each participant to draw one of these

shapes on their name tent card. Tell them to
pick whatever shape appeals to them the
most and that they think best represents
them. Provide markers so that these shapes
can clearly be seen.
4. After everyone has completed marking their
name tent cards, ask each participant to
explain why he or she chose the shape he or
she did.
5. After everyone has had a chance to discuss
their name tent cards, explain the following:
93
Research has shown that

a) those who marked their cards with a Z
are the most intelligent in the group;
b) those who marked their cards with a
triangle are the most intelligent in
the group;
c) those who marked their cards with a
square are the most ambitious in the
group and will make it to the top;
d) and those who marked their cards with
a circle are the “party animals” in the
group!
Debrief: Have some fun with this activity, especially the

explanation for those with circles. Remember that
these symbols will remain visible on partici-pants’
cards throughout the program, and humorous
comments can be made about these designations
to help make the program fun.
Variations: To save time, only have participants mark

their name tent cards with a symbol without
explaining why they chose the shape they did,
but still share what each symbol represents.
94
23. Introducing Each Other
Description: Participants are asked to break up into pairs

to learn about each other in order to briefly
introduce the other person to the group

of participants
Purpose: To serve as both an icebreaker and a way for

participants to learn more about one another
Presentation: 1. After welcoming participants to the seminar,

training program, meeting, etc., tell them
that they are going to introduce one another
to the group.
2. Break participants into pairs by asking each
person to work with the person sitting next to
him or her. To alleviate confusion, you could
assign these pairs and, if there is an odd
number, break the last group into a triad.
3. Instruct participants to spend a few moments
learning about the other individual in order to
introduce that person to the rest of the
group. Suggest that each person learn
something about the other person that the
group (if familiar with one another) might not
already know, such as the person’s hobbies,
vacation destinations, age of children,
schooling, special skills or training, etc.
4. After each pair has had enough time to learn
about each other (monitor each pair’s
discussions by walking around to check if they
are still interviewing each other), ask each
person to introduce the other to the entire
group. Explain that these introductions
should be brief—only a minute or two.
Debrief: Thank participants for their introductions of

one another and begin the seminar, training
program, or meeting.
95
Variations: Give specific questions that each person should

ask of the other, such as favorite part of his or
her job, a funny experience he or she may
have had in his or her career, most
embarrassing moment at work, etc.
96
24. Fantasy Career
Description: Participants are asked what their fantasy

career would be if they could have any job they
wanted.

of participants
Purpose: To serve as an icebreaker activity and provide

an opportunity for participants to share
information about themselves with one another
Presentation: 1. As an introduction to one another, ask each

participant to share with the group what
his or her fantasy career would be if he or
she could do anything for a living.
2. Allow each participant to briefly explain
what this occupation, trade, or job might be.
3. As participants share this information, occa-
sionally ask clarifying questions about these
fantasy careers, such as if the participant has
ever done anything like this in the past or why
he or she is interested.
Debrief: After everyone has explained their fantasy

career, thank them for sharing this with the
group and emphasize how learning a little
more about one another will be helpful during
the seminar, training program, or meeting that
you are about to begin.
Variations: Also ask participants what would be the

opposite of their fantasy career—in other words,
their nightmare career.
97
25. Name that Participant
Description: Each participant is asked to complete a ques-

tionnaire about himself or herself and then hand it
in to the facilitator. The group is then asked to
guess who the respondent is of each question-
naire that is read aloud by the facilitator.
Time Guideline: 30 minutes or longer, depending on the number

of participants; this activity works best when
participants already know or are familiar with
one another
Purpose: To provide a different and participative way for

participants to get to know one another better

2. Explain that each participant should complete
the questionnaire without sharing his or her
answers with others.
3. After collecting the completed
questionnaires, select one at random
without revealing the participant’s name.
4. Read the questions and answers, and ask the
group to identify the participant.
5. Allow some brief discussion and speculation as
to who the respondent is of each
questionnaire.
6. Ask the respondent of each questionnaire to
finally identify himself or herself.
Debrief: Thank participants for sharing this

information about themselves and begin the
seminar, training program, or meeting.
99
Variations: Instead of revealing all of the questionnaires at

one time, read one at a time throughout the
program or seminar to serve as a refresher
moment throughout the day or save them until a
group dinner at the end of the day.
100
Handout
25-A
Participant Questionnaire
Participant’s name: ____________________________________________
Instructions: Please answer the following questions and return the

completed questionnaire to the facilitator. Do not share any of your
answers with the other participants before the facilitator reads
your answers to the group as part of this activity.
Favorite color
Favorite food
Best movie ever seen
Fantasy vacation destination
Favorite actor
Fantasy car
What famous person (living or deceased) do you admire most?
Who would you most like to meet (living or deceased)?
Favorite quote:
101
26. Story of Your Name
Description: Participants are asked to share stories

about their names.
Time Guideline: 30 minutes or longer, depending on the number

of participants
Purpose: To serve as an introduction and

icebreaker activity
Presentation: 1. Introduce the activity by explaining that its

objective is to give participants a chance
to get to know one another better.
2. Ask each participant to share with the group
any stories, facts, history, background, etc.,
about his or her names, either first or last.
3. As facilitator, be sure to share the story
of your name as well with the group.
Debrief: Comment how everyone has a “story” about

their name and its importance in their lives.
Comment on how our names identify us in
many ways.
Variations: Ask for volunteers to share their stories about

their names rather than asking each person to
comment, especially if someone appears uncom-
fortable sharing this information with the group.
103
27. Nickname Game
Description: Participants are asked to share their nicknames

when growing up or presently.

of participants
Purpose: To serve as an icebreaker or

introductory exercise
Presentation: 1. As an icebreaker or introductory exercise, ask

each participant to share with the group what
his or her nickname was when growing up or
even today, and how he or she was given this
nickname.
2. Have fun with this exercise and encourage
good-natured humor to be enjoyed as
participants share their nicknames.
3. If some participants are uncomfortable
sharing this information with the group,
allow them to not participate.
4. As facilitator, be sure to share your nickname
with the group as well.
Debrief: Ask participants if any of their nicknames

are still used today.
Variations: Use participants’ nicknames throughout the

program and then swear everyone in the group
to secrecy about these nicknames afterward!
105
28. Introduction Bingo
Description: Participants are each given a special

Introduction Bingo card and instructed to find
other participants who meet the criteria of
each block on the card.
Purpose: To be used as an icebreaker and introductory

exercise
Presentation: 1. Welcome everyone to the program and

introduce the activity as a way for everyone
to get to know one another better.
2. Distribute a copy of Handout 28-A to each
participant.
3. Explain that each participant is to walk
around and find other participants who
meet the criteria of each block on their
Introduction Bingo card.
4. Instruct participants that they should write
the name of the person who meets the
criteria of each block. The winner will be
asked later whose name is in each block.
5. Tell participants that when the first person
has BINGO (a completed row either vertically,
horizontally, or diagonally), he or she should
shout out “BINGO.”
6. Once someone has BINGO, have participants
return to their seats.
7. Ask the Bingo winner to share the names
of the participants in each block of their
completed Bingo card.
8. Ask those individuals whose names are on the
card to briefly elaborate on their
experiences that qualified him or her for
their respective block.
107
Debrief: After each person on the winner’s Bingo card

has explained his or her experiences or
interests, thank everyone for their participation
and tell them that this activity will help the
program go better because everyone knows each
other a little better.
Variations: Continue the Bingo activity until everyone

has completed his or her card.
108
Handout
28-A
Introduction Bingo
Asks for
Drives an Plays a
Likes directions Does own
SUV or a musical
poetry when ironing
truck instrument
driving
Reads more Has ridden

Owns an Collects
Has visited than one on a
Apple something
Canada daily passenger
computer as a hobby
newspaper train
Speaks a Watches Eats out at

FREE Beatles
foreign TV game least twice
SPACE fan
language shows a week
Visited Goes to the

Has met a Recently
Loves Washington, movies at
famous bought a
hockey D.C. as least once
person new car
a child a month
Likes Rides a
Has been to Owns a big Plays
country bicycle to
the opera screen TV golf
music work
109
Card Match
29. Card Match
Description: Participants are each given a card with

information printed on it. Some of these cards
contain questions and some contain answers.
Each participant is to find the other
participant who has either a question or
answer that corresponds to his or hers.
Purpose: To serve as an icebreaker or

introductory exercise
Resources: Question and answer cards found in

Handout 29-A
Presentation: 1. Before the seminar, training program, or

meeting, print out Handout 29-A and cut
out the cards.
2. Note that there are question cards
and answer cards.
3. Note that the question cards have a capital
letter in the bottom right-hand corner of
each card. Answer cards have a corresponding
lowercase letter in the bottom right-hand
corner of each card. The question and answer
cards that relate to one another reference
the same letter—the question card has a
capital letter and the answer card has a lower
case letter. For example, the first question
card has an A in the right-hand corner and
the answer card has an a. This way, as
facilitator, you can easily identify if a card is
a question card or an answer card and if they
are paired together or not.
4. Distribute at random the question and answer
cards to participants. Make sure that you are
distributing both a question card and an
answer card for the same problem to
participants.
111
5. Instruct participants to mingle with one

another and find the person who has either
the question or answer card that
corresponds with his or hers.
6. The only rule is that participants can’t show
their cards to each other. They must verbally
tell each other what’s printed on their card.
7. Once participants with corresponding cards
have identified each other, instruct them to
sit down so that you know they have
completed their part of the activity.
8. Continue the activity until everyone has
found the participant holding either the
answer or question to their card.
Debrief: Ask participants to share their experiences in

finding the person with their corresponding card.
What helped them find the other person and what
hindered them in achieving this objective?
Variations: Ask those with questions to share their

question with the group. Before you ask the
person with the answer card to share the
correct answer, give other participants a
chance to answer each question.
Questions and Answers

A. What is the name of the mythical monster
said to live in a lake in Scotland?
a. Loch Ness Monster
B. What is the name of the planet closest to

the sun?
b. Mercury
C. What year was the movie The Wizard of Oz

produced?
c. 1939
112
Card Match
D. What was the price of gasoline in 1962?

d. $0.31/gallon
E. What was the name of the Beatles’

first song released in the United States?
e. I Want to Hold Your Hand
F. What was the name of the

Flintstone’s family pet?
f. Dino
G. What was the name of Ronald Reagan’s vice-

president?
g. George Bush
H. What are the vowels in the English language?

h. A, E, I, O, U, and sometimes Y
I. What was the name of the sixteenth

president of the United States?
i. Abraham Lincoln
J. What is the name of a Triple Crown winner?

j. Secretariat
K. Who was the first person to reach the

North Pole?
k. Robert Perry
L. When did the Titanic sink?

l. April 15, 1912 at 2:20 a.m.
M. Whose picture is on the front of a 20-dollar

bill?
m. Andrew Jackson
N. What is the number of home runs that Babe

Ruth hit during his baseball career?
n. 714
113
O. What NFL team’s defense has been

known as the “Steel Curtain?”
o. Pittsburgh Steelers
P. What shape is a stop sign?

p. Octagon
Q. What state in the United States is

located the farthest south?
q. Hawaii
R. Which weighs more: a ton of bricks or a

ton of feathers?
r. Both weigh the same
S. What is the capital of North Dakota?

s. Bismarck
T. How many 1,000s are in a million?

t. 1,000
U. What was the first capital of the United

States?
u. Philadelphia, Pennsylvania
V. What was the name of the first man on the

moon and when did this event occur?
v. Neil Armstrong on July 20, 1969
W. What was the most famous line from the

movie Dirty Harry, starring Clint Eastwood?
w. “Go ahead, make my day!”
X. Who invented bifocal glasses?

x. Benjamin Franklin
Y. What day and year did Thomas

Jefferson die?
y. July 4, 1826
114
Handout
29-A
Question-and-Answer Cards
(cut out for use in Activity 29)
What is the name of the

mythical monster said to Loch Ness Monster
live in a lake in Scotland?
A a

planet closest to the sun? Mercury
B b
What year was the movie

The Wizard of Oz 1939
produced?
C c
115
Handout 29-A (continued)
What was the price of

gasoline in 1962? $0.31/gallon
D d
What was the name of the

Beatles’ first song
released in the United I Want to Hold Your Hand
States?
E e
What was the name of the

Flintstone’s family pet? Dino
F f
What was the name of

Ronald Reagan’s vice George Bush
president?
G g
116
What are the vowels in A, E, I, O, U, and

the English language? sometimes Y
H h

sixteenth president of the Abraham Lincoln
United States?
I i
What is the name of a

Triple Crown winner? Secretariat
J j
Who was the first person

to reach the North Pole Robert Perry
K k
117
April 15, 1912,

When did the Titanic sink? at 2:20 a.m.
L l
Whose picture is on the

front of a 20-dollar bill? Andrew Jackson
M m
What is the number of

home runs Babe Ruth hit 714
during his baseball career?
N n
What NFL team’s defense

has been known as the Pittsburgh Steelers
“Steel Curtain?”
O o
118
What shape is a stop sign? Octagon
P p
What state in the United

States is located the Hawaii
farthest south?
Q q
Which weighs more: a

tone of bricks or a ton of Both weigh the same
feathers?
R r
What is the capital of

North Dakota? Bismarck
S s
119
How many 1,000 are in a

million? 1,000
T t
What was the first capital

of the United States? Philadelphia, Pennsylvania
U u
What was the name of the Neil Armstrong

first man on the moon and on July 20, 1969
when did this event occur?
V v
What was the most

famous line from the
movie Dirty Harry “Go ahead, make my day!”
starring Clint Eastwood?
W w
120
Who invented bifocal

glasses? Benjamin Franklin
X x
What day and year did

Thomas Jefferson die? July 4, 1826
Y y
121
Part III:
Communications
Exercises
30. Reading Test
Description: Participants are asked to read a statement

presented inside a triangle. The result is typically
that the person reading the statement doesn’t
notice a repeated written word.
Purpose: To demonstrate and highlight how easily we

often ignore information that is clearly right
in front of us.
Presentation: 1. Introduce the activity as a reading test.

2. Quickly distribute or present Handout 30-A and
ask a participant to read the words inside the
triangle (the same as shown below):
walk in the
the park
3. It is likely that the person will read this

state-ment as “A walk in the park,” ignoring
the repeated word the.
4. Tell the participant that he/she has read the
statement incorrectly and ask him/her to
read it again.
5. Ask the group why they think this happened.
6. Explain that the most likely reason is that we
often ignore unnecessary information that
we don’t really need.
7. This is all part of the way we learn to commu-
nicate. We often don’t pay attention to what
we believe is not important or necessary
information.
125
Debrief: Ask the group what problems this phenomenon

causes in our communications. Ask if participants
believe that we sometimes ignore information
that really is important and critical. Explain that
being more aware of how we ignore or filter out
certain bits of information as demonstrated in
this activity can help us avoid doing this during
critical communications in the future.
Variations: Display Handout 30-A briefly and then take it

away and have each participant write down
what they think they saw. Ask different
participants what they wrote down until
someone has it written down properly. Reshow
the handout to verify that they did indeed miss
the repeated word.
126
Handout
30-A
walk in the
the park
127
31. The Longest Line
Description: Participants are presented an optical illusion,

showing two lines that appear to be different in
length, and are asked to identify the longer line.
Purpose: To illustrate that what we see may not always

be as it first appears.

2. Ask the group which line is longer.
3. Expect to hear responses that the line on
the right is longer.
4. Point out that the actual lines (excluding the
arrows at the end of each) are the same
length.
5. Use some measuring device to prove this
is indeed the case if necessary.
Debrief: Ask participants why they may have believed at

first that the line on the right was the longest.
Point out that often it is the context in which we
see things that make them appear to be differ-
ent. However, this context doesn’t change the
facts. Ask how this same concept may be true
concerning their communications with others.
Point out that sometimes the very same thing
may be seen or heard differently due to the
context in which it is presented. Ask the group if
they can think of examples when this is true.
One example may be how people appear to
others when seen in a group of other people.
Their characteristics, traits, personality, etc.,
may all appear different because of the influ-
ence of the presence of the others. However,
these things in actuality remain constant
throughout.
129
Variations: On a flipchart, draw two lines of identical length

and then add the arrows at the ends as depicted
in Handout 31-A to illustrate how the way we
see things changes as the context in which we
see them does.
130
Handout
31-A
Which line is the longest?
131
32. Color Block
Description: The facilitator prints the names of colors on a

flipchart or white board in colors other than
the name of the color.
Purpose: To emphasize what happens when we are

presented with too many contradictory
messages at the same time.
Resources: Flipchart or white board and a variety of

colored markers
Presentation: 1. Before beginning the activity, print the names

of various colors on a writing surface large
enough for participants to be able to easily
see. Do not let participants see this until you
are ready to begin the activity.
2. Print the name of each color using a colored
marker of a different color than the name
of the color you are printing. For instance,
you might print “RED” using a blue marker.
Repeat this for as many colors as you
would like (at least six or more).
3. Present these colors to participants and ask
someone to quickly read the colors, not the
words. In other words, using the example
given above, the participant should read
the color blue, not the word red, printed on
the board.
4. You should expect that participants will have
some difficulty performing this assignment as
they will have a tendency to read the words,
not the colors.
Debrief: Ask those who tried this exercise to share why it

was so difficult. Explain that the reason why it is
difficult is that there are too many messages
being presented to our brains between the
meaning of the words and the actual colors that
133
the words are printed in. This is similar to what

happens when we are faced with communica-
tions overloads in our busy lives between phone
calls, e-mails, faxes, voice mail messages, regu-
lar mail, meetings, conferences, etc. Make the
point that simplifying messages often improves
communications. Just think how much easier
this exercise would have been if both the
printed word and the color that these words
were printed in were the same.
Variations: Use a PowerPoint program to display color

names in different colors.
134
33. Following Directions
Description: Participants are provided with a worksheet and

told to follow very specific instructions to
complete the assigned tasks from the facilitator.
Purpose: To highlight just how easily it is to misunder-

stand instructions if you don’t listen carefully.
Resources: Handouts 33-A and 33-B; pencils or pens
Presentation: 1. Distribute Handout 33-A to each participant.

Tell them to do exactly as you instruct them
to do to test their listening skills and ability
to follow directions.
2. Tell participants that in quadrant one they
should place a dot on the litter “I.”
3. In quadrant two, tell participants to print the
word XEROX in the spaces provided.
4. In quadrant three, explain that PB stands for
Papa Bull, MB stands for Mamma Bull, and
BB stands for Baby Bull. Ask participants
which one doesn’t belong.
5. In quadrant four, ask participants to spell two
words using the letters shown.
6. After participants have completed the work-
sheet, distribute or present Handout 33-B,
which shows the way the worksheet should
have been completed if one followed the
directions exactly.
7. Remind participants that the instructions told
them to place a dot on the letter “I” and to
write XEROX in the spaces provided in quad-
rant two. Explain that in quadrant three
there is no such thing as a Mamma Bull—she
would be a cow! Finally, in quadrant four, tell
par-ticipants that all they had to do was spell
two words using the letters that were simply
jumbled up.
135
Debrief: Ask participants how they did following direc-

tions in this exercise. Likely, many of the par-
ticipants weren’t able to follow all or any of the
instructions. Concede the fact that this was a
very tricky test with particularly difficult
instructions to follow precisely. However, this
exercise does highlight the fact that we do need
to listen very carefully to what we are being
asked to do and to not make too many assump-
tions concerning what someone wants. The best
thing to do is to make sure you understand
exactly what is being asked of you. If you are
not sure, it is best to ask for clarification of
instruc-tions to ensure that you are doing
exactly what is being asked of you.
Variations: Distribute or present Handout 33 -A and

complete it as a group, asking participants to
suggest what they believe is the correct way to
follow each instruction.
136
Handout
33-A
Following Directions Worksheet
1. 2.
I ___ ___ ___ ___ ___ ___
3. 4.
MB BB PB OODRWWTS
137
Following Directions Worksheet:

Answers
1. 2.
O X E R O X
I
3. 4.
MB BB PB TWO WORDS
138
34. Train Story
Description: A brief story is read to participants and they

are asked to answer a question concerning the
content of the story. The question is likely not
what participants were expecting to be asked.
Purpose: To emphasize that what we are asked to do

isn’t always what is expected
Resources: Train story presented below
Presentation: 1. Tell participants that you are going to read

them a brief story about a train and that they
need to pay close attention as you are going
to ask them a question about the situation
being described. Advise participants that they
might want to make notes as you read the
story.
2. Read the following story to participants:
A train leaves the station with 3 passengers
and stops at London and 5 more get on. It
next stops and Albany and 2 passengers get
off. Next stop is Pleasantville and 23 new
passengers get on board. The train makes its
next stop in Dallas where 21 get off and no
one gets on. The train chugs along until it
reaches Hollywood where 3 more passengers
get on. The next stops are Buffalo where 6
get on and 4 get off, Moosehead where no
one gets on or off, and Clarksburg where 24
passengers get on board. The train reaches
the end of the route in Los Angeles where
everyone gets off.
3. After you have completed reading the story,
ask this question:
How many stops did the train make?
139
4. It is likely that participants were more

focused on how many passengers were left on
the train when it reached its final destina-
tion. Ask participants how many were more
focused on this than the number of stops.
5. Ask if anyone can answer the question of how
many stops the train made. Also ask if anyone
can answer how many passengers were on the
train when it reached Los Angeles.
6. The answer to the question concerning how
many stops the train made is 9, including
its final destination.
7. There were 37 passengers on the train when
it arrived in Los Angeles. You may want to
acknowledge that this train went a long way
around in its destination to Los Angeles.
Debrief: Discuss why participants may have focused on

the wrong criteria while listening to this story.
Likely responses might be that they just
assumed that the question would be how many
passengers were left at the end of the train
ride. Emphasize that often our assumptions
cause us to focus on the wrong things when we
communicate with others and that we need to
keep an open mind about what may be most
important and critical communications.
Variations: Instead of reading the story aloud, distribute a

copy of the story and let participants read for
themselves. Then ask them how many stops
the train made.
140
35. Count the Ss
Description: Participants are presented a sentence and asked

to identify how many times the letter S appears.
Purpose: To demonstrate how easy it is to

overlook information.

2. Ask them to count the number of times the
letter S appears in the sentence.
3. Ask by show of hands how many think there
are less than 5.
are less than 10.
are less than 15.
are less than 20.
are more than 20.
8. Once everyone has had a chance to vote on
the number of Ss they believe are in the sen-
tence, reveal that the correct answer is 17.
9. Present Handout 35-B that shows where the
Ss appear in the sentence.
Debrief: Explain that one of the reasons that it may be

so difficult to identify all of the letter Ss in the
sentence is that S has a number of different
sounds to it depending on its context. Often the
softer sounds can easily become camouflaged or
hidden within words.
141
Variations: In addition to finding how many times the letter S

appears, ask participants how many times the
letter F appears. The answer is 6 times.
142
Handout
35-A
Super Sunday
Super Sunday often results in many surprises as
fans watch with great anticipation to see if their
favorite team wins the ultimate prize in
professional football each season.
143
Handout
35-B
Super Sunday
Super Sunday often results in many surprises as
fans watch with great anticipation to see if their
favorite team wins the ultimate prize in
professional football each season.
145
36. Communications
Shutdowns
Description: A list of 25 statements that can have the
potential of ending further discussion on any
given topic are presented.
Purpose: To emphasize how certain statements can have

a negative effect on any discussion or further
meaningful communications that may have
otherwise followed
Presentation: 1. Introduce the activity as an exercise in com-

munications shutdowns. Explain that a com-
munications shutdown is when someone says
something that has the potential for ending
any further discussion on the subject.
2. Present Handout 36-A to participants.
3. Review these statements with participants by
either reading them or having participants
take turns reading these statements.
4. Encourage discussion on these communica-
tions shutdowns, asking participants to share
their experiences and perceptions of these
or similar statements.
5. Highlight particular statements that you as
the facilitator may have experienced. Share
your experience concerning the negative
impact these statements can have on further
discussion or consideration of an idea or sug-
gestion.
Debrief: Explain that the purpose of reviewing these

communications shutdowns is to emphasize just
how detrimental they can be in any situation
and particularly in the workplace. Most of these
statements represent resistance to change in
147
one way or another. Learning to accept or even

embrace change is the opposite of most of these
statements. Advise participants that if they ever
hear themselves saying these types of state-ments
they may need to reexamine their own attitudes
and feelings about change. But don’t be too tough
on yourself for saying these things as most people
do have some aversion or resis-tance to change to
some degree. It is only natu-ral. The best thing to
do is to be honest with yourself when these
communications shutdowns appear in your
communications and work through these feelings
and resistance to change.
Variations: Ask participants for other communications

shutdowns they have heard (or said) in
addition to the 25 presented.
148
Handout
36-A
Communications Shutdowns
1. Don’t be ridiculous.
2. It’ll cost too much.
3. That’s not my responsibility.
4. We don’t have time.
5. We’ve never done that before.
6. That’s not the way we do things around here.
7. If it ain’t broke, don’t fix it.
8. We’re not ready for that.
9. You can’t teach an old dog new tricks.
10. It will never sell.
11. We will become the laughing stock of the entire company.
12. We tried that before and it didn’t work.
13. It simply can’t be done.
14. It’s too radical of a change.
15. That will make our current equipment obsolete.
16. It’s not really our problem.
17. Let’s get back to reality.
18. Let’s form a committee to decide.
19. I need to go over the numbers again.
20. It’s not in our budget.
21. We have done alright without it all this time.
22. It won’t work here.
23. Okay, but if it doesn’t work, you’re the one who’s going to get
the blame.
24. I don’t personally agree, but if you insist.
25. Are you crazy?
149
37. Repeat the Question
Description: The facilitator reads a series of questions to

participants and asks that they repeat their
answers three times in union. This causes
participants to typically answer the last question
incorrectly due to the pattern and cadence of the
answers that have been established.
Purpose: To illustrate how our expectations concerning

communications can sometimes cause us to
say the wrong things
Resources: None
Presentation: 1. Ask participants to repeat each answer to the

questions you are about to ask them together
in unison three times. The questions are:
 You carry your lunch in a ___ ___ ___

 You tie things down with a ___ ___ ___

 When you’re thirsty, you
drink a ___ ___ ___

 The white of the egg is called the
___ ___ ___
2. Give them the answer to the first question.
Explain that it is a “poke.” A poke is a term
sometimes used to describe a sack or bag.
3. For instance, the group should answer
the first question like this:
poke, poke, poke
4. After participants have answered this
question in unison three times and have the
cadence down, ask the second question:
You tie things down with a _____.
5. Participants should answer:
rope, rope, rope
151
6. Ask the next question: When you’re

thirsty, you drink a _____.
7. Participants should answer:
Coke, Coke, Coke
8. Finally, ask the last question: The white of
the egg is called the _____.
9. Expect to hear the group answer:
yoke, yoke, yoke
10. Point out to the group that they actually
answered this last question incorrectly.
Explain to the group that the white of the
egg is not called the yoke—that is the
yellow part of the egg. The white of the egg
is actually called the albumen.
Debrief: After completing the Repeating Questions exer-

cise explain that people answer “yoke” to the last
question because it rhymes with the other answers
and seems to fit in the pattern. The point is that
we need to be careful that we don’t always fall
into this trap when communicating with others.
Sometimes we think something is correct because
it seems to fit a pattern.
Variations: Tell participants before you begin the

exercise that you are going to try to trick
them into saying something that is incorrect
and to be careful not to be fooled by you!
152
38. Quick Answers
Description: Questions are presented to participants to answer

quickly. The questions are tricky because they are
presented in context of something else that makes
the correct answer less obvious.
Purpose: To illustrate how we sometimes jump to

incorrect conclusions because of the way that
information is presented to us
Resources: A penny and a nickel
Presentation: 1. Instruct participants to quickly answer the

following questions:
What color are the clouds? (They will answer
“white”)
What do cows drink? (If participants answer
that cows drink milk, explain that they
give mile and drink water.)
2. Next ask participants to:
Spell the word top.
What do you do at a green light? (If they
say that they stop at a green light, explain
that you go through a green light.)
3. Before asking this last question, show a penny
and a nickel if available. If you don’t have
these coins, ask participants to loan you
these coins, promising that you will give them
back. Ask the first part of the question:
Johnny’s mother had three children…
Now hold up the penny and then the
nickel and say:
Penny, Nicholas, and _____.
153
Expect participants to try to come up with

another name that has something to do with a
coin. After letting them struggle for a few
moments, explain that the correct answer is
“Johnny.”
Debrief: Explain that the reason why they answered

these questions incorrectly was the context in
which each question was asked. Sometimes we
per-ceive things differently because of the
setting or context in which we are presented
communica-tions. If these questions were asked
without the other information paired purposely
to get par-ticipants to think a certain way, these
questions would have been easier to answer.
Explain that context often is the most important
part of communications.
Variations: Ask individual participants to answer each

question rather than posing them to the
entire group.
154
39. Rephrasing Exercise
Description: Participants listen to the same statement

read six different times, each time with
different voice inflections that change the
intended meaning with each reading.
Purpose: To emphasize how important voice inflections

are concerning the perceived meaning of verbal
communication.
Presentation: 1. Distribute Handout 39-A to each participant.

2. Explain that this is going to be a listening
test. Participants are to carefully listen to
how one sentence will be read six different
ways, each time with a different intent based
on voice inflections.
3. Ask participants to identify what they believe
the meaning is each time you read this state-
ment by writing the number next to each
meaning on Handout 39-A.
4. Look at Handout 39-B to see how to read the
statement each time. The first time you
read it, you should read it to mean: We are
not going to have a test today. This will
corre-spond to the sixth statement meaning
that there will be more than one test today.
Par-ticipants should place a number 1 in the
space provided. You may give this as an
example to ensure that participants under-
stand instructions.
5. Continue reading the statement, emphasizing
the highlighted words, according to the bold-
face numbers provided in Handout 39-B.
6. After participants have completed
Handout 39-A, distribute Handout 39-B, or
read the answers to them.
155
7. Ask participants how many they got right by

comparing the numbers they wrote down in
Handout 39-A with the correct answers.
Debrief: Discuss how the very same statement can take

on so many different meanings. The point is
that we do need to pay close attention to not
only what is being said but how it is being said
for this is often where the true meaning of the
communication exists.
Variations: Ask participants what meaning they think

each statement is as you read each one rather
than reading all six at once. This would make
the activity more of a group activity.
156
Handout
39-A
We are not going to take a test today

1. Statement indicating surprise
2. Statement of fact
3. Statement indicating that we will be doing

something other than taking a test today
4. Statement indicating some other group will be taking

a test today
5. Statement indicating we absolutely will not be taking

a test today
6. Statement indicating that we will have more than one

test today
157
Handout
39-B
Rephrasing Answers
4 1. Statement indicating surprise
We are not going to take a test today?
5 2. Statement of fact
We are not going to take a test today.
6 3. Statement indicating that we will be doing

something other than taking a test today
2 4. Statement indicating some other group will be taking

a test today
3 5. Statement indicating we absolutely will not be taking

a test today
1 6. Statement indicating that we will have more than one

test today
159
40. The Wedding Story
Description: Participants are presented clues as to who is

the best man, usher, bridesmaid, bride, and
groom in a wedding.
Purpose: To demonstrate just how important every bit

of information is to solving problems and the
importance of communicating this information.
Presentation: 1. Distribute a copy of Handout 40-A to each

participant.
2. Tell participants that they are to determine
who is the best man, usher, bridesmaid,
bride, and groom at this wedding based on
the clues provided in the handout.
3. Allow participants enough time to complete
the exercise by filling in the names of these
individuals next to their respective roles.
4. After everyone has completed this
exercise, share the correct answers as
found in Handout 40-B.
Debrief: Discuss what needed to be done to complete

this exercise. Ask participants what information
was most useful to them in solving this puzzle.
What information was least useful? What was
the most challenging clue to solve?
Emphasize how important it is to pay attention
to all the details that you have available to you
when trying to solve a problem or complete a
task. Discuss how important it is to have this
information clearly communicated to you. Just
think what would have happened if one of
these clues was left out. Would you still have
been able to answer these questions?
161
Variations: Instead of working independently, participants

can work in small groups of two to three people
to answer these questions.
162
Handout
40-A
Wedding Story
 The best man is the brother of the usher.

 The best man and the bridesmaid went to college with
the groom.

 The usher went into the army after high school.

 Ann’s college roommate took Sally to a family reunion in May.

 Steve and Jerry had to give up their Rose Bowl tickets to attend
the wedding.

 Dan and Steve’s mother attended the wedding, but didn’t sit
with her sons.
Who is the
Bride: ______________________________
Bridesmaid: ______________________________
Groom: ______________________________
Best Man: ______________________________
Usher: ______________________________
163
Handout
40-B
Wedding Story Answers

Bride: Sally
Bridesmaid: Ann
Groom: Jerry
Best Man: Steve
Usher: Dan
Wedding Story Rationale

You know that the best man and the usher are brothers from
the first clue, and they are named Dan and Steve based on the
last clue, but you don’t know who’s who yet.
In the second clue, you learn that the best man and the
bridesmaid went to college with the groom. This means that either
Dan or Steve went to college with the groom.
The fourth clue tells you that Ann went to college, so you
can assume that she is the bridesmaid.
In the fifth clue, Jerry is introduced, so knowing that he is neither
the usher nor the best man, you can assume that he is the groom.
Going back to the fourth clue, you can now assume that Sally is the
bride because she is not the bridesmaid. So if Ann’s roommate
took Sally to the family reunion in May, the roommate must have
been Jerry.
You can assume that the wedding was in January based on the fact
that Jerry and Steve had to give up their Rose Bowl tickets to go
to the wedding. So by May, Jerry and Sally were married and thus
went to the family reunion together as husband and wife.
You also know from the fifth clue that Steve was going to the Rose
Bowl with Jerry, so he was the one who went to college and was
thus the best man, leaving Dan as the usher who went into the
army after high school.
165
41. Who done it?
Description: A scenario involving a crime that was

committed is presented with clues provided
concerning who done it?
Purpose: To provide an experience where participants

have to use reasoning and logic to answer
the question about how police would find the
culprit.

participant.
2. Explain that their assignment is to answer the
question, “What one question can the police
ask each suspect to identify the real culprit?”
3. Give participants enough time to solve this
problem. Be aware that this exercise requires
a high degree of logic and reasoning to come
up with the correct answer.
4. After everyone has finished trying
(successfully or unsuccessfully) to answer
this question, ask participants to share their
thoughts on the answer to this problem.
5. After everyone has finished discussing the
problem and possible solutions, distribute
or present Handout 41-B to participants.
6. Review the correct answer and the rationale
for the answer.
Debrief: Explain that this is a very difficult problem to

solve. Ask participants what types of things
they did think about in trying to come up with a
solution to this problem. How could they have
used a different approach that might have been
more successful?
167
Difficulty Rating: Very high
Variations: Have participants work in teams rather than

individually on this problem.
168
Handout
41-A
Who done it?

 A crime was committed in the city.

 The police have interrogated two suspects.

 The guilty suspect always lies.

 The innocent suspect always tells the truth.

 Each suspect knows who committed the crime and if the other
is truthful or a liar.

 Only one of the suspects committed the crime, but the police
don’t know which one.

 What one question can the police ask each suspect to identify
the real culprit?
169
Handout
41-B
Answer:
“If I asked the other suspect if he committed the crime,

would he admit that he did?”
Reasoning:
 If you asked both suspects if he committed the crime, they both

would say “no,” so just asking them this question directly would
not do any good. The innocent suspect would truthfully deny
committing the crime. The guilty suspect would lie and say that
he didn’t commit the crime.

 Asking the question in this manner would result in the following:

− The innocent suspect who always tells the truth would say that
the guilty suspect, who always lies, would say “no” that he
didn’t commit the crime even though he did.

− The guilty suspect who always lies would say that the innocent
suspect would say “yes” that he committed the crime.

− Thus the suspect who would say that the other would admit to
committing the crime would be the guilty party.
171
42. Picture This
Description: Twelve picture puzzles are presented

for participants to solve.
Purpose: To highlight the fact that some communications

can be tricky and have hidden meanings; also
to allow participants to have some fun trying to
solve these picture puzzles

participant.
2. Instruct participants that they are to solve as
many of the 12 picture puzzles as they can.
3. After 10 to 20 minutes, ask participants to
share the answers they came up with for
each picture puzzle.
4. The correct answers are:
1. Falling temperatures
2. Mixed wedding
3. Burning the candle at both ends
4. Last chance
5. Capital punishment
6. Giant steps
7. Fat cat
8. Repeat
9. In box or boxed in
10. Dancing with the stars
11. Lost in space
12. Gunpoint
Debrief: Ask participants which puzzles gave them the

most difficulty and why. Explain that as in
most of our communications, you need to keep
an open and creative frame of mind to really
understand the messages we receive.
173
Variations: Have participants solve the puzzles as a group or

in small teams.
174
Handout
42-A
1. 2. 3.
65 degrees
48 degrees
24 degrees BurningCandleBurning
15 degrees Wednignd
9 degrees
3 degrees
0 degrees
4. 5. 6.
chance, chance
chance, chance
PUNISHMENT Steps
chance
7. 8. 9.
Cat Pete Pete Pete Pete In

10. 11. 12.
Stars Stars Stars
Stars Stars Stars
Dancing Spalostce Gun 

Stars Stars Stars Stars
175
43. Creative Fairy Tale
Description: A creative fairy tale type story is presented in

which a merchant’s daughter is faced with the
prospect of marrying a money lender to which
her father owes a great debt. The lender pro-
poses a solution to the dilemma involving the
daughter picking a pebble of a certain color from
a bag. Participants are asked what this young
girl could do to prevent having to marry this
despi-cable money lender.
Purpose: To challenge the creativity of participants to

come up with a solution that would be accept-
able to each party involved in this issue
Resources: Handout 43-A and 43-B
Presentation: 1. Read or distribute a copy of Handout 43-A

to participants.
2. At the end of the tale is a question asking
how this young girl could solve this dilemma
while preventing the money lender from
questioning her actions.
3. Ask participants to think of ways in which
this goal could be accomplished.
4. Ask participants what their possible
solutions might be to this dilemma.
5. After everyone has had time to find the
solution to this problem, distribute or present
Handout 43-B.
Debrief: Discuss the simplicity of this answer and how

effectively it would solve this dilemma. Explain
that often the simplest solutions are the best.
Based on the situation that the money lender
created, he would have no choice but to agree
with the young girl’s proposed solution.
177
Variations: Have participants work in groups to solve this

problem.
178
Handout
43-A
Creative Fairy Tale

Back in the old days when debtors were thrown into jail, a mer-
chant had the misfortune of getting overextended on his loans
from an unscrupulous money lender. The merchant had a young
daughter whose beauty was matched only by her innocence and
purity. The money lender proposed that this young girl become his
bride in exchange for the debt. Both the merchant and the young
girl were repulsed at the mere thought of such a proposal. But
alas, the debtor had no choice.
The merchant, the daughter, and the money lender were standing
on a pebble-strewn path with pebbles that were either pure black
or pure white in color. There were about as many black pebbles
as there were white ones, and they were all mixed together. The
pebbles were all of equal size, shape, and texture.
The lender’s proposition was that he would place one white
peb-ble and one black pebble in a leather bag, and the girl
would reach in without looking and select a pebble from the
bag. The merchant’s debts would be forgiven in either case, but
if the girl selected the white pebble, she would also be free of
any obliga-tion to marry the money lender. But if she selected
the black pebble, she would have to become his wife.
As the money lender put the pebbles in the bag, the girl noticed
with horror that both the pebbles he placed in the bag were
black. She was afraid to question the money lender’s integrity,
believing it would only make matters worse than they already
were. Her fate seemed to be determined no matter what
pebble she picked from the bag.
How did she solve this dilemma while preventing the money
lender from questioning her actions?
179
Handout
43-B
Creative Fairy Tale

Solution
The girl reached into the bag and “accidently” dropped a
pebble on the ground without anyone seeing its color. She
apologized and told the lender to simply look in the bag and
see which color pebble remained. If it was black, then she
had obviously selected the white pebble that she had
clumsily dropped.
181
44. Rumors
Description: A rumor is spread among the participants in

the session.

of participants
Purpose: To demonstrate the accuracy of rumors as they

spread throughout an organization
Presentation: 1. Ask participants if they have ever wondered

how rumors get started and how accurate
they really are.
2. Begin the activity by stating that you are
going to start a rumor among participants
and measure its accuracy after it travels
through-out the room.
3. Allow one participant to read Handout 44-A,
entitled Did you hear about the big shake-up
coming? Allow this participant a few moments
to read the rumor, and then take the handout
back.
4. After reading this rumor, the participant
should tell the person sitting next to him/her
what he/she heard. The participant should
either whisper the rumor to the next person or
leave the room to share this information.
5. This procedure should continue until everyone
in the session has heard the message.
6. Ask the last participant to hear the rumor
to repeat to the group the information that
he/she just heard.
7. Distribute or present Handout 44-A to com-
pare how accurate this final version of the
rumor is to the original information presented
to the first participant who saw the rumor in
its written form.
183
Debrief: Discuss the reliability of the information that is

contained in rumors. How did the accuracy of the
information in this activity change during the
exercise? Ask the group why they believe that this
information changes so much during this exercise.
The most likely answer is that there were constant
breakdowns in this information as it passed from
person to person in this manner. Comment that in
this exercise this information was immediately
passed from one person to another. Imagine what
happens when days pass between rumors being
spread to others.
Ask participants how accurate they believe rumors
are. Explain that studies have shown that forms of
informal communication such as the “grapevine”
or “rumor mill” have been shown to be about 75%
accurate at times. Although this may sound like a
fairly high degree of accuracy, it isn’t when you
consider that there still is a
25% inaccuracy in this information. Ask partici-
pants how they would feel if all of the informa-
tion they receive and need to do their jobs was
only 75% accurate. (Expect to hear some
partici-pants say that this would be more
accurate than they receive presently!)
Rumors are spread in a variety of patterns. For
example, not everyone who hears a rumor
passes it on, and others pass on rumors they
hear to many people. Sometime or another, just
about everyone participates in the rumor mill.
Rumors usually begin in the absence of any
factual information and are often born out of
the neces-sity for people to have information.
This is why it is important to share information
before the rumor mill takes over and fills in this
void of information.
Before concluding the activity, assure partici-
pants that there is no truth to this rumor and
that it is made up as part of this exercise. If
something like this actually happens in their
organization in the near future, it is merely a
coincidence.
184
Rumors
Variations: Introduce the activity at the beginning of another

presentation or program that will last through all
or most of the day. Instruct participants to spread
the rumor whenever they want to during the day,
even during breaks, as this will more accurately
simulate the way rumors typically spread. Tell
participants to spread the rumor in order of the
person sitting next to them as you give these
instructions. Tell the last participant who hears
the rumor to let you know so that you can stop
what you are doing and listen to the last version of
the rumor.
185
Handout
44-A
Did you hear about the big shake-up coming?

It is rumored that an announcement is going to be made later this
week that a big shake-up is about to take place in the
organization. Supposedly there is going to be a major
realignment of the entire organization potentially affecting just
about every employee’s responsibilities. It has also been rumored
that a number (maybe as many as five) of the top managers from
the competition are coming aboard in key roles. There may even
be a new top executive in charge before this is over. The board
of directors met last Tuesday and approved these changes, so it’s
already a done deal. They are also worried that this has already
been leaked to the press and that there may be a big article in
tonight’s newspaper or on the evening news on Channel 4.
187
45. The Shoe Store
Description: A problem story is presented and

participants are asked to solve a problem
based on the situation.
Purpose: To test participants’ problem-solving abilities.

Flipchart or paper and markers
Presentation: 1. Read or distribute a copy of Handout 45-A

to participants.
2. At the end of the story, there is a question:
how much actual cash (not including the
value of the shoes) is the shoe store sales
associate out of pocket now?
3. Ask participants to think about this question
and come up with the answer.
4. After giving participants a few minutes to
think about this question, ask them for their
answers.
5. Record their answers on a flipchart or
piece of paper.
6. After everyone has given their suggested
answer, present Handout 45-B, which contains
the correct answer of $8. Share the rationale
for this answer.
Debrief: Discuss why participants may have come up with

an incorrect answer. Most likely they were not
discounting the fact that the counterfeit $20
was worthless.
Variations: Have participants work in teams to solve

this problem.
189
Handout
45-A
The Shoe Store

A customer goes into a shoe store and buys a pair of shoes that
have been marked down in a sale to $12. He pays for the shoes
with a $20 bill. The sales associate does not have change at that
early hour of the morning, so she asks him to wait and runs next
door to the bookstore. The bookstore owner exchanges the $20
bill with a $10 bill, a $5 bill, and five $1 bills. The salesperson
then returns to her customer and gives him $8 in change, and he
leaves the store with the shoes.
Later in the day, the bookstore owner discovers that the $ 20

bill is a counterfeit and calls the police who are on their way.
The shoe store sales associate is very upset and gives the
bookstore owner another $20 bill out of her cash register.
The question is: how much actual cash (not including the value of
the shoes) is the shoe store sales associate out of pocket now?
191
Handout
45-B
The Shoe Store

Answer
The correct answer is $8. The counterfeit bill was only a
worthless piece of paper and does not count. All that matters is
that the shoe store sales associate received $20 from the
bookstore owner, which she returned to him, so the transaction
cancels itself out. Therefore, all she has lost is the $8 change she
gave to the customer. This, however, does not include the value
of the shoes that the customer left the store with after
purchasing them with phony money.
193
46. Two Moose Were
Sitting on a Log
Description: A brief story is presented in this activity that
asks a question about the subjects of the
story and their relationship to one another.
Purpose: To illustrate the point that you need to listen

carefully to the information you receive to really
understand what is being said
Resources: None
Presentation: 1. Tell participants that you are going to read

them a brief story and then ask them a
question about the story, so they should
listen carefully.
2. Read the following to participants:
Two moose are sitting on a log
talking about baseball.
The little moose is the big moose’s son.
But the big moose is not the little
moose’s father.
How is this possible?
3. Give participants a chance to answer
this question.
4. If no one has the right answer, share with
the group that:
The big moose is the little moose’s mother!
Debrief: Ask participants why the answer to this question

isn’t always obvious. Explain that sometimes
our preconceptions get in the way of us seeing
the obvious answers to many things.
195
Variations: Distribute a copy of this story to each participant

and ask participants to read and answer this
question individually.
196
47. Communications Style
Description: Participants are asked to form into groups

according to their communications style:
Outspoken/Direct, Quiet/Reserved, Thoughtful/
Analytical, and Friendly/Unassuming.
Purpose: To highlight the fact that different people have

different communications styles and each has
his or her own unique characteristics of
communi-cating with others

A room large enough for each group of
communi-cations styles to be able to meet and
discuss their particular communications needs
Flipchart paper on which to write the name of
each of the communications styles
Colored markers
Presentation: 1. Before the activity begins, on four separate

pieces of flipchart paper, write in large letters
the name of each of the communications styles:
Outspoken/Direct, Quiet/Reserved, Thoughtful/
Analytical, and Friendly/Unassuming. Place
these four signs on the walls of the room with
one in each corner or, if not possible, at least
far enough away from each other to allow
groups of participants to gather and talk among
themselves.
2. Begin the activity by explaining that we all
have different communications styles. There
is no one communications style that is right or
wrong nor better or worse than the others.
Communications styles have a great deal to
do with one’s personality and typically are
complementary to each person’s personality
style.
197
3. Explain, at least for purposes of this activity,

that there are four basic communications
styles: Outspoken/Direct, Quiet/Reserved,
Thoughtful/Analytical, and Friendly/Unas-
suming. Each is basically self-explanatory
and describes a particular way that people
communicate and are perceived. Ask
participants to think about what their own
particular communications style would be.
4. Ask participants to go to the part of the room
where their communications style is posted.
For example, each of the participants who
identified themselves as being Thoughtful/
Analytical should meet where this sign is
posted. The other three styles should do the
same.
5. After the members of each group have found
each other and are assembled together, give
each group a copy of Handout 47-A, asking
them to answer the questions together. Each
team should assign a scribe to record the
group’s thoughts on the form.
6. After each group has completed answering
the questions, ask each group to report their
answers to the entire group. Each group
should assign a spokesperson to do this.
Debrief: Emphasize how important it is to appreciate the

fact that we all have our own communications
styles that often are different and unique in some
way. Just because someone has a different
communications style doesn’t mean that their
style or yours for that matter is wrong. It just
means that it is different. Better understanding
and appreciation of these differences can make
you a better communicator as well as help
improve your relationships with others.
Difficulty Rating: Editor: None stated
198
Communications Styles
Variations: While communications style groups are still

together, ask them the following question: if
your communications style had a T-shirt, what
would it say and what picture/graphic might it
have on it? Provide each group with a piece of
flipchart paper and color markers and ask
them to draw a picture of this T-shirt.
199
Handout
47-A
Communications Style Questionnaire

What is your group’s communications style?
What are some of the characteristics of your group’s

communications style?
In what ways is your communications style sometimes misunderstood

by others?
How could others who have different communications styles deal

more effectively with you?
What would you like to tell the other communications styles about
your style?
201
48. “Oh”
Description: The same word is to be pronounced using

differ-ent voice inflections each time, changing
its meaning.
Purpose: To emphasize just how important voice inflec-

tions are to the meaning of words
Presentation: 1. Introduce the activity by emphasizing just

how important the way we say things is to
the meaning that is communicated to others.
2. It has been shown that this dimension of
voice inflections comprises approximately 38%
of the message received.
3. It becomes obvious that what we say isn’t
nearly as important as how we say it. How-
ever, we don’t typically focus on this dimen-
sion of communications as much as we should.
4. Too often we are much more concerned about
what we are going to say rather than how we
are going to deliver the message. However,
paying closer attention to how people com-
municate can provide extremely valuable
information about how they really feel.
5. Distribute or present Handout 48-A to the par-
ticipants.
6. Ask for volunteers to take turns saying the
word oh with each of the meanings described
in the handout.
7. For example, the first person should say the
word oh as if he or she was greatly shocked.
8. Continue until all of the suggested meanings
have been communicated by participants.
203
Debrief: Reflect on how differently this same tiny word

could be interpreted by the way participants
said it each time. Acknowledge that these
differences may be very subtle at times, but
in these subtleties lies the difference between
understanding what someone really means and
missing what their message is entirely.
Variations: You, as the facilitator, could demonstrate

how this word could be said in these different
ways instead of participants.
204
Handout
48-A
“Oh”
Directions:
Say the word oh differently, giving it the following interpretation or
meaning each time:
1. Shock
2. Pleasure
3. Questioning
4. Doubt
5. Displeasure
6. Detachment
7. Resentment
8. Anticipation
9. Surprise
10. Meaning the letter in the alphabet between n and p
205
49. Word Games
Description: This activity is designed to help identify

words that are not effective in most business
and personal communications.
Purpose: To illustrate just how important words are in

our communications and how they can be used
both ineffectively and effectively to improve
our communications
Resources: Handouts 49-A through 49-H
Presentation: 1. Begin the activity by explaining that words

are an important part of our lives, particu-
larly at work. Unfortunately, words can
mean many different things to different
people. To communicate more effectively, it
is a good idea to choose words that will not
be easily misunderstood or that can be
interpreted in many different ways.
2. Tell participants there are four exercises
included in this activity. The first exercise is
called the Weasel Word Exercise. In this activ-
ity, participants are presented with a memo
from the home office of an organization.
3. Distribute Handout 49-A to participants and
have them identify the weasel words—the
words that could potentially be misinter-
preted. Participants should replace these
words with more precise words that would
be less subject to interpretation or delete
them from the memo.
4. After participants complete the Weasel Word
Exercise, present or distribute Handout 49-B.
The weasel words in the memo are in bold-
face. Review why these words could be con-
sidered weasel words and why they do not
add to the clarity or effectiveness of this
communication.
207
5. The next exercise is the Useful Words Test.

Distribute Handout 40-C to participants and
instruct them to mark or highlight those
words that are most useful in
communicating clearly to others.
6. After participants complete the Useful Words
Test, present or distribute Handout 49-D.
Review the correct answers in boldface and
discuss why these words would be more
clearly understood and leave less
opportunity for misunderstandings.
7. The next exercise is the Tactful Candor Exer-
cise. Candor is the ability to communicate
potentially sensitive information to a person
without upsetting or offending him or her.
Distribute Handout 49-E to participants and
have them identify which of the statements
they think display tactful candor.
8. After participants complete the Tactful Can-
dor Exercise, present or distribute Handout 49-
F. Review the correct answers and discuss
which statements display tactful candor.
9. Finally, conduct the last exercise, What does
this message mean? Distribute Handout 49-G
to participants and have them identify the
words in this message that create a vague or
unclear impression to someone receiving this
information.
10. After participants complete the exercise, dis-
tribute Handout 49-H, which sows the vague
or unclear words in boldface. Review why
each of these words or phrases makes the
message less clear and understandable.
Debrief: Summarize this activity by advising participants

that they shouldn’t play games with words:
 Make sure that your messages are
clear and easily understood.

 Using “weasel words” or other vague
or misleading terms only diminishes
your effectiveness as a communicator.
208
Word Games
 Words are powerful. Use them

carefully and purposefully.

 Don’t use words that can be destructive
to your business or personal relationships
or distract from your purpose.

 Use words to say exactly what you mean,
not what others may think you intended
to say. Games are fun to play, but not
when communications are critical.
Variations: Present each of the exercises in this activity

separately.
209
Handout
49-A
Weasel Word Exercise

You need to avoid using weasel words in your communications. A
weasel word is a word that avoids taking any kind of position or could
be misinterpreted. Identify the weasel words in the memo below:
Memo from Home Office
We are probably going to change our procedure on this policy depending

on what we might implement to improve this situation. If time permits,
we will send out what the boss wants us to do to find a new procedure
on the changes that will be made. There will be several alternatives
that we possibly can take. We will try to send out some kind of a
communication on the new procedures hopefully in the next week or so.
This probably will be part of our new procedures that we could possibly
give to many of our bigger customers. If someone doesn’t receive a
copy they should contact us. Everyone needs to be aware that we need
to first get approval from the main office before we can finalize any of
these changes. We don’t know at this time how long this process will
take because of the number of signatures that are required to make
these changes official. We will let you know as soon as we get any
indication of the direction that the top of the house wants to do or
when these changes are approved.
211
Handout
49-B
Weasel Word Exercise Answers

(Answers in boldface)
We are probably going to change our procedure on this policy depend-ing

on what we might implement to improve this situation. If time permits,
we will send out what the boss wants us to do to find a new procedure
on the changes that will be made. There will be several alternatives that
we possibly can take. We will try to send out some kind of a
communication on the new procedures hopefully in the next week or so.
This probably will be part of our new procedures that we could possibly
give to many of our bigger customers. If someone doesn’t receive a copy
they should contact us. Everyone needs to be aware that we need to
first get approval from the main office before we can finalize any of these
changes. We don’t know at this time how long this process will take
because of the number of signatures that are required to make these
changes official. We will let you know as soon as we get any indication of
the direction that the top of the house wants to do or when these
changes are approved.
213
Handout
49-C
Useful Words Test

Some words are more useful than others in explaining something to
another person, either in writing or spoken. Which of the following
words would you consider useful in explaining something to
another person?
about
something like
that “thing-a-majig”
whatch-ya-ma-call-it
precisely
exactly
unequal
angry
desperate
contingency
critical inventory level
late delivery
pretty near
partially full
empty
full
requirements
certain
unsure
deadline
facts
sequence
215
Handout
49-D
Useful Words Test Answers

(Answers in boldface)
about
something like
that “thing-a-majig”
whatch-ya-ma-call-it
precisely
exactly
unequal
angry
desperate
contingency
critical inventory level
late delivery
pretty near
partially full
empty
full
requirements
certain
unsure
deadline
facts
sequence
217
Handout
49-E
Tactful Candor Exercise

Candor is the ability to communicate potentially sensitive information to
a person without upsetting or offending him or her. Which of the
following statements do you think displays tactful candor?
“The idiots on their loading dock goofed up again.”

“If the customer had read the shipping instructions we wouldn’t
be having this problem.”
“I think that we might be having a problem communicating
this information to them.”
“If you screw up again, you’re fired!”
“I’m going to go to your boss about this if I don't see
some improvements soon.”
“Don’t tell anybody, but I just happen to know something big is
about to happen that is going to change the way we presently
do business together.”
“My boss is the one to blame for the mess we are in.”
“Maybe if we tried to put more things in writing, we wouldn’t
be having so many misunderstandings on instructions.”
“It must be hard to keep track of all this information. How can
I help you?”
“My seven-year-old could do a better job on this paper work
than you.”
219
Handout
49-F
Tactful Candor Exercise Answers

“The idiots on their loading dock goofed up again.” No
“If the customer had read the shipping instructions we wouldn’t

be having this problem.” No
“I think that we might be having a problem communicating
this information to them.” Yes
“If you screw up again, you’re fired!” No
“I’m going to go to your boss about this if I don't see some
improvements soon.” No (if information is confidential)
“Don’t tell anybody, but I just happen to know something big is

about to happen that is going to change the way we presently
do business together.” No
“My boss is the one to blame for the mess we are in.”
“Maybe if we tried to put more things in writing, we wouldn’t
be having so many misunderstandings on instructions.” Yes
“It must be hard to keep track of all this information. How can
I help you?” Yes
“My seven-year-old could do a better job on this paper work
than you.” No
221
Handout
49-G
What does this message mean?

Identify the words in the following message that create a vague
or unclear impression to someone receiving this information.
Someone called from the customer that we sent the big

shipment to, saying that they were having a problem with
some of our product. The caller thought that there was
probably going to be some more information heading our way
pretty soon. They indicated that they were really concerned
because this is not the first time this has happened. It might be
fairly costly to them if something isn’t done soon to take care
of this problem. This might be a “no brainer” if the problem is
the same as it was the last time we got on the “bad side” of
this customer. We all know what a pain they can be when they
don’t get what they want. We have heard this song and dance
before about them taking their business elsewhere. But we all
know that the customer is always right, and we will need to
jump through any hoops they want us to in order to keep their
business. If we don’t hear something by the p.m., we will know
the “ax” is going to fall on someone either here or in HQ.
Handout
49-H
What does this message mean?

(Unclear words in boldface)
Someone called from the customer that we sent the big shipment to,
saying that they were having a problem with some of our product. The
caller thought that there was probably going to be some more
information heading our way pretty soon. They indicated that they
were really concerned because this is not the first time this has
happened. It might be fairly costly to them if something isn’t done soon
to take care of this problem. This might be a “no brainer” if the
problem is the same as it was the last time we got on the “bad side”
of this customer. We all know what a pain they can be when they
don’t get what they want. We have heard this song and dance before
about them taking their business elsewhere. But we all know that the
customer is always right, and we will need to jump through any hoops
they want us to in order to keep their business. If we don’t hear
something by the p.m., we will know the “ax” is going to fall on
someone either here or in HQ.
50 Trading Cards
Description: Participants are placed into four teams, with

each team negotiating with the other three to
trade cards needed to solve a riddle.
Purpose: To demonstrate how collaboration and

cooperation between teams can be a more
productive strategy than competition
Resources: Trading cards (provided)

Four rooms or four areas of a larger room
for four teams to meet in privacy
Four envelopes
A copy of Handout 50-A for each team
Presentation: 1. To prepare the materials for this activity,

copy the trading cards onto card stock (if
available) and cut them into individual cards.
There is a number at the top of each card
next to the words Trading Card that indicates
which team initially receives which cards. For
instance, there is a “(1),” this card is to be
distributed to Team 1. This allows the cards
to be distributed equally across the four
teams. You should have four envelopes
labeled “1,” “2,” “3,” and “4.” All cards
labeled “(1)” are to be placed in the envelope
labeled “1,” and so on for the remaining
three sets of cards. If you have two teams
playing, distribute envelopes 1 and 2 to the
first team and envelopes 3 and 4 to the
second team.
2. As you begin this activity, explain that
teams will be negotiating with one another
to solve a problem.
3. Assign each participant to a team. Ask
partici-pants to count off by 4s to determine
the teams.
4. Before sending each team to their

respective rooms, distribute a copy of
Handout 50-A to each team and review:
Instructions:
Your team’s goal is to solve one riddle. To
accomplish this task, your team must do
two things:
1) Obtain all clue cards for a riddle.
2) Determine the correct solution.
The solution may not be submitted until all of
the correct trading cards for that riddle are in
your team’s possession. The facilitator will
tell you if you have all the clues and your
answer is correct.
Rules:
To obtain all the clues, you must negotiate
with the other teams for trading cards. The
rules for negotiation are as follows:
1) Only one member of a team may leave the
team at any one time.
2) Only one member may negotiate with
any team at any one time.
3) Each member of the team must have at
least one opportunity to negotiate with
another team.
4) No more than two cards may be exchanged
during any transaction with another team.
5. Assign each team to a separate room or

area of a larger room in which they can
discuss their team strategy in private. Give
each team one of four envelopes containing
the trading cards.
6. Once in their rooms, visit each team to
ensure that they understand what they are
supposed to do. If necessary, advise the
teams that they should start by looking at the
cards their team has been provided. In these
cards are parts of four different riddles. They
Trading Cards
need to negotiate with the other three teams

for the cards they need to complete a riddle
according to the rules that they were pro-
vided. Remind them that even if they think
they know the answer to a riddle before
obtaining all five cards for that riddle, they
must have all five to successfully complete
the exercise.
7. Allow teams to proceed with this exercise
until one team has obtained all five cards for
a riddle and has given you the correct answer
to that riddle. You may need to monitor the
progress of the teams as they work on this
task, reminding them that they need to be
negotiating with the other teams in order to
get the cards they need to solve one of the
riddles.
*Note that the sequence of the numbers of
the cards will be an indication to you that the
team has all five cards of a riddle. The cards
have sequential (but not consecutive) num-
bers to help you as the facilitator determine
if the team has all the clues for the riddle.
The sequence will be in consecutive counts of
5. For instance, Riddle #1 Cards are numbered
#15, #20, #25, #30, and #35.
8. Make sure that the team that tells you that
they are ready to solve a riddle has all five
cards for that riddle and gives you the
correct answer. The correct answers are
provided below:
Answers:
Riddle #1: The championship series is under-
way. The Yankees and the Tigers play five
baseball games. They each win three games.
No ties or disputed games are involved. How
could this happen without any ties or
disputed games?
The teams didn’t play each other.
Riddle #2: An airplane gets caught in a terri-

ble snowstorm. There are no parachutes on
board. The passengers are from two different
countries, some going home and some travel-
ing away from home. The airplane crashes on
the exact border between their two coun-
tries. According to international law, should
unidentified survivors be buried in the coun-
try they were traveling to or the country they
were traveling from?
You don’t bury survivors.
Riddle #3: A man builds a house with four
sides. Each side has a southern exposure.
There is only one place on earth where this
could occur. A bear comes to the door and
rings the doorbell. What color is the bear?
White (you would be on the North Pole)
Riddle #4: You enter a cold dark room. You
have a match. You have a candle. And a kero-
sene heater. Which do you light first to get
maximum heat.
The match
Debrief: After a team has answered a riddle, announce

that the exercise is completed. Reconvene the
entire group once again in the original meeting
place. Share the correct answers to each of the
riddles. Before giving the correct answer, ask
each group if they know the answers to each
riddle. Ask the following questions of the group
concerning their experiences participating in
this exercise:
 How could you have completed this
exercise more efficiently by using the
concepts of teamwork, cooperation,
and collaboration?

 How could each team have reached
their goal and everyone still win?

 How can we use the concepts of teamwork
versus competition to make our work group
or organization operate more efficiently?
Trading Cards
Ask participants that if they had this exercise to

do over how they might do things differently.
How could they have worked together as an
entire team to allow each team to reach the goal
of solving a riddle? Was there anything in the
rules that said that they couldn’t do something
like this? The answer is no.
The point is that so often we create
competitive work environments when
teamwork, cooperation, and collaboration
would be much better strategies.
Variations: If you don’t have enough participants to form

teams of at least four people, divide the group
into two or three groups and divide the extra
set of cards between the teams.
Handout
50-A
Trading Cards Game

Instructions:
Your teams goal is to solve one riddle. To accomplish this task, your
team must do two things:
1. Obtain all clue cards for a riddle.
2. Determine the correct solution.
The solution may not be submitted until all of the correct trading cards
for that riddle are in your team’s possession. The facilitator will tell you
if you have all the clues and your answer is correct.
Rules:
To obtain all the clues, you negotiate with the other teams for
trading cards. The rules for negotiation are as follows:
1. Only one member of a team may leave the team at any
one time.
2. Only one member may negotiate with any team at any
one time.
3. Each member of the team must have at least one
opportunity to negotiate with another team.
4. No more than two cards may be exchanged during
any transaction with another team.
Riddle #1
Trading Card (1)
#15
The Championship series is underway.
Trading Card (2)
#20
The Yankees and the Tigers play
five baseball games.
Trading Card (3)
#25
They each win three games.
235
Riddle #1 (concluded)
Trading Card (4)
#30
No ties or disputed games are involved.
EDITOR: WHY IS THIS CARD TRADING CARD 1?
Trading Card (1)
#35
How could this happen without any
ties or disputed games?
Riddle #2
Trading Card (2)
#70
An airplane gets caught in a terrible snow
storm.
Trading Card (3)
#75
There are no parachutes on board.
Trading Card (4)
#80
The passengers are from two different
countries, some going home and some
traveling away from home.
Trading Card (1)
#85
The airplane crashes on the exact border
between their two countries.
Trading Card (2)
#90
According to international law, should
unidentified survivors be buried in the
country they were traveling to or the
country they were traveling from?
Riddle #3
Trading Card (3)
#110
A man builds a house with four sides.
Trading Card (4)
#115
Each side has a southern exposure.
Trading Card (1)
#120
There is only one place on earth
where this could occur.
Trading Card (2)
#125
A bear comes to the door and rings
the doorbell.
Trading Card (3)
#130
What color is the bear?
Riddle #4
Trading Card (4)
#150
You enter a cold dark room.
Trading Card (1)
#155
You have a match.
Trading Card (2)
#160
You have a candle.
Trading Card (3)
#125
A bear comes to the door and rings
the doorbell.
Trading Card (3)
#165
And a kerosene heater.
Trading Card (4)
#170
Which do you light first to get
maximum heat?

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50 Communications

HRD Press, Inc.  Amherst  Massachusetts

Reproduced from 50 Communications Activities,

This permission statement is limited to reproduction of

Published by: HRD Press, Inc.

Part I. Communications Principles

Part II. Communications Icebreakers

Part III. Communications Exercises

34. Train Story .................................................................................................... 139

Description: This activity explains that communications is

Time Guideline: 20 minutes

Purpose: To emphasize to participants that each of us

Resources: Handout 1-A

Presentation: 1. Present Handout 1-A to participants.

Debrief: Ask participants if they have ever tried to

Difficulty Rating: Low

Variations: Before showing or sharing Handout 1-A, ask par-

Description: The amount of time we spend communicating

Time Guideline: 20 minutes

Purpose: To highlight the great amount of time we

Resources: Handout 2-A

Presentation: 1. Ask participants how much time they think

Debrief: Explain that looking at these statistics, it

communications activities described in this

Difficulty Rating: Low to medium

How do we spend our communications time?

We spend approximately 70% of our time communicating with

Of this communications time, we spend:

16% Reading 9% Writing

30% Talking 45% Listening

Description: This activity consists of an interactive discussion

Time Guideline: 20 minutes

Purpose: To highlight the importance of

Resources: Handout 3-A

Presentation: 1. Present Handout 3-A, which states the follow-

Debrief: Emphasize again that communications affects

Difficulty Rating: Low

Variations: Ask participants to share situations, problems,

Time Guideline: 20 minutes

Purpose: To highlight how unclear communications

Resources: Handout 4-A

Presentation: 1. Present Handout 4-A to participants and ask

Debrief: Discuss what problems are created by these

Difficulty Rating: Low to medium

Variations: Use your own choice of confusing quote or ask

“I know that you believe you

Quote from a U.S. government official

Description: A communications model is presented to help

Time Guideline: 30 minutes

Purpose: To provide a conceptual model for participants

Resources: Handout 5-A

Presentation: 1. Present Handout 5-A and explain that this

Debrief: Explain that this model provides a communica-

Difficulty Rating: Medium to high

Variations: Have volunteer participants demonstrate how to

1. Sends message 2. Hears and responds

Description: Interesting facts are presented concerning the

Time Guideline: 20 minutes

Purpose: To help participants understand why listening

Resources: Handout 6-A

Presentation: 1. Distribute or present Handout 6-A to

Debrief: Discuss with participants some things they

1. Concentrate on what the speaker is saying,

Difficulty Rating: Low