JOMO KENYATTA UNIVERSITY OF AGRICULTURE AND TECHNOLOGY

Civil, Construction and Environmental Engineering Department.

CHESSETO KENNETH N. - EN251-0362/2013

GROUP C
SCHOOL: SCEGE

DEPT: CCEE

UNIT: ENGINEERING MANAGEMENT II

TASK: ASSIGNMENT

YEAR: FIFTH

ACADEMIC YEAR: 2017/2018

SEMESTER: TWO

LECTURER: MR. OGUTU

A construction company’s organizational structure refers to both the arrangement of job roles
and the reporting and operational relationships between and within these roles. A variety of
roles and responsibilities including marketing, purchasing, human resources, finance, pre-
construction tasks and construction operations: most often make such a corporate structure
organized according to departments, functions or areas of responsibilities most appropriate to
organizational design.
In this discussion focus shall be on a 3-level management position
 Board of directors consisting of directors.
 Managerial levels consisting of managers led by General manager.
 Staff level consists the main people who manage the day to day activities of the
company
The organisational structure adopted in this case consists of 5 major units include: Project
Management, Purchasing Management, Engineering,HR, Financing and Marketing

A. Board of directors
The board of directors are the highest level of decision making in the company and all major
decisions executed by the company are done by the Board.
In the construction company Board of directors have the following responsibilities :
 Recruit, supervise, retain, evaluate and compensate the manager.
 Provide direction for the organization. The board has a strategic function in
providing the vision, mission and goals of the organization. These are often
determined in combination with the CEO or General Manager of the business.
 Establish a policy based governance system. The board has the responsibility of
developing a governance system for the business. The articles of governance
 provide a framework but the board develops a series of policies. Govern the
organization and the relationship with the CEO or General Manager. Another
responsibility of the board is to develop a governance system. The governance
system involves how the board interacts with the general manager or CEO.
Periodically the board interacts with the CEO during meetings of the board of
directors. Typically that is done with a monthly board meeting, although some
boards have switched to meetings three to four times a year, or maybe eight times
a year. In the interim between these meetings, the board is kept informed through
phone conferences or postal mail.
 Fiduciary duty to protect the organization’s assets and member’s investment
 Monitor and control function. The board of directors has a monitoring and control
function. The board is in charge of the auditing process and hires the auditor. It is
in charge of making sure the audit is done in a timely manner each year.

B I) PROJECT MANAGER
Project manager has the following responsibilities in a construction company.

 Planning. The project manager needs to plan work for the whole team, estimate cost,
develop deliverable schedules and review projects in depth.
 Hire, Fire and supervise personal in the construction project.
 Ensure completion of project on time and within the budget.
 Resolve disputes between fellow construction workers, sub-contractors.
 Manage possible risk at site.
 Plan and arrange visits to new potential clients
 Ensure every client receives enough support and establish unbreakable relationship
 Develop contacts with senior staff, directors and other influential people around
 Coordinate support and do the training

B 11) PURCHASING MANAGER

Purchasing manager shall have the following responsibilities in the construction company;

 Maintain and implement construction proforma / budget for each project

 Negotiate pricing contracts with subcontractors and suppliers
 Issue purchase orders for procurement and expedition of materials and equipment
for jobs
 Meet subcontractors and suppliers on-site as necessary
 Ensure compliance to project budgets and provide analysis of deviations
 Ensure accurate takeoffs to ensure budgets are accurate
 Research new materials for design and cost savings
 Maintain subcontractor and supplier insurance policies
 Assist in maintaining company quality control program
 Leverage technology, safety measures, and information sharing to increase productivity
and profitability
 Assist in settling invoice or contract disputes
 Handle change order requests
 Forecast upcoming demand
 Maintain sub/supplier information on company

B III) ENGINEER MANAGER

The engineer manager shall have the following responsibilities;

 Confer with management, production, and marketing staff to discuss project

specifications and procedures.
 Coordinate and direct projects, making detailed plans to accomplish goals and directing
the integration of technical activities.
 Analyze technology, resource needs, and market demand, to plan and assess the
feasibility of projects.
 Plan and direct the installation, testing, operation, maintenance, and repair of facilities
and equipment.
 Direct, review, and approve product design and changes.
 Recruit employees; assign, direct, and evaluate their work; and oversee the
development and maintenance of staff competence.
 Prepare budgets, bids, and contracts, and direct the negotiation of research contracts.
 Develop and implement policies, standards and procedures for the engineering and
technical work performed in the department, service, laboratory or firm.
 Perform administrative functions such as reviewing and writing reports, approving
expenditures, enforcing rules, and making decisions about the purchase of materials or
services.
 Review and recommend or approve contracts and cost estimates.
 Present and explain proposals, reports, and findings to clients.
 Consult or negotiate with clients to prepare project specifications.
 Set scientific and technical goals within broad outlines provided by top management.

B IV) H &R DIRECTOR/MANAGER

The Human Resources Manager oversees the administration of the human resources policies,
procedures and programs. The HR Manager carries out responsibilities in the following
functional areas: recruiting/employment, Human Resource Information Systems (HRIS),
employee and labor relations, training and development, benefits and compensation.
Responsibilities Include:
 Partner with HR and business leaders to drive integrated HR and business initiatives
and support and foster a culture of engagement and high performance
 Partner with the HR Centers of Excellence (CoE) and other functional partners (Legal,
Finance, IT, etc.) to ensure alignment and effective delivery of HR support/services to
the business
 Support all people initiatives and practices including recruitment, talent, leadership
development, performance management, organizational design, compensation,
benefits, diversity, etc.
 Provide sound advice and counsel to management on all employee and labor relations
matters; ensure employees and managers receive the appropriate counseling, guidance
and support on employee and labor relations issues
 Develop staffing plans and forecasts, succession plans, directs recruiting actions, and
manages reductions in force
 Develop and implement programs to maintain positive employee relations and to build
relationships with local communities and business/educational institutions
 Maintain knowledge of legal requirements and government reporting regulations
affecting human resources functions and ensures policies, procedures, and reporting are
in compliance.
 Coordinate annual benefit enrollment processes
  Responsible for hourly time and payroll hours reporting including vacation, sick pay,
etc.
 Responsible for training, educational reimbursement and new hire orientation
programs.
 Perform HR transactions such as promotions, transfers, performance reviews, and
terminations of all hourly, non-exempt, and exempt employees.
B V) FINANCIAL DIRECTOR
A Finance director majorly directs manages the finances of the construction firm.
A Finance Director will be expected to perform any of the following tasks:

 Form a close working relationship with the Managing Director, other Senior Executives
and Non Executives.
 Provide leadership to the Board's Finance and Accounting strategy, to optimise the
company’s financial performance and strategic position.
 Take overall control of the company’s accounting function
 Contribute fully to the development of company strategy across all areas of the
business, challenging assumptions and decision-making as appropriate and providing
financial analysis and guidance on all activities, plans, targets and business drivers.
 Ensure that company financial systems are robust, compliant and support current
activities and future growth.
 Lead and develop finance teams.
 Work with senior teams to grow the business, formulating strategies and plans.
 Ensure corporate budgeting processes are carried out and reviewed.
 Take ultimate responsibility for the company cash management policies.
 Present annual accounts to investors.
 Ensure that the regulatory requirements of all statutory bodies are met.
 Corporate finance: manage company policies regarding capital requirements, debt,
taxation, equity, disposals and acquisitions, as appropriate.
 Establish a high level of credibility and manage strong working relationships with
external parties including customers and advisors.

B VI) MARKETING DIRECTOR

Marketing managers or officers are focused mainly on the practical application and
management of an organization's marketing operations. For marketing managers to be efficient
and effective in performing their functions, they should have excellent communication and
analytical skills. In small organizations, the marketing manager is in charge of the
organization's entire marketing activities and therefore handles formulating, directing and
coordinating marketing activities so as to influence customers to choose the organization's
products over those of competitors.
Marketing managers have the following responsibilities;

 Carrying out market research

 Developing the marketing strategy
 Employee management
 Identifying new business opportunities
 Customer relationship management

C. GENERAL MANAGER OR C.E.O

General Managers generally are responsible for the day to day managerial activities in the
company and are to perform the following functions inter allia;
  Oversee daily operations of the construction company.
 Ensure the creation and implementation of a strategy designed to grow the business.
 Coordinate the development of key performance goals for functions and direct reports.
 Provide direct management of key functional managers and executives in the business
unit.
 Ensure the development of tactical programs to pursue targeted goals and objectives.
 Ensure overall delivery and quality of the unit's offerings to customers.
 Engage in key or targeted customer activities.
 Oversee key hiring and talent development programs.
 Evaluate and decide upon key investments in equipment, infrastructure and talent.
 Communicate strategy and results to the unit's employees.
 Report key results to corporate officers.
 Engage with corporate officers in broader organizational strategic planning.

D) STAFF
This consists majorly of the people who are responsible for the execution of the tasks in a
construction company.

 Engineers carry out review of detailed structures and interpretation of the same details.
 Quantity surveyors do the costing of the construction work project.
 Accountants keep records of financial transactions such as balance sheet, Loss and
profit sheet.
 Surveyors do all the surveyors work for all the construction projects of the company.
 Site engineers perform daily to daily managing of construction site of the company.
 Cashier maintain all the cashbooks, petty cash relating to the daily operations of the
company.
 Procurement officers carry out procurement procedures such as purchase of building
materials for the construction company, purchase of stationary and related materials.

Conclusion
In order to ensure efficient flow of activities in a construction company all the responsibilities
listed above should be executed by the under listed personnel. Where overlaps exist they shall
be jointly administered to obtain better results.