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Accounting Hub Cloud

Implementation Workshop

Sreeni Devireddy
Director, Product Management
Oracle Development

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Logistics
• Knowledge of Oracle Financials Cloud is a mandatory pre-requisite for this workshop
• All of you must have received the following emails:
– WebEx & Environment access details in your confirmation e-mail [oracle-development_ww@oracle.com]
– Beehive Workspace access e-mail [beehiveonline_support@beehiveonline.oracle.com]
• WebEx session is approximately for 3.5 hours
• Covers presentations & product demonstrations
• Audio lines are placed on mute for the entire session
• Please submit your questions at any time during the WebEx session via Q&A Panel (Chat) at the top
• If any questions remain unanswered, please post them in the forum
• Post WebEx, you will perform the activities/labs offline and use forum incase of any questions or issues

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Safe Harbor Statement
The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described for Oracle’s products remains at the sole discretion of Oracle.

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Agenda

1 Architecture
2 Analyze
3 Build
4 Implement
5 Report & Reconcile

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Agenda

1 Architecture
2 Analyze
3 Build
4 Implement
5 Report & Reconcile

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Architecture
Subledger Accounting

Subledgers Subledger Accounting Engine General Ledger

XLA_EVENTS GL Journals
Payables
Accounting
Invoice Invoice Validated Rules Item Expense (3888-000-21445-3888) 500 USD Dr
Liability (3888-000-34523-3888) 500 USD Cr
INV001 - $500 Invoice Cancelled
Invoice Adjusted Sources Subledger Journals GL Balances
validate

ü Payables
on an event Run accounting Transfer to GL On Posting
ü Cost Management program or do online and Import
ü Assets accounting
ü Receivables
ü Receipt Accounting
ü Projects etc
ü Events & Sources
ü Rules

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Architecture
Events & Sources

Subledger Process
Event Class Event Type
Application Category

Transaction Header
Transaction Line

Invoice Adjusted
Invoice
Payables Invoices Invoice Cancelled
Prepayment..
Invoice Validated

AP_INVOICE_EXTRACT_HEADER_V
AP_INVOICE_EXTRACT_DETAILS_V

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Architecture
Transaction Objects

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Architecture
Rules

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Architecture
Rule Set

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Architecture
Accounting Method

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Architecture
Accounting Method

Standard Accrual
Accounting
Method Invoice Accrual Basis
Credit Memo Accrual Basis
Debit Memo Accrual Basis
Journal Entry Payments Accrual Basis
Rule Sets
Freight Distribution Account Rule Description Rule

Journal Line Account Liability Distribution Account Rule Description Rule


Description
Rules Rules Rules Item Expense Distribution Account Rule Description Rule
Accrual Distribution Account Rule Description Rule

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Accounting Transformation
Custom Subledger

Subledgers Subledger Accounting Engine General Ledger

XLA_EVENTS GL Journals
Accounting
Loan Origination
ACC1 - $50000
Loan Originated Rules Loan Receivable (3888-000-21445-3888) 50000 USD Dr
Cash (3888-000-34523-3888) 50000 USD Cr
Interest Accrual
Payment Sources Subledger Journals GL Balances

ü Payables
on an event Run accounting Transfer to GL On Posting
ü Cost Management program or do online and Import
ü Assets accounting
ü Receivables
ü Receipt Accounting
ü Projects etc
ü Loan ü Events & Sources ü AHCS can be deployed
ü Rules standalone

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Why Accounting Hub? Top Pain Points
• Multiple Transaction Systems: Transaction systems often have no or very limited
accounting capabilities (ex: Concur, Zuora or a 3rd party payroll)
• Federated Accounting: Accounting function spread across multiple systems resulting in
inefficient record to report processes.
• Multiple source of truths: Use of multiple General Ledger systems and need to
consolidate into one financial information repository for financial reporting / business
insights.
• Less Agile: Requires pervasive changes to the business systems managing finance
processes when business grows or expands.
• High Investments: Significant need for IT resources for upgrades and rollouts.

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Accounting Hub Cloud
Overview

Oracle Accounting Hub Cloud


üConfigure unlimited user defined sub ledgers
ü Flexible Modeling options for centralized
journal management
ü Easy to Implement, expand and maintain
ü Configure Touch Less Processing for accounting
ü Leverage Modern Reporting tools in Oracle Cloud
and gain insights
ü Data output for integration w/ existing corporate GL

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Accounting Transformation
Custom Subledger

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Agenda

1 Architecture
2 Analyze
3 Build
4 Implement
5 Report & Reconcile

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Recap ü Events & Sources
Events & Sources ü Rules

Subledger Process
Event Class Event Type
Application Category

Transaction Header
Transaction Line

Invoice Adjusted
Invoice
Payables Invoices Invoice Cancelled
Prepayment..
Invoice Validated

AP_INVOICE_EXTRACT_HEADER_V
AP_INVOICE_EXTRACT_DETAILS_V

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Analyze ü Events & Sources
Events & Sources ü Rules

Subledger Process
Event Class Event Type
Application Category

Transaction Header
Transaction Line

Loan Origination
AHC Loan AHC Loan AHC Loan Interest Accrual
Payment

ADXX_XLA_H_AHC_LOAN
ADXX_XLA_L_AHC_LOAN

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Build ü Events & Sources
Define Events & Sources ü Rules

Loan Origination
ADXX_XLA_H_<AHC_LOAN> AHC Loan AHC Loan AHC Loan Interest Accrual
Name Short Name Payment
Transaction Type TRANSACTION_TYPE
Transaction Date TRANSACTION_DATE
Transaction Number TRANSACTION_NUMBER ADXX_XLA_H_AHC_LOAN
Ledger Name LEDGER_NAME ADXX_XLA_L_AHC_LOAN
Bank BANK
Account Number ACCOUNT_NUMBER ADXX_XLA_L_<AHC_LOAN>
Account Currency ACCOUNT_CURRENCY Name Short Name
Original Balance ORIGINAL_BALANCE Transaction Number TRANSACTION_NUMBER
Origination Date ORIGINATION_DATE Default Amount DEFAULT_AMOUNT
Maturity Date MATURITY_DATE Default Currency DEFAULT_CURRENCY
Payoff Date PAYOFF_DATE Line Type LINE_TYPE
Term TERM Conversion Date CONVERSION_DATE
Interest Rate INTEREST_RATE Conversion Type CONVERSION_TYPE
Loan Type LOAN_TYPE Conversion Rate CONVERSION_RATE
Customer CUSTOMER Line Description LINE_DESCRIPTION
Customer Category CUSTOMER_CATEGORY Reference REFERENCE
Loan Officer LOAN_OFFICER Intercompany Indicator INTERCOMPANY_INDICATOR
Location LOCATION

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Recap ü Events & Sources
ü Rules
Accounting Method

Standard Accrual

Accounting
Method Invoice Accrual Basis
Credit Memo Accrual Basis
Debit Memo Accrual Basis
Journal Entry Payments Accrual Basis
Rule Sets
Freight Distribution Account Rule Description Rule

Journal Line Account Liability Distribution Account Rule Description Rule


Description
Rules Rules Rules Item Expense Distribution Account Rule Description Rule
Accrual Distribution Account Rule Description Rule

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Analyze ü Events & Sources
ü Rules
Journals

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Analyze ü Events & Sources
ü Rules
Journals: Loan Origination

ADXX_XLA_H_AHC_LOAN

ADXX_XLA_L_AHC_LOAN

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Analyze ü Events & Sources
ü Rules
Journals: Interest Accrual

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Analyze ü Events & Sources
ü Rules
Journals: Payment

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Agenda

1 Architecture
2 Analyze
3 Build
4 Implement
5 Report & Reconcile

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Build
Define Events & Sources
Loan Origination
AHC Loan AHC Loan AHC Loan Interest Accrual
Payment
ADXX_XLA_H_AHC_LOAN
Name Short Name
Transaction Type TRANSACTION_TYPE ADXX_XLA_H_AHC_LOAN
Transaction Date TRANSACTION_DATE ADXX_XLA_L_AHC_LOAN
Transaction Number TRANSACTION_NUMBER
Ledger Name LEDGER_NAME
Bank BANK
Account Number ACCOUNT_NUMBER ADXX_XLA_L_AHC_LOAN
Account Currency ACCOUNT_CURRENCY Name Short Name
Original Balance ORIGINAL_BALANCE Transaction Number TRANSACTION_NUMBER
Origination Date ORIGINATION_DATE Default Amount DEFAULT_AMOUNT
Maturity Date MATURITY_DATE Default Currency DEFAULT_CURRENCY
Payoff Date PAYOFF_DATE Line Type LINE_TYPE
Term TERM Conversion Date CONVERSION_DATE
Interest Rate INTEREST_RATE Conversion Type CONVERSION_TYPE
Loan Type LOAN_TYPE Conversion Rate CONVERSION_RATE
Customer CUSTOMER Line Description LINE_DESCRIPTION
Customer Category CUSTOMER_CATEGORY Reference REFERENCE
Loan Officer LOAN_OFFICER Intercompany Indicator INTERCOMPANY_INDICATOR
Location LOCATION

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Build
Define Events & Sources: Demo

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Build
Define Events & Sources: Demo

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Build
Define Events & Sources: Demo
Note: Up to 50 text, 10 number, 5 date, and 5 long text sources can be defined. This includes the three predefined required
sources.

Upload file process creates subledger application setups in a single step, including source, journal category, event model,
transaction objects, sources and accounting attribute assignments

Note: If you need to override the uploaded source system information, you can re-upload the spreadsheet template for the
same source system if you have not created any accounting rules for the uploaded source system.

You can revise the source names to be more business user-friendly so that they are easily understood when configuring
accounting rules

You can add sources from the user interface. The download of a new transaction data template includes this newly added
source.

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Build
Define Rules

Accounting
Method PTS Standard Accrual

Journal Entry AHC Loan Origination


Rule Sets AHC Interest Accrual
AHC Payment

Journal Line Account Description


Rules Rules Journal Line Account Description
Rules
Rules Rules Rules

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Build
Define Rules: Loan Origination

PTS Standard Accrual

Accounting
AHC Loan Origination
Method
AHC Interest Accrual
AHC Payment
Journal Entry
Rule Sets AHC Loan Receivable AHC Account Rule AHC Description Rule
AHC Loan Fee Accrual AHC Account Rule AHC Description Rule
Journal Line Account Description
Rules Rules Rules AHC Loan Fee AHC Account Rule AHC Description Rule
AHC Cash AHC Account Rule AHC Description Rule

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Build
Define Rules: Loan Origination
ü Multi-period Accounting
ü Custom Formula

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Build
Multiperiod Accounting Setup
• Define a User-Defined Formula (custom formula) determining how to distribute the entered amount across accounting
periods. If required, you can use the new multiperiod predefined sources. (Loan Fee Prorate by Days)
– For example:
– Multiperiod Original Entered Amount
– Multiperiod Recognized Entered Amount
– Last Multiperiod Accounting Date
– Number of Days in Current Accounting Period
• Define Multiperiod Classes using the Manage Subledger Accounting Lookups task.
– Lookup Type: ORA_XLA_MULTIPERIOD_CLASS (Loan Fee)
• Define a non-multiperiod Journal Line Rule for the deferral entry specifying the Multiperiod Class. This rule is used to post the
fee amount to the deferral account (OFS Loan Fee Accrual)
• Define a multiperiod Journal Line Rule for the recognition entry: (OFS Loan Fee)
• Enable the Multiperiod option and assign the same Multiperiod Class (Loan Fee)
• Assign the User-Defined Formula (custom formula) to the Entered Amount accounting attribute (Loan Fee Prorate by Days)
• Assign relevant sources to the Multiperiod Start Date and Multiperiod End Date accounting attributes (Origination Date ->
Payoff Date)
• Assign both journal line rules to the same journal entry rule set with:
– A deferral account rule assigned to the non-multiperiod journal line rule. (OFS Loan Fee)
– A revenue or expense account rule assigned to the multiperiod journal line rule. (OFS Loan Fee Accrual)
• Assign the journal entry rule set to the accounting method.
• Schedule the Create Multiperiod Accounting process to run after the Create Accounting process so that recognition journal
entries are properly booked each period

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Build
Multiperiod Accounting Setup

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Build
Define Rules: Interest Accrual

Accounting
Method PTS Standard Accrual

Journal Entry AHC Loan Origination


Rule Sets AHC Interest Accrual
AHC Payment
Journal Line Account Description AHC Interest Receivable AHC Account Rule AHC Description Rule
Rules Rules Rules
AHC Interest Income AHC Account Rule AHC Description Rule

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Build
Define Rules: Interest Accrual

ü Accrual Reversal

ü Accrual Reversal Accounting Date Source = First Day of Next Accounting Period

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Build
Accrual Reversal Setup
• Assign a date source to the Accrual Reversal Accounting Date Source accounting attribute at the event class level. Use this
attribute to schedule the automatic reversal of a journal entry. Assign any standard date source or one of the following
application sources to the Accrual Reversal Accounting Date Source accounting attribute:
– Next Day: The accounting date of the accrual reversal is the next day following the accounting date of the accrual entry.
– First Day of Next Accounting Period: The accounting date of the accrual reversal entry is the first day of the following accounting period.
– Last Day of Next Accounting Period: The accounting date of the accrual reversal entry is the last day of the following accounting period.
– Note: You can override the Accrual Reversal Accounting Date Source accounting attribute values on the journal entry rule set if
multiple sources have been assigned to the accounting attribute.
• Create an accounting event in the subledger application.
• Submit the Create Accounting process.
• The Create Accounting process creates the accrual journal entry as well as the accrual reversal journal entry. The process
creates the accrual reversal entry to negate the impact of the accrual entry. The Manage Subledger Accounting Options,
Reversal Method option enables entries to appear as debit and credit signs reversed or to have negative amounts.
• The status of the accrual reversal journal entry is based upon both the:
– Accounting period status of the accrual reversal journal entry accounting date.
– End Date specified in the Create Accounting process parameters.
• Submit the Create Accrual Reversal Accounting process to complete accrual reversals in future accounting periods as the
periods are opened.
• View accrual reversal accounting entries.

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Build
Define Rules: Payment

Accounting
Method PTS Standard Accrual

Journal Entry AHC Loan Origination


Rule Sets AHC Interest Accrual
AHC Payment
Journal Line Account Description AHC Interest Income AHC Account Rule AHC Description Rule
Rules Rules Rules
AHC Late Charge AHC Account Rule AHC Description Rule
AHC Loan Receivable AHC Account Rule AHC Description Rule
AHC Cash AHC Account Rule AHC Description Rule

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Build
Define Rules: Payment

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Build Chart of Accounts
Accounts Company-LOB-Account-CostCenter-Product-Intercompany

Loan Receivable Account


– Default Code Combination : AHC Default Account (Input Source : GL Suspense
Account)
• Overlaying Segments
– Legal Entity : AHC Legal Entity (Input Source : Bank)
• AHC Bank US = 101
• OFS Bank UK = 303
– Natural Account : AHC Natural Account (Input Source : Line Type & Loan Type)
• PRINCIPAL & TERM = 13603
• PRINCIPAL & PROJ = 13602
• PRINCIPAL & * = 13601
– Product = AHC Product (Input Source = Loan Type)
• TERM = 239
• PROJ = 121
• FRM = 111
• * = 170

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Build
Accounts

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Build
Description

Loan Receivable Description


Loan: Account Number <space> Currency <space> Original Balance - Line Type: Loan Type

Example:
Loan: 2018072202 USD 460000 - Line Type: LOAN

Note: Line descriptions can be transferred to the General Ledger based on the General Ledger Journal Entry Summarization options.
– If the value is Group by GL Date or Group by Accounting Period, each line description for each journal entry transferred to the GL in
the same group is displayed and visible.
– If the value is Summarize by GL Date or Summarize by Accounting Period and if all the lines can be summarized, each line
description is not displayed on the General Ledger journal entries.
– In both cases, when drilling down to subledger, all descriptions are still available and displayed.

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Agenda

1 Architecture
2 Analyze
3 Build
4 Implement
5 Report & Reconcile

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Implement
Loading & Accounting Transactions

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Implement
Loading & Accounting Transactions

Note: You must have the Accounting Hub Cloud Integration Duty Role to import accounting transaction data
Note: The name of the file must begin with ‘XlaTransaction’

The uploaded transaction data is kept in the Accounting Hub Cloud Cloud for 90 days. Exceptions include:
• Transactions that are used to create multiperiod accounting entries. This type of transaction is kept until the end date of the
multiperiod duration.
• Unaccounted transactions. These transactions are not purged, even if they are more than 90 days old.

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Implement
Automated Processing

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Agenda

1 Architecture
2 Analyze
3 Build
4 Implement
5 Report & Reconcile

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Report
Supporting References

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Report
Supporting References

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Report
Supporting References

• With Balances
– Account Number
– Customer
– Customer Category

• Without Balances
– Loan Officer
– Loan Term
– Location

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Report
Reporting Options

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Report
Subject Areas & Sample OTBI Report

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Report
Loan Dashboard

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Report
Financial Reporting Center

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Report
Sample OTBI Report

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