500 Handbook on the Working of Ministry of Parliamentary Affairs

ANNEX XV-H(I)

ORIENTATION COURSE FOR THE ^"NATIONAL

LEVEL YOUTH PARLIAMENT COMPETITION
FOR UNIVERSITIES/COLLEGES

Programme VENUE: Kodaikanal

Christian College, Kodaikanal, Tamil Nadu

MONDAY, THE 17TH +MAY, 2004

—;---------:---------------------------'-----------------1--------------------:------------------:—'---------------
9.15 a.m. to 10.00 a.m. Participants to assemble, register
their presence and collect the material
for Orientation Course.
10.00 a.m. to 10.05 a.m. Welcome address by Dr. P.
Chellathurai, Dean, College
Development Council, Madurai
Kamraj University, Madurai
10.05 a.m. to 10.30 a.m. Inauguration of the Orientation
Course by Dr. V.K. Agnihotri,
Secretary, Ministry of Parliamentary
Affairs, Government of India, New
______________ Delhi__________________________
10.30 a.m. to 10.55 a.m. Presidential Address by Vice
Chancellor Madurai Kamraj
University, Madurai
10.55 a.m. to 11.00 a.m. Felicitation Address by Syndicate
Member, Prof. Kailash Paliwal,
Madurai Kamraj Univesity, Madurai
11.00 a.m. to 11.05 a.m. Felicitation Address by Shri Sam
Abraham, Chairman, Kodaikanal,
_____________________Christian College, Kodaikanal
11.05 a.m. to 11.10 a.m. Vote of Thanks by Shri Dhani Ram,
Deputy Secretary, Ministry of
Parliamentary Affairs, Government
of India, New Delhi.
Annexes 501

11.10 a.m. to 11.30 a.m. TEA BREAK

SESSION-I
11.30 a.m. to 12.30 p.m. Speech on "Pa
and its functio
Speaker
12.30 p.m. to 2.00 p.m. LUNCH BRE
SESSION-II
2.00 p.m. to 3.00 p.m. Lecture on "C
Parliament - P
Shri Bhoj Raj,
Ministry of Pa
Government o
3.00 p.m. to 3.20 p.m. TEA BREAK
SESSION-HI
3.20 p.m. to4.20 p.m. Lecture on "C
Parliament - P
Shri Dhani Ra
Ministry of Pa
Government o
SESSION-IV
4.20 p.m.to 5.20 p.m. Lecture on "C
Parliament - P
Shri Bhoj Raj,
Ministry of Pa
Government o
TUESDAY, THE 18TH M
VENUE: Kodaikanal Christian College
Tamil Nadu
SESSION-V
9.15 a.m. to 10.15 a.m. Lecture on "C
Parliament - P
502 Handbook on the Working of Ministry of Parliamentary Affairs

Shri Dhani Ram, Deputy Secretary,

Ministry of Parliamentary Affairs,
Government of India, New Delhi.

SESSION-VI
10.15 a.m. to 10.45 a.m. Discussion by participants
SESSION-VII

10.15 a.m. to 11.45 a.m. Demonstration of 'Youth Parliament

______________________Session" by the participants________
11.45 a.m. to 12.00 noon TEA BREAK
SESSION-VIII
12.00 noon to 12.45 p.m. Question-answer session to be
handled by the Officers of Ministry of
Parliamentary Affairs, Government of
India, New Delhi.

12.45 p.m. to 2.00 p.m.

LUNCH BREAK________________
2.00 p.m. to 3.00 p.m.
Valedictory Function
1. Report of the participants on the
Orientation Course
2. Distribution of Certificates
______________________3. Vote of thanks by participants
SIGHTSEEING
Annexes 503

ANNEX XV-I

SCHEME OF FINANCIAL ASSISTANCE TO

STATE GOVERNMENTS/ UNION TERRITORIES
FOR ARRANGING 'YOUTH PARLIAMENT
COMPETITIONS' IN RECOGNISED HIGH/
HIGHER SECONDARY SCHOOLS IN THE
STATES/UNION TERRITORIES

Introduction
The idea of organising "Youth Parliaments' in educational
institutions was conceived by the Fourth All India Whips'
Conference held at Bombay in 1962 which made, inter alia, the
following recommendation:

"This committee recommends that Government should

encourage holding of Mock Parliament in educational
institutions and through Panchayats in rural areas."

The above recommendation was reiterated by the Fifth All

India Whips' Conference held at Bangalore in 1966 in the following
terms:

"The conference observes that the Fourth All India

Whips' Conference held at Bombay had recommended
holding of Mock Parliaments in village Panchayats for
prompting awareness of the role of representative
institutions. The recommendation has not been
implemented in some of the States. The conference
reiterates that the State Governments concerned should
be persuaded to reconsider their decisions."

In pursuance of the above recommendations, the Ministry of

Parliamentary Affairs drew up a detailed scheme of Mock
Parliament (now "Youth Parliament") Competitions and decided
504 Handbook on the Working of Ministry of Parliamentary Affairs

to introduce it on an experimental basis in the Higher Secondary

Schools of Delhi. The Sixth and Seventh All India Whips'
Conferences held at Shimla in 1967 and at Madras in 1969
respectively made the following recommendations:

"While appreciating the work done by the Ministry of

Parliamentary Affairs with regard to promotion of
'Youth Parliament' in schools in Delhi, the conference
recommends very strongly that the States should also
arrange to introduce the scheme in their respective States
(6thAIWC),"
"Keeping in view the successful execution of the 'Mock
Parliament' scheme in Delhi schools, the wider
appreciation it received from leading Parliamentarians,
the Press and Educationists and with a view to build a
strong Parliamentary System in the country, the
conference strongly recommends that:

(1) All the States/Union territories should

take steps to implement the scheme in their
respective States/ Union territories on the pattern
adopted by the Central Ministry of Parliamentary
Affairs;
(2) The Central Ministry of Parliamentary
Affairs should provide all encouragement to the
States/ Union territories for introducing the
scheme by offering financial assistance, if
necessary; and
(3) The Central Ministry of Parliamentary
Affairs should also organise inter-State
competitions of the States/Union territories which
have started implementation of the scheme (7th
AIWC)."

In pursuance of part (b) of the above recommendation, made

by the 7th All India Whips' Conference, the Ministry of
Parliamentary Affairs, Government of India, have drawn this
scheme of financial assistance to State Governments/Union
territories for arranging Youth Parliament Competitions in
recognised Higher Secondary Schools in the States/Union
Territories.
Objective of the Scheme: With a view to strengthen the roots of
democracy, inculcate healthy habits of discipline, tolerance of views
Annexes 505

of
oth
ers
an
d
to
en
abl
e
the
stu
de
nt
co
m
mu
nit
y
to
kn
ow
so
me
thi
ng
ab
out
the
wo
rki
ng
of
Pa
rli
am
ent
,
the
Mi
nis
try
of
Pa
rli
am
ent
ary
Af
fai
rs,
Go
ver
nm
ent
of e
In par
dia t
, in
ha it
ve an
be d
en are
hol sp
din on
g sor
an ed
nu by
all the
ya Di
co rec
mp tor
etit ate
ion of
of Ed
"Y uc
out ati
h on,
Pa Go
rli ver
am nm
ent ent
" of
of N
su CT
ch of
of De
the lhi,
rec De
og lhi.
niz Th
ed e
ed obj
uc ect
ati ive
on of
al the
ins sch
tit em
uti e
on is
s to
in giv
De e
lhi fin
as an
ma cia
y l
lik ass
e ist
to an
tak ce
to Th
the e
Sta sc
te he
Go me
ver wi
nm ll
ent be
s/ op
Go era
ver ted
nm by
ent the
s De
of pa
Un rt
ion me
ter nt
rit of
ori Pa
es rli
to am
or ent
ga ar
niz y
e Af
si fai
mi rs
lar of
co the
mp St
etit ate
ion s/
s Ut
in s'
the Go
ir ve
rec rn
og me
niz nts
ed co
sc nc
ho er
ols ne
. d
O in
pe col
rat lab
io or
n ati
of on
th wi
e th
Sc the
he Di
me rec
: tor
of the
Ed sc
uc he
ati me
on wi
/P ll
ub be
lic op
Ins era
tit ted
uti by
on the
of Di
the rec
St tor
ate ate
/U of
ni Ed
on uc
ter ati
rit on
or /P
y ub
co lic
nc Ins
ern tit
ed. uti
In on
a s.
Sta E
te/ lig
Un ibi
ion lit
ter y
rit for
ory En
, try
wh int
ere o
the the
re Co
is m
no pet
De iti
par on
tm :
ent All
of rec
Pa og
rli niz
am ed
ent Hi
ar gh
y er
Af Se
fai co
rs, nd
ary wil
(G l
irls be
as fin
we ali
ll ze
as d
Bo by
ys) the
ed Mi
uc nis
ati try
on of
al Pa
ins rli
tit am
uti ent
on ary
s/ Af
Hi fai
gh rs
Sc or
ho the
ols Di
in rec
the tor
Sta ate
te/ of
Ut Ed
co uc
nc ati
ern on/
ed Pu
ca bli
n c
tak Ins
e tit
par uti
t on
in s
the co
co nc
mp ern
etit ed
ion as
. the
Th cas
e e
list ma
of y
par be,
tici by
pat the
ing 31
sc st
ho of
ols M
arc e
h det
ev ail
ery ed
ye pr
ar. og
P ra
eri m
od me
du sh
rin all
g be
wh dra
ich wn
the up
Co by
m the
pet Mi
iti nis
on try
of of
Yo Pa
ut rli
h am
Pa ent
rli ary
a Af
me fai
nt rs/
wil Di
l rec
be tor
he ate
ld: of
Th Ed
e uc
co ati
mp on/
etit Pu
ion bli
of c
Yo Ins
uth tit
Pa uti
rli on
am s
ent of
wil the
l Sta
be te/
hel Ut
d co
ev nc
ery ern
ye ed
ar. an
Th d
cir Pa
cul rti
ate cip
d an
to ts
the in
ins the
tit Yo
uti ut
on h
s Pa
tak rli
ing am
par ent
t in :
the Th
an e
nu nu
al mb
co er
mp of
etit per
ion so
, ns
un co
der nst
int itut
im ing
ati the
on Yo
to uth
the Pa
Ce rlia
ntr me
al nt
Mi is
nis not
try li
of mi
Pa ted
rli .
am Ho
ent we
ary ver
Af , it
fai wo
rs, uld
Ne ap
w pe
De ar
lhi de
. sir
N abl
um e
be tha
r t
of the
re y
sh not
oul be
d req
be uir
a ed
li to
mi sp
t ea
in k.
reg D
ard ur
to ati
the on
du of
rat th
ion e
of Yo
a ut
sitt h
ing Pa
. rli
Th a
is m
wo en
uld t
nat Se
ura ssi
lly on
me :
an Th
tha e
t du
ma rat
ny io
of n
the of
par the
tici Yo
pa ut
nts h
ma Pa
y rli
onl am
y ent
ha sitt
ve in
no g
mi sh
nal ou
sitt ld
ing no
rol t
es be
an m
d or
ma e
tha
n
an
ho
ur
an
d
ou
t
of
thi
s
ab
ou
t
20
mi
nu
tes
ma
yb
e
de
vo
ted
to
the
qu
est
io
ns.
506 Handbook on the Working of Ministry of Parliamentary Affairs

Subjects for Discussion at the Youth Parliament: It is not proposed

to prescribe any particular subjects for questions and answers or
other discussion. It would, however, be desirable that the matters
raised in the Youth Parliament relate to subjects of welfare activity,
defence of the country, social justice, social reforms, economic
development, communal harmony, health, student discipline, etc.
Each institution should be free to select its own subject, intimation
about which may be conveyed to the Ministry of Parliamentary
Affairs/Directorate of Education/Public Institutions of the State/
Ut concerned before the commencement of the competition.
Language: The participants can speak in Hindi or English or
the regional language to be specified by the Department of
Parliamentary Affairs/Directorate of Education/Public
Institutions of the State/Ut concerned.
Venue of the Youth Parliament: Each institution shall hold the
Youth Parliament sitting in its own building or such other place
of its choice as it may like. The competing institutions shall be
required to intimate the venue of their sittings along with the
information regarding subjects for discussion ten days before the
date of the competition to the Ministry of Parliamentary Affairs/
Directorate of Education/Public Institutions of the State/Ut
concerned.
Prizes: There will be the following prizes :

(i) Shield (Parliamentary Shield);

(ii) Trophies for five institu tions for meritorious performance
in the competition, on the basis of the order of merit;
(iii) Individual merit prizes in the shape of Medals/Cups/
Books for some selected participants from each
institution. The total number of prizes should not exceed
80; and (iv) Miscellaneous
expenditure.

Note: The Department of Parliamentary Affairs/Directorate of

Education/Public Institutions of the State/Ut concerned
may vary the expenditure on each of the above four items
to suit local conditions. The amount reimbursable
annually will, however, not exceed Rs.1,00,000 (Rupees
one lakh only).
Annexes 507

T
he
shi
eld
wil
l
be
a
run
nin
g
shi
eld
to
be
ke
pt
for
a
per
iod
of
on
e
ye
ar
by
the
ins
titu
tio
n
wh
ich
sta
nd
s
firs
t in
the
co
mp
etit
ion
.
Ho
we
ver
, if
a
par
tic
ula
r
ins
titu
tio wh
n o
wi tak
ns e
the par
shi t
eld in
for the
thr co
ee mp
co etit
nse ion
cut .
ive A
ye ce
ars rtif
, it ica
wil te
l as
per in
ma An
ne ne
ntl x
y X
ret V-
ain E(I
the )
shi ma
eld y
. be
A iss
ce ue
rtif d
ica to
te all
as the
in stu
An de
ne nts
x wh
X o
V- wi
E(I n
) ind
ma ivi
y du
be al
iss me
ue rit
d pri
to zes
all in
the the
ins co
tit mp
uti etit
on ion
s .
 C te/
om Ut
mi co
tte nc
e ern
of ed
Ju co
dg nsi
es: sti
A ng
Co of
m ed
mit uc
tee ati
of oni
Ju sts/
dg Me
es mb
sha ers
ll of
be Le
co gis
nst lati
itut ve
ed As
by se
the mb
Mi ly/
nis Co
try un
of cii
Par an
lia d
me oth
nta ers
ry co
Af nn
fai ect
rs/ ed
Dir wit
ect h
ora the
te run
of nin
Ed g
uc of
ati Par
on/ lia
Pu me
bli nta
c ry
Ins Ins
titu titu
tio tio
ns ns.
of Th
the e
Sta Dir
ect of
ora Ju
te dg
of es
Ed sha
uc ll
ati ke
on/ ep
Pu in
bli vie
c w
Ins the
titu fol
tio lo
n wi
sha ng
ll poi
be nts
an wh
ex- ile
off ass
ici ess
o ing
me the
mb per
er for
of ma
the nc
co e
m of
mit the
tee ins
. titu
C tio
on ns:
sid
er M
ati a
on r
s k
for s
Dr
aw (
in i
g )
up
the D
M i
eri s
t c
Lis i
t: p
Th l
e i
Co n
m e
mit
tee
a d
n
d q
u
d a
e l
c i
o t
r y
u
m o
f
1
0 a
(ii) n
Obs s
erva w
nce e
of r
parl s
iam
t
enta
h
ry
e
pro
r
ced
e
ures
t
20
o
(iii)
Sele (
ctio i
n of v
subj )
ects
for S
que e
stio l
ns;
e
for c
20 t
s i
u o
p n
p
l o
e f
m
e s
n u
t b
a j
r e
i c
e t
s s
a f
n o
r i
)
t
h G
e e
n
d e
e r
b a
a l
t
e a
s s
s
1 e
0 s
(v) s
Deli m
ver e
y n
and t
qual
ity o
of f
spe
ech t
es h
deli e
vere
d p
30 e
a r
n f
d o
r
s m
t a
a n
n c
d e
a
r 1
d 0
as
o a
f w
ho
d le
e Total: 100
b
a
t R
e ep
s ea
. t
Pe
( rfo
v rm
an fai
ce rs/
: Di
Th rec
e tor
ins ate
tit of
uti Ed
on uc
s ati
de on/
cla Pu
red bli
fir c
st Ins
ma tit
y uti
be on
req s
uir of
ed the
to Sta
giv te/
e a Ut
rep co
eat nc
per ern
for ed
ma at
nc the
e ti
at me
a of
ve Pri
nu ze
e Di
an stri
d but
dat ion
e .
to R
be ep
de ort
cid :
ed Th
by e
the De
De par
par tm
tm ent
ent of
of Pa
Pa rli
rli am
am ent
ent ary
ary Af
Af fai
rs/
Di
rec
tor
ate
of
Ed
uc
ati
on/
Pu
bli
c
Ins
tit
uti
on
s
of
the
Sta
te/
Ut
co
nc
ern
ed
wil
l
se
nd
on
co
ncl
usi
on
of
the
co
mp
etit
ion
a
rep
ort
ind
ica
tin
g
the
508 Handbook on the Working of Ministry of Parliamentary Affairs

number of schools which participated including the first five on

the basis of the order of merit, number of individual merit prizes
etc.
The details of expenditure incurred on the competition and
Prize Distribution Function should be sent to the Ministry of
Parliamentary Affairs, Government of India, New Delhi. The report
will clearly and separately indicate the amount reimbursable to
the State/Ut Governmenst by the Ministry of Parliamentary Affairs,
Government of India. The report will be signed by a representative
of the Ministry/Department in-charge of the scheme in the State/
Ut concerned, not below the rank of Deputy Secretary. Full
instructions about the payment in whose favour the cheque is to
be drawn and the Head of Account etc. may be clear.
Limit of Reimbursement of Expenditure: The actual expenditure
incurred by the State/Ut will be reimbursed by the Ministry of
Parliamentary Affairs, Government of India, on the basis of the
report and statement of expenditure up to the ceiling of Rs.1,00,000
(Rupees one lakh only).
Annexes 509

A
N
N
E
X
X
V-
I(I
)

G
O
V
E
R
N
M
E
N
T
O
F
I
N
D
I
A
M
I
N
I
S
T
R
Y
O
F
P
A
R
L
I
A
M
E
N
T
A
R
Y
A
F
F
A
I t
R h
S a
t
" .....................................................
Y p
O a
U r
T t
H i
P c
A i
R p
L a
I t
A e
M d
E in the
N 'Youth
T Parliam
C ent'
O Compet
M ition
P held in
E the year.....................................................
T
I
T
I
O
SECRETA
N
RY
' MINISTR
Y OF
PARLIAM
T ENTARY
h AFFAIRS
i
s

i G
s O
V
t E
o R
N
M
c E
e N
r T
t O
i F
f I
y N
D
I
A O
M N
I "
N
I T
S h
T i
R s
Y
O i
F s
P
A t
R o
L
I c
A e
M r
E t
N i
T f
A y
R
Y t
A h
F a
F t
A .....................................................
I s
R t
S u
d
e
n
t
"
of................
Y Class of.......
O School........
U was
T awarde
H d.............................
P .......Pri
A ze for
R his/her
LI meritori
ous
A
perform
M ance
E in the.................
N 'Youth
T Parliam
C ent'
O Compet
M ition
P held in
E the year
TI
TI
SECRETA
RY
MINISTR
Y OF
PARLIAM
ENTARY
AFFAIRS
510 Handbook on the Working of Ministry of Parliamentary Affairs

ANNEX XVI-A

F.No............................Leg.II
Government of India
Ministry of Parliamentary Affairs

90, Parliament House,

New Delhi.

Dated:

Subject: Orientation Course in Parliamentary Procedure and

Practices for Under Secretaries/Section Officers/
Parliament Assistants/Assistants in various
Ministries /Departments.

The undersigned is directed to state that this Ministry proposes

to conduct the next Orientation Course in Parliamentary Procedure
and Practices for Under Secretaries/Section Officers/Parliament
Assistants/Assistants (not necessarily working in Parliament
Unit) in various Ministries/Departments from...............................
(Dates)............................(Time)........in Parliament House, New
Delhi. The objective of the training course is to acquaint the officers
with the latest developments in Parliamentary Procedures and
Practices and also to afford them an opportunity to come up with
their difficulties in handling parliamentary work. The lectures on
the various subjects (list enclosed) will be delivered by the
officers of this Ministry dealing with the relevant subjects.
The Ministry of Home Affairs etc. are requested kindly to
nominate Under Secretaries/Section Officers/Parliament
Assistants/Assistants (not necessarily working in Parliament
Units), for participation in the above course, indicating inter alia
their designation, office address, telephone number etc.
by...........................at the latest.
No allowances of any kind will be paid by the Ministry of
Parliamentary Affairs to the officer deputed for the proposed
course.
Annexes 511

For
any
enq
uiry
, the
und
ersi
gne
d or
Shri.........................................................
.Sec
tion
Officer
(Telepho
ne
No.2303
4773)
may be
contacte
d.

(
)
UNDER
SECRET
ARY TO
THE
GOVT.
OF
INDIA
Tel
e.
No
.

To
A
l
l
M
i
n
i
s
t
r
i
e
s
/
D
e
p
a
r
t
m
e .
n
t End: as
s above.
Cop
o y to
f the
Parl
t iam
h ent
e Sec
tion
G s of
o Min
v istri
t es/
, Dep
o art
f me
nts.
I
n
d Subject
i s to be
a Discuss
ed
( during
E the
s Orienta
t tion
a Course
b
l (4)
i Leg
s isla
h tive
m Bus
e ines
n s in
t Parl
S
iam
e
ent
c
(5)
t
Parl
i
iam
o
ent
n
s Qu
) esti
, ons
N (6)
e M
w att
ers
D rai
e se
l d
h un
i de
r t
Ru (8)
le Go
37 ver
7/ nm
by ent
wa Ass
y ura
of nce
Sp s
eci (9)
al No
M n-
en Leg
tio isla
ns tive
an Bus
d ines
du s
rin (St
g ate
Ze me
ro nts
H by
ou Mi
r nis
(7) ter
Po s
we in
rs, Pa
pri rli
vil am
eg ent
es, ,
a La
m yi
en ng
iti of
es Pa
an pe
d rs)
im (10
m )
un Parl
iti iam
es ent
of ary
M Co
e mm
m itte
be es
rs (11)
of Sub
Pa ordi
rli nat
a e
m Leg
en isla
tion es/
(12 Bo
) ar
Pri ds
vat (1
e 4) E
Me vo
mb lut
ers' io
Bill n
s of
and Pa
Res rli
olut a
ion m
s en
(1 tar
3) F y
un Sy
cti ste
on m
in an
g d
of Co
Co nst
ns itu
ult tio
ati na
ve l
Co pr
m ov
mi isi
tte on
es, s
N rel
o ati
mi ng
na th
tio er
n et
of o
M
e
m
be
rs
of
Pa
rli
a
m
en
t
on
Co
m
mi
tte
512 Handbook on the Working of Ministry of Parliamentary Affairs

ANNEXXVI-B(I)

MINISTRY OF PARLIAMENTARY AFFAIRS

LEGISLATIVE-II SECTION

No.______________________ Date:

Subject: ________Orientation Course for Section Officers/

Parliament Assistants/Assistants in Parliamentary
Procedure and Practices.

Venue:_____________________________________________.

Dates: from___________________to______________________.

Time:_____;_________________________________________.

Day 1 Subject of discussion

(Time)

from________to________ Inauguration by Secretary/Joint

Secretary, Ministry of Parliamentary
Affairs, Group Photograph.
from________to________"Government Legislative and Non-
Legislative Business": * _______
from to________ Visit to Chambers of Lok Sabha,
Rajya Sabha and Central Hall.
from________to_________ Lunch

from________to________ "Statements by Ministers in Paliament

and laying of papers": *
______________________________
from_________to________ Interaction among participants
Tea/Coffee.
from________to________ "Evolution of Parliamentary
System and constitutional provisions
relating thereto": *_________

* Name and designation of the officer concerned.

Annexes 513

Day 2 to "Matters ra
from to to Special Me
to to *
from to to Tea/Coffee
from to "Parliamen
to to
from to to Lunch
from to "Financial
to onwards Members' B
*
Interaction
from Tea/Coffee
"Subordina
from *
Day 3 "Parliamen
from *
from Tea/Coffee
from "Consultati
*
from Lunch
from "Power, pri
immunities
Parliament"
from "Implemen
*
from Objective t
from Question-a
Valedictory, award of
certificates.

(
)
U
N
DE
RS
EC
RE
TA
RY
Tel
e.
No
.
All
off
ice
rs
co
nc
ern
ed
as
per
pr qu
og es
ra t
m th
me at
ab th
ov ey
e/P m
PS ay
to ki
Se nd
cre ly
tar m
y ak
e
C it
op co
y nv
fo en
r ie
in nt
fo to
r att
m en
ati d
on th
to e
all co
th nc
e lu
of di
fi ng
ce se
rs ss
of io
th n
e of
le th
ve e
l co
of ur
U se
nd .
er *
Se
cr Name
et and
ar designa
y tion of
an the
d officer
ab concer
ov ned
e
wi
th
th
e
re
514 Handbook on the Working of Ministry of Parliamentary Affairs

ANNEX XVI-B(II)

MINISTRY OF PARLIAMENTARY AFFAIRS

LEGISLATIVE-II SECTION

F.No.______________________ Date:

Programme

ORIENTATION COURSE IN PARLIAMENTARY PROCEDURE

AND PRACTICES FOR OFFICERS OF STATE GOVERNMENTS/
LEGISLATURES.

Duration:_________to___________

Day 1 Subject of discussion

(Time)
from________to________ 1. Introduction/meeting with
Secretary, Ministry of
Parliamentary Affairs
f rom________to________2. "Origin, growth and functioning
of Central Ministry of
Parliamentary Affairs" : *______
from________to________ 3. "Meeting with Leaders of
Opposition
Parties/Groups in Parliament
and welfare of Members of
Parliament": *____________
Day 2

from to
from to

from to
from________to________4. Visit to Lok Sabha, Rajya Sabha
Chambers, Central Hall,
Parliament House,
Parliament Library

(15)____________________"Parli
ament Questions, Statements by
Ministers. Laying of Papers": *
(16) "Government
Assurances":

(17) Visit to Assurances'

Sections
Annexes 515

Day 3
from to 1. "All Ind
to 2. Youth P
*
from "Matter
to 3. Special
*
from Visit to
Day 4
from to 1. "Parliam
Special
to 2. on Subo
*
from "Consu
nomina
Parliam
to 3. Bodies
from Visit to
Day 5
from to 1. "Financ
Busines
from to onwards 2. "Legisl
*
from 3. Questio
Valedict

UNDER SECRETARY TO

A
ll
of
fi
ce
rs
co
nc
er
ne
d
as
pe
r
pr
og
ra
m
m
e
ab
ov
e/
P
P
S th
to ey
Se m
cr ay
et ki
ar nd
y. ly
m
C ak
op e
y it
fo co
r nv
in en
fo ie
r nt
m to
ati att
on en
to d
all th
th e
e co
of nc
fic lu
er di
s ng
of se
th ssi
e on
le of
ve th
l e
of co
U ur
nd se
er .
Se
cr *
et
ar N
y a
an
m
d
ab e
ov
e a
wi n
th d
th
e d
re e
qu s
es i
t g
th n
at a
t
i
o
n

o
f
t
h
e

o
f
f
i
c
e
r
c
o
n
c
e
r
n
e
d
 ANNEX XVI-C
GOVERNMENT
OF INDIA
SJ<H<JI*I M<^RI i?&[ u[hn\ m^*!*^

MINISTRY OF
PARLIAMENTARY
AFFAIRS
COURSE IN
PARLIAMENTAR
Y PROCEDURES
AND PRACTICES

JWIP>M fcf^n
«rraT t ft>........................................
;......................................................
..^...................................................
;.....................................................
...3..................................................
......................
m>, #a4to ^i-aid-
M im srratftrer
#e^r q^fcr tjg ylsfc-
m 3 SJI^R-^HH
MICWJSIH 4 *FFT
fcraT I

This is to
certify
that........................................................
participated in the
Orientation
Course in
Parlimentary
Procedure and
Practices
conducted by the
Ministry of
Parliamentary
Affaris from
....................................................
to.................................................
N
e
Annexes

517

ANNEX XVI-D

Ministry of Parliamentary Affairs

(Legislative-II Section)

ORIENTATION COURSE IN PARLIAMENTARY PROCEDURE

AND PRACTICES FROM.............................................................

APPRECIATION SHEET

What in your view should be the

duration of the Course ?

State whether you are satisfied

with the lectures

How would you rate the

Course conducted ?

Excellent
Very good
Good
Satisfactory
(Strike off whichever is not applicable)

Any suggestions for improvement ?

Signature

Name in Capital Letters

Ministry/Department
___________________________

Telephone No.
New Delhi.

Dated:
518 Handbook on the Working of Ministry of Parliamentary Affairs

ANNEX XVI-E

ORIENTATION COURSE IN PARLIAMENTARY

PROCEDURE AND PRACTICES

OBJECTIVE TEST

1. The period of Notice of a Motion for leave to introduce a

Private Member's Bill:

(18) 7 days
(19) 15 days
(20) one month

2. One copy of the document proposed to be laid on the

Table of the House by a Ministry must be authenticated
by the concerned Minister:

(21) True
(22) False

3. When the Lok Sabha is not in session, all Notifications

issued during the inter-session period should be laid
within 7 days of the commencement of the next session:

(23) True
(24) False

4. When a Minister finds that incorrect information has

been given to the House in reply to a Question or during
a discussion, he may make a statement or lay it on the
Table of the House:

(25) True
(26) False
Annexes 519

5.

W
h
e
n
e
v
e
r

B
i
l
l

s
e
e
k
i
n
g

t
o

r
e
p
l
a
c
e

a
n

O
r
d
i
n
a
n
c
e

i
s

i
n u
t m
r s
o t
d a
u n
c c
e e
d s
,
w
a h
i
s c
t h
a
t h
e a
m d
e
n n
t e
c
s e
h s
o s
u i
l t
d a
t
b e
e d

l i
a m
i m
d e
d
e i
x a
p t
l e
a
i l
n e
i g
n i
g s
l
t a
h t
e i
o
c n
i
r b
c y
 O C
r o
d n
i s
n u
a l
n t
c a
e t
: i
v
(2 e
7)
Tr C
ue o
(2 m
8) m
Fa i
lse t
t
6. e
e
W s
h ?
o
(2
c 9)
a M
n ini
st
C er
h -
a in
i -
r ch
ar
t ge
h (3
e 0)
M
m ini
e st
e er
t of
i Pa
n rli
g a
s m
en
o tar
f y
Af
t fai
h rs
e (3
 M t
ini h
st e
er
of C
St o
at n
e s
of u
th l
e t
co a
nc t
er i
ne v
d e
M
ini C
str o
y m
m
7. i
t
W t
h e
a e
t ,

i a
s
M
t i
h n
e i
s
n t
u r
m y
b
e i
r s

o r
f e
q
m u
e i
e r
t e
i d
n
g t
s o

o h
f o
l
 d m
a
? n
y
(3
2) m
Si e
x e
ti t
m i
es n
in g
a s
ye
ar o
(3 f
3)
T a
hr
ic C
e o
in n
a s
ye u
ar l
(3 t
4)
a
t
O
i
ne
v
ea
e
ch
du C
ri o
ng m
se m
ssi i
on t
an t
d e
int e
er
- c
se a
ssi n
on
pe b
ri e
od
. h
e
8. l
d
H
o o
w u
t
s 9.
i
d W
e h
a
D t
e
l i
h s
i
t
i h
n e

a t
i
c m
a e
l
e s
n c
d h
e e
r d
u
y l
e e
a
r f
o
? r

(3 c
5) i
T r
w c
o u
m l
ee a
tin t
gs i
(3 o
6) n
O
ne o
m f
ee
tin p
g a
(3 p
7) e
N r
o s
m
ee
s
tin
u
g
c
h h

a t
s h
e
A
g m
e e
n e
d t
a i
/ n
M g
i s
n
u ?
t
e (3
s 8)
/ 10
A da
c ys
t be
i fo
o re
n th
e
T m
a ee
k tin
e g
n (3
9)
R O
e ne
p w
o ee
r k
t be
fo
i re
n th
e
c m
o ee
n tin
n g
e (4
c 0)
t N
i o
o ti
n m
e
w li
i mi
t
 t
a
10. n
d
W
h R
a a
t j
y
i a
s
S
t a
h b
e h
a
n
o f
r o
m r
a
l n
o
r m
a i
t n
i a
o t
i
o o
f n

M o
e n
m
b a
e n
r y
s
G
o o
f v
e
t r
h n
e m
e
L n
o t
k
B
S o
a d
b y
h
a ?
520 Handbook on the Working of Ministry of Parliamentary Affairs

(41) 3:1
(42) 2:1
(43) 1:1

11. What constitutes an assurance?

(44) Information is not available

(45) Information has been called, for
(46) The matter is being looked into
(47) The matter is subjudice
(48) An undertaking or indication to give
further information, report back reg. action taken,
outcome of examination, consideration, investiga
tion, etc.

12. What should be done when the required information is

not forthcoming from States /Union territories for a long
time:

(49) Wait until complete information is available

(50) Send part Implementation Report (I.R.)
giving available information
(51) Give available information and mention
the factual position in respect of defaulting
States/Union territories in the Implementation
Report.

13. i. Whose approval is necessary to the I.R.; and

ii. do you have to indicate it anywhere:

i) a. Secretary
b. Minister
c. Minister of State concerned

ii) a. No
b. Inthel.R.
a In the forwarding letter

14. In what circumstances can you make a request for

dropping of an assurance :

a) Never
Annexes 521

(52) W
hen
volumin
ous
informa
tion is
to be
collecte
d and
the
efforts
involve
d are not
commen
surate
with the
result to
be
achieve
d.
(53) W
hen
policy
decision
is to be
taken
and
there is
lot of
uncertai
nty/circ
umstanc
es are
changin
g.
(54) W
hen the
matter
cannot
be dealt
with
within
some
prescrib
ed time-
frame.
(55) W
hen the
Ministry
feel that
the
reply
was
complet
 e and (5
should 8)
not be Le
treated ast
as po
assuranc ssi
e for bl
specifie e.
d
reasons. 16.

15. A

An c
I.R. o
sho p
uld y
con
tain o
: f

(5
t
6)
h
Al e
l
th r
e e
av p
ail l
ab y
le
inf s
or e
m n
ati t
on
on t
th o
e
su t
bj h
ec e
t.
(57) O M
nly in e
accorda m
nce to b
the e
promise r
made
with o
referenc f
e to the
Questio P
n/subjec a
t matter. r
l
i S
a e
m c
e r
n e
t t
a
m r
u i
s a
t t

a a
l n
s d
o
t
b h
e e

e M
n i
d n
o i
r s
s t
e r
d y

t o
o f

t P
h a
e r
l
c i
o a
n m
c e
e n
r t
n a
e r
d y

P A
a f
r f
l a
i i
a r
m s
e :
n
t (
M
 a e
t r
t
e a
r d
d
u r
n e
d s
e s
r e
d
R
u t
l o
e
a
3
7 M
7 i
/ n
S i
p s
e t
c r
i y
a
l i
s
M
e t
n r
t a
i n
o s
n f
) e
r
(5 r
9) e
Tr d
ue
(6 t
0) o
Fa
lse a
n
17. o
t
I h
f e
r
m
a M
t i
t n
i
s
t t
r o
y
p
b e
u n
t d

n a
o g
t a
i
y n
e s
t t

a t
c h
c e
e
p f
t o
e r
d m
e
b r
y :

t (6
h 1)
e Tr
ue
l (6
a 2)
t Fa
t lse
e
r 18.
,
M
i a
t t
t
w e
i r
l s
l
u
c n
o d
n e
t r
i
n R
u u
e
l c
e e
r
3 n
7 e
7 d

i M
n e
m
L b
o e
k r
s
S
a o
b f
h
a P
a
w r
h l
i i
c a
h m
e
a n
r t
e
l
a a
w p
a s
i e
t
i o
n n
g
t
r h
e e
p
l d
i i
e s
s s
o
t l
o u
t
t i
h o
e n

c o
o f
n
t
h
e

L
o
k

S
a
b
h
a
:

(6
3)
Tr
ue
(6
4)
Fa
lse
522 Handbook on the Working of Ministry of Parliamentary Affairs

19. Special Mentions raised in Rajya Sabha, which are

pending in the Ministry, will lapse if the Members who
had raised these, have expired/retired:

(65) True
(66) False

(67) Prior recommendation of the President is

required for introduction of certain Bills in Parliament.
Name the article under which such a recommendation
is necessary.
(68) A Money Bill shall not be introduced in the
Council of States. State the relevant article of
Constitution in this regard.
(69) The quorum to constitute a meeting of either
House of Parliament has been specified in the
Constitution. Tick (0 ) the relevant article:

i) Article 98
ii) Article 94
iii) Article 101
iv) Article 100

23. Under the Constitution, no amount can be withdrawn

from the Consolidated Fund of India without the
enactment of such a law by Parliament. Tick ( O ) the
relevant article:

i) Article 112
ii) Article 113
iii) Article 114
iv) Article 115

24. Every Proclamation issued by the President in terms of

article 356 of the Constitution shall, except where it is a
proclamation revoking a previous Proclamation, cease
to operate at the expiry of a specified time unless before
the expiration of that period it has been approved by
resolutions of both Houses of Parliament where the Lok
Sabha has not been dissolved. Specify the period laid
down in the Constitution.
Annexes 523

A
N
N
E
X
X
VI
-F

D.O.No............................
Leg.n

JOINT

SECRE

TARY

A
s
yo
u
are
aw
are
,
Mi
nis
try
of
Pa rt
rli me
am nts
ent wi
ar th
y the
Af ap
fai pr
rs ov
ha al
s of
be De
en pa
co rt
nd me
uc nt
tin of
g Pe
Or rso
ie nn
nt el
ati an
on d
Co Tr
ur ain
se in
s g
in sin
Pa ce
rli 19
a 85
m .
en _________
tar Ori
y ent
Pr atio
oc n
ed Co
ur urs
e e in
an Parl
d iam
Pr ent
act ary
ice Pro
s ced
for ure
off and
ice Pr
rs act
of ice
Mi s
nis for
tri Un
es/ de
De r
pa Se
cre De
tar lhi
ies fro
/S m
ect ___________
io _to_________
n .___________
Of ,___________
fic official
ers s from
/P various
arl Mi
ia nis
me tri
nt es/
As De
sis pa
tan rt
ts/ me
As nts
sis att
tan en
ts de
of d
va the
rio co
us urs
Mi e.
nis As
tri ke
es/ d
De ab
pa ou
rt t
me the
nts ir
wa vie
s ws
co on
nd the
uct us
ed ef
by ul
the ne
Mi ss
nis of
try the
in co
Pa urs
rli e,
am all
ent the
Ho pa
us rti
e, cip
Ne ant
w s
ex er-
pr ses
ess sio
ed n
co pe
m rio
pl d
ete fol
sat lo
isf wi
act ng
io the
n ses
wi sio
th n
th .
e
co Wit
ur h
se. kin
A d
s reg
pe ard
r s,
the
pe Yo
rio urs
dic
sin
ity
cer
bei
ng ely
fol ,
lo
we
d (
for )
the
Shri..................................
se Joint
co Secretar
urs y (Trg.)
es, Depart
the ment of
ne Person
xt nel and
co Trainin
urs g,
e Old
wi JNU
ll Campu
be s,
hel New
d Mehrou
du li Road,
rin New
g Delhi.
the
int
524 Handbook on the Working of Ministry of Parliamentary Affairs

ANNEX XVI-G

MINISTRY OF PARLIAMENTARY AFFAIRS

SECRETARY 8, PARLIAMENT HOUSE,

NEW DELHI-110001

Dated:

D.O.No._________________„

The X All India Whips' Conference held in New Delhi in

November, 1988 had inter alia recommended that the Ministry of
Parliamentary Affairs should draw a regular scheme of Training
in the functioning of this Ministry for the benefit of personnel
from the States/Union territories [Annex XVI-G(i)]. This
recommendation was reiterated by the XI All India Whips'
Conference held in Bangalore in January, 1994.
In pursuance of the above recommendations, eleven training
courses for officers of various States have been organized. It has
been decided to conduct the next training course in Parliamentary
Procedure and Practices for the officers of the States Governments/
Union territory Administrations of approximately one week
duration during________________________in Parliament House,
New Delhi. The exact date and duration of the course will be
intimated in due course.
A list of subjects on which the training will be imparted to the
officers is enclosed at [Annex XVI-G(ii)]. The lectures on various
subjects and practical training in regard to day-to-day working of
the Ministry will be imparted by the officers of this Ministry.
The expenses on TA/DA of officers deputed for the course
will be borne by this Ministry. However, they will have to make
their own board and lodging arrangements in Delhi, preferably in
their respective State Bhavans.
As part of this training course the trainee officers will also be
taken to the two Houses of Parliament to enable them to witness
the proceedings of the Lok Sabha/Rajya Sabha live.
Annexes 525

I
n
cas
e
yo
u
ha
ve
an
y
top
ic/
su
bje
ct
co
nc
ern
ing
the
wo
rki
ng
of
Pa
rli
am
ent
for
inc
lus
ion
in
the
pr
og
ra
m
me
,
yo
u
ma
y
fee
l
fre
e
to
se
nd
yo
ur
su
gg
est rli
ion am
by__________________________________________ ent
. ary
I Af
re fai
qu rs/
est Le
yo gis
u lati
to ve
no Af
mi fai
nat rs,
e if
tw an
o y,
off for
ice the
rs pr
of op
the os
lev ed
el tra
of ini
Un ng
der co
Se urs
cre e
tar lat
y/ est
De by
put ______________________
y , along
Se with the
cre bio-data
tar of the
y officers,
fro the
m ir
yo res
ur ide
Sta nti
te al/
pre off
fer ici
abl al
y ad
fro dr
m ess
the es,
De tel
par ep
tm ho
ent ne
of nu
Pa
m d
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526 Handbook on the Working of Ministry of Parliamentary Affairs

ANNEX XVI-G(I)

RECOMMENDATIONS OF TENTH ALL INDIA

WHIPS' CONFERENCE

"The Central Ministry of Parliamentary Affairs should draw a

regular scheme of training in the functioning of that Ministry
for the benefit of personnel from the States/Union territories.
Advantage should be taken by the States/Union territories by
deputing their selected personnel to such framing programmes
to facilitate the setting up of an independent Department of
Parliamentary Affairs to acquire understanding of the working
of the Ministry at the Centre."

RECOMMENDATION OF ELEVENTH ALL INDIA WHIPS'

CONFERENCE

Periodic Training Programmes in Legislature's Procedures for

Officers dealing with Parliamentary Work

"Having been informed that the training programmes for

officers of State Governments/Union territories
Administrations in Parliamentary Procedure and Practices
could not be conducted owing to reasons of economy, the
conference is of the view that the Central Ministry of
Parliamentary Affairs should seek necessary relaxation from
the Ministry of Finance/Department of Personnel and Training
to hold at least two training programmes per year considering
the fact that such training programmes are of great help in
exchange of knowledge and information about the procedures
and practices prevelant at the Centre and in the various States/
Union territories and will lead to standardization of
procedures and better performances of officials.

The trainers for such programmes may be drawn to the extent

possible from sitting or ex-Members of Parliament, Members
of Legislative Assemblies etc."
Annexes

527

ANNEX XVI-GUI)

LIST OF SUBJECTS TO BE TAKEN UP DURING

THE TRAINING COURSE

(70) Legislative Business.

(71) Parliament Questions, Statements made by
Ministers, Laying of Papers.
(72) Matters raised under Rule 377/Special
Mentions/Zero Hour.
(73) Assurances.
(74) Powers, Privileges and Immunities of Members
of Parliament.
(75) Financial and Non-Legislative Business.
(76) Parliamentary Committees with Special reference
to Committee on Subordinate Legislation.
(77) Functioning of Consultative Committees -
Nomination of Members of Parliament on
Committees/Boards.
(78) All India Whips' Conference, Youth Parliament
Competitions, Welfare of Members of Parliament.
(79) Origin, Growth and Functioning of Central
Ministry of Parliamentary Affairs.
(80) Evolution of Parliamentary Form of Government in India.
528 Handbook on the Working of Ministry of Parliamentary Affairs

ANNEX XVI-G(III)

PROFORMA

Name:

Designation:

Present Scale of Pay :

Present Pay:

Entitlement for travel on official tour : (Officer(s)

nominated for the course will be paid T. A. by this
Ministry as per their entitlement only)
Date of Birth:

Educational Qualification:

Office Address and Telephone No.:

Residential Address and Telephone No.:

Signature:

Counter Signature of the appropriate Administrative/

Sponsoring Authority

The officers nominated for the Orientation Course may be

advised to familiarise themselves with the practice and procedures
of their own State Legislature in regard to subjects mentioned in
the enclosed list which are likely to be taken up for discussion
during the proposed Orientation Course, to make it more interactive,
interesting and informative. They may also be advised to bring
with them, a statement showing briefly, the salary, allowances,
facilities, pension, etc. admissible to the Members, Leaders of the
Opposition, Chief Whips and Leaders of other recognized parties/
groups etc. of the Legislative Assembly/Council/former Members,
for use in this Ministry.
Annexes 529

ANNEX XVI-H

CHECK LIST

(81) Whether required number of copies of training

material and certificates are available or, if sent for
printing, whether printed copies have been received.
(82) Whether approval of Internal Finance Division
has been received.
(83) Whether the stationery asked for from Accounts
and Purchase Section has been received.
(84) Whether confirmation of booking of committee
room has been received.
(85) Whether letters sent to Caretaker/Reception
Officer/ Deputy Director, Parliament House Security
(for arrangement/entry passes/show round)/Railway
Catering Unit, Parliament House have been received by
them and necessary arrangements are confirmed.
(86) Whether the photographer will be reaching at
appointed time.
(87) Whether Attendance Sheets/Feedback Forms are ready.
(88) Whether copies of the Objective Type Test paper are
ready (for training programme for central Ministries).
(89) Whether folders, containing the following are
ready for participants and have been sent to the
Secretary, Joint Secretary and other officers concerned:

(i) Programme, (ii) List of

Participants, and
(iii) List of publications/material etc. being supplied to
the participants.
530 Handbook on the Working of Ministry of Parliamentary Affairs

ANNEX XVII-A

CHECK LIST
FOR GOVERNMENT SPONSORED GOODWILL
DELEGATIONS TO BE SENT ABROAD

(90) Invitation received from foreign countries

(through Ministry of External Affairs) has been
approved by the Minister of Parliamentary Affairs.
(91) Period/duration of the visit is finalised.
(92) Composition of delegation is to be decided by
the Minister of Parliamentary Affairs in consultation
with the Leaders/Chief Whips of concerned political
parties.
(93) Political clearance for the delegation is obtained
from the Ministry of External Affairs.
(94) Approval of Screening Committee/Finance
Ministry and the Prime Minister are obtained for the
concerned delegates.
(95) Issue of financial sanction in respect of the
expenditure to be incurred on the delegation, (local
transport, gifts, brief cases, refreshments at briefing
meeting/ceremonial lounges etc. to be taken into
account. It does not include expenditure on bar, laundry
etc.)
(96) Itinerary of the delegation is finalised
(Cooperation may be obtained from ITDC/Air India).
(97) Meetings of the delegation with foreign
dignitaries in the countries of visit have been fixed up
and included in the programme of the delegation.
(98) Letters to members of the delegation are sent by
way of preliminary information seeking their
willingness to join the delegation.
(99) Collection of passports/photographs of the
members of the delegation and other information, such
as their dietary habits, blood group, etc.
(100) To obtain Visa Note from the Ministry of External
Affairs. (To complete necessary formalities for
obtaining visa and visa fee from the respective
Embassies.)
530 Handbook on the Working of Ministry of Parliamentary Affairs

ANNEX XVII-A

CHECK LIST
FOR GOVERNMENT SPONSORED GOODWILL
DELEGATIONS TO BE SENT ABROAD

(101) Invitation received from foreign countries

(through Ministry of External Affairs) has been
approved by the Minister of Parliamentary Affairs.
(102) Period / duration of the visit is finalised.
(103) Composition of delegation is to be decided by
the Minister of Parliamentary Affairs in consultation
with the Leaders/Chief Whips of concerned political
parties.
(104) Political clearance for the delegation is obtained
from the Ministry of External Affairs.
(105) Approval of Screening Committee/Finance
Ministry and the Prime Minister are obtained for the
concerned delegates.
(106) Issue of financial sanction in respect of the
expenditure to be incurred on the delegation, (local
transport, gifts, brief cases, refreshments at briefing
meeting/ceremonial lounges etc. to be taken into
account. It does not include expenditure on bar, laundry
etc.)
(107) Itinerary of the delegation is finalised
(Cooperation may be obtained from ITDC/Air India).
(108) Meetings of the delegation with foreign
dignitaries in the countries of visit have been fixed up
and included in the programme of the delegation.
(109) Letters to members of the delegation are sent by
way of preliminary information seeking their
willingness to join the delegation.
(110) Collection of passports/photographs of the
members of the delegation and other information, such
as their dietary habits, blood group, etc.
(111) To obtain Visa Note from the Ministry of External
Affairs. (To complete necessary formalities for
obtaining visa and visa fee from the respective
Embassies.)
Annexes 531

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abo
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the
nu
mb
er
of
veh
icle
s/
532 Handbook on the Working of Ministry of Parliamentary Affairs

coaches to be brought to the airport for taking the

delegates/luggage. (Missions to be advised whether the
luggage and delegates should be taken to Hotels in
separate vehicles or together.)
(128) To arrange for photographers through our
Missions abroad.
(129) Depute staff to see off (floral sending) and
receive the delegation at airport.
(130) Prepare and send report to (i) PMO; and (ii) MEA
about the visit of Delegation on return.
(131) Payment of bills received from Airlines, our
Missions abroad etc.
Annexes

533

ANNEX XVII-B

CHECK LIST
FOR RECEIVING A FOREIGN DELEGATION
IN INDIA

(132) Approval of the proposal by HMPA

(period/duration/ number of
delegates/leader/preferences of meeting dignitaries/
places of visit).
(133) Sending invitation to the country concerned
through Ministry of External Affairs.
(134) To draw draft itinerary, keeping in view their
preferences etc.
(135) To send confirmation of hosting through MEA.
(Indicate prohibition on liquor, laundry, tobacco and long
distance calls.)
(136) To prepare approximate budget and obtain
approval of expenditure/services.
(137) To draw advance cash for meeting contingencies.
(138) To prepare list of delegates/programmes.
(139) To collect bio-data of delegates, Country Note, Fact
Sheet, Talking Points with assistance from MEA.
(140) To make arrangements for Hotel and transport
(through government agencies).
(141) To request the Joint Secretary (Security),
Ministry of Home Affairs for making security
arrangements round the clock, Pilot vehicles. Pilot
vehicles provided should be better and speedier in
quality.
(142) To arrange transport (staff car/taxi) for staff on
duty (prior approval of competent authority to be
obtained).
(143) Preparation of list of addresses/telephone
numbers of important persons/offices concerned.
(144) To obtain confirmation for calling on meetings
with HMPA, MOSs (Parliamentary Affairs), Speaker
(LS), Chairman (RS), Minister of External Affairs etc,
as desired by the delegation. Limited number of
delegates should call on dignitaries in case of big
delegation.
(145) Arrange lunch/dinner by HMPA/MOSs etc. (Prepare