MRF Name / Logo

QP08 – Control of equipment

Section Release/Amendment Summary Issue Date

All Initial issue 1.0 dd/mm/yy

Approved:

Management Representative

Note: Within this manual template, red italic text should be replaced by MRF specific information and any
guidance in ‘text boxes’ should be implemented.

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MRF Name / Logo

1 Purpose

The purpose of this procedure is to provide appropriate methods relating to the control of monitoring and measuring
devices and associated MRF equipment.

The procedure ensures that all monitoring and measuring equipment is identified, registered and maintained so that
monitoring and measuring can be carried out in a manner consistent with inspection and test requirements.

The procedure also ensures that records of calibration and verification are maintained and that appropriate actions are
taken if equipment is found to be out of calibration.

2 Scope

This procedure contains the following sections:

Note: While no specific text is shown in red
4.1 Control of monitoring and measuring devices italic, this procedure will require review and
4.2 Equipment maintenance amendment to align with actual MRF equipment
requirements. It may be that the only item of
5 Related documents equipment that requires calibration is the
weighbridge, however other items of process
3 Definitions and glossary equipment and vehicles will require
maintenance (to conform with legal
ECR - Equipment Calibration Register requirements and to reduce the risk of
MR - Management Representative breakdown).
OM - Operations Manager
VOSA - Vehicle and Operator Services Agency
PAT - Portable Appliance Testing

4 Procedure

The Operations Manager (OM) is responsible for the overall implementation of this procedure. It is the responsibility of the
Management Representative (MR) to ensure the implementation of this procedure and the maintenance of appropriate
records. Records are maintained in accordance with QP02 Control of Records.

4.1 Control of monitoring and measuring devices

All items of inspection, measuring and test equipment are passed to the OM for inclusion in the Equipment Calibration
Register as required.

All items of inspection, measuring and test equipment are permanently marked with a unique reference number. Monitoring
and measuring equipment used within the manufacturing processes but not requiring calibration are labelled as such.

Calibration certificates are obtained for new measuring equipment and equipment calibrated or serviced by approved
suppliers or sub-contractors. The certificates are filed by the OM. Where appropriate, the calibration of equipment is
traceable to National and International Standards. Monitoring equipment that is calibrated in house will be recorded as
such on the ECR.

The frequency of calibration is determined from the rate of usage of equipment and its required accuracy. Calibration
records are evaluated periodically to ascertain the adequacy of calibration frequencies presently in use.

Equipment that falls due for calibration is identified from the ECR and calibration carried out.
The results of the calibration are recorded on the ECR and, where possible, a calibration status indicator is attached to the
calibrated equipment.

Equipment which, based on defined parameters, fails calibration is either repaired and re-calibrated or replaced. If
equipment is replaced, a new equipment reference number is issued and added to the ECR.

Where equipment is found to be out of calibration, the results of previous inspections and tests are assessed, documented
and where necessary appropriate action taken. The ECR is also used to record any maintenance activity that may have an
effect on service delivery.

All equipment is stored, handled and used with care. All damaged or suspect monitoring or measuring equipment is
promptly passed on to the OM for review / re-calibration. Obsolete or unserviceable equipment as identified from
equipment records is scrapped.

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MRF Name / Logo

4.2 Equipment maintenance

General maintenance requirements are fulfilled either by in-house resource or by approved/preferred suppliers as identified
on the Approved Suppliers List. This activity includes general infrastructure maintenance as well as unplanned office
maintenance.

Manufacturer’s guidance and legislative requirements are observed and maintenance schedules determined for plant and
equipment.

Maintenance schedule managed through identification of current status for each significant piece of equipment and a full
description of work done and outstanding work is maintained.

Vehicle maintenance is carried out in accordance with VOSA requirements.

All electrical equipment is PAT tested for safety and the test recorded on the ECR.

5 Related documents

 Approved suppliers list.

 QP02 control of records.
 Equipment calibration register.

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