PUNJAB SKILLS DEVELOPMENT FUND

Pre-Qualification Document
Round 6

Formal Training Institutes

FOREWORD

Punjab Skills Development Fund (PSDF) is a section 42, not-for-profit Company, established under
the Companies Ordinance 1984 by the Government of Punjab, with the objective to provide funding to
Training provider (TPs). The purpose of PSDF funding vocational training is to shape the future
wellbeing of poor & vulnerable youth by giving them access to skills training of the highest standard so
they can find sustainable employment and income generation opportunities in Pakistan and beyond.

PSDF uses competitive bidding method for engaging Training Provider by inviting proposals from short
listed Organisations and assessing these on the basis of quality and cost. PSDF intends to pre-qualify
/ short list training providers for provision of skills and vocational training (hereinafter referred to as
“Vocational Training Services” to the residents of Punjab. Only pre-qualified training providers will be
invited for submission of Technical and Financial proposals for provision of training under different
PSDF schemes or as decided by PSDF for one year.

This document provides general information and basic eligibility requirements for provision of
information to assess capacity of training provider for the purpose of pre-qualification. Interested
Training Providers who meet the eligibility requirements are invited to submit properly filled Pre-
qualification Document along with all supporting evidences.

Head of Program Development

Secretary Training Service Selection Committee
Punjab Skills Development Fund,
21-A, Block H, Dr Mateen Fatima Road,
Gulberg II, Lahore
 PRE-QUALIFICATION

SECTION CONTENTS Score

Introduction
Description
Data Sheet / Brief Summary of Product

Part A: Information About the Training Provider

Part B: Eligibility Requirements

Financial Capacity 30
Part C: Capacity of
Organisation
Pre-Qualification Form
Human Resource Capacity 30

Part D: Courses proposed and Past Experience for Pre-

40
Qualification

Part E: Applicant Declaration

Part F: Checklist

Annexure A: CV Format

Total 100

Note:

 It is mandatory to achieve minimum 65% score cumulatively in Part C for evaluation of PART
D.

 The Organisation must achieve minimum 65% Marks in PART D (Past Experience) also for
Pre-qualification of each proposed trade.
 Description of Product
INTRODUCTION

1. PSDF wishes to prequalify interested Training Provider (TPs) in trades/course who will be invited

to submit Technical and Financial proposals for provision of vocational training.

2. Only pre-qualified Training Providers in respective trade / course(s) will be invited to submit

proposals in upcoming schemes of PSDF or as decided by PSDF.

3. Final selection of Training Providers will be done following Quality and Cost Basis Selection (QCBS)

methodology as approved by Board of Directors of PSDF.

4. The purpose of this document is to provide orientation to enable training providers to evaluate their

interest in tendering and conducting training and is not a guarantee of the actual conditions under

which the training services will be tendered or executed.

5. This Pre-qualification is governed by the procedure approved by PSDF Board of Directors.

6. All documents and information received by PSDF from applicants will be treated in confidence.

7. The documents submitted to PSDF will not be returned.

8. All expenses related to participation in this Pre-qualification shall be borne by the applicants.

9. A hard copy of filled & signed pre-qualification form along with all supporting documents shall be

submitted in a sealed envelope marked as “PRE-QUALIFICATION DOCUMENT”. The envelope

must be submitted at the specified address through courier only.

10. PSDF reserves the right to request submission of additional information from applicants to clarify

any aspect of Pre-qualification, if required.

11. Training provider may apply for Pre-qualification of a trade / course from any sector of the economy.

12. An Organisation may qualify for multiple trades / courses and at multiple locations.

13. PSDF reserves the right to verify any information provided by prospective Organisation. False

information / misstatement will lead to disqualification and the Organisation may also be

blacklisted.

14. Pre-qualification obtained on the basis of any false information, misstatement and/or fake

documents will be void.

15. Engaging an individual consultant / consulting firm for completing the Pre-qualification forms will

be at the sole discretion of the Organisation and PSDF will not be responsible for such

engagement. It is encouraged that an Organisation should fill the form by itself and provides the

documentary evidence instead of relying on consultant. Instances have been observed where

consultants have misguided the Organisations which lead to financial loss and reputational

damage.

16. PSDF reserves the right to cancel the call of Pre-qualification without stating any reason.

17. Pre-qualification process will be carried out on quarterly basis to attract & encourage new

Organisations. An Organisation who was not able to apply in this round may apply after its closure

date, but it will be evaluated in the subsequent round.

19. Terms of Reference for Training Provider to conduct training after Pre-qualification will be

as follows:

a. Mobilize the communities and select trainees from the target group for the proposed skills

training.

b. Arrange the provision of properly equipped training facilities as per demand of curriculum and/or

list mentioned in the curriculum. It includes machinery, equipment, tools, class room & lab /

workshop furniture and other physical facilities (e.g. washrooms, back-up power, drinking water

etc.). In case of deficiency, arrange additional training facilities as per requirement.

c. Engage competent and qualified instructors and support staff as per qualification and

experience mentioned in the curriculum.

d. Ensure provision of vocational training in prequalified trades using the curriculum approved by

relevant certification authority and following the agreed parameters.

e. Provide all learning aids, teaching materials, consumables & additional facilities, as per demand

of curricula, free of cost to the trainees (all costs on account of these items will be included in

training fee which will be paid by PSDF).

f. Provide protective clothing to every trainee (if required) as per the curriculum.

g. Establish a system for providing reports to PSDF within stipulated time through email or on a

web-based data management system.

h. Establish and maintain a proper Placement Cell at the institute. The Placement Cell will be

required to establish linkages of trained persons with the employers and place them on jobs.

i. Training provider will track and report employment of trainees for the first six months post-

completion of training.

j. Facilitate and provide access to PSDF monitoring team for monitoring of training.

k. Maintain a separate bank account and financial record relating to the PSDF assignment(s).

l. Assist any PSDF partner in carrying out a tracer study / evaluation of the trained persons.

m. Arrange testing and certification from a relevant accredited certification body if it is other than

PBTE.

n. Arrange distribution of certificates in a simple ceremony on completion of training. If graduation

ceremony is arranged by PSDF at large scale (cost of such ceremony will be borne by PSDF),

assist PSDF in the arrangements of graduation ceremony

o. Display prominently banners / sign boards relating to the training, after approval by PSDF.

p. Training provider will be responsible for certain deliverables, including progress reporting, as

per requirement of the project.

q. Any other obligation agreed in the contract.

 DATA SHEET / BRIEF SUMMARY OF PRODUCT

Features Proposed Parameters

To ensure that only technically and financially capable Formal Training Institutes having
Objective of Pre-
adequate managerial capacity & experience are invited to submit Technical & Financial
Qualification
Proposals in upcoming schemes of PSDF.

Location of
Institutes located in Punjab and adjoining areas may apply for pre-qualification.
Institutes

Organisation will be Pre-qualified for the duration of one Year from the date of issuance
of Pre-qualification notification. However, PSDF may extend the pre-qualification
duration with/without submission of additional documents.
Period for which
TSPs to be Pre-
Qualified
Note:

PSDF do not provide any guarantee to Pre-Qualified Organisation for award of contract.
Organisations have to compete through competitive Bidding Process for each scheme
by submitting the technical & financial proposal in pre-qualified trades.

Category 1: Formal training institutes who haven’t applied in the first five round of pre-
qualification (First Time Applicants) Or Unqualified institutes of Round 1 or Round 2 Or
FTIs Whose prequalification has been expired.

Category 2: All the training providers who have already applied in round three, four and
Who can apply five can apply only if:

i. The new location has not been applied in the initial rounds of pre-qualification
ii. The trades / courses have not been applied in the round three, four and five of
pre-qualification

For organisations, who are falling in the Category 2; only Part A, D & E of the Pre-
Qualification form need to be filled.

Debarring to
Institutes which fail to pre-qualify in particular / all trades will be debarred for pre-
again apply for
qualification for a period of one year from the date of dis-qualification Notification.
Pre-Qualification
 1. Organisations falling in category 1 will have to submit two bank drafts
amounting Rs 6,517(Rupees six thousand, five hundred and seventeen only)
and second bank draft of Rs. 7,195 Rupees seven thousand, one hundred and
ninety-five only) as it will be evaluated by a third-party firm engaged.

2. Organisations falling in the category 2 will have to pay Rs. 7,195 (Rupees
seven thousand one hundred and ninety-five only) as it will be evaluated by a
Pre-Qualification third-party firm engaged.
Evaluation Cost Note:

Pre-qualification document will not be evaluated if Bank Draft in Favor of “Punjab Skills
Development Fund” of above-mentioned amount is not submitted along with Pre-
qualification document

This fee will be paid to Third Party Evaluation Firm for the Evaluation of Prequalification
Document.

Following type of institutes may apply for pre-qualification:

 Vocational /Technical Training Institutes

 Poly Technic Institutes / Colleges of Technology / Commerce Institute
Type of Institutes
 Colleges/Universities of Engineering / Business / Commerce / Information
Technology
 Colleges/Universities of Agriculture / Livestock
 Organisations operating the institute(s)/Colleges/universities of above
mentioned types
Organisations are required to select trades from any sectors.

a. Vocational / Technical Training institutes may apply for the trades/courses for which
they are registered /affiliated.
b. Institutes/ Colleges of Technology may apply for the trades/courses falling under the
Technology for which they are registered / affiliated subject to the condition that the
course is taught as full subject and properly established workshop/lab is available.
However, they are encouraged to obtain registration/affiliation of short
courses as it will be mandatory in future.
c. Colleges affiliated with any HEC recognized university/HEC recognized University
may apply for the courses which are taught as full subject in degree courses being
offered by them and properly established workshop/lab is available for practical
Selection of
training.
Trades / Courses d. A trade whose registration / affiliation or accreditation was or is pending with the
relevant body will also be considered for shortlisting only if the challan slips and
letter of request to the relevant body is provided with the Prequalification document.
Provision of valid registration / affiliation certificates is mandatory before the award
of contract.
Note:

 In case of international certification, affiliation must be at least for a Level 2

Certificate / Diploma or higher-level courses having demonstrably strong
employment prospects, as well as having curriculum contents in line with any single
corresponding National certification(s).
 The decision whether any course can be included for Pre-qualification shall rest with
PSDF and it may reject any proposed course which does not fit within the training
framework of PSDF.

Institutes / Colleges / universities / Organisations must be accredited / registered /

affiliated with any one of the following for each Location before the closing date of Pre-
Qualification:

 NAVTTC/NTB
 TEVTA
 Punjab Board of Technical Education (PBTE)
 Trade Testing Board Punjab (TTBP)
 HEC recognized university
 Any other international accreditation testing & certification body

In case of international certification

 The training premises must be registered / affiliated with the relevant testing &
certification authority for the proposed trade(s)/course(s) before the closing date
of Pre-qualification. The registration/affiliation certificate must also indicate the
address of the institute, name(s) of course(s) as to appear on the certificate,
and complete code number of the course.
Note: Institutes whose affiliation / registration or accreditation from the above-mentioned
authorities is pending are also eligible to apply. However, provision of valid registration /
Eligibility affiliation certificates is mandatory before the award of contract.
Conditions

Training provider must also fulfill the following conditions:

i. Must be registered with any Government authority or regulatory body.

ii. Must have valid NTN / FTN in the name of the entity/ Organisation.
iii. Must Provide financial information of the last financial year under the following
two options.
iv.
Option 1: Provide Bank Statement of last one year.

In case of new institute, bank statement will be provided from date of incorporation.

OR

Option 2: Provide financial statements issued by an ICAP/ICMA licensed Chartered

Accountant comprising of the following required documents.

 Auditor report
 Balance Sheet
 Income & Expenditure Statement of Account
 Cash Flow Statement
  Notes to the Accounts
Note:

1. Financial Statement must be signed by the Management of the Organisation

2. Public Sector Institutes have exemption from the provision of financial

information.
v. Must agree to pay evaluation cost for submission of each technical proposal in
pre-qualified trades in upcoming schemes launched by PSDF.
vi. Must agree to open a separate bank account (in the legal name of the
Organisation) for funds provided by PSDF.
vii. Must agree to allow PSDF assigned auditors to check the accounts opened for
PSDF funding, as and when required.
viii. Must not be blacklisted by PSDF or any other Organisation or faced contract
cancellation or withholding of funds for contractual violations by PSDF in
previous training schemes.
ix. Must agree for Inspection by a Third Party contracted by PSDF.
x. Must have workshops /laboratories/ training facilities for the applied courses as
per demand of curriculum.
Common I. Any entity who owns more than one training institutes can apply for multiple
training locations within same application.
Ownership
II. Applications with different institute name but same ownership will not be
accepted.

Extension to Pre- Pre-qualification may be extended to additional period, subject to performance

qualification evaluation by the Client.
Duration

Capacity building / pre-proposal conferences would be conducted to guide

Organisations for preparing the Pre-qualification Document.
Capacity
Building / Pre-
Proposal The interested Organisations can get them registered by filling the link
Conference https://goo.gl/forms/4J3drKHPlTVX3Yct1 and register for the capacity building session.
Date and venue of the workshop will be shared through an email confirming the
registration.

Client’s Waqar Ahmed Rabbani

Representatives/ Associate Program Development
Contact Persons Punjab Skills Development Fund,
21-A, H-Block, Dr. Mateen Fatima Road, Gulberg II, Lahore.

waqar.rabbani@psdf.org.pk

Phone No: +92-302-8311223

Formal communication between PSDF and Training Providers may be made

Means of
through letter or email.
Communication

PSDF may relax one or more conditions of the Pre-qualification under intimation to
Any Special
all prequalified Organisations in respective trades/course.
Condition
 Pre-qualification document must be dispatched through courier only and should be
addressed as under:
Head of Program Development
Secretary Training Service Selection Committee
Submission Pre-qualification of Formal Training Institutes
Address Punjab Skill Development Fund,
21-A, H-Block, Dr. Mateen Fatima Road,

Gulberg II, Lahore.

Phone: 92-42-35752408-10
Last date for
Submission of Pre- The Last date of submission of this round of Pre-qualification Document
Qualification is 30th December 2018. Documents received after the closing date will be
evaluated in the subsequent phase.
 Form for Pre-Qualification
Name of Training Provider

Address

It is mandatory for Training Providers:

 Read the Instructions & Data Sheet carefully before completing the form.
 Use formats provided by PSDF for preparation of the Pre-qualification Document.
 If any required information is found missing in the forms or written elsewhere, no
credit will be given while evaluating the relevant section.
 All pages must be numbered and signed by Head of Organisation or authorized
person otherwise it will be rejected.
 Non-compliance with PSDF’s instructions will result in rejection of the Pre-
qualification Document.
 Prequalification form along with supporting document must be submitted in Book
Binding form.
PART A: INFORMATION ABOUT THE VOCATIONAL TRAINING PROVIDER

Code Required Information Response

A.1 Legal Name of Organisation

Year of Registration / Establishment of
A.2
the Organisation
Public Sector Technical / Vocational
Training Institute
☐
Controlling
Authority
☐
HEC recognized University

☐
Section 42 Company

☐
Public Ltd. Company
What is the legal status of your
☐
Organisation? Tick the relevant box (one Private Ltd. Company
A. 3 box only). (Attach Copy/Copies of ☐
Registration Certificate/s) Sole Proprietor

☐
Partnership Firm

☐ NGO registered under Societies

Registration Act
☐ NGO registered with Social Welfare
Department
☐
NGO registered under The Trusts Act

☐
Others (Please Specify)

Name of Head of Organisation

Designation
Email
A.4 Mobile numbers
Postal address of Organisation
Phone (Landline No)
Email
Website
A.5 Name of contact person*
 Designation
Phone & mobile numbers
Email
* Only Head of Organisation or nominated contact person will be authorized to communicate with
PSDF.

PART B: ELIGIBILITY REQUIREMENTS

Please provide information about the eligibility of your Organisation, as per criteria defined by PSDF,
using the following format. Attach relevant documents where required. Non-compliance with one or
more conditions will lead to Dis-qualification of the Organisation. Tick the relevant box

Code Requirements Response

☐
Is your Organisation a formal technical / vocational Yes
training institute or owns a formal technical/vocational
B.1 training institute? ☐
No

If your answer is “No”, your Organisation is not eligible to submit Pre-qualification Document.
NTN
FTN
Mention National Tax Number (NTN) or Free Tax
Number (FTN) in the name of the Organisation and ☐
Copy Attached
B.2 provide a copy of registration.
☐
Not Attached
Vocational Training providers must provide valid NTN / FTN number and attach a copy of the
certificate in the name of the Organisation.
☐
Not Applicable
Attach a copy of registration / affiliation of Organisation /
institute with relevant Government authority or regulatory ☐
Copy attached
B.3 body / international testing & certification authority.
☐
Copy Not attached
Vocational Training Provider must be registered with any Government authority or regulatory
body.
☐ Not Applicable
In case of international certification, is the training
Yes
B.4 premises registered / affiliated with the relevant
international testing & certification authority for the ☐
Testing Body
 proposed course(s)? If yes, provide documentary Affiliated
evidence. Since
☐ No
The training premises must be registered / affiliated with relevant international testing &
certification authority for the proposed course(s) and provides the copy of registration
certificate.
Must Provide financial information of the last financial
year under the following two options.

Option 1: Provide Bank Statement of last one year.

In case of new institutes, bank statement will be ☐ Audited Financial Statements

provided from date of incorporation. attached

OR

Option 2: Provide financial statements issued by an

ICAP/ICMA licensed Chartered Accountant comprising
of the following required documents. ☐
Bank Statements attached
 Auditor report

B. 5  Balance Sheet

 Income & Expenditure Statement of

Account

 Cash Flow Statement

☐ Not applicable (Public sector
Organisation)
 Notes to the Accounts

Note:

Financial statement must be signed by the

Management of the Organisation

Note: Only Public-Sector Institutes have exemption from provision of financial information.

☐ Yes
Does your Organisation agree to open a separate bank
account (in the legal name of the Organisation) for funds
B. 6 provided by PSDF? Cross the relevant box. ☐ No

Training provider must agree to open a separate bank account in the legal name of the
Organisation for funds provided by PSDF.
☐
Does your Organisation allow PSDF assigned auditors to Yes
check the accounts opened for PSDF funding? Cross the
B.7 relevant box. ☐
No
Training provider must agree to allow PSDF assigned auditors to check the accounts, if need
arises.
Has your Organisation ever been blacklisted by PSDF/ ☐ No
B. 8
any government or international Organisation?
 ☐ Yes

Training provider must not be suspended / debarred or blacklisted.

If you have previously worked with PSDF:
☐
Has your contract been cancelled (in part or in full) or No
terminated? Or was the payment withheld for non-
fulfillment of contract? ☐
B. 9 Yes
In case you have previously worked with PSDF, the contract must not have been cancelled
(in part or in full)/terminated or payment must not have been withheld for non-fulfillment of
contract.
☐
Does your Organisation agree for Inspection by Third Yes
Party Firm contracted by PSDF? ☐
B.10 No.
Training provider must agree for Training Facility inspection by a Third Party contracted by
PSDF.
☐
Does your institute(s) have workshops / laboratories / Yes
training facilities for the proposed courses as per
B.11 requirement of the curriculum? ☐
No
The proposed training institute(s) must have workshops / laboratories / training facilities for
the proposed courses as per curriculum.
PART C: CAPACITY OF THE ORGANISATION

C.1 Financial Capacity

Financial capacity of your Organisation will be evaluated based on the documents provided against
B.5

C.2 MANAGEMENT TEAM PROFILE

Please provide CVs of presently available members of Management Team who will be responsible for
the matters related to the PSDF project.

Various functions of PSDF training related project can be as follow:

 Project Management: The designate person(s) will be responsible for the overall
implementation of the project as the focal and contact person for PSDF along with the
maintenance of training-related records and reporting to PSDF monitoring guidelines. He/she
will also be responsible for ensuring timely and effective implementation of training curricula.

 Marketing/Mobilization: The designate person will be responsible for publicity of training

program for admission and selection of trainees.

 Placement: The designate person will be responsible for placement of trainees after training
completion, preparation of trainee data base to be shared with employers and resumes of
Trainees.

Note:
1. One person can be assigned for only one function. It is expected that all functions must be
covered.
2. Minimum of 3 CVs must be attached. However, it is encouraged to provide full details of all
available management team.

Please also fill the below table as a summary of Management Team

Name of Designation
Sr. Responsible for CV Attached
Management Within
No (Mentioned Function) (Yes/No)
Team Member Organisation
1

3
Note: Copy of highest degree & duly signed experience certificates of claimed experience in
CV must be attached. Fake degrees / experience certificates will lead to dis-qualification and/or
Blacklisting of Organisation.
 PART D: COURSES PROPOSED AND PAST EXPERIENCE FOR PRE-QUALIFICATION

Using the formats given below, please provide information about the courses to be pre-qualified along
with the experience of the training firm. You are requested to ensure that the suggested courses are
as per the registration/affiliation, availability of Tools & Equipment and infrastructure of training
premises.

D.1 Courses for National Certification and Past Experience

Proposed Course Claimed Past Experience of the Proposed Course

Experience No of Trainees
Certification
Claimed trained
Sr. Course Address of Training Authority
District (Mentioned
No. Name Location (PBTE/Self/Ot
name of Same / Femal
Male her)
Similar Course) e

Add more rows, if required.

 D.2 Courses for International Certification i.e. City & Guilds / Edexcel / Other
You are requested to ensure that the suggested international courses are as per the instructions in
the Data Sheet. Organisation must have affiliation of proposed courses and course level should be 2
or above.

Proposed Course Claimed Past-Experience of the Proposed Course

Sr. Experience
No Course Address
Claimed No of Trainees
Name of Name & Code of Certification
Level District (Mentioned name trained
Course as appear on Training Body
of Same / Similar
Certificate Location
Course )
Male Female

Add more rows, if required.

Note:

 Course(s) will not be prequalified if proof of affiliation / registration certificate(s) / Slip of

Application in relevant registration body is / are not attached.
 In case of proposing CBT Course(s), institute will be required to acquire the accreditation from the
Trade Testing Board Punjab (TTBP)/PBTE for before signing of the contract with PSDF.
 Past experience of PSDF funded course will be evaluated based upon the previous performance
as reported by Third Party Monitoring Firm.
 Past experience for newly established institutes will be evaluated based on the management
team profile shared.
PART E: APPLICANT DECLARATION

I (click here and type Name), hereby certify that:

 The information provided in this document is factually correct in all material respects.
 I understand that provision of any false or misleading information will lead to disqualification
and blacklisting of Organisation.
 I am duly authorized to submit this application on behalf of
"[Click here and type the name of organization]"

Signature:

Name:

Designation:

Date and Place:

Phone:

Mobile:

E-Mail:
 PART F: Check List

Please provide the details of the documents that are attached with the Pre-qualification
document.

Sr. No. Documents Attached

1.

2.

3.

4.

5.

6.

7.

8.
 Annexure A: Management Team CV Format

Name of Training
provider PLEASE PASTE
Designation in the LATEST
Organisation PHOTOGRAPH OF
THE
Task(s) Assigned for IMPLEMENTATION
PSDF’s Project (from TEAM MEMBER.
the list of tasks USE ONE FORM
mentioned under FOR EACH MEMBER
PART C.2)

Personal Data

Name

Contact Number

CNIC No. - -

Academic Qualifications

Copy of highest
Year of
Qualification Name of Institution qualification degree
Completion
Attached (Yes/No)

Relevant Work Experience for PSDF’s Assigned Tasks

Copy of
Experience
Duration (Years)
Name of Responsibilities Certificate
Designation
Organisation Assigned Attached

From To (Yes/No)

Note: Information provided above is correct and I am willing to offer my services for the assignment
mentioned above.

Signature