Department of Information Technology: M.A.M. College of Engineering and Technology

HOSPITAL MANAGEMENT SYSTEM, MAMCET, 2008IT
M.A.M. COLLEGE OF ENGINEERING AND TECHNOLOGY

TRICHY -621105
DEPARTMENT OF INFORMATION TECHNOLOGY

ANNA UNIVERSITY PRACTICAL EXAMINATIONS, OCT–2011
RECORD NOTE BOOK
CS1403 - SOFTWARE DEVELOPMENT LABORATORY
Student Name :
Register Number :
Class & Semester : 2008-2012, B.Tech., IT, VII - Semester
Month & Year : OCT - 2011
1
2
M.A.M. COLLEGE OF ENGINEERING AND TECHNOLOGY
TRICHY -621105
DEPARTMENT OF INFORMATION TECHNOLOGY
ANNA UNIVERSITY PRACTICAL EXAMINATIONS, OCT–2011
BONAFIDE CERTIFICATE
This is to certify that this practical work titled CS1403 – Software Development
Laboratory is the bonafide work of ________________________________
Register Number ______________________ during the academic year 2011-2012.
Faculty Incharge Head of the Department
Submitted for Anna University of Technology, Tiruchirappalli practical

examination held on ____/___/___ at M.A.M. College of Engineering and
Technology, Trichy – 621105.
Internal Examiner External Examiner
3
ABSTRACT
Our project Hospital Management system includes registration of patients,
storing their details into the system, and also computerized billing in the pharmacy,
and labs. Our software has the facility to give a unique id for every patient and
stores the details of every patient and the staff automatically. It includes a search
facility to know the current status of each room. User can search availability of a
doctor and the details of a patient using the id.
The Hospital Management System can be entered using a username and
password. It is accessible either by an administrator or receptionist. Only they can
add data into the database. The data can be retrieved easily. The interface is very
user-friendly. The data are well protected for personal use and makes the data
processing very fast.
4
TABLE OF CONTENT
Description Page No
BONAFIE CERTIFICATE 03
ABSTRACT 04
Chapter 1 INTRODUCTION 07
1.1 Problem Definition 08
1.2 Requirement of Proposed System 10
1.3 System Analysis 12
1.4 Proposed System 14
Chapter 2 PROCESS DESCRIPTION 16
2.1 Doctor Module 16
2.2 Patient Module 18
2.3 Appointment Module 20
Chapter 3 PROGRAM DESIGN 22
3.1 Doctor Module 22
5
3.2 Patient Module 27
3.3 Appointment Module 29
Chapter 4 DATABASE DESIGN 32
Chapter 5 CONCLUSION 35
REFERENCES 36
Appendix
1 SAMPLE SOURCE CODE 37
6
Chapter 1
INTRODUCTION
In most developing countries, provision of basic preventive, promotive and
curative services is a major concern of the Government. With growing population
and advancement in the medical technology and increasing expectation of the
people especially for quality curative care, it has now become imperative to
provide quality health care services through the established institutions. In public
Sector 15,393 allopathic hospitals (Health Information of India 2003) are
functioning. In the rural areas, the secondary level care is being provided through
3222 CHCs (Bulletin on Rural Health Statistics in India 2005) with 30 beds each
with specialist services of physicians, pediatricians, O & G specialists, and
surgeons being made available.
However, these services have not been successful in gaining the faith and
confidence of the people because of lack of specialists, facilities and
accountability, along with the paucity of resources and non-involvement of the
community. Hospital Management System is a simple yet effective management
structure. This system acts for the hospitals to manage the affairs of the hospital.
7
HMS is free to prescribe, generate and use the functioning and maintaining the
quality of services.
1.1 PROBLEM DEFINITION
This project is aimed to automate the hospital management system. This

project is developed mainly to administrate doctor's appointment with the patients.
The purpose of the project entitled as HOSPITAL MANAGEMENT SYSTEM is
to computerize the Front Office Management of Hospital to develop software
which is user friendly, simple, fast, and cost – effective. It deals with the collection
of patient’s information, diagnosis details, etc. Traditionally, it was done manually.
The main function of the system is to register and store patient details and doctor
details and retrieve these details as and when required, and also to manipulate these
details meaningfully.
8
NEED
1. Efficiently maintains the details about the patient
2. Simultaneously updates changes made to any data, item in the entire data base.
3. It is faster than manual system
9
The goal of any system development is to develop and implement the system
cost effectively; user-friendly and most suited to the user’s analysis is the heart of
the process.
This function of Hospital Management Information System deals with

registering the new Patient either for OPD or IPD and giving unique Identification
Number to the Patient. This number is unique throughout the System for
identifying the patient.
Analysis is the study of the various operations performed by the system and
their relationship within and outside of the system. During analysis, data collected
on the files, decision points and transactions handled by the present system.
Different kinds of tools are used in analysis of which interview is a common one.
The patient can be registered at Reception. Patient identification number is

also created for each separate visit of the patient. This is also a part of registering
patient. ID is used for tracking of medical records of the patient for that particular
OPD visit or IPD admission. All the medical record of the patient are identified by
combination of numbers i.e. Patient ID. The numbers gives flexible search in terms
of finding patient's History Record.
1.2 REQUIREMENT OF PROPOSED SYSTEM
The first step in system development life cycle is the identification of need
of change to improve or enhance an existing system. An initial investigation on
existing system was carried out. The present system of hospital is completely
10
manual. Many problems were identified during the initial study of the existing
system. To develop this software detailed study is made at local hospital. Based on
the information collected it is decided to maintain the basic information about
doctors and patients.
PATIENT REGISTRATION
SLOT DETAILS
The working time for doctors is scheduled as follows.
11
Each patient will consult the doctor based on the appointment. If the doctor is free
on his/her duty time, the outpatient can consult the doctor after the spot
appointments are made.
APPOINTMENT
Appointments for patients may be made at the reception. New patients are
informed to fill the registration form and pay registration fees. Then the patient id
is generated and issued to the patient for further use.
The appointment may be fixed by verifying doctor's and their free slots available,
then the appointment will be confirmed. Otherwise the dates or slots may be asked
to change for the patients.
1.3 SYSEM ANALYSIS
System analysis is a detailed study of the various operations performed by a

system and their relationships within and outside of the system. Here the key
question is – What all problems exist in the present system? What must be done to
solve the problem? Analysis begins when a user or manager begins a study of the
program using existing system. During analysis, data collected on the various files,
decision points and transactions handled by the present system.
The commonly used tools in the system are Data Flow Diagram, interviews,
etc. training, experience and common sense are required for collection of relevant
information needed to develop the system. The success of the system depends
12
largely on how clearly the problem is defined, thoroughly investigated and

properly carried out through the choice of solution.
A good analysis model should provide not only the mechanisms of problem
understanding but also the framework of the solution. Then the proposed system
should be analyzed thoroughly in accordance with the needs.
13
 System analysis can be categorized into four parts.

 System planning and initial investigation
 Information gathering
 Applying analysis tools for structured analysis
 Feasibility study
 Cost/benefit analysis
The doctor's appointment with various slots for patient is created and
maintained by system. The appointments can be altered at any time before an hour
of the actual appointment schedule. The doctors and patients details must be
registered to create the appointments.
1.4 PROPOSED SYSTEM
14
The drawback of the existing system is that it is very difficult to retrieve data
from case files. It is difficult to handle the whole system manually and it is less
accurate and to keep the data in case files for future reference because it may get
destroyed. Moreover it is very difficult to retrieve data. Redundancy of data may
occur and this may lead to the inconsistency. The manual system is so time-
consuming.
15
The proposed system is very easy to operate. Speed and accuracy are the
main advantages of proposed system. There is no redundancy of data. The data are
stored in the computer’s secondary memories like hard disk, etc. it can be easily
receive and used at any time. The proposed system will easily handle all the data
and the work done by the existing systems. The proposed systems eliminate the
drawbacks of the existing system to a great extent and it provides tight security to
data.
16
Chapter 2
PROCESS DESCRIPTION
2.1 DOCTOR MODULE
Process Name : Doctor list

Process Number : 1.1
Input : Doctor Number – Select from List
Output : Status Message
Error Condition : Records Not Found – if no records in database
Process Name : Add Doctor

Input : Name
: Specialization
: Doctor Number (ID)
Error Condition : Name Can’t be Empty
: Specialization Can’t be Empty
17
Process Name : Delete Doctor

Input : Doctor Number (ID)
Error Condition : None
Process Name : Modify Doctor

: Name
: Specialization
: Specialization Can’t be Empty
Process Name : Undelete Doctor

18
19
2.2 PATIENT MODULE
Process Name : Patient list

Input : Patient Number – Select from List
Process Name : Add Patient

Input : Name
: Sex
: Address
: Patient Number (ID)
: Address Can’t be Empty
20
Process Name : Delete Patient

Input : Patient Number (ID)
Process Name : Modify Patient

: Name
: Sex
: Address
: Address Can’t be Empty
Process Name : Undelete Patient

21
2.3 APPOINTMENT MODULE
Process Name : Appointment List

Input : Doctor Number
Output : Appointment with Patient Details
Process Name : Add Appointment

Input : Doctor Number
: Patient Number
: Slot Schedule
: Appointment Number (ID)
22
Process Name : Delete Appointment

Input : Appointment Number (ID)
Process Name : Modify Appointment

: Doctor – Select from List
: Patient – Select from List
: Slot – Select from List
Process Name : Undelete Patient

23
Chapter 3
PROGRAM DESIGN
3.1 DOCTOR MODULE
LIST OF DOCTOR RECORDS
24
INSERTION OF NEW DOCTOR RECORD
RECORD CREATION
STATUS MESSAGE
25
UPDATED LIST AFTER INSERTION OF NEW RECORD
MODIFICATION OF EXISTING RECORDS
26
STATUS MESSAGE
UPDATED LIST AFTER MODIFICATION
27
DELETE SELECTED DOCTOR
UPDAED LIST AFTER DELETION
28
3.2 PATIENT MODULE
REGISTERED PATIENTS
NEW PATIENT DETAILS
29
MODIFICATION OF EXISTING PATIENT RECORD
DELETION OF EXISTING PATIENT RECORD
30
3.3 APPOINTMENT MODULE
APPOINTMENT DETAILS
CREATE NEW APPOINTMENT
31
STATUS MESSAGE
MODIFICATION OF APPOINTMENT
STATUS MESSAGE
32
CANCEL THE APPOINTMENT
33
Chapter 4
DATABASE DESIGN
DATABASE: HOSPITAL
TABLE: APPOINTMENT (APPT)
34
TABLE: DOCTOR (DOCT)
TABLE: PATIENT
35
TABLE: SLOT
36
Chapter 5
CONCLUSION
The HOSPITAL MANAGEMENT SYSTEM is a great improvement over

the manual system using case fields and paper. The computerization of the system
has sped up the process. In the current system, the front office managing is very
slow. The hospital managing system was thoroughly checked and tested with
dummy data and thus is found to be very reliable.
ADVANTAGES
 It is fast, efficient and reliable
 Avoids data redundancy and inconsistency
 Web-based
 Number of personnel required is considerably less
 Provides more security and integrity to data
FUTURE ENHANCEMENTS
The proposed system is Hospital Management System. We can enhance this
system by including more facilities like billing system, inpatient room allotment
for the admitted patients and the stock details of medicines in the pharmacy.
Providing such features enable the users to include more comments into the
system.
37
REFERENCES
1. PHP MySQL Website Programming: Problem - Design – Solution byChris

Lea, Mike Buzzard, Dilip Thomas , Jessey White-Cinis
2. Beginning PHP5, Apache, and MySQL Web Development (Programmer to
Programmer) by Elizabeth Naramore
3. MySQL/PHP Database Applications, 2nd Edition by Brad Bulger
4. How to Do Everything with PHP and MySQL by Vikram Vaswani
38
Appendix 1
SAMPLE SOURCE CODE
DADD.PHP
<html>
<head>
<meta name="spm" content="Hosita Management System">
<title>Add New Doctor</title>
</head>
<body>
<table align=center width=750 cellspacing=0 cellpadding=5>
<tr bgcolor=blue><td align=center><font SIZE=6 color=white>HOSPITAL
MANAGEMENT SYSTEM</font></td></tr>
<tr><td><table align=center width=750 cellspacing=0 cellpadding=5>
<tr><td align=center><a href=dlist.php>Doctors</td><td align=center><a
href=plist.php>Patients</td><td align=center><a
href=app.php>Appointments</td>
</table></td></tr>
<tr bgcolor=red><td ><font size=4 color=white>New
Doctor</font></td></tr>
<form name=fdadd method=post action=dsave.php>
<tr><td><table width=750 cellspacing=0 cellpadding=5>
<tr><td>Doctor Name</td><td><input type=text name=name size=30
maxlength=30></td></tr>
<tr><td>Specilization</td><td><input type=text name=spec size=30
maxlength=30></td></tr>
</table></td></tr>
<tr><td align=center><input type=submit value=Submit></td></tr>
</form>
</table>
</body>
39
</html>
DSAVE.PHP
<html>
<head>
<meta name="spm" content="Hosital Management System">
<title>Save Doctor</title>
</head>
<body>
</table></td></tr>
<tr bgcolor=red><td ><font size=4 color=white>Save
<?php
$name=trim($_POST["name"]);
$spec=trim($_POST["spec"]);
$error=0;
if ($name=="") { $error=1; echo "<tr><td><font color=red size=4>Name
can't empty</font></td></tr>"; }
if ($spec=="") { $error=1; echo "<tr><td><font color=red
size=4>Specilization can't empty</font></td></tr>"; }
if ($error==0) {
if(!mysql_connect("localhost","root",""))
{
echo "<tr><td><font color=red size=4>Connection
Error</font></td></tr>";
40
die();
}
mysql_select_db("hospital");
mysql_query("insert into doct(dname,dspec,dshow)
values('".$name."','".$spec."','Y')");
echo "<tr><td align=center><font size=4 color=green>Successfully
Records Inserted</font></td></tr>";
}
else {
echo "<form name=fdadd method=post action=dsave.php>";
echo "<tr><td><table width=750 cellspacing=0 cellpadding=5>";
echo "<tr><td>Doctor Name</td><td><input type=text name=name
size=30 maxlength=30 value='".$name."'></td></tr>";
echo "<tr><td>Specilization</td><td><input type=text name=spec
size=30 maxlength=30 value='".$spec."'></td></tr>";
echo "</table></td></tr>";
echo "<tr><td align=center><input type=submit
value=Submit></td></tr>";
echo "</form>";
}
echo "<tr><td align=center><a
href=dlist.php>Continue...</a></td></tr>";
echo "</table>";
echo "</body></html>";
DLIST.PHP
<html>
<head>
<title></title>
</head>
41
<body>
</table></td></tr>
<tr bgcolor=red><td ><font size=4 color=white>Doctors
List</font></td></tr>
<tr><td><a href=dadd.php>Add New Record</a></td></tr>
<tr bgcolor=#ccccc><td align=center>S No</td><td align=center>Doctor
Name</td><td align=center>Specialization</td><td
align=center>Options</td></tr>
<?php
{
die();
}
$rs1=mysql_query("SELECT * from doct where dshow='Y' order by
dname;");
$sno=1;
while( $row=mysql_fetch_array($rs1)) {
echo "<tr><td>$sno</td><td>$row[1]</td><td>$row[2]</td><td><a
href=dmod.php?rno=".$row[0].">Modify</a> | <a
href=ddel.php?rno=".$row[0].">Delete</a></td></tr>";
$sno++;
}
42
if ($sno==1) echo "<tr><td align=center><font size=4 color=red>Records

Not Found</font></td></tr>";
?>
</table></td></tr>
<tr><td align=center><hr></td></tr>
<tr bgcolor=red><td><font size=4 color=white>Deleted
Records</font></td></tr>
<?php
$rs2=mysql_query("SELECT * from doct where dshow='N' order by
dname;");
$sno=1;
href=dundel.php?rno=".$row[0].">Undelete</a></td></tr>";
$sno++;
}
?>
</table></td></tr>
</table>
</body>
</html>
DMOD.PHP
<html>
<head>
43
<title>Modify Doctor Profile</title>

</head>
<body>
</table></td></tr>
<?php
$rno=trim($_GET["rno"]);
{
die();
}
$rs1=mysql_query("SELECT * from doct where dno='".$rno."'");
$sno=1;
echo "<tr bgcolor=red><td ><font size=4 color=white>Edit Doctor
Details</font></td></tr>";
echo "<form name=fdmod method=post action=dupdate.php>";
size=30 maxlength=30 value='".$row[1]."'></td></tr>";
size=30 maxlength=30 value='".$row[2]."'></td></tr>";
echo "<tr><td colspan=2 align=center><input type=hidden name=rno
44
value=".$rno."><input type=submit value=Submit></td></tr>";

echo "</form>";
$sno++;
}
?>
</table>
</body>
</html>
DUPDATE.PHP
<html>
<head>
<title>Update Doctor</title>
</head>
<body>
</table></td></tr>
<tr bgcolor=red><td ><font size=4 color=white>Update
<?php
$rno=trim($_POST["rno"]);
$name=trim($_POST["name"]);
$spec=trim($_POST["spec"]);
$error=0;
45
if ($name=="") { $error=1; echo "<tr><td><font color=red size=4>Name

can't empty</font></td></tr>"; }
if ($spec=="") { $error=1; echo "<tr><td><font color=red
size=4>Specilization can't empty</font></td></tr>"; }
if ($error==0) {
{
die();
}
mysql_connect("localhost","root","");
mysql_query("update doct set dname='".$name."',dspec='".$spec."'
where dno='".$rno."'");
Records Updated</font></td></tr>";
}
else {
echo "<form name=fdadd method=post action=dupdate.php>";
size=30 maxlength=30 value='".$name."'></td></tr>";
size=30 maxlength=30 value='".$spec."'></td></tr>";
echo "<tr><td align=center><input type=hidden name=rno
value=".$rno."><input type=submit value=Submit></td></tr>";
echo "</form>";
}
echo "</table>";
46
DDEL.PHP
<html>
<head>
<title></title>
</head>
<body>
</table></td></tr>
<tr bgcolor=red><td ><font size=4 color=white>Doctors
List</font></td></tr>
<tr><td><a href=dadd.php>Add New Record</a></td></tr>
<?php
{
die();
}
47
$rs1=mysql_query("SELECT * from doct where dshow='Y' order by

dname;");
$sno=1;
href=dmod.php?rno=".$row[0].">Modify</a> | <a
href=ddel.php?rno=".$row[0].">Delete</a></td></tr>";
$sno++;
}
?>
</table></td></tr>
<tr><td align=center><hr></td></tr>
<tr bgcolor=red><td><font size=4 color=white>Deleted
Records</font></td></tr>
<?php
$rs2=mysql_query("SELECT * from doct where dshow='N' order by
dname;");
$sno=1;
href=dundel.php?rno=".$row[0].">Undelete</a></td></tr>";
$sno++;
}
?>
</table></td></tr>
48
</table>
</body>
</html>
DUNDEL.PHP
<html>
<head>
<title>Recover Doctor</title>
</head>
<body>
</table></td></tr>
<tr bgcolor=red><td ><font size=4 color=white>Recover
<?php
$rno=$_GET["rno"];
{
die();
}
mysql_query("update doct set dshow='Y' where dno='$rno'");
49
Records Recovered</font></td></tr>";
echo "</table>";
50

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HOSPITAL MANAGEMENT SYSTEM, MAMCET, 2008IT

M.A.M. COLLEGE OF ENGINEERING AND TECHNOLOGY

DEPARTMENT OF INFORMATION TECHNOLOGY

RECORD NOTE BOOK

CS1403 - SOFTWARE DEVELOPMENT LABORATORY

Class & Semester : 2008-2012, B.Tech., IT, VII - Semester

Month & Year : OCT - 2011

M.A.M. COLLEGE OF ENGINEERING AND TECHNOLOGY

DEPARTMENT OF INFORMATION TECHNOLOGY

ANNA UNIVERSITY PRACTICAL EXAMINATIONS, OCT–2011

Faculty Incharge Head of the Department

Submitted for Anna University of Technology, Tiruchirappalli practical

Internal Examiner External Examiner

Our project Hospital Management system includes registration of patients,

doctor and the details of a patient using the id.

The Hospital Management System can be entered using a username and

password. It is accessible either by an administrator or receptionist. Only they can

processing very fast.

1.1 Problem Definition 08

1.2 Requirement of Proposed System 10

1.3 System Analysis 12

1.4 Proposed System 14

Chapter 2 PROCESS DESCRIPTION 16

2.1 Doctor Module 16

2.2 Patient Module 18

2.3 Appointment Module 20

Chapter 3 PROGRAM DESIGN 22

3.1 Doctor Module 22

3.2 Patient Module 27

3.3 Appointment Module 29

Chapter 4 DATABASE DESIGN 32

1 SAMPLE SOURCE CODE 37

In most developing countries, provision of basic preventive, promotive and

curative services is a major concern of the Government. With growing population

and advancement in the medical technology and increasing expectation of the

Sector 15,393 allopathic hospitals (Health Information of India 2003) are

with specialist services of physicians, pediatricians, O & G specialists, and

surgeons being made available.

confidence of the people because of lack of specialists, facilities and

accountability, along with the paucity of resources and non-involvement of the

community. Hospital Management System is a simple yet effective management

1.1 PROBLEM DEFINITION

This project is aimed to automate the hospital management system. This

This function of Hospital Management Information System deals with

The patient can be registered at Reception. Patient identification number is

1.2 REQUIREMENT OF PROPOSED SYSTEM

The working time for doctors is scheduled as follows.

1.3 SYSEM ANALYSIS

System analysis is a detailed study of the various operations performed by a

largely on how clearly the problem is defined, thoroughly investigated and

 System analysis can be categorized into four parts.

1.4 PROPOSED SYSTEM

2.1 DOCTOR MODULE

Process Name : Doctor list

Process Name : Add Doctor

Process Name : Delete Doctor

Process Name : Modify Doctor

Process Name : Undelete Doctor

2.2 PATIENT MODULE

Process Name : Patient list

Process Name : Add Patient

Process Name : Delete Patient

Process Name : Modify Patient