Hours: 0 Immediate Hours: 0 - 3 Hours: 3 - 6 Hours: 6 - 12 Hours: 12 - 24

Personnel
Involved

Notify Incident
Start to direct
(Incident Supervisor/
happened) Incident
Owner

Gather Information :
Incident owner

- Incident Event
- Actual consequence Business Process for
(injury recordable/ Inform Risk Rank to: Initiating Formal
Initial notification
non-recordable, spill, No
1.Field/Function Manager Incident Report End
to: 2. HSE Manager (should be posted in
property damage, etc),
- Field HSE Advisor intranet within 24 Hrs)
if any
- Field/Function
- Immediate mitigation/
Manager
action taken (e.g. IP
treatment, S/D, etc)
Assess Risk
Rank of Incident
HSE Advisor
Field

Initial notification
to HSE OHS Coordinator
(e.g. Field Manager, Well Operations
Manager, Project Manager, Logistic
Field/Function
Manager
Manager, etc)

Initial notification
to Sr. Manager
Sr. Manager

Initial notification
to Respective VP:
LOW/MED : By Email
SIGNIFICANT/HIGH (including
Recordable Incident): By Email
and Phone
ConocoPhillips Indonesia

BUSINESS PROCESS DETAIL DOCUMENTATION

Business Process Title Incident Initial Notification

Effective Date December 2008

Business Process Team Lead Functional Excellence Manager

Business Process Owner HSE Manager

Business Process Definition/Purpose:
As a reference and guideline on process of incident initial notification

Output:
Initial incident notification is issued in timely manner
Business Process Scope:
COPI
Policies:
HSE Management System Element 11 & 13
Definitions:
Initial incident notification: Verbal and/or written communication mode (e.g. phone, email) that
has to be performed within 12 hours after incident occurs.

Notes/Comments/Assumptions:

Initial Incident Notification_Explanation.doc Page 1 of 3

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 REVISION CONTROL SHEET
LATEST
DATE ISSUED PREPARED REVIEWED APPROVED COMMENTS
REV
Initial Onshore OHS
Dec 2008 HSE Leaders HSE Manager
(0) Manager

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Activity
No. Descriptions/Instructions Technology/
Notes
1.0 Start – Incident happened Hours: 0
2.0 Personnel who is involved notifies Incident to direct Hours:
Supervisor/Incident Owner Immediate
3.0 Incident Owner gathers incident information
a) Incident event (place, date, time, IP, short description).
b) Actual consequence (injury Æ recordable/non-recordable, Hours : 0-3
spill, property damage, etc), if any.
c) Immediate mitigation/action taken (e.g. IP treat, S/D, etc).
4.0 Incident Owner performs initial notification to:
• Field HSE Advisor.
• Field/Function Manager (e.g. Field Manager, Well Operations Hours : 3-6
Manager, Project Manager, Logistic Manager, etc).
5.0 Incident Owner and Field HSE Advisor assess risk rank of Incident
6.0 a) Incident Owner informs Risk Rank to Field/Function Manager
and HSE Manager.
b) Field /Function Manager perform initial notification to Sr.
Manager.
c) Field HSE Advisor performs initial notification to OHS
Hours : 6-12
Coordinator.
d) OHS Coordinator performs initial notification to HSE Manager.
e) Sr. Manager performs initial notification to Respective VP:
LOW/MED: By Email, SIGNIFICANT/HIGH (including
Recordable Incident): By Email and Phone.
7.0 Incident owner initiates formal incident reporting process (should be
posted in intranet within 24 Hrs) -
(refer to Initiating Formal Incident Report Business Process) Hours : 12-24
8.0 End

Initial Incident Notification_Explanation.doc Page 3 of 3

1 April 2008