Partner Solution Guide

Integration of EasyLobby Secure Visitor Management and

Schneider Electric Andover Continuum & I/NET Seven

                    

     

Company name: EasyLobby, Inc.

Product name: EasyLobby SVM 10.0 (Secure Visitor Management)

HIGH-LEVEL DESCRIPTION OF PRODUCT:

EasyLobby’s suite of Visitor Management System software provides comprehensive, enterprise-
scalable visitor registration, tracking, reporting and badge printing, as well as web-based pre-
registration by employee and access control integration with Schneider Electric’s Andover
Continuum and I/NET. EasyLobby SVM also includes package and asset management, and
employee time and attendance.

THE CHALLENGE
In many organizations, visitors and contractors are still being asked to sign a paper visitor log.
While this method of keeping track of visitors is perceived as quick and easy, it provides very
little security, and poses a number of other problems:
 More often than not, the names are not legible, or are false
 In an emergency (fire, etc.), it would be impossible to quickly determine who is still in
the building (can’t read the names and check out times are not always required or
enforced)
 Information regarding who has visited the company is readily available for everyone to
see, but this information should be confidential

35 Highland Circle, Needham, MA 02494 781-455-8558 www.easylobby.com

  The paper log, and hand-written visitor badges, presents an unprofessional image to
visitors, and a perception of lax security

INTEGRATED SOLUTION
With EasyLobby, visitors electronically scan their ID (passport, business card or driver’s license),
and all relevant information about them is captured in a secure database file, including their
photo and signature (both optional), the name of the person being visited, the reason for the
visit, and their entry and exit times. In twenty seconds or less, the person is professionally
checked in and a high quality visitor badge is automatically printed.

For visitors or contractors needing temporary prox card or barcode access, our tight integration
with Schneider Electric’s access control solutions allows the visitor to be assigned an access
group from our ‘Clearance’ drop down list on the visitor form, and they can be loaned a prox
card or use our barcoded badge for access. Simultaneous to checking in the visitor, our
integration software creates and activates a new cardholder record in the access control
database (we support Andover Continuum and I/NET) automatically for that visitor, with the
specified access group, card number, and valid from/to information.

THE VALUE PROPOSITION

The integrated solution provides customers with the best of both worlds – EasyLobby Visitor
Management and Schneider Electric’s Access Control Systems, without sacrificing any
functionality. Visitors can be processed quickly, easily, and professionally, and be granted
temporary access to only those areas pre-defined by the customer. This saves time and effort
versus processing someone as a visitor first, then processing them all over again for access.
Having visitors pre-registered by employees via the intranet or internet (using EasyLobby
eAdvance web software) makes the check-in process that much more efficient.

THE SALES FORMULA – 4 EASY STEPS TO SUCCESS

Our goal is to make Schneider Electric’s sales organization and your customers successful. To that
end EasyLobby offers a program to provide software demonstrations via web conference to any
of your prospects. In a 30-minute WebEx session, we can show your customers all of the great

35 Highland Circle, Needham, MA 02494 781-455-8558 www.easylobby.com

features in our software and how easy it is to use, while answering all of their product
configuration and technical questions.

Here are the easy steps to follow with any prospect:

1. Any time you see paper and pen for visitor sign-in (or nothing at all), give your customer
an EasyLobby brochure

2. Call us at 781-455-8558 or email sales@easylobby.com to schedule a 30-minute web

demo (note multiple parties can login/dial-in from multiple locations)

3. Get a component list and quantities from the customer and provide them with a quote

4. Collect the PO

5. Order EasyLobby through iPortal http://usiportal.tac.com/

It really is that simple. EasyLobby will answer all pre-sales and technical questions, as well as
provide installation support by phone (99% of our customers can install the system themselves
with some phone support from us), and do free web training for your customer’s front desk staff.

SOLUTION COMPONENTS

 EasyLobby SVM software is purchased for each workstation where visitors are processed
and badged.

 EasyLobby eAdvance software provides for web pre-registration by employees

(unlimited use license, customers only need 1 copy).

 EasyLobby Access Control integration software for Schneider Electric integrates

EasyLobby with Andover Continuum and I/NET products to enable customers to grant
visitors and contractors temporary card (or barcode) access (1 copy per database).

 Various hardware peripherals are purchased for capturing visitor information (passport,
license, business card scanners), camera, signature capture pad, fingerprint reader for
frequent visitors, pcprox card readers, and DYMO thermal or color inkjet printer for
badge printing.

 Badge stock is purchased for the printer chosen, such as EasyLobby adhesive badges for
the DYMO, or EasyLobby 2-sided fold and clip badges for color inkjet printers.

35 Highland Circle, Needham, MA 02494 781-455-8558 www.easylobby.com

BLOCK DIAGRAM

Integration Topology for EasyLobby and Schneider Electric’s Andover Continuum and I/NET
Access Control Systems

35 Highland Circle, Needham, MA 02494 781-455-8558 www.easylobby.com

 EasyLobby Client

EasyLobby SVM EasyLobby and Schneider Electric Server(s)

EasyLobby
Integration
EasyLobby Client
Triggers

Triggers

EasyLobby EasyLobby DB
Administrator
EasyLobby DB
Schneider Electric

Schneider Tables or API

Electric Database
EasyLobby Client

EasyLobby
Satellite
Schneider Electric Access Control Panel

. Turnstile Door Elevator

ABOUT EASYLOBBY

35 Highland Circle, Needham, MA 02494 781-455-8558 www.easylobby.com

EasyLobby was founded in 1997 to provide the first comprehensive software solution for
electronic, secure visitor management. EasyLobby’s suite of products provides comprehensive,
enterprise-class visitor registration, tracking, reporting and badge printing, as well as web-based
pre-registration and employee/contractor time and attendance. EasyLobby SVM is also tightly
integrated with over 35 of the most popular access control systems.

With thousands of EasyLobby systems installed and operating globally (in English, Spanish,
German and French), EasyLobby is the world’s leading independent provider of comprehensive
visitor management solutions to private sector and public sector companies and organizations,
including Fortune 500 companies, federal and local government agencies, multi-tenant buildings,
hospitals, universities, K-12 schools and others. For more information visit www.easylobby.com
or call Sales at 781-455-8558, or email sales@easylobby.com.

35 Highland Circle, Needham, MA 02494 781-455-8558 www.easylobby.com