BASIC REQUIREMENTS AND PROCEDURE IN REGISTERING A

SOLE PROPRIETOR BUSINESS

A. REGISTER A BUSINESS NAME AT DEPARTMENT OF TRADE AND INDUSTRY

ONLINE
1. Come up with at least 3 Business names
2. Search in the DTI’s website if there is an existing name similar to yours
(https://www.bnrs.dti.gov.ph/web/guest/search)
3. If your business name is available, fill-up Business Name (BN) Application Form
(https://www.business.gov.ph/web/guest/bn-registration)

 DTI is TEMPORARILY SUSPENDING the PUBLIC ACCESS to the online processing of

Business Name Registration applications until further notice

OFFLINE
1. proceed to the nearest DTI Office or Negosyo Center and present/submit the following:
a. One valid government-issued ID
b. Completely filled-out application form
(https://bnrs.dti.gov.ph/web/guest/downloads)

 For further information please see FAQ:

https://www.business.gov.ph/web/guest/faq

After acquiring a DTI Certificate of Registration, you may now proceed and register to Local
Government Units (LGU), such as Barangay and Mayor’s office:

B. REGISTRATION WITH BARANGAY

1. Go to Barangay where your business is located to secure and fill-up application form (application
forms can be secured from the Barangay office)
2. Submit your completed application form together with the following:
a. Certificate of Registration from DTI
b. Two Valid IDs
c. Proof of Address such as Lease Contract (if rented) or Certificate of Land Title (if owned)
3. Pay the necessary fees and claim your Barangay Certificate of Business Registration

C. REGISTER YOUR BUSINESS IN THE MAYOR’s OFFICE

1. Go to the municipal office where your business is located to secure and fill-up application form
(application forms can be secured from the municipal office)
2. Submit your completed application form together with the following:
a. Certificate of Registration from DTI
b. Barangay Certificate of Business Registration
c. Two Valid IDs

SOURCES: https://mpm.ph/register-a-sole-proprietor-business/
https://www.bir.gov.ph/index.php/registration-requirements/primary-registration/application-for-tin.html
https://bnrs.dti.gov.ph/
https://www.pagibigfund.gov.ph/
https://www.philhealth.gov.ph/
https://www.sss.gov.ph/
 d. Proof of Address such as Lease Contract (if rented) or Certificate of Land Title (if owned)

 Additional requirement may be required by other city/municipality

D. REGISTER YOUR BUSINESS IN THE BUREAU OF INTERNAL REVENUE (BIR)

1. Tax Form

a. BIR Form 1901- Application for Registration for Sole Proprietor

2. Documentary Requirements

a. BIR Form No. 1901

b. Any identification issued by an authorized government body (e.g. Birth Certificate,

passport, driver’s license, Community Tax Certificate) that shows the name, address and
birthdate of the applicant;

c. Photocopy of Mayor’s Business Permit; or Duly received Application for Mayor’s

Business Permit, if the former is still in process with the LGU; and/or Professional Tax
Receipt/Occupational Tax Receipt issued by the LGU [For Professionals where PTR is not
required (e.i. Consultants, Agents, Artist, Underwriters & the like)]; or DTI Certificate;

d. Proof of Payment of Annual Registration Fee (ARF) (if with existing TIN or applicable
after TIN issuance);

e. BIR Form No. 1906;

f. Final & clear sample of Principal Receipts/ Invoices;

3. Other documents for submission only if applicable:

a. Special Power of Attorney (SPA) and ID of authorized person, in case of authorized
representative who will transact with the Bureau;
b. Franchise Documents (e.g. Certificate of Public Convenience) (for Common Carrier);
c. Photocopy of the Trust Agreement (for Trusts);
d. Photocopy of the Death Certificate of the deceased (for Estate under judicial
settlement);
e. Certificate of Authority, if Barangay Micro Business Enterprises (BMBE) registered
entity;
f. Proof of Registration/Permit to Operate BOI/BOI-ARMM, PEZA, BCDA and SBMA

4. Procedures
a. Accomplish BIR Form 1901 and 1906 and submit the same together with the
documentary requirements with the New Business Registrant Counter of the RDO
having jurisdiction over the place where the head office and branch, respectively.
SOURCES: https://mpm.ph/register-a-sole-proprietor-business/
https://www.bir.gov.ph/index.php/registration-requirements/primary-registration/application-for-tin.html
https://bnrs.dti.gov.ph/
https://www.pagibigfund.gov.ph/
https://www.philhealth.gov.ph/
https://www.sss.gov.ph/
 b. Pay the Annual Registration Fee (P500.00) at the New Business Registrant Counter in the
BIR Office.

c. Pay Documentary Stamp Tax (DST) (loose DST / BIR Form 2000* for DST on Contract of
Lease, etc). Present proofs of payment.

d. The RDO shall then issue the Certificate of Registration (Form 2303) together with the
“Ask for Receipt” notice, Authority to Print.

e. Attend the taxpayer’s initial briefing to be conducted by the RDO concerned for new
registrants in order to apprise them of their rights and duties/responsibilities.

5. Deadline
 All Individuals engaged in trade or business shall accomplish and file the application
on or before the commencement of business, it shall be reckoned from the day
when the first sale transaction occurred or within thirty (30) calendar days from the
issuance of Mayor's Permit/Professional Tax Receipt (PTR) by LGU, whichever comes
earlier

E. REGISTER WITH SSS

a. The owner or, in his absence, his legal spouse or, in their absence, any representative
with Special Power of Attorney (SPA) of a single proprietorship business should
accomplish and submit the following:
i. SSS Forms R-1;
ii. and R-1A with the photocopy of an Authority to Operate from appropriate
government office/s (e. g. Registration of Business Name, Business Permit, or
any proof of business operations).

F. REGISTER WITH PHILHEALTH

a. Submit the following at any PhilHealth Office:
i. Employer Data Record or ER1 Form (in duplicate). You may download this form
at Philhealth Website.

ii. Business permit/license to operate and/or any of the following additional

documents required for various types of business:
1. Single proprietorships – Department of Trade and Industry (DTI)
Registration
2. Partnerships and corporations – Securities and Exchange Commission
(SEC) Registration
3. Foundations and non-profit organizations – Securities and Exchange
Commission (SEC) Registration
4. Cooperatives – Cooperative Development Authority (CDA) Registration
5. Backyard industries/ventures and micro-business enterprises –
Barangay Certification and/or Mayor’s Permit

SOURCES: https://mpm.ph/register-a-sole-proprietor-business/
https://www.bir.gov.ph/index.php/registration-requirements/primary-registration/application-for-tin.html
https://bnrs.dti.gov.ph/
https://www.pagibigfund.gov.ph/
https://www.philhealth.gov.ph/
https://www.sss.gov.ph/
 iii. After processing, PhilHealth will issue to you the following:
1. PhilHealth Employer Number (PEN) and the Certificate of Registration
2. PhilHealth Identification Number (PIN) and Member Data Record (MDR)
of registered employees

iv. Finally, display the Certificate of Registration in a conspicuous area of your

office as a requirement.

G. REGISTER WITH PAG-IBIG

a. Submit the following to the nearest Pag-IBIG office:
i. Employer’s Data Form (EDF [HQP-PFF-002])
ii. Specimen Signature Form (SSF [HQP-PFF-003])
iii. Present the following as proof of business existence:
1. SSS Certification (if already registered with SSS)
2. Business Permit/Mayor’s Permit

 For Sole Proprietorship

- Department of Trade and Industry (DTI) Certificate of Registration
 For Partnership/Corporation/Foreign-Owned Corporation
- Securities and Exchange Commission (SEC) Certificate of
Partnership/Incorporation
- Approved Articles of Partnership/Incorporation and By-Laws
- Board Resolution concerning Authorized Signatory/ies
 For Cooperative
- Cooperative Development Authority (CDA) Certificate
- Approved Articles of Cooperation
 For Trade Association
- Securities and Exchange Commission (SEC) Certificate of Incorporation
- Articles of Incorporation and By-Laws

SOURCES: https://mpm.ph/register-a-sole-proprietor-business/
https://www.bir.gov.ph/index.php/registration-requirements/primary-registration/application-for-tin.html
https://bnrs.dti.gov.ph/
https://www.pagibigfund.gov.ph/
https://www.philhealth.gov.ph/
https://www.sss.gov.ph/