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Oracle Financials Cloud

Latin America Cloud Local Solution


Colombia

Version 2

May 27-2019
TABLE OF CONTENTS
TABLE OF CONTENTS ..............................................................................................................................................2

REVISION HISTORY..................................................................................................................................................5

LATIN AMERICA CLOUD LOCAL SOLUTION FOR COLOMBIA ....................................................................................6

ADDITIONAL INFORMATION AND PROCESS ORDER .........................................................................................................6


INTENDED AUDIENCE...............................................................................................................................................7
APPLICATIONS TECHNOLOGY .....................................................................................................................................8
ASSUMPTIONS .......................................................................................................................................................8

STATUTORY REPORTS ............................................................................................................................................9

STATUTORY FUNCTIONALITIES............................................................................................................................. 11

RELEASE THE REPORTS IN THE CLOUD ENVIRONMENT ........................................................................................ 12

REPORT FILES ...................................................................................................................................................... 13


BI PUBLISHER REPOSITORY – INSTALL / UPDATE.......................................................................................................... 15

SETUP PROCESSES AND REPORTS COLOMBIA ...................................................................................................... 21

ORACLE FINANCIALS CLOUD TAX .............................................................................................................................. 21

GEOGRAPHY LOOKUPS COLOMBIA ...................................................................................................................... 21

MANAGE GEOGRAPHY LOOKUPS.............................................................................................................................. 22

MAGNETIC MEDIA MENU .................................................................................................................................... 27

ROLE FOR MAGNETIC MEDIA GENERATION ......................................................................................................... 38

LOOKUP COMMON .............................................................................................................................................. 45

LOOKUP CONTEXT-COLOMBIA – FUNCTIONAL SETUP MANAGER ..................................................................................... 45


LOOKUP EQUIVALENT DOCUMENT – LACLS NUMBERING .......................................................................................... 46
LOOKUP COMMON – LACLS DOCUMENT TYPE............................................................................................................. 47
LOOKUP COMMON – THIRD PARTY TYPE ................................................................................................................... 49
LOOKUP COMMON – NATURAL TYPE ........................................................................................................................ 50
LOOKUP COMMON – LACLS MAX ROWNUM .............................................................................................................. 52
LOOKUP COMMON – LACLS CO MM MUNICIPAL ......................................................................................................... 53
LOOKUP COMMON – LACLS CO PAYMENT CONCEPT ..................................................................................................... 55
LOOKUP COMMON – LACLS CO MEMO LINE CONCEPT .................................................................................................. 57
LOOKUP COMMON – LACLS_CO_EECONOMIC_ACTIVITY .............................................................................................. 60

VALUE SET............................................................................................................................................................ 68

VALUES SET – DOCUMENT TYPE - COMMON .............................................................................................................. 68


VALUES SET – NATURAL TYPE – COMMON................................................................................................................. 70
VALUES SET – THIRD PARTY ALL - ACCOUNTING .......................................................................................................... 72
VALUES SET – THIRD PARTY TYPE – GENERAL ACCOUNTING........................................................................................... 75

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VALUES SET – THIRD PARTY NAME – GENERAL ACCOUNTING......................................................................................... 77
VALUES SET – THIRD PARTY ID - PAYABLES ................................................................................................................ 79
VALUES SET – PAYMENT CONCEPT - PAYABLES............................................................................................................ 82
VALUES SET – MEMO LINE CONCEPT - RECEIVABLES ..................................................................................................... 84
VALUES SET – THIRD PARTY ID - RECEIVABLES ............................................................................................................ 86
VALUES SET – ECONOMIC ACTIVITIES ........................................................................................................................ 90

DESCRIPTIVE FLEXFIELD ....................................................................................................................................... 93

DESCRIPTIVE FLEXFIELD – MEMO LINES - RECEIVABLES.................................................................................................. 93


DESCRIPTIVE FLEXFIELD - HEADER INVOICES - PAYABLES ................................................................................................ 96
DESCRIPTIVE FLEXFIELD – RECEIPTS - RECEIVABLES ....................................................................................................... 98
DESCRIPTIVE FLEXFIELD - INVOICES LINES - PAYABLES ................................................................................................. 100
DESCRIPTIVE FLEXFIELD – SUPPLIER SITES - PAYABLES ................................................................................................. 106
DESCRIPTIVE FLEXFIELD – LINE - EXPENSES ............................................................................................................... 109
DESCRIPTIVE FLEXFIELD – PARTY SITES - COMMON .................................................................................................... 113
DESCRIPTIVE FLEXFIELD – JOURNAL LINES – GENERAL ACCOUNTING............................................................................... 127

TAX REPORTING TYPE CODE............................................................................................................................... 133

TAX TYPE - DAILY INVOICE REPORT......................................................................................................................... 133

PAYABLES .......................................................................................................................................................... 136

ADDITIONAL INFORMATION SUPPLIER .............................................................................................................. 136

ADDITIONAL INFORMATION INVOICE LINE PAYABLES ....................................................................................... 140

NOT RESPONSIBLE VAT TAX ............................................................................................................................... 143

EQUIVALENT DOCUMENT NUMBER CERTIFICATE............................................................................................... 146

ADDITIONAL INFORMATION EXPENSES REPORT LINE I-EXPENSES ..................................................................... 148

GENERATING REPORTS – MAGNETIC MEDIA MUNICIPAL ................................................................................... 153

ARTICULO # 1 – MEDIOS MAGNETICOS BOGOTA INGRESOS OBTENIDOS EN ACTIVIDADES NO SUJETAS, DEDUCCIONES Y EXCENCIONES.
...................................................................................................................................................................... 154
ARTICULO # 2 - MEDIOS MAGNÉTICOS BOGOTÁ COMPRA DE BIENES Y SERVICIOS ............................................................ 156
ARTICULO # 3 - MEDIOS MAGNÉTICOS BOGOTÁ VENTA DE BIENES EN BOGOTÁ. .............................................................. 159
ARTICULO # 4 - MEDIOS MAGNÉTICOS BOGOTÁ A QUIEN SE LE PRACTICO RETENCIÓN. ..................................................... 161
ARTICULO # 6 - MEDIOS MAGNÉTICOS BOGOTÁ SUJETOS DE RETENCIÓN DE ICA .............................................................. 164
ARTICULO # 15 – MEDIOS MAGNETICOS BOGOTA INGRESOS OBTENIDOS FUERA DE BOGOTA ............................................. 167
ARTICULO # 1 – MEDIOS MAGNÉTICOS CALI COMPRAS DE BIENES Y SERVICIOS ................................................................ 169
ARTICULO # 2 - MEDIOS MAGNÉTICOS CALI RETENCIONES EN LA FUENTE PRACTICADAS ..................................................... 171
ARTICULO # 3 – MEDIOS MAGNETICOS CALI INGRESOS OBTENIDOS FUERA DE CALI .......................................................... 174
ARTICULO # 1 – MEDIOS MAGNÉTICOS MEDELLIN COMPRAS DE BIENES Y SERVICIOS ........................................................ 176

RELEASE THE REPORTS IN THE CLOUD ENVIRONMENT ...................................................................................... 179

REPORT FILES .................................................................................................................................................... 179


BI PUBLISHER REPOSITORY – INSTALL / UPDATE........................................................................................................ 179
PAYMENT FORMAT ............................................................................................................................................. 189

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PAYMENT PROCESS PROFILE ................................................................................................................................. 190

GENERATING PAYMENT FORMAT FILE ............................................................................................................... 193

ARCHIVO ELECTRONICO DE PAGOS BANCO BANCOLOMBIA .......................................................................................... 193


ARCHIVO ELECTRONICO DE PAGOS BANCO BOGOTA ................................................................................................... 204
ARCHIVO ELECTRONICO DE PAGOS BANCO BBVA...................................................................................................... 211
ARCHIVO ELECTRONICO DE PAGOS BANCO DAVIVIENDA .............................................................................................. 218
ARCHIVO ELECTRONICO DE PAGOS BANCO OCCIDENTE ............................................................................................... 225
ARCHIVO ELECTRONICO DE PAGOS BANCO CAJA SOCIAL .............................................................................................. 229

RECEIVABLES ...................................................................................................................................................... 232

ADDITIONAL INFORMATION CUSTOMERS ......................................................................................................... 232

MISCELANEOUS RECEIPT FOR THIRD PARTY ....................................................................................................... 235

INVOICE DAILY REPORT ...................................................................................................................................... 238

GENERAL ACCOUNTING ..................................................................................................................................... 241

ADDITIONAL INFORMATION THIRD PARTY JOURNAL LINES ............................................................................... 241

GENERATION PROCESS AND REPORTS ASSOCIATED TO THIRD PARTY MAINTENANCE BALANCES ..................... 244

INFORME CUENTA TERCERO DE COLOMBIA ....................................................................................................... 255

GENERATING THE PROCESS AND REPORTS MAGNETIC MADIA NATIONAL......................................................... 261

GENERATION EQUIVALENT DOCUMENT NUMBERING PROCESS ........................................................................ 276

GENERATING REPORTS – STATUTARY BOOKS .................................................................................................... 280

REPORTE LIBRO DIARIO COLOMBIA ........................................................................................................................ 280


REPORTE LIBRO MAYOR COLOMBIA ....................................................................................................................... 285
REPORTE LIBRO INVENTARIOS Y BALANCES COLOMBIA ............................................................................................... 289

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REVISION HISTORY

This document will continue to evolve as existing sections change and new information is added. All
updates are logged below, with the most recent updates at the top.

Date Responsible Notes


16-FEB-2019 Luis Fernando Muñoz Alarcon Document Creation
20-FEB-2019 John Trujillo Contributor
20-FEB-2019 Juan Mauricio Forero Contributor
10-Mar-2019 Jorge Louzada Update,Review
30-APR-2019 Luis Fernando Muñoz Alarcon Update,Review

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LATIN AMERICA CLOUD LOCAL SOLUTION FOR COLOMBIA

Latin America Cloud Local Solution (LACLS) for Colombia is a set of components which complements the
core functionalities providing predefined processes and reports that are used to meet legal requirements
requested by government agencies.

For Colombia, the government agency responsible for establishing the legal requirements is called DIAN
“Direccion de Impuestos y Aduanas Nacionales”

LACLS also released an Electronic Invoice solution connecting Fusion Cloud to the software providers that
comunicate with the government agencies, in order to have the invoice electronically issued.

Currently we with one technological provider

 EKOMERCIO ELECTRONICO S.A.S Files(Flat)

Finally, LACLS solution released assets that are defined on statutory functionalities and reports in this
manual which you will find:

ADDITIONAL INFORMATION AND PROCESS ORDER

The Additional Information required in order to generate the reports or run the functionalities process.

o The steps are describing how to setup and enter additional Information.

o The statutory functionalities transaction Panel.

o The steps are describing how to setup the statutory functionalities components.

LIST OF STATUTARY RELEASE BY LACLS FOR COLOMBIA

 Daily Book Report.

 Major Book Report.

 Inventory and Balances Book Report.

 Account/Third Party /Movements/Balances.

 Magnetic Media National Format.

 Colombia Banking Electronic Payment Format.

 Detailed Invoice – Not Responsible.

 Magnetic Media Municipal.

 Daily Invoice Report.


LIST OF STATUTARY PROCESSES RELEASED BY LACLS FOR COLOMBIA

 The Electronic Invoice Flow. (Receivables)

 The Magnetic Media National flow. (General Accounting)

 The Third Party Management Flow. (General Accounting)

PRODUCT REQUIREMENTS ASSOCIATE TO LACLS SCOPE

 Software as a Service .(SaaS)

o Business Intelligence Publisher. (BIP)

o Oracle Financials Cloud

 Platform as a Service. (PaaS)

o Oracle Integration Cloud.(Standard or Enterprise Edition)

o Oracle Database Cloud Service 12C or 18C (Standard or Enterprise


Edition)

 It is recommended to reserve at least 25GB of space on


database for the LACLS schema

MINIMUM ORACLE FUSION CLOUD RELEASE REQUIRED

LACLS has created its components based on Oracle Financials Cloud (Release 13.18.D) so this is the
minimum release required to use the LACLS solution for Colombia.

INTENDED AUDIENCE

Welcome to Oracle Latin America Financials Cloud Local Solution for Colombia.

This guide assumes that you have a working knowledge of the following:

 The principles and customary practices of your business financial area.

 Computer desktop application usage and terminology.

If you have never used Oracle Financials Cloud, we suggest you attend one or more of the Oracle Fusion
training classes available through Oracle University.

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APPLICATIONS TECHNOLOGY

BIP –BUSINESS INTELLIGENCE PUBLISHER

LACLS for Colombia was developed using the more powerful and innovative Oracle technologies when it
comes to create reports.

Using the B.I.P is possible to extract, format and report the required information according to the DIAN
requisitions and specifications.

The Legal Reports will be stored in BIP structure that represents its country and functionality, as well.

OIC – ORACLE INTEGRATION CLOUD

LACLS for Colombia created the Electronic Invoice connector using ICS. Also was created UIs (User
Interface) using Visual Builder Cloud Server (VBCS) for Magnetic Media National Format Solution.

ICS simplifies how to build integrations in the cloud, letting you connect securely to applications and
services both in the cloud and on-premises.

DATA BASE

Database availability from cloud, Also is possible integrate database from customer.

ASSUMPTIONS

The Solution will be seen here assume that the following functionalities have been set up:

 Data Security

 Geographies TCA

 Enterprise Structure

 General Ledger

 Fixed Assets

 Procurement Business Function

 Payables

 Receivables

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 Tax Regime information

 Tax Party Profiles

 Tax Rules

STATUTORY REPORTS

LACLS for Colombia delivers the following reports:

English Report Name Spanish Report Name

Daily Book Report. Reporte Libro Diario.

Major Book Report. Reporte Libro Mayor.

Inventory and Balances Book Report. Reporte Libro Inventario y Balances.

Article # 1 - Magnetic Media Bogota Obtained Articulo # 1 – Medios Magnéticos Bogotá


by non-taxable activities, deductions and Obtenidos en Actividades No Sujetas, Deducciones
exceptions y Excepciones.

Article # 2 - Magnetic Media Bogota Purchase Articulo # 2 - Medios Magnéticos Bogotá Compra
Goods and Services. de Bienes y Servicios.

Article # 3 - Magnetic Media Bogota Sales of in Articulo # 3 - Medios Magnéticos Bogotá Venta de
Bogota. Bienes en Bogotá.

Article # 4 - Magnetic Media Bogota Liable to Articulo # 4 - Medios Magnéticos Bogotá A Quien
the Withholder. se le Practico Retención.

Article # 6 - Magnetic Media Bogota Liable Articulo # 6 - Medios Magnéticos Bogotá Sujetos de
Withholding Tax. Retención de ICA.

Article # 15 - Magnetic Media Bogota income Articulo # 15 - Medios Magnéticos Bogotá Ingresos
Obtained Out of Bogota. Obtenidos Fuera de Bogotá.

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Article # 1 - Magnetic Media Cali Purchases of Articulo # 1 – Medios Magnéticos Cali Compras de
Goods and Services. Bienes y Servicios

Article # 2 - Magnetic Media Cali Liable Articulo # 2 – Medios Magnéticos Cali Retenciones
Withholder Tax. en la Fuente Practicadas

Article # 3 - Magnetic Media Cali Incoming Articulo # 3 – Medios Magnéticos Cali Ingresos
withholding tax to Out Bogota. Obtenidos Fuera de Cali

Article # 1 - Magnetic Media Medellin Articulo # 1 - Medios Magnéticos Medellín


Purchases of Goods and Service. Compras de Bienes y Servicios

Banco Bogota Electronic Payment Format. Banco de Bogota Formato Pago Electronico.

Bancolombia Electronic Payment Format. Bancolombia Formato Pago Electronico.

BBWA Electronic Payment Format. BBWA Formato Pago Electronico.

Davivienda Electronic Payment Format. Davivienda Formato Pago Electronico.

Banco Caja Social Electronic Payment Format Banco Caja Social Electronic Payment Format

Financial Statement Colombian Account/Third Reporte de Movimientos y Balances por Cuenta y


Party Report Tercero.

Magnetic Media Format, Concept, Accounts Movimientos Medios Magnéticos Formato-


and Third Party Movements. Concepto-Cuenta-Tercero.

Daily Invoice Report. Reporte Diario de Facturación.

Magnetic Media National Format. Formatos Medios Magnéticos Nacionales.

Detailed Invoice – Not Responsible IVA Detalle Facturas – No responsable del Impuesto a
las ventas IVA.

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STATUTORY FUNCTIONALITIES

LACLS for Colombia delivers the following process:

English Process Name Spanish Process Name

Magnetic Media National Programa Medios Magnéticos Nacionales.

Electronic Invoice Factura Electrónica.

Third Party Management Programa de Balances por Tercero

User Security Synchronization Sincronismo de Seguridad de Usuarios

Data Export Program Programar Exportación de Datos

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RELEASE THE REPORTS IN THE CLOUD ENVIRONMENT
LACLS for Colombia provides a set of files that allows Customers to run, view and comply with their legal
reports, according to the tax authority requirements. The Solution contains Reports and Data Models files
types that are released for the solution.

Customers that are installing the LACLS for Colombia must upload the file called CO.xdrz in order to have
the set of legal reports available. The file CO.xdrz stores the structure where the Reports and also the
Data Models can be found. This file is available for download under note (Doc ID 2372093.1)

The reports represents the layout defined by the law and where them the customer can run, view and
comply with due diligence legal report. The list below shows the Report files names, which can be
identified by the extension “xdoz”, and they are linked with Reports Display Name.

Following the steps describe below, the reports will be deployed under the folder:

Shared Folders  Custom  Local Solution  CO


CAUTION:
It is mandatory that you do not create or update any report or folder below the Shared Folders  Custom
 Local Solution  CO.
Updates from Latin America Cloud Local Solution for Colombia will overwrite all files in this folder every
time the upload process is executed.
The CO.xdrz file will always contain the latest versions of the Reports and Data models from Latin America
Cloud Local Solution for Colombia. Follow the steps that are describe under topic BI Publisher Repository
– Install / Update to proceed a fresh new installation or update.

Viewing in detail, be sure that after uploading the CO.xdrz the following files are available. Trying to
be more specific, the files are positioned in two different structure:

1. Layout Templates Report.

The layout templates are stored under the path: /Custom/Local Solution/CO

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REPORT FILES

Reports Display Name File Name

Reporte Libro Diario Colombia. Reporte Libro Diario Colombia.xdoz

Reporte Libro Mayor Colombia. Reporte Libro Mayor Colombia.xdoz

Reporte Libro Inventarios Y Balances Colombia. Reporte Libro Inventarios Y Balances


Colombia.xdoz

Articulo # 1 – Medios Magnéticos Bogotá Articulo # 1 – Medios Magnéticos Bogotá.xdoz


Obtenidos en Actividades No Sujetas, Deducciones
y Excepciones.

Articulo # 2 - Medios Magnéticos Bogotá Compra Articulo # 2 - Medios Magnéticos Bogotá.xdoz


de Bienes y Servicios.

Articulo # 3 - Medios Magnéticos Bogotá Venta de Articulo # 3 - Medios Magnéticos Bogotá.xdoz


Bienes en Bogotá.

Articulo # 4 - Medios Magnéticos Bogotá A Quien Articulo # 4 - Medios Magnéticos Bogotá.xdoz


se le Practico Retención.

Articulo # 6 - Medios Magnéticos Bogotá Sujetos Articulo # 6 - Medios Magnéticos Bogotá.xdoz


de Retención de ICA.

Articulo # 15 - Medios Magnéticos Bogotá Ingresos Articulo # 15 - Medios Magnéticos Bogotá.xdoz


Obtenidos Fuera de Bogotá.

Articulo # 1 – Medios Magnéticos Cali Compras de Articulo # 1 – Medios Magnéticos Cali.xdoz


Bienes y Servicios

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Articulo # 2 – Medios Magnéticos Cali Retenciones Articulo # 2 – Medios Magnéticos Cali.xdoz
en la Fuente Practicadas

Articulo # 3 – Medios Magnéticos Cali Retenciones Articulo # 3 – Medios Magnéticos Cali.xdoz


en La Fuente Recibidas

Articulo # 1 - Medios Magnéticos Medellin Articulo # 1 - Medios Magnéticos Medellin.xdoz


Compras de Bienes y Servicios

Detailed Invoice – Not Responsible VAT Detalle Facturas – No Responsable del Impuesto a
las Ventas IVA.

Daily Invoice Report. Reporte Diario de Facturación.xdoz

2. Data Models.

The extraction the information are stored under the path: /Custom/Local Solution/CO/Data Models.

Artefact Description

Libro Mayor Colombia Data Model Extract information set books for account segment
with batches information for ‘Libro Mayor
Colombia’ and ‘Libro Inventarios y Balance
Colombia’ reports

Libro Diario Colombia Data Model Extract information set books for account segment
with sources information

Colombia Medios Magneticos Distritales Cuentas Extract information payables source with summary
por pagar AWT Data Model invoices information

Colombia Medios Magneticos Distritales Cuentas Extract information receivables source with
por Cobrar ICA Data Model summary transactions information

Informe Diario de Facturación Colombia Data Extract information Receivables source with
Model summary transactions and tax information.

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BI PUBLISHER REPOSITORY – INSTALL / UPDATE

Considering that a Customer is already a User of the BIP tool, the following will describe the steps
required to deploy the reports in the BIP folders.

1. Access BI Publisher Enterprise Tool (including /xmlpserver after URL used to access the Cloud
environment).

Example: https://XXXX.XX.XXX>.oraclecloud.com/xmlpserver

A similar page will be displayed:

2. Click on Catalog option

A similar page will be displayed:

15
3. Click on Expand Shared Folders option

A similar page will be displayed:

4. Click on Expand Custom option

A similar page will be displayed:

5. Under the custom folder, Create a new folder called Local Solution. To do that, click on the
Create icon. A similar page will be displayed:

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6. Choose the Folder option

The following page will be displayed:

Enter the name exactly the same way as above and press Create button.

Create Folder

*Folder Name Local Solution

Description Local Solution

A similar page will be displayed:

17
7. Under the structure /Shared Folders/Custom/Local Solution, click the on Upload Resource icon

there are two upload resource icon available: one in the upper left panel option . The

Other in the borrow left panel option

The following page will be displayed:

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8. Press the Choose File button and select the file CO.xdrz.

A similar page will be displayed:

9. Check the “Overwrite existing file” and Click on the Upload button

10. After receiving a message Upload Completed a similar page will be displayed showing the CO
Folder:

11. Click on Expand to view all reports uploaded.

A similar page will be displayed:

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12- Click on Expand the folder FSCM Reports to view all reports uploaded.

A similar page will be displayed:

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SETUP PROCESSES AND REPORTS COLOMBIA
Follow the setup required to enable processes and reports for Colombia. The setup is established in the
core product, lookups, values set and descriptive Flex field. This functionality may apply partially or fully
on the solution scope.

ORACLE FINANCIALS CLOUD TAX

With Oracle Fusion Tax, you can replicate your transaction tax requirements according to the needs of
local and international tax requirements. To determine how to set up your tax configuration, you must
first analyze your requirements. You can set up withholding tax using Oracle Fusion Tax. The application
with you use depends on your withholding tax requirements.

Oracle Fusion Tax setup, selects the withholding tax options for the legal entity or business unit in the
Manage Configuration Owner Tax Options page. Under the tax options, select the value according to the
applicable withholding regimes for the regime determination set.

For the LACLS Colombia product and municipal magnetic media, it is necessary to set the withholding tax
for the city or municipality. At present, magnetic media was built for Bogotá, Cali and Medellin.

Below we will mention the basic concepts to keep in mind so that the LACLS solution (Magnetic media)
can correctly interpret the requirements of municipal magnetic media.

GEOGRAPHY LOOKUPS COLOMBIA

Due to the dynamic characteristic of some legal information the LACLS use the geographical concept to
configure the tax authority requirements. As a point that needs to be highlighted is the geography name
must define according to the LACLS guidelines.

DETERMINE PLACE OF SUPPLY

The Determine Place of Supply step identifies the applicable place of supply, which is the location type
and where the supply of goods or services is deemed to have taken place for a specific tax. If Oracle Fusion
Tax cannot find a tax jurisdiction for the location that corresponds to the place of supply location type,
then the tax does not apply and it is removed as a candidate tax for the transaction.

MANAGE TAX GEOGRAPHY

All tax regimes need information about the place or geography. Use the place information to determine
factors within tax rules in the tax determination process. Also, use place information while defining tax
regimes, tax geography, and tax jurisdictions.

Information about place or geography is required to determine:

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 Where the tax is applicable
 What tax rules to applies to a transaction
 The specific regions are, such as:
o Country
o State
o City or Municipal

MANAGE GEOGRAPHY STRUCTURE COLOMBIA

When you define for Colombia the structure and hierarchy for country, department and city or
municipality, it is necessary include alternative codes. This alternative codes are required for municipality
identify in Colombia.

LACLS for Colombia requires the following geographical lookups:

MANAGE GEOGRAPHY LOOKUPS

This additional information identify the assigned coding for “Departamento Administrativo Nacional de
Estadisticas” DANE to each Department, City and Municipality that belong to Colombia

Creating the Geographical Lookup Code:

1. Go to Setup and Maintenance.

2. Go to Compensation Management Offering.

3. Select Enterprise profile functional area.

4. Click on the Manage Geography Lookups link.

5. Click on the HZ_GEO_IDENTIFIER_SUBTYPE link.

6. In the search results area press create icon.

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7. Create the Lookup Code entering each bit of information as follows:

Lookup Code

Lookup Code LACLS_CO_DANE_CODE

Enabled Yes

Meaning Colombia DANE Code

Description Colombia DANE Code

Tag C

The configuration will result in something like this:

STEP # 1 MANAGE GEOGRAPHY LOOKUPS

Create a lookups (LACLS_CO_DANE_CODE) associate to geography. This lookup allow associate the
primary code with city or municipality.

Access Main Menu > Setup and Maintenance > Enterprise Profile > Manage Geography Lookups

Select the lookup type (HZ_GEO_IDENTIFIER_SUBTYPE) and create the new lookup code:

 Lookup Code: LACLS_CO_DANE_CODE


 Display Sequence: Null

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 Enabled: Yes
 Start Day: 1/1/51
 Meaning: Colombia DANE Code
 Description: Colombia DANE Code
 Tag: C

STEP # 2 MANAGE GEOGRAPHY

Search for country name (Colombia) and choose the Hierarchy Defined.

Access Main Menu > Setup and Maintenance > Enterprise Profile > Manage Geography

Hierarchy

24
Assign to Departamento the primary code. This code is informed for DANE

 Code:05
 Code Type: Colombia DANE Code
 Data Provider: User Entered

Assign to Municipio the primary code. This code is informed for DANE

 Code:05001
 Code Type: Colombia DANE Code
 Data Provider: User Entered

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MAGNETIC MEDIA MENU

Warning:

Before of setup sandboxes is required install the technical process associate with OIC solution magnetic
media. Please see the document: GUIDE_LACLS_CO_OIC_SOLUTION_MAGNETIC MEDIA.docx

For the generation of magnetic media menu, it is necessary to create the following menu options.

MANAGE SANDBOXES

1- Click on Manage Sandbox option

2- Click add a new

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3- Add a sandbox name and description

Name: LACLS_CO

Description: LACLS Magnetic Media

IMPORTANT: You must enter the name that you requires.

4- Click OK

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5- Click on Set as Active

6- Check that the sandbox is enabled

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APPLICATION COMPOSER

With enabled Sandbox:

1- Go to main menu-> Application Composer

2- Structure

3- Go to create-> Create Group

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4- Add a Name

Name: LACLS

Show on Navigator: Yes

Name: Select the Icon

MPORTANT:

31
You must select the Icon that you desire.

5- When the group is create, select group and to Create page entity

6- Add the page information

Name: CO Procesos e Informes Medios Magnéticos

Icon: Select and add an icon

IMPORTANT:

You must select the Icon that you desire.

7- Add the information


- Select the created group
o Group: LACLS
- Show on navigator: YES
- Show on Springboard
o EL Expression
- Link Type
o Static URL
- Destination

32
- To the field Show on Springboard select with pen Icon to include value to El Expression
o #{securityContext.userInRole['LACLS_CO_NAV_MENU_DASHBOARD']}

- To the field Destination, include the following value:


o https://<domain
name>/ic/builder/design/LACLS_CO_SOLUTION/1.0/preview/webApps/lacls_co_da
shboard/?page=shell&shell=main&main=main-start

Note: The domain name is according to domain Oracle Integration Cloud Service – PaaS
defined to the company

33
8- Save and Close

Note: Is necessary create one page for the next options:

Page Entry El Expression Value Destination

CO Company #{securityContext. https://<domain


userInRole['LACLS_ name>/ic/builder/design/LACLS_CO_SOLUTION/1.0/preview/webApps/lacls_c
CO_NAV_MENU_C o_company/
OMPANY']}

CO Formatos y #{securityContext. https://<domain


Conceptos userInRole['LACLS_ name>/ic/builder/design/LACLS_CO_SOLUTION/1.0/preview/webApps/lacls_c
o_mm_setup/

34
Page Entry El Expression Value Destination

CO_NAV_MENU_F
ORMAT']}

https://<domain
CO Programar #{securityContext. name>/ic/builder/design/LACLS_CO_SOLUTION/1.0/preview/webApps/lacls_c
Exportación de userInRole['LACLS_ o_party_params/
Datos de CO_NAV_MENU_D
Medios ATA_EXPORT']}
Magneticos

IMPORTANT:

If your company doesn’t have the FEDERATION setup configured in your system, it is necessary that the
users of OIC or ICS (PaaS) are created with the same name as the users of the ERP Cloud (SaaS).

9- Return to Sandbox

MANAGE SANDBOXES PUBLISH

1. Select the created Sandbox and Publish.

35
2. Click Yes.

3. The configuration will result something like this:

36
37
ROLE FOR MAGNETIC MEDIA GENERATION

These role must be added to the users that will carry out the setup and generation of magnetic media,

The users will have access to the functions of configuration and generation of magnetic media according
to the roles assigned to them.

Each of the roles will give access to the menu options that will allow to perform the tasks necessary for
the generation of the magnetic media, it is necessary to create the following roles.

 LACLS_CO_NAV_MENU_COMPANY: This role will give access to the menu of creation and
validation of companies.

 LACLS_CO_NAV_MENU_FORMAT: This role will give the user the ability to configure the
formats and concepts that will serve as the basis for the generation of magnetic media.

 LACLS_CO_NAV_MENU_DASHBOARD: This role will provide access to the dashboard for the
execution of magnetic media processes.

 LACLS_CO_NAV_MENU_DATA_EXPORT: This role will provide access to data extraction for the
generation of magnetic media processes.

CREATE SECURITY FOR MAGNETIC MEDIA ON COMPANY

1. Menu >Tools -> Click Security Console -> Click on Create Role Button.

Note: This process is necessary for create all requested roles.

38
LACLS_CO_NAV_MENU_COMPANY ROLE

The Basic Information to register:

Role Name: LACLS_CO_NAV_MENU_COMPANY


Role Code: LACLS_CO_NAV_MENU_COMPANY
Role Category: Common – Job Role
Description: Colombian Magnetic Media Company

Click the Button NEXT.

2. Register information of hierarchy

3. Click the Button NEXT.

4. Register information of Users and Summary.


5. Save and Close.

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6. The previous role is necessary add to user.

LACLS_CO_NAV_MENU_FORMAT ROLE

The Basic Information to register:

Role Name: LACLS_CO_NAV_MENU_FORMAT


Role Code: LACLS_CO_NAV_MENU_FORMAT
Role Category: Common – Job Role
Description: Colombian Magnetic Media Formats

Click the Button NEXT.

1. Register information of hierarchy.

2. Click the Button NEXT.

40
3. Register information of Users and Summary.
4. Save and Close.
5. The previous role is necessary add to user.

LACLS_CO_NAV_MENU_DASHBOARD ROLE

The Basic Information to register:

Role Name: LACLS_CO_NAV_MENU_DASHBOARD


Role Code: LACLS_CO_NAV_MENU_DASHBOARD
Role Category: Common – Job Role
Description: Colombian Magnetic Media Dashboard

Click the Button NEXT.

1. Register information of hierarchy.

2. Register information of Users and Summary.

41
3. Save and Close.
4. The previous role is necessary add to user.

LACLS_CO_NAV_MENU_DATA_EXPORT ROLE

The Basic Information to register:

Role Name: LACLS_CO_NAV_MENU_DATA_EXPORT


Role Code: LACLS_CO_NAV_MENU_DATA_EXPORT
Role Category: Common – Job Role
Description: Colombian Magnetic Media Data Export

Click the Button NEXT.

1. Register information of hierarchy.

42
2. Register information of Users and Summary.

3. Save and Close.


4. The previous role is necessary add to user.

Note:
When the role is assigned to users is necessary Access “Scheduled Process” task and submit the
processes:

 Retrieve Latest LDAP Changes.


 Import User and Role Application Security Data.

43
USER SECURITY SYNCHRONIZATION

This flow allows copying all the Data Access Sets assigned to each user and replicates them in the PaaS,
associated with the LACLS product for Colombia. This functionality allows the security levels established
in the SaaS to be extended to be applied in the setup and Data Access Set functions.

Navigator -> More --> LACLS -> CO Programar Medios Magneticos -> Procesos -> Sincronismo de Seguridad
de Usuarios.

This Flow runs without parameters.

44
LOOKUP COMMON

Due to the dynamic characteristic of some legal information, LACLS uses the lookup common concepts to
configure the tax authority requirements. One point that needs to be highlighted that the lookup common
name must be defined according to the LACLS guidelines.

LACLS for Colombia requires the following setup for common setups:

1. Go to Setup and Maintenance

2. Search for Define Lookup

3. Click on Manage Common Lookups

4. On Search Results area press the create icon

LOOKUP CONTEXT-COLOMBIA – FUNCTIONAL SETUP MANAGER

The information will be used to make information for a specific country. This Lookup is necessary for
separate data for on other country.

Create the Common Lookup:

Lookup

Lookup Type LACLS_DEFAULT_ CONTEXT

Meaning LACLS_DEFAULT_ CONTEXT

Description Contexto por País

Module Functional Setup Manager

Lookup Configuration Level User

Lookup Codes

It is necessary create the valid values to identify the lookup type. It is


necessary create the values exactly as follow:

45
Lookup Display Enable Meaning Description
Code Sequence

CO 1  Colombia Colombia

The configuration will result in something like this:

LOOKUP EQUIVALENT DOCUMENT – LACLS NUMBERING

The information will be used to make the setup for the equivalent document sequence. This Lookup is
necessary make the numbering process.

Create the Common Lookup:

Lookup

Lookup Type LACLS_CO_DOC_EQUI_NUMBERING

Meaning LACLS_CO_DOC_EQUI_NUMBERING

Description Numeración de Documento


Equivalente x Entidad Legal

Module Functional Setup Manager

Lookup Configuration Level User

46
Lookup Codes

It is necessary create the valid values to identify the lookup type. It is


necessary create the values exactly as follow:

Lookup Display Enable Meaning Description


Code Sequence

1 Add the  Add the legal entity


begin name.
sequence
number for
equivalent
document

The configuration will result in something like this:

LOOKUP COMMON – LACLS DOCUMENT TYPE

The information will be used to take information for all flat file manage. This Lookup is necessary to
identify the files for the city.

Create the Common Lookup:

47
Lookup

Lookup Type LACLS_CO_DOCUMENT_TYPE

Meaning LACLS_CO_DOCUMENT_TYPE

Description Tipos de Documento para Terceros de


Colombia

Module Functional Setup Manager

Lookup Configuration Level User

Lookup Codes

It is necessary to create valid values to identify the lookup type. It is necessary to create
the values exactly as follow:

Lookup Code Meaning Description Tag

11 Registro Civil de Nacimiento Registro Civil de


Nacimiento

12 Tarjeta de identificación Tarjeta de Identificación

13 Cedula Cedula

21 Tarjeta de Extranjería Tarjeta de Extranjería

22 Identificación Extranjera Identificación Extranjera

31 NIT NIT

41 Pasaporte Pasaporte

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42 Tipo de Documento Extranjero Tipo de Documento
Extranjero

43 Documento Definido para Documento Definido para


Información Externa Información Externa

The configuration will result in something like this:

LOOKUP COMMON – THIRD PARTY TYPE

The information will be used to take information for third document type.

Create the Common Lookup:

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Lookup

Lookup Type LACLS_CO_THIRD_PARTY_TYPE

Meaning LACLS_CO_THIRD_PARTY_TYPE

Description Tipos de Terceros Utilizados en Colombia

Module Functional Setup Manager

Lookup Configuration Level User

Lookup Codes

It is necessary to create valid values to identify the lookup type. It is necessary to create
the values exactly as follow:

Lookup Code Meaning Description Tag

C Cliente Cliente

P Proveedor Proveedor

The configuration will result something like this:

LOOKUP COMMON – NATURAL TYPE

The information will be used to take information of natural type associate to thirdparty.

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Create the Lookup Common:

Lookup

Lookup Type LACLS_CO_NATURAL_TYPE

Meaning LACLS_CO_NATURAL_TYPE

Description Naturaleza de los Terceros de Colombia

Module Functional Setup Manager

Lookup Configuration Level User

Lookup Codes

It is necessary create the valid values to identify the lookup type. It is necessary create
the values exactly as follow:

Lookup Code Meaning Description Tag

J Persona Juridical Persona Juridica

N Persona Natural Persona Natural

The configuration will result something like this:

51
LOOKUP COMMON – LACLS MAX ROWNUM

The information will be used to take information that allows row the maximum amount of rows in OIC
Flow.

Create the Common Lookup:

Lookup

Lookup Type LACLS_CO_MAX_ROWNUM

Meaning LACLS_CO_MAX_ROWNUM

Description Máximo Rownum para Flujos de OIC en


Colombia

Module Functional Setup Manager

Lookup Configuration Level User

Lookup Codes

It is necessary to create valid values to identify the lookup type. It is necessary create the
values exactly as follow:

Lookup Code Meaning Description Tag

52
LACLS_CO_CCID_ROWNUM Max Rownum Code Max Rownum Code 50
Combination CC id Combination CC id

LACLS_CO_PARTY_ID_ROWNUM Max Rownum Party Max Rownum 1000


id Party id

LACLS_CO_HEADER_ID_ROWNUM Max Rownum Max Rownum 100


Header id Header id

The configuration will result something like this:

LOOKUP COMMON – LACLS CO MM MUNICIPAL

The information will be used to take information for all flat file manage. This Lookup is necessary to
identify the files for city.

Create the Common Lookup:

Lookup

Lookup Type LACLS_CO_MM_MUNICIPAL

Meaning LACLS_CO_MM_MUNICIPAL

53
Description Medios Magneticos Municipales Colombia

Module Functional Setup Manager

Lookup Configuration Level User

Lookup Codes

It is necessary to create valid values to identify the lookup type. It is necessary to create
the values exactly as follow:

Lookup Code Meaning Description Tag

3 Art. 1 Información Compra Bienes y Servicios Cali 0

9 Art. 1 Medios Magnéticos Obtenidos en Bogotá 0


Actividades No Sujetas, Deducciones y
Excepciones

7 Art. 15 Información de ingresos obtenidos Bogotá 0


fuera de Bogotá

1 Art. 2 Compra de bienes y servicios Bogotá 0

4 Art. 2 Información de retención en la fuente Cali 0


practicadas

5 Art. 3 Información de venta de bienes y/o Cali 0


servicios

8 Art. 3 Información de retenciones en la fuente Bogotá 0


recibidas

2 Art. 4 Rete ICA (Agentes retenedores) Cali 0

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6 Art. 6 Información que deben reportar los Bogotá 0
sujetos de retención de Ica

10 Art. 1 Medios Magnéticos Compras de Medellín 0


Bienes y Servicios

The configuration will result in something like this:

LOOKUP COMMON – LACLS CO PAYMENT CONCEPT

The information will be used to take information for all flat file manage. This Lookup is necessary to
identify the payment concept for the city.

Create the Common Lookup:

Lookup

Lookup Type LACLS_CO_PAYMENT_CONCEPT

Meaning LACLS_CO_PAYMENT_CONCEPT

Description Conceptos de Pago MM Distritales

55
Module Functional Setup Manager

Lookup Configuration Level User

Lookup Codes

It is necessary to create the valid values to identify the lookup type. It is necessary to
create the values exactly as follow:

Lookup Enable Meaning Description


Code

1  Compra de Servicios Compra de Servicios

2  Compra de Bienes Compra de Bienes

3  Compra de Bienes y Servicios Compra de Bienes y Servicios

4  Compra Realizadas para Compra Realizadas para


Terceros Terceros

The configuration will result in something like this:

56
LOOKUP COMMON – LACLS CO MEMO LINE CONCEPT

The information will be used to take information for all flat line manage. This Lookup is necessary to
identify the Income concept files for city.

Create the Common Lookup:

Lookup

Lookup Type LACLS_CO_MEMO_LINE_CONCEPT

Meaning LACLS_CO_MEMO_LINE_CONCEPT

Description Conceptos de Ingreso MM Distritales

Module Functional Setup Manager

Lookup Configuration Level User

Lookup Codes

57
It is necessary to create valid values to identify the lookup type. It is necessary to create
the values exactly as follow:

Lookup Enable Meaning Description


Code

5  Actividad no sujeta Art 39 Actividad no sujeta Art 39 Decreto


Decreto 352 de 2002. 352 de 2002.

1  Actividad no sujeta por la Actividad no sujeta por la


producción primaria producción primaria agrícola,
agrícola, ganadera y avícola ganadera y avícola

6  Actividad no sujeta propias Actividad no sujeta propias del


del objeto social de objeto social de propiedad
propiedad horizontal horizontal

10  Base gravable especial Base gravable especial

14  Corrección monetaria y/o Corrección monetaria y/o ajustes


ajustes por inflaciones por inflaciones

18  Devoluciones Devoluciones

12  Dividendos que no hacen Dividendos que no hacen parte


parte del giro ordinario del del giro ordinario del negocio
negocio

8  Donaciones Donaciones

2  Enajenación de activos fijos Enajenación de activos fijos

9  Excepción a consecuencia de Excepción a consecuencia de


actos terroristas o actos terroristas o catástrofes
catástrofes naturales naturales

58
13  Exención víctima del Exención víctima del secuestro o
secuestro o de la de la desaparición forzada
desaparición forzada

7  Explotación de juegos de Explotación de juegos de suerte y


suerte y azar (Ley 643 de azar (Ley 643 de 2001)
2001)

3  Exportación de bienes Exportación de bienes

4  Exportación de servicios Exportación de servicios

11  Ingresos obtenidos por Ingresos obtenidos por


actividades realizadas a actividades realizadas a través de
través de Consorcios, Consorcios, Uniones temporales
Uniones temporales

19  Otros ingresos no sujetos del Otros ingresos no sujetos del


impuesto impuesto

17  Rebajas y descuentos Rebajas y descuentos

15  Reintegro de costos y gastos Reintegro de costos y gastos

16  Salarios Salarios

The configuration will result in something like this:

59
LOOKUP COMMON – LACLS_CO_EECONOMIC_ACTIVITY

The information will be used to take information for all flat file manage. This Lookup is necessary to
identify the Colombian economic activities.

Create the Common Lookup:

Lookup

Lookup Type LACLS_CO_ECONOMIC_ACTIVITY

Meaning LACLS_CO_ECONOMIC_ACTIVITY

Description Listado Actividades Economicas Colombia

Module Functional Setup Manager

Lookup Configuration Level User

Lookup Codes

60
It is necessary to create valid values to identify the lookup type. It is necessary to create
the values exactly as follow:

Lookup Code Meaning Description Tag

Cultivo de cereales (excepto Cultivo de cereales


arroz), legumbres y semillas (excepto arroz), legumbres
0111 oleaginosas. y semillas oleaginosas.

0112 Cultivo de arroz. Cultivo de arroz.

Cultivo de hortalizas, raices y Cultivo de hortalizas, raices


0113 tuberculos. y tuberculos.

0114 Cultivo de tabaco. Cultivo de tabaco.

0115 Cultivo de plantas textiles. Cultivo de plantas textiles.

Otros cultivos transitorios Otros cultivos transitorios


0119 n.c.p. n.c.p.

Cultivo de frutas tropicales y Cultivo de frutas tropicales


0121 subtropicales. y subtropicales.

Cultivo de platano y
0122 Cultivo de platano y banano. banano.

0123 Cultivo de cafe. Cultivo de cafe.

0124 Cultivo de cana de azucar. Cultivo de cana de azucar.

0125 Cultivo de flor de corte. Cultivo de flor de corte.

Cultivo de palma para aceite Cultivo de palma para


(palma africana) y otros frutos aceite (palma africana) y
0126 oleaginosos. otros frutos oleaginosos.

61
Cultivo de plantas con las que Cultivo de plantas con las
0127 se preparan bebidas. que se preparan bebidas.

Cultivo de especias y de Cultivo de especias y de


plantas aromaticas y plantas aromaticas y
0128 medicinales. medicinales.

Otros cultivos permanentes Otros cultivos permanentes


0129 n.c.p. n.c.p.

Cria de ganado bovino y Cria de ganado bovino y


0141 bufalino. bufalino.

Cria de caballos y otros Cria de caballos y otros


0142 equinos. equinos.

0143 Cria de ovejas y cabras. Cria de ovejas y cabras.

0144 Cria de ganado porcino. Cria de ganado porcino.

The configuration will result in something like this:

62
Note: For Load massive the all Colombian economic activities values is necessary make the next:

STEP # 1: Download for My Oracle Support (Latin America Cloud Local Solution for Colombia (Doc ID
2372093.1)) the files:

- LACLS_Load_Lookup_Header_EA.csv

- LACLS_Load_Lookup_Values_EA.csv

Save these files in a local folder.

STEP # 2: navigate to Tools-> File Import and Export

63
STEP # 3: Click upload

STEP # 4:

64
1- Select the save file LACLS_Load_Lookup_Header_EA.csv from your local folder

2- Select account setup/functional/SetupManager/import

3- Save and Close

Note: repeat the same step for file LACLS_Load_Lookup_Values_EA.csv

STEP # 5: Go to Setup and Maintenance-> Search-> Define Lookups-> Manage Common Lookups->
Actions-> Import

STEP # 6:

65
1- Select account setup/functional/SetupManager/import

2- In Lookup Type File paste the file name LACLS_Load_Lookup_Header_EA.csv

3- Upload

4- One time the process check the log file

STEP # 7:

66
1- Select account setup/functional/SetupManager/import

2- In Lookup Code File paste the file name LACLS_Load_Lookup_Values_EA.csv

3- Upload

4- One time the process check the log file

STEP # 8: Check the created lookup

67
VALUE SET

Due to the dynamic characteristic of some legal information the LACLS use the value set concepts to setup
the tax authority requirements. As a one point that needs to be highlighted is that value set name must
define according to the LACLS guidelines.

LACLS for Colombia requires to setup the following value set:

1. Go to Setup and Maintenance

2. Search for Manage Value Sets

3. Click on Manage Value Sets link

4. On Search Results area press Create icon

5. Create the value set entering each information as follow:

VALUES SET – DOCUMENT TYPE - COMMON

It is necessary to create a value set that gather all document type that are necessarily required to the
third-party.

Creating the Value Set: LACLS_CO_DOCUMENT_TYPE

Value Set

Value Set Code LACLS_CO_DOCUMENT_TYPE

Description Tipos de Documento para Terceros

Module Common Setup

Validation Type Table

Value Data Type Character

Security enabled

FROM Clause FND_LOOKUP_VALUES_VL

68
Value Column Name LOOKUP_CODE

Value Column Type VARCHAR2

Value Column Length 30

Description Column Name MEANING

Description Column Type VARCHAR2

Description Column Length 80

ID Column Name LOOKUP_CODE

ID Column Type VARCHAR2

ID Column Length 30

WHERE Clause LOOKUP_TYPE =


'LACLS_CO_DOCUMENT_TYPE'

AND ENABLED_FLAG = 'Y'

AND NVL(END_DATE_ACTIVE, SYSDATE)


>= SYSDATE

ORDER BY CLAUSE LOOKUP_CODE

The configuration will result in something like this:

69
VALUES SET – NATURAL TYPE – COMMON

It is necessary to create a value set that allows all transactions to have a natural type that grant association
to transactions for validating electronic invoice.

Setting up the Value Sets:

Creating the Value Set: LACLS_CO_NATURAL_TYPE

70
Value Set

Value Set Code LACLS_CO_NATURAL_TYPE

Description Tipo de Naturaleza

Module Common Setup

Validation Type Table

Value Data Type Character

FROM Clause Fnd_lookup_values_vl

Value Column Name LOOKUP_CODE

Value Column Type VARCHAR2

Value Column Length 30

Description Column Name MEANING

Description Column Type VARCHAR2

Description Column Length 80

ID Column Name lookup_code

ID Column Type VARCHAR2

ID Column Length 30

WHERE Clause LOOKUP_TYPE =


'LACLS_CO_NATURAL_TYPE'

71
AND ENABLED_FLAG = 'Y'

AND NVL(END_DATE_ACTIVE, SYSDATE)


>= SYSDATE

The configuration will result in something like this:

VALUES SET – THIRD PARTY ALL - ACCOUNTING

It is necessary to create a value set that gathers all third party requirements for assigning to the Journals
a third party with Suppliers or Customers source.

Creating the Value Set: LACLS_CO_THIRD_PARTY_ALL

72
Value Set

Value Set Code LACLS_CO_THIRD_PARTY_ALL

Description Listado de Terceros de AP y AR, validando


por tipo de tercero

Module General Ledger

Validation Type Table

Value Data Type Character

FROM Clause hz_parties par, zx_registrations zxregst,


zx_party_tax_profile zxptp, zx_regimes_b
reg

Value Column Name zxregst.registration_number

Description Column Name par.party_name

ID Column Name TO_CHAR(par.party_id)

WHERE Clause zxregst.party_tax_profile_id =


zxptp.party_tax_profile_id

AND zxptp.party_id = par.party_id

AND zxregst.tax_regime_code =
reg.tax_regime_code

AND reg.regime_type_flag = 'I'

AND zxptp.party_type_code = 'THIRD_PARTY'

AND zxregst.registration_number IS NOT NULL

AND zxregst.effective_from <= TRUNC (SYSDATE)

AND (zxregst.effective_to IS NULL

73
OR zxregst.effective_to >= TRUNC (SYSDATE))

AND SUBSTR(zxregst.validation_type, 1,6) = 'ORA_CO'

AND par.party_id IN(select a.party_id

FROM POZ_SUPPLIERS_V A,

POZ_SUPPLIERS_PII B

WHERE A.VENDOR_ID = B.VENDOR_ID

AND :{SEGMENT.LACLS_CO_THIRD_PARTY_TYPE}
= 'P'

UNION ALL

SELECT c.party_id

FROM hz_cust_accounts c

WHERE
:{SEGMENT.LACLS_CO_THIRD_PARTY_TYPE} = 'C')

ORDER BY CLAUSE zxregst.registration_number

The configuration will result in something like this:

74
VALUES SET – THIRD PARTY TYPE – GENERAL ACCOUNTING

It is necessary to create a value set that gathers all third party type requirements for assigning to a third-
party type.

Creating the Value Set: LACLS_CO_THIRD_PARTY_TYPE

Value Set

Value Set Code LACLS_CO_THIRD_PARTY_TYPE

Description Tipo de Tercero

Module General Ledger

Validation Type Table

Value Data Type Character

75
Security enabled

FROM Clause FND_LOOKUP_VALUES_VL

Value Column Name LOOKUP_CODE

Value Column Type VARCHAR2

Value Column Length 30

Description Column Name MEANING

Description Column Type VARCHAR2

Description Column Length 80

ID Column Name LOOKUP_CODE

ID Column Type VARCHAR2

ID Column Length 30

WHERE Clause LOOKUP_TYPE =


'LACLS_CO_THIRD_PARTY_TYPE'

AND ENABLED_FLAG = 'Y'

AND NVL(END_DATE_ACTIVE, SYSDATE)


>= SYSDATE

ORDER BY Clause

The configuration will result in something like this:

76
VALUES SET – THIRD PARTY NAME – GENERAL ACCOUNTING

It is necessary to create a value set that gathers all third-party name requirements for assigning to party
id.

Creating the Value Set: LACLS_CO_THIRDPARTY_NAME

Value Set

Value Set Code LACLS_CO_THIRDPARTY_NAME

77
Description Nombre del tercero tomando como base el
party_id

Module General Ledger

Validation Type Table

Value Data Type Character

FROM Clause hz_parties par

Value Column Name Substr(replace(par.party_name,'.',''),1,100)

Value Column Type VARCHAR2

Value Column Length 100

Description Column Name Substr(replace(par.party_name,'.',''),1,100)

Description Column Type VARCHAR2

Description Column Length 100

ID Column Name Substr(replace(par.party_name,'.',''),1,100)

ID Column Type VARCHAR2

ID Column Length 100

Where Clause party_id =


:{SEGMENT.LACLS_CO_THIRDPARTY_ID}

The configuration will result in something like this:

78
VALUES SET – THIRD PARTY ID - PAYABLES

It is necessary to create a value set that gathers all third party requirements for assigning to invoice lines
in payables.

Creating the Value Set: LACLS_CO_AP_THIRDPARTY_ID

Value Set

Value Set Code LACLS_CO_AP_THIRDPARTY_ID

Description Listado de Terceros de AP para Colombia

79
Module Payables

Validation Type Table

Value Data Type Character

Security enabled

FROM Clause hz_parties par, zx_registrations zxregst,


zx_party_tax_profile zxptp, zx_regimes_b
reg

Value Column Name zxregst.registration_number

Value Column Type VARCHAR2

Value Column Length 50

Description Column Name par.party_name

Description Column Type VARCHAR2

Description Column Length 360

ID Column Name TO_CHAR(par.party_id)

ID Column Type VARCHAR2

ID Column Length 40

WHERE Clause zxregst.party_tax_profile_id =


zxptp.party_tax_profile_id

AND zxptp.party_id = par.party_id

80
AND zxregst.tax_regime_code =
reg.tax_regime_code

AND reg.regime_type_flag = 'I'

AND zxptp.party_type_code =
'THIRD_PARTY'

AND zxregst.registration_number IS NOT


NULL

AND zxregst.effective_from <= TRUNC


(SYSDATE)

AND (zxregst.effective_to IS NULL

OR zxregst.effective_to >= TRUNC


(SYSDATE))

AND SUBSTR(zxregst.validation_type, 1,6)


= 'ORA_CO'

AND par.party_id IN(select c.party_id

FROM HZ_PARTIES C,

POZ_SUPPLIERS_V A,

POZ_SUPPLIERS_PII B

WHERE C.PARTY_ID = A.PARTY_ID

AND A.VENDOR_ID =
B.VENDOR_ID)

ORDER BY CLAUSE zxregst.registration_number

The configuration will result in something like this:

81
VALUES SET – PAYMENT CONCEPT - PAYABLES

It is necessary to create a value set that gathers all payment concept requirements for assigning a type
invoice line.

Creating the Value Set: LACLS_CO_PAYMENT_CONCEPT

Value Set

Value Set Code LACLS_CO_PAYMENT_CONCEPT

82
Description Concepto de Pagos MM Distritales

Module Payables

Validation Type Table

Value Data Type Character

Security enabled

FROM Clause FND_LOOKUP_VALUES_VL

Value Column Name LOOKUP_CODE

Value Column Type VARCHAR2

Value Column Length 30

Description Column Name MEANING

Description Column Type VARCHAR2

Description Column Length 80

ID Column Name LOOKUP_CODE

ID Column Type VARCHAR2

ID Column Length 30

WHERE Clause LOOKUP_TYPE =


'LACLS_CO_PAYMENT_CONCEPT'

AND ENABLED_FLAG = 'Y'

83
AND NVL(END_DATE_ACTIVE, SYSDATE)
>= SYSDATE

ORDER BY Clause

The configuration will result in something like this:

VALUES SET – MEMO LINE CONCEPT - RECEIVABLES

It is necessary to create a value set that gathers allow all memo lines that have an income concept
requirement for all transactions in receivables.

Creating the Value Set: LACLS_CO_MEMO_LINE_CONCEPT

Value Set

84
Value Set Code LACLS_CO_MEMO_LINE_CONCEPT

Description Concepto de Ingresos MM Distritales

Module Receivables

Validation Type Table

Value Data Type Character

Security enabled

FROM Clause FND_LOOKUP_VALUES_VL

Value Column Name meaning

Value Column Type VARCHAR2

Value Column Length 80

Description Column Name Description

Description Column Type VARCHAR2

Description Column Length 240

ID Column Name lookup_code

ID Column Type VARCHAR2

ID Column Length 30

WHERE Clause lookup_type =


'LACLS_CO_MEMO_LINE_CONCEPT'

85
AND ENABLED_FLAG = 'Y'

ORDER BY Clause lookup_code

The configuration will result in something like this:

VALUES SET – THIRD PARTY ID - RECEIVABLES

It is necessary to create a value set that gathers all third party requirements for assigning a Miscellaneous
Receipt in receivables.

Creating the Value Set: LACLS_CO_AR_THIRDPARTY_ID

86
Value Set

Value Set Code LACLS_CO_AR_THIRDPARTY_ID

Description Listado de Terceros de AR para Colombia

Module Receivables

Validation Type Table

Value Data Type Character

Security enabled

FROM Clause hz_parties par, zx_registrations zxregst,


zx_party_tax_profile zxptp, zx_regimes_b
reg

Value Column Name zxregst.registration_number

Value Column Type VARCHAR2

Value Column Length 50

Description Column Name par.party_name

Description Column Type VARCHAR2

Description Column Length 360

ID Column Name TO_CHAR(par.party_id)

ID Column Type VARCHAR2

87
ID Column Length 40

WHERE Clause zxregst.party_tax_profile_id =


zxptp.party_tax_profile_id

AND zxptp.party_id = par.party_id

AND zxregst.tax_regime_code =
reg.tax_regime_code

AND reg.regime_type_flag = 'I'

AND zxptp.party_type_code =
'THIRD_PARTY'

AND zxregst.registration_number IS NOT


NULL

AND zxregst.effective_from <= TRUNC


(SYSDATE)

AND (zxregst.effective_to IS NULL

OR zxregst.effective_to >= TRUNC


(SYSDATE))

AND SUBSTR(zxregst.validation_type, 1,6)


= 'ORA_CO'

AND par.party_id IN(select c.party_id

FROM HZ_PARTIES C,

HZ_PERSON_PROFILES HPP,

HZ_ORGANIZATION_PROFILES HOP

WHERE c.party_id = hpp.party_id(+)

and c.party_id = hop.party_id(+)

and TRUNC(SYSDATE) >=


TRUNC(hop.effective_start_date(+))

88
AND TRUNC(SYSDATE) <=
TRUNC(hop.effective_end_date(+))

and TRUNC(SYSDATE) >=


TRUNC(hpp.effective_start_date(+))

AND TRUNC(SYSDATE) <=


TRUNC(hpp.effective_end_date(+))

AND NVL(hpp.party_id,hop.party_id) IS
NOT NULL)

ORDER BY CLAUSE zxregst.registration_number

The configuration will result in something like this:

89
VALUES SET – ECONOMIC ACTIVITIES

It is necessary to create a value set that select the Colombian economic activities.

Creating the Value Set: LACLS_CO_ECONOMIC_ACTIVITY

Value Set

Value Set Code LACLS_CO_ECONOMIC_ACTIVITY

Description LACLS_CO_ECONOMIC_ACTIVITY

90
Module Common Setup

Validation Type Table

Value Data Type Character

Security enabled

FROM Clause FND_LOOKUP_VALUES_VL

Value Column Name LOOKUP_CODE

Value Column Type VARCHAR2

Value Column Length 30

Description Column Name MEANING

Description Column Type VARCHAR2

Description Column Length 80

ID Column Name LOOKUP_CODE

ID Column Type VARCHAR2

ID Column Length 30

WHERE Clause LOOKUP_TYPE =


'LACLS_CO_ECONOMIC_ACTIVITY'

AND ENABLED_FLAG = 'Y'

AND NVL(END_DATE_ACTIVE, SYSDATE)


>= SYSDATE

91
ORDER BY CLAUSE LOOKUP_CODE

The configuration will result in something like this:

92
DESCRIPTIVE FLEXFIELD

Due to the dynamic characteristic of some legal information LACLS use the Descriptive Flexfield (DFF)
concepts to configure the tax authority requirements. One point that needs to be highlighted is that the
flexfield name must define according to the LACLS guidelines.

LACLS for Colombia requires that the setup descriptive flexfields needs to be setup as following

1. Go to Setup and Maintenance

2. Search for Manage Descriptive flexfield

3. Click on Manage Descriptive flexfield link

4. After Descriptive Flexfield created, press button Deploy Flexfield

DESCRIPTIVE FLEXFIELD – MEMO LINES - RECEIVABLES

It is necessary to create an additional information to identify the income concept applied to transactions
in receivables.

This additional information is called “memo line”. In this memo line you can register the income
concept. All transactions related with memos line adopt this characteristic that was defined as a DFF.

Setting up the Invoices Line DFF:

1. In the field Flexfield Code inform AR_MEMO_LINES and press the Search button

2. In Search Results area Press the Edit icon

3. To create a context specific for Colombia, press the Manage Contexts button

This is an optional step and the functionality is just to keep the Colombian information grouped,
however, if the preference is not used the context there is no problem at all.

a. In Search Results area press Create icon

b. Create a Context entering each information as follow:

Create Context

Display Name Colombia

Context Code Colombia

93
API Name Colombia

Description

Enabled Yes

Context Sensitive Segments

Name LACLS_CO_MEMO_LINE_CONCEPT

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_MEMO_LINE_CONCEPT

API Name LaclsCoMemoLineConcept

IMPORTANT:

This name will be generated automatically in


base to code

Description Conceptos de Pagos MM Distritales

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_MEMO_LINE_CONCEPT

Range Type

Required

94
Default Type

Prompt Conceptos Memo Line

Display Type List of Values

Display Size

Display Height

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled Yes

BI Label

The configuration will result in something like this:

95
DESCRIPTIVE FLEXFIELD - HEADER INVOICES - PAYABLES

It is necessary to create additional information to identify if the invoice is Petty Cash.

Setting up the Invoices Line DFF:

1. In the field Flexfield Code inform AP_INVOICES and press Search button

2. In Search Results area Press the Edit icon

3. To create a context specific for Colombia, press the Manage Contexts button

Create Context

Display Name Colombia

Context Code Colombia

API Name Colombia

Description

Enabled Yes

Payment Concept - Context Sensitive Segments

Name LACLS_CO_PETTY_CASH

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_PETTY_CASH

API Name laclsCoPeCas

IMPORTANT:

96
This name will be generated automatically in
base to code.

Description Cajas menores

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set JE_YES_NO

Range Type

Required

Default Type

Prompt Cajas Menores

Display Type List of Values

Display Size

Display Height

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled Yes

97
BI Label

DESCRIPTIVE FLEXFIELD – RECEIPTS - RECEIVABLES

It is necessary to create additional information to identify the third party on miscellaneous receipts.

This additional information, called third party will be registered on a DFF that is on header receipt.

Setting up the Invoices Line DFF:

1. In the field Flexfield Code inform AR_CASH_RECEIPTS and press the search button

2. In Search Results area Press Edit icon

3. To create a context specific for Colombia, press the Manage Contexts button

This is an optional step and the functionality is just to keep the Colombian information grouped,
however, if the preference is not use the context there is no problem at all.

a. In Search results area press the create icon

b. Create a Context entering each bit of information as follows:

Create Context

Display Name Colombia

Context Code Colombia

API Name Colombia

Description Colombia

Enabled Yes

Context Sensitive Segments

Name LACLS_CO_THIRDPARTY_ID

98
IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_THIRDPARTY_ID

API Name LaclsCoThirdpartyId

IMPORTANT:

This name will be generated automatically in


base to code.

Description

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_AR_THIRDPARTY_ID

Range Type

Required

Default Type

Prompt Tercero

Display Type List of Values

Display Size 20

Display Height 20

99
Ready-only

Definition Help Text

Instruction Help Text

BI Enabled

BI Label

DESCRIPTIVE FLEXFIELD - INVOICES LINES - PAYABLES

It is necessary to create additional information to identify the third party on invoice lines and concept
payment applied to the invoice.

This additional information, called Payment Concept of Bogota and Cali and the third party, will be
defined as a DFF, and will be registered on a DFF that is on Invoice lines.

Setting up the Invoices Line DFF:

4. In the field Flexfield Code inform AP_INVOICE_LINES and press Search button

5. In Search Results area Press the Edit icon

6. To create a context specific for Colombia, press the Manage Contexts button

This is an optional step and the functionality is just to keep the Colombia information grouped,
however, if the preference is not use the context there is no problem at all.

a. Use the same information the Flexfield “Flexfield Code: EXM_EXPENSES”

b. On Search Results area press the create icon

c. Create a Context entering each bit of information as follows:

Warning: When you define more than one context with the same objective of registering
the third party in the line of the expense report, it is completely required to use in the other
context the same name and column table information for the flexfiled that you need to setup.

Create Context

100
Display Name Colombia

Context Code Colombia

API Name Colombia

Description

Enabled Yes

Payment Concept - Context Sensitive Segments

Name LACLS_CO_PAYMENT_CONCEPT

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_PAYMENT_CONCEPT

API Name LaclsCoPaymentConcept

IMPORTANT:

This name will be generated automatically in


base to code.

Description Conceptos de Pagos MM Distritales

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_PAYMENT_CONCEPT

101
Range Type

Required

Default Type

Prompt Concepto de Pago

Display Type List of Values

Display Size

Display Height

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled Yes

BI Label

Third Party ID - Context Sensitive Segments

Name LACLS_CO_THIRDPARTY_ID

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_THIRDPARTY_ID

102
API Name LaclsCoThirdpartyId

IMPORTANT:

This name will be generated automatically in


base to code.

Description Tercero

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_AP_THIRDPARTY_ID

Prompt Tercero

Display Type List of Values

Display Size 20

Display Height 20

BI Enabled Yes

BI Label

Third Party Name - Context Sensitive Segments

Name LACLS_CO_THIRDPARTY_NAME

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

103
Code LACLS_CO_THIRDPARTY_NAME

API Name LaclsCoThirdpartyName

IMPORTANT:

This name will be generated automatically in


base to code.

Description Detalle Tercero

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_THIRDPARTY_NAME

Default Type SQL

Default Value select


Substr(replace(par.party_name,'.',''),1,100)
from hz_parties par where par.party_id =
:{SEGMENT.LACLS_CO_THIRDPARTY_ID}

Prompt Detalle Tercero

Display Type Text Box

Display Size 50

Display Height 20

BI Enabled Yes

104
BI Label

Equivalent Document Number - Context Sensitive Segments

Name LACLS_CO_DOC_EQUI_NUM

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_DOC_EQUI_NUM

API Name laclsCoDocEquiNum

IMPORTANT:

This name will be generated automatically in


base to code.

Description Numero Documento Equivalente

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set HRC_NUMBER_10

Prompt Numero Documento Equivalente

Display Type Text Box

Display Size 10

Display Height 10

105
BI Enabled Yes

BI Label

The configuration will result in something like this:

DESCRIPTIVE FLEXFIELD – SUPPLIER SITES - PAYABLES

It is necessary to create an additional information to identify the document type applied to the supplier.

This additional information, called “Document Type” will be defined as a DFF, at supplier sites.

Setting up the Invoices Line DFF:

1. In the field Flexfield Code inform POZ_SUPPLIER_SITES_ALL_M and press the search button

2. In Search Results area Press the Edit icon

3. To create a context specific for Colombia, press the Manage Contexts button

This is an optional step and the functionality is just to keep the Colombian information grouped,
however, if the preference is not use the context there is no problem at all.

a. In Search Results area press the create icon

b. Create a Context entering each bit of information as follows:

Create Context

Display Name Colombia

106
Context Code Colombia

API Name Colombia

Description

Enabled Yes

Context Sensitive Segments

Name LACLS_CO_DOCUMENT_TYPE

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_DOCUMENT_TYPE

API Name LaclsCoDocumentType

IMPORTANT:

This name will be generated automatically in


base to code.

Description Tipo de Documento

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_DOCUMENT_TYPE

Range Type

107
Required

Default Type

Prompt Tipo de Documento

Display Type List of Values

Display Size 2

Display Height 40

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled Yes

BI Label

The configuration will result in something like this:

108
DESCRIPTIVE FLEXFIELD – LINE - EXPENSES

It is necessary to create additional information to identify the third party on expenses that are within
the lines using different third party.

This additional information, called “third party” will be registered on a DFF that is on expenses report.

Setting up the Invoices Line DFF:

1. In the field Flexfield Code inform EXM_EXPENSES and press the Search button

2. In Search Results area Press the edit icon

3. To create a context specific for Colombia, press the manage contexts button

This is an optional step and the functionality is just to keep the Colombia information grouped,
however, if the preference is not use the context there is no problem at all.

a. Use the same information the Flexfield “Flexfield Code: AP_INVOICE_LINES”

b. On Search Results area press Create icon

c. Create a Context entering each information as follow:

Warning: When you define more than one context with the same objective of registering
the third party in the line of the expense report, it is completely required to use in the other
context the same name and column table information for the flexfiled that you need to setup.

Create Context

Display Name Colombia

Context Code Colombia

API Name Colombia

Description

Enabled Yes

1-Third Party ID - Context Sensitive Segments

109
Name LACLS_CO_THIRDPARTY_ID

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_THIRDPARTY_ID

API Name LaclsCoThirdpartyId

IMPORTANT:

This name will be generated automatically in


base to code.

Description Tercero

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_AP_THIRDPARTY_ID

Prompt Tercero

Display Type List of Values

Display Size 20

Display Height 20

BI Enabled Yes

BI Label

110
2-Third Party Name - Context Sensitive Segments

Name LACLS_CO_THIRDPARTY_NAME

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_THIRDPARTY_NAME

API Name LaclsCoThirdpartyName

IMPORTANT:

This name will be generated automatically in


base to code.

Description Detalle Tercero

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_THIRDPARTY_NAME

Range Type

Required

Default Type SQL

Default Value select


Substr(replace(par.party_name,'.',''),1,100)

111
from hz_parties par where par.party_id =
:{SEGMENT.LACLS_CO_THIRDPARTY_ID}

Prompt Detalle Tercero

Display Type Text Box

Display Size 50

Display Height 50

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled Yes

BI Label

The configuration will result in something like this:

112
DESCRIPTIVE FLEXFIELD – PARTY SITES - COMMON

It is necessary to create additional information to identify the document type of third party on site to
the supplier.

This additional information, called “document type” will be registered on a DFF, which is on site to the
supplier.

Setting up the Invoices Line DFF:

1. In the field Flexfield Code enter HZ_PARTY_SITES and press the search button

2. On Search Results area Press the Edit icon

3. To create a specific context for Colombia, press Manage Contexts button

This is an optional step and the functionality is just to keep the Colombian information grouped,
however, if the preference is not use the context there is no problem at all.

a. In the search results area press the create icon

b. Create a Context entering each bit of information as follows:

113
Create Context

Display Name Colombia

Context Code Colombia

API Name Colombia

Description Colombia

Enabled Yes

1 - Document Type - Context Sensitive Segments

Name LACLS_CO_DOCUMENT_TYPE

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_DOCUMENT_TYPE

API Name LaclsCoDocumentType

IMPORTANT:

This name will be generated automatically in


base to code.

Description Tipo de Documento

Enabled Yes

Data Type Character

Table Column You can choose any column available

114
Value Set LACLS_CO_DOCUMENT_TYPE

Range Type

Required

Default Type

Prompt Tipo de Documento

Display Type List of Values

Display Size 2

Display Height 40

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled Yes

BI Label

2 - First Name - Context Sensitive Segments

Name LACLS_CO_FIRST_NAME

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

115
Code LACLS_CO_FIRST_NAME

API Name LaclsCoFirstName

IMPORTANT:

This name will be generated automatically in base


to code.

Description Primer Nombre

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set GL_20_CHARACTERS

Range Type

Required

Default Type

Prompt Primer Nombre

Display Type Text Box

Display Size

Display Height

Ready-only

Definition Help Text

116
Instruction Help Text

BI Enabled

BI Label

3 - Second Name - Context Sensitive Segments

Name LACLS_CO_SECOND_NAME

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_SECOND_NAME

API Name LaclsCoSecondName

IMPORTANT:

This name will be generated automatically in base


to code.

Description Segundo Nombre

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set GL_20_CHARACTERS

Range Type

Required

117
Default Type

Prompt Segundo Nombre

Display Type Text Box

Display Size

Display Height

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled

BI Label

4 - Last Middle Name - Context Sensitive Segments

Name LACLS_CO_LAST_NAME

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_LAST_NAME

API Name LaclsCoLastName

IMPORTANT:

This name will be generated automatically in base


to code

118
Description Primer Apellido

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set GL_20_CHARACTERS

Range Type

Required

Default Type

Prompt Primer Apellido

Display Type Text Box

Display Size

Display Height

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled

BI Label

119
5 - First Middle Name - Context Sensitive Segments

Name LACLS_CO_SECOND_LAST_NAME

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_SECOND_LAST_NAME

API Name LaclsCoSecondLastName

IMPORTANT:

This name will be generated automatically in base


to code

Description Segundo Apellido

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set GL_20_CHARACTERS

Range Type

Required

Default Type

Prompt Segundo Apellido

Display Type Text Box

120
Display Size

Display Height

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled

BI Label

6 – Activity Economic - Context Sensitive Segments

Name LACLS_CO_ECONOMIC_ACTIVITY

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_ECONOMIC_ACTIVITY

API Name LaclsCoEconomicActivity

IMPORTANT:

This name will be generated automatically in base


to code.

Description Actividad Economica

Enabled Yes

Data Type Character

121
Table Column You can choose any column available

Value Set LACLS_CO_ECONOMIC_ACTIVITY

Range Type

Required

Default Type

Prompt Actividad Economica

Display Type List of Values

Display Size

Display Height

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled

BI Label

7 – Natural Type - Context Sensitive Segments

Name LACLS_CO_NATURAL_TYPE

IMPORTANT:

122
You must enter the name exactly as above
since it is used to identify this additional
information.

Code LACLS_CO_NATURAL_TYPE

API Name LaclsCoNaturalType

IMPORTANT:

This name will be generated automatically in base


to code

Description Naturaleza

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_NATURAL_TYPE

Range Type

Required

Default Type

Prompt Naturaleza

Display Type List of Values

Display Size

Display Height

123
Ready-only

Definition Help Text

Instruction Help Text

BI Enabled

BI Label

8 – Primary Address - Context Sensitive Segments

Name LACLS_CO_PRIMARY_ADDRESS

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_PRIMARY_ADDRESS

API Name laclsCoPrimaryAddress

IMPORTANT:

This name will be generated automatically in base


to code

Description Direccion Primaria

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set JE_YES_NO

124
Range Type

Required

Default Type

Prompt Direccion Primaria

Display Type List of Values

Display Size

Display Height

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled

BI Label

9 – Not Responsible IVA Taxes - Context Sensitive Segments

Name LACLS_CO_NORESPONSABLE_IVA

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_NORESPONSABLE_IVA

125
API Name LaclsCoNoresponsableIva

IMPORTANT:

This name will be generated automatically in base


to code

Description No Responsable Impuesto a las Ventas IVA

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set JE_YES_NO

Range Type

Required

Default Type

Prompt No Responsable Impuesto a las Ventas IVA

Display Type List of Values

Display Size

Display Height

Ready-only

Definition Help Text

Instruction Help Text

126
BI Enabled

BI Label

The configuration will result in something like this:

DESCRIPTIVE FLEXFIELD – JOURNAL LINES – GENERAL ACCOUNTING

It is necessary to create additional information to identify the third party in a journal to the level of the
line.

This additional information, called “third party” will be registered on a DFF, that journal will be to level
of the line.

Setting up the Invoices Line DFF:

1. In the field Flexfield Code enter GL_JE_LINES and press the Search button

2. In the search results area the Press Edit icon

3. To create a context specific for Colombia, press the Manage Contexts button

This is an optional step and the functionality is just to keep the Colombian information grouped
however, if the preference is not used the context there is no problem at all.

127
a. in the search Results area press the create icon

b. Create a Context entering each bit of information as follows:

Create Context

Display Name Colombia

Context Code Colombia

API Name Colombia

Description Colombia

Enabled Yes

1 – Third Party Type - Context Sensitive Segments

Name LACLS_CO_THIRD_PARTY_TYPE

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_THIRD_PARTY_TYPE

API Name laclsCoThirdPartyType

IMPORTANT:

This name will be generated automatically in base


to code.

Description Tipo de Tercero

Enabled Yes

128
Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_THIRD_PARTY_TYPE

Required

Default Type

Prompt Tipo de Tercero

Display Type List of Values

Display Size

Display Height

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled

BI Label

2 – Third-party ID - Context Sensitive Segments

Name LACLS_CO_THIRDPARTY_ID

IMPORTANT:

129
You must enter the name exactly as above
since it is used to identify this additional
information.

Code LACLS_CO_THIRDPARTY_ID

API Name laclsCoThirdPartyId

IMPORTANT:

This name will be generated automatically in base


to code.

Description Nit del Tercero

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_THIRD_PARTY_ALL

Required Yes

Default Type

Prompt Tercero

Display Type List of Values

Display Size

Display Height

Ready-only

130
Definition Help Text

Instruction Help Text

BI Enabled

BI Label

3 – Third-party Name - Context Sensitive Segments

Name LACLS_CO_THIRDPARTY_NAME

IMPORTANT:

You must enter the name exactly as above


since it is used to identify this additional
information.

Code LACLS_CO_THIRDPARTY_NAME

API Name laclsCoThirdPartyName

IMPORTANT:

This name will be generated automatically in base


to code.

Description Nombre Tercero

Enabled Yes

Data Type Character

Table Column You can choose any column available

Value Set LACLS_CO_THIRDPARTY_NAME

Required

131
Default Type SQL

Default Value select


Substr(replace(par.party_name,'.',''),1,100)
from hz_parties par where par.party_id =
:{SEGMENT.LACLS_CO_THIRDPARTY_ID}

Prompt Detalle Tercero

Display Type Text Box

Display Size 50

Display Height 20

Ready-only

Definition Help Text

Instruction Help Text

BI Enabled Yes

BI Label

The configuration will result in something like this:

132
TAX REPORTING TYPE CODE

Tax authorities in the countries may require some kind of information that can´t be supported by the ERP
solutions easily. With that in mind of it, Oracle created the Tax Reporting Type Code solution, which allows
to treat the country-specifics requirements and use them to control anything you need, including
generating the Legal Reports.

The Colombia solution requires the following Tax Reporting Type be created:

Creating the Tax Reporting Type Code:

1. Go to Setup and Maintenance

2. Search for “Manage Tax Reporting Types”

3. Click on Manage Tax Reporting Types link

4. In the Search Results area press the create icon

TAX TYPE - DAILY INVOICE REPORT

This additional information identify the tax type according DIAN valid values and must be entered to the
taxes.

The information will be used to generate the Daily Voucher Report.

Create the Tax Reporting Type entering each bit of information as follows:

1-Tax Reporting Type

Tax Reporting Type Code LACLS_CO_TAX_TYPE

Tax Reporting Type Name LACLS_CO_TAX_TYPE

Tax Reporting Type Purpose Tax reporting type

Country Colombia

Data Type Text

Tax Regime Code

133
Tax

Minimum Length of Reporting Codes 1

Maximum Length of Reporting Codes 30

Start Date 1/1/01

End Date

Reporting Type Uses

Tax Yes

Tax Rate Yes

Tax Reporting Codes

It is necessary create the valid values to identify the tax type. It is necessary create the
values exactly as follow:

Tax Reporting Description Effective Start Effective


Code Date End Date

E Exentas 01/01/01

EX Excluidas 01/01/01

G Gravadas 01/01/01

The configuration will result something like this:

134
135
PAYABLES

ADDITIONAL INFORMATION SUPPLIER

To get to Procurement go to Navigator -> Procurement

The objective of this chapter is to illustrate the required information referred to use the flexfield in the
address level to enter third party information. The LACLS flexfield is available on address level.

SETUP CLOUD FINANCIALS

The scope establish in additional information of supplier address and the required third party information
for Colombia. It required the setup of the following applications in Cloud Financials:

 Oracle Fusion Payables.

SUPPLIERS INFORMATION

1. Supplier Registration Number

In this field is it required enter the supplier Id used by Electronic Invoice and Third Party
Maintenance Balances LACLS Colombia reports and process.

Go to: Procurement / Suppliers / Create Supplier / Transaction Tax / Tax Registrations /


Registration Number

The table following explain what is the valid values associate to each validation type.

The validation type is associate to document type used in Colombia

Pre-Requisition

Tax Regimen Code: Is necessary associate to regimen code belong to Colombia.

Registration Number: In the case the registration number is NIT is necessary capture the digit
verification.

136
Validation Type Registration Number Set as Default
Registration

ORA_CO_FOREIGN_ENTITY Characters Alfa Numeric Example: US526-2356 Yes

ORA_CO_LEGAL_ENTITY Characters Numeric Example:8605313961 Yes

ORA_CO_INDIVIDUAL Characters Numeric Example:794923697 Yes

ORA_CO_MERCHANT Characters Numeric Example:802365479 Yes

DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:

 HZ_PARTY_SITES

KEY INSIGHTS

 The LACLS flex field is available on address level.


 Only there is a principal address.
 The supplier can more of one address, but only one address is principal. This information is
required in process associate to magnetic media national.
 For Address of supplier not principal, is required register only the field
(LACLS_CO_ECONOMIC_ACTIVITY) Economic Activity. This information is necessary for magnetic
media municipal

FREQUENTLY ASKED QUESTIONS

The following table lists frequently asked questions about the address.

FAQ Answer

How do I find this 1. Go to Navigator


functionality?
2. Procurement

137
When do I use this Each time that enter a third party.
functionality?

In Suppliers is possible register the LACLS flexfield. The flexfield is available in address level.

REGISTER THIRD PARTY INFORMATION IN ADDRESS

Step Description

1 Go to: Home / Procurement / Suppliers

2 Go to: Home / Procurement / Suppliers / Create Supplier

3 Register information associate to Additional Information to address level. The LACLS have
available the flexfield for register all the required information.

Save and Close.


4

STEP # 1 NAVIGATOR

Navigator -> Home -> Procurement-> Supplier

STEP # 2 CREATE SUPPLIERS

Navigator -> Home -> Procurement-> Supplier >

138
STEP # 3 ADDITIONAL INFORMATION TO SUPPLIERS

Supplier > Addresses -> Edit

Principal Address

Save and Close

139
ADDITIONAL INFORMATION INVOICE LINE PAYABLES

To get to Payables go to Navigator -> Payables -> Invoices

The objective of this chapter is to illustrate the required information referred to use the flex field in the
invoices window to enter third party information at the invoices line level. The LACLS flex field is available
for invoices line. Invoices provides a list of values with master third party information with source
payables. If the list of values does not have the third party that you want, enter the new third party using
define third on Suppliers window.

DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:

 AP_INVOICE_LINES

KEY INSIGHTS

 The LACLS flex field is available for invoices line level.


 The Third Party Information field is required for the third party maintenance balances program.
 The Third Party Information field is required for the Magnetic Media National program.
 Invoices line provides a list of values with master third party information with source payables.
 It is absolutely necessary that the creation of flexfield in payables and expenses be equal. This
pre-requisite ensures that the information of the third party entered in expenses is possible to
edit it in the lines of the invoice.

FREQUENTLY ASKED QUESTIONS

The following table lists frequently asked questions about the invoices lines.

FAQ Answer

How do I find this 1. Go to Navigator


functionality?
2. Payables

3. Invoices

When do I use this Each time that enter third party information at the invoices lines.
functionality?

140
In Invoices is possible register the LACLS flexfield. The flexfield is available in invoices line level. Payables
provides a list of values with master third party information with:

 Third Party ID: Tax Registration Number associated to each third party.
 Third Party Name: Name associated to third party.

REGISTER THIRD PARTY INFORMATION AT THE INVOICES

Step Description

1 Go to: Home / Payables / Invoices

2 Create invoice and register information associate to invoices header

3 Register information associate to invoices line level. The LACLS have available the flex
field for register third party ID and third party name.

Save and Submit the Invoices


4

Run the process “Create Accounting” This process post all invoices and payment to
5 General ledger.

STEP # 1 NAVIGATOR

Navigator -> Home -> Payables-> Invoices -> Create Invoices

STEP # 2 INVOICES - LINES

141
Invoices -> Lines

Invoice Lines:
LACLS_CO_THIRDPARTY_ID
LACLS_CO_THIRDPARTY_NAME

142
NOT RESPONSIBLE VAT TAX

To get to Procurement go to Navigator -> Procurement

The objective of this chapter is to illustrate the required information referred to use the flexfield in the
principal suppliers address. The parameter (No Responsable Impuesto a las Ventas) allow to supplier
categorize and control the invoices summary amount for year. In Colombia there is a Law o Resolution
that stablish what is the top value that qualify for not responsible from Vat taxes

DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:

 HZ_PARTY_SITES

KEY INSIGHTS

 The LACLS flex field is available on address level.


 Only there is a principal address.
 The supplier can more of one address, but only one address is principal.
 Is necessary that the flexfield and field specific (No Responsable de Impuestos) have the
parameter on YES

FREQUENTLY ASKED QUESTIONS

The following table lists frequently asked questions about the address.

FAQ Answer

How do I find this 1. Go to Navigator


functionality and Report
2. Procurement / Create Suppliers

3. Qualify for not responsible from IVA taxes

4. Reports Analytics

5. Click on Shared Folders  Custom  Local Solution  CO->


FSCM Reports

6. Click on Open Link from “Reporte No Responsables de IVA


Colombia”

143
7. Enter the input Parameters and press Apply button

When do I use this Each time that enter a third party or run the report for control to regimens
functionality?

In Suppliers is possible register the LACLS flexfield. The flexfield is available in address level.

REGISTER AND CONTROL REGIMEN NOT RESPONSIBLE

Step Description

1 Go to: Home / Procurement / Suppliers

2 Go to: Home / Procurement / Suppliers / Create Supplier

3 Register information associate to Additional Information to address level. The LACLS have
available the flexfield for register all the required information.

4 Reports Analytics Click on Shared Folders  Custom  Local Solution  CO-> FSCM
Reports

5 Run “Reporte No Responsables de IVA Colombia”

6 Capture the Parameters and press Apply button:

Entidad Legal: Required


Proveedor: Optional
Unidad Operativa: Required
Fecha de facture Desde: Required
Fecha de facture Hasta: Required

Apply Boton

STEP # 1 NAVIGATOR

144
Navigator -> Home -> Procurement-> Supplier-> Create Supplier

STEP # 2 ADDITIONAL INFORMATION TO SUPPLIERS

Supplier > Addresses -> Edit

Principal Address

STEP # 3 REPORTS ANALYTICS

Navigator -> More -> Report Analytics -> Shared Folders -> Custom -> Local Solution -> CO-> FSCM Reports

Reporte No Responsable IVA Colombia

STEP # 4 OUTPUT REPORT

145
EQUIVALENT DOCUMENT NUMBER CERTIFICATE

DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:

 HZ_PARTY_SITES

KEY INSIGHTS

 The LACLS flex field is available on address level.


 Only there is a principal address.
 The supplier can more of one address, but only one address is principal.
 Is necessary that the flexfield and field specific (No Responsable de Impuestos) have the
parameter on YES

FREQUENTLY ASKED QUESTIONS

The following table lists frequently asked questions about the address.

FAQ Answer

How do I find this 1. Go to Navigator


functionality and Report
2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO->


FSCM Reports

4. Click on Open Link from “Reporte Documento Equivalente”

5. Enter the input Parameters and press Apply button

When do I use this Each time that need generate an equivalent document certificate
functionality?

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción

146
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Unidad Operativa for which you are generating the report
Fecha Factura Desde Indicate the initial date for the report data
Fecha Factura Hasta Indicate the end date for the report data

OUTPUT
The following figure is an example of the report output

147
ADDITIONAL INFORMATION EXPENSES REPORT LINE I-EXPENSES

Access me work area.

To get to Me go to Navigator -> Me -> Expenses

The objective of this chapter is to illustrate the required information referred to use the flex field in the
expenses window to enter third party information at the expense item level. The LACLS flex field is
available for expense item line. Expenses provides a list of values with master third party information with
source payables. If the list of values does not have the third party that you want, enter the new third party
using define third on Suppliers window.

DESCRIPTIVE FLEXFIELD
It is necessary to create a descriptive flex field that register allow:

 EXM_EXPENSES

KEY INSIGHTS

 It is necessary to create for each expenses type the Descriptive Flexfield associate to
LACLS_CO_THIRDPARTY_ID and LACLS_CO_THIRDPARTY_NAME
 The Third Party Information field is required for the third party maintenance balances program.
 The Third Party Information field is required for the Magnetic Media National program.
 It is absolutely necessary that the creation of flex fields in expenses and payables are equal. This
pre-requisite ensures that the information of the third party entered in expenses are possible to
edit it in the lines of the invoice.

148
 On setup options from expense report, is need to enable the descriptive flexfields and add the
business Units that you have implemented.

Setup and Maintenance/ Setup Financials/Expenses

Search: Manage Expenses System Options

Flexfields

Specific Business Units

FREQUENTLY ASKED QUESTIONS

The following table lists frequently asked questions about the expenses report.

FAQ Answer

How do I find this 1. Go to Navigator


functionality?
2. Me

3. Expenses

When do I use this Each time that it is entered third party information at the expenses report.
functionality?

149
In Expenses, it is possible to register the LACLS flex field available for expense item level lines with are
third party reportable. Expenses provides a list of values with master third party information with:

 Third Party ID: Tax Registration Number associated to each third party.
 Third Party Name: Name associated to third party.

REGISTER THIRD PARTY INFORMATION AT THE EXPENSES

Step Description

1 Go to: Home / Me / Expenses

2 Create expense report and register information associate to expenses header

3 Register information associated to expense item line level. The LACLS has available the
flex field for register third party ID and third party name.

Save and Submit the Expenses Report


4

Available Expenses Report for to Approve


5

Run the process “Import Payables Invoices” This process convert the expenses report to
6 Invoice.

STEP # 1 NAVIGATOR

Navigator -> Home -> Me -> Expenses

Header Expenses

150
STEP # 2 EXPENSES – ITEM LINES

Navigator -> Home -> Me -> Expenses

Item Lines

STEP # 3 EXPENSES - SUBMIT

Navigator -> Home -> Me -> Expenses

Search: Expenses Report Number # 0007143899

Submit and approve Receipts

STEP # 4 EXPENSES – IMPORT EXPENSES TO PAYABLES

Navigator -> More -> Scheduled Processes

Name: Import Payables Invoices

151
This process generated two (2) requests. Import payables invoices and Import payables invoices report.
Check the second request and verify the successful import.

152
GENERATING REPORTS – MAGNETIC MEDIA MUNICIPAL

Access Reports and Analytics work area to run the Colombia reports.

To get to the Reports and Analytics go to Navigator -> Tools -> Reports and Analytics

Below you will find additional information not originally available in Fusion Cloud. This will allow
complementing configurations that achieve the specific fulfillment of legal requirements for Colombia.

Statutory Report Description

Data associated with income of goods and services not Taxable,


Article # 1 - Magnetic Media Excluded and any Exceptions.
Bogota Obtain Income No Taxable,
Excluded and Exceptions Activities.

Data associated with purchases in Bogota of goods and services


Article # 2 - Magnetic Media with their respective withholdings on municipal taxes.
Bogota Purchase Goods and
Service.

Data associated with sales of goods and services in Bogota city


Article # 3 - Magnetic Media with their respective withholdings on municipal taxes.
Bogota Goods Sales in Bogota.

Data associated with purchases of goods and services with their


Article # 4 - Magnetic Media respective withholdings on Bogota agent withholder.
Bogota agent Withholder.

Data associated with purchases of goods and services in Bogota


Article # 6 - Magnetic Media city with their respective withholdings on municipal taxes.
Bogota Agent Withholding Tax. Bogota agent withholding tax.

Data associated with purchases of goods and services out of


Article # 15 - Magnetic Media Bogota city with their respective withholdings taxes.
Bogota Obtain Income Out Bogota.

Data associated with purchases of goods and services in Cali City


Article # 1 - Magnetic Media Cali with their respective withholdings on municipal taxes.
Purchase Goods and Service.

Data associated with purchases of goods and services with their


Article # 2 - Magnetic Media Cali respective withholdings on Cali agent Withholder.
Agent Withholder Tax.

153
Data associated with purchases of goods and services in Cali city
Article # 3 - Magnetic Media Cali with their respective withholding taxes.
Agent Obtain Income Out Cali.

Data associated with purchases of goods and services in Medellin


Article # 1 - Magnetic Media city with their respective withholdings on municipal taxes.
Medellin Purchase Goods and
Service.

ARTICULO # 1 – MEDIOS MAGNETICOS BOGOTA INGRESOS OBTENIDOS EN ACTIVIDADES


NO SUJETAS, DEDUCCIONES Y EXCENCIONES.
Data associated with income of goods and services non Taxable, Excluded and Exceptions.

SETUP CORE GEOGRAPHIES - PLACE


The specific Place of Supply step identifies the applicable place of supply, which is the location type
where the supply of goods or services is deemed to have taken place for a specific tax. If Oracle Fusion.
If Taxes cannot be founding a tax jurisdiction for the location that corresponds to the place of supply
location type, then the tax does not apply and it is removed as on option tax for the transaction.

For more information relating with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.

VALUES SET
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT

LOOKUP COMMON
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT

DESCRIPTIVE FLEXFIELD
It is required setup on AR_MEMO_LINES the DFF LACLS_CO_MEMO_LINE_CONCEPT

TAX REPORTING TYPE CODE


It is very important ensure that tax name belongs to Withholding taxes and the tax Name has been
associated with the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)

KEY INSIGHTS
 It will generate information about transactions complete on Receivables.

 These sales need to be associated with the memo line. The memos lines have Descriptive Flexfield
and needs to be register with the D.F (LACLS_CO_MEMO_LINE_CONCEPT)

154
FREQUENTLY ASKED QUESTIONS
The following table lists frequently asked questions about the Article # 1 - Magnetic Media Cali Purchase
Goods and Service.

FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO 


FSCM Reports.

Click on Open Link from “Articulo 1 – Medios Magnéticos Bogotá


Obtenidos en Actividades No Sujetas – Deducciones y Exenciones”

4. Enter the input Parameters and press Apply button

When do I use this report? Once a Year

What can I do with this View the posted transactions summary and activity concept associated with
report? transactions.

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Unidad Operativa for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report

155
OUTPUT
The following figure is an example of the report output

OUTPUT DETAILS

Columns information:

Fields Description
1 Year associated to Data.
2 Concept associated to activity to Income.
3 Sumary Amount for Nontaxable, Excluded and Exceptions Activities.

ARTICULO # 2 - MEDIOS MAGNÉTICOS BOGOTÁ COMPRA DE BIENES Y SERVICIOS


Data associated with purchases of goods and services made in Bogota, relating to activity and apply rate.

SETUP CORE GEOGRAPHIES - PLACE


The specific Place of Supply step identifies the applicable place of supply, which is the location type where
the supply of goods or services is considered to have taken place for a specific tax. If Oracle Fusion Tax
cannot find a tax jurisdiction for the location that corresponds to the place of supply location type, then
the tax does not apply and it is removed as a possible tax for the transaction.

For more information relation with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.

VALUES SET
It is required to setup LACLS_CO_PAYMENT_CONCEPT

LOOKUP COMMON
It is required to setup LACLS_CO_PAYMENT_CONCEPT

156
DESCRIPTIVE FLEXFIELD
It is required to setup on AP_INVOICE_LINES the DFF LACLS_CO_PAYMENT_CONCEPT?

TAX REPORTING TYPE CODE


It is very important to ensure that tax name belongs to Withholding taxes and the tax Name has been
associated with the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)

KEY INSIGHTS
 It will generate information about invoices validated and approved on payables.
 This invoice needs to register in the descriptive flexfield on the line level of the Invoice. The name
is (LACLS_CO_PAYMENT_CONCEPT)

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Article # 2 - Magnetic Media Bogota
Purchase Goods and Service

FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO 


FSCM Reports.

4. Click on Open Link from “Articulo 2 - Medios Magnéticos Bogotá


Compra de Bienes y Servicios”

5. Enter the input Parameters and press Apply button

When do I use this report? Once a Year

What can I do with this View the posted transactions summary and activity concept associate to
report? transactions.

REPORT PARAMETER
The following table describes the report parameters:

157
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Unidad Operativa for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report

OUTPUT
The following figure is an example of the report output

OUTPUT DETAILS

Columns information:

Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 First Name.
5 Others Name.
6 First Middle Name.
7 Second Middle Name.
8 Legal Entity.
9 Address.
10 Phone.
11 Email.

158
12 Municipality Code.
13 State Code.
14 Concept to Associate to Pay.
15 Year Amount Purchases.
16 Year Amount Returns.

ARTICULO # 3 - MEDIOS MAGNÉTICOS BOGOTÁ VENTA DE BIENES EN BOGOTÁ.


Data associated with income of goods and services effected in Bogota only.

SETUP CORE GEOGRAPHIES - PLACE


The specific place of supply step identifies the applicable place of supply, which is the location type
where the supply of goods or services is considered to have taken place for a specific tax. If Oracle
Fusion Tax cannot find a tax jurisdiction for the location that corresponds to the place of a supply
location type, then the tax does not apply and it is removed as a possible tax for the transaction.

For more information related with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.

VALUES SET
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT

LOOKUP COMMON
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT

DESCRIPTIVE FLEXFIELD
It is required to setup on AR_MEMO_LINES the DFF LACLS_CO_MEMO_LINE_CONCEPT.

TAX REPORTING TYPE CODE


It is very important to ensure that tax name belongs to Withholding taxes and the tax name has been
associated with the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)

KEY INSIGHTS
 It will generate information about transactions validated and approved on Receivables.

 This sales need associate with memos line. The memos lines have Descriptive Flexfield and need
have register the D.F (LACLS_CO_MEMO_LINE_CONCEPT)

159
FREQUENTLY ASKED QUESTIONS
The following table lists frequently asked questions about the Article # 3 - Magnetic Media Bogota Goods
Sales in Bogota

FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO 


FSCM Reports.

4. Click on Open Link from “Articulo 3 – Medios Magnéticos Bogotá


Venta de Bienes en Bogotá ”

5. Enter the input Parameters and press Apply button

When do I use this report? Once a year

What can I do with this View the posted transactions summary and activity concept associate to
report? transactions.

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report

160
OUTPUT
The following figure is an example of the report output

OUTPUT DETAILS

Columns information:

Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 First Name.
5 Others Name.
6 First Middle Name.
7 Second Middle Name.
8 Legal Entity.
9 Address.
10 Phone.
11 Email.
12 Municipality Code.
13 State Code.
14 Year Amount Income.
15 Year Amount Returns.

ARTICULO # 4 - MEDIOS MAGNÉTICOS BOGOTÁ A QUIEN SE LE PRACTICO RETENCIÓN.


Data associated with purchases of goods and services made in Bogota, relating to activity and application
of the withholding tax and rate associated.

SETUP CORE GEOGRAPHIES - PLACE


The specific place of supply step identifies the applicable place of supply, which is the location type where
the supply of goods or services is considered to have taken place for a specific tax. If Oracle Fusion. The
taxes that cannot be founding a tax jurisdiction for the location that corresponds to the place of a supply
location type, then the tax does not apply and it is removed as a possible tax for the transaction.

161
For more information relation with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.

VALUES SET
It is required to setup LACLS_CO_PAYMENT_CONCEPT

LOOKUP COMMON
It is required to setup LACLS_CO_PAYMENT_CONCEPT

DESCRIPTIVE FLEXFIELD
It is required to setup on AP_INVOICE_LINES the DFF LACLS_CO_PAYMENT_CONCEPT.

TAX REPORTING TYPE CODE


It is very important to ensure that tax name belongs to Withholding taxes and the tax Name have associate
the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)

KEY INSIGHTS
 It will generate information about invoices validated and approved on payables.
 This invoice needs to register in the descriptive flexfield on the line level of the Invoice. The name
is (LACLS_CO_PAYMENT_CONCEPT)

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Article # 4 - Magnetic Media Bogota agent
Withholder.

FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO 


FSCM Reports.

4. Click on Open Link from “Articulo # 4 – Medios Magnéticos


Bogotá A Quien se le Practico Retención”

5. Enter the input Parameters and press Apply button

When do I use this report? Once a Year

162
What can I do with this View the posted transactions summary and activity concept associate to
report? transactions.

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report

OUTPUT
The following figure is an example of the report output

OUTPUT DETAILS

Columns information:

Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 First Name.

163
5 Others Name.
6 First Middle Name.
7 Second Middle Name.
8 Legal Entity.
9 Address.
10 Phone.
11 Email.
12 Municipality Code.
13 State Code.
14 Withholding Base Amount.
15 Withholding Rate.
16 Year Withholding.

ARTICULO # 6 - MEDIOS MAGNÉTICOS BOGOTÁ SUJETOS DE RETENCIÓN DE ICA


Data associated with purchases of goods and services in Bogota city with their respective withholdings on
municipal taxes. Bogota agent withholding tax.

SETUP CORE GEOGRAPHIES - PLACE


The specific place of Supply step identifies the applicable place of supply, which is the location type where
the supply of goods or services is considered to have taken place for a specific tax. If Oracle Fusion Tax
cannot find a tax jurisdiction for the location that corresponds to the place of supply location type, then
the tax does not apply and it is removed as a possible tax for the transaction.

For more information related with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.

VALUES SET
It is required to setup LACLS_CO_PAYMENT_CONCEPT

LOOKUP COMMON
It is required to setup LACLS_CO_PAYMENT_CONCEPT

DESCRIPTIVE FLEXFIELD
It is required to setup on AP_INVOICE_LINES the DFF LACLS_CO_PAYMENT_CONCEPT

TAX REPORTING TYPE CODE


It is very important to ensure that tax name belongs to Withholding taxes and the tax Name has been
associated with the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)

164
KEY INSIGHTS
 It will generate information about invoices validate and approved on payables.
 This invoice needs register in the descriptive flexfield on the line level of the invoice. The name is
(LACLS_CO_PAYMENT_CONCEPT)

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Article # 4 - Magnetic Media Bogota agent
Withholder.

FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO 


FSCM Reports.

4. Click on Open Link from “Articulo 6 – Medios Magnéticos Bogotá


Sujetos de Retención de ICA”

5. Enter the input Parameters and press Apply button

When do I use this report? Once a Year

What can I do with this View the posted transactions summary and activity concept associated to
report? with transactions.

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report

165
OUTPUT
The following figure is an example of the report output

OUTPUT DETAILS

Columns information:

Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 First Name.
5 Others Name.
6 First Middle Name.
7 Second Middle Name.
8 Legal Entity.
9 Address.
10 Phone.
11 Email.
12 Municipality Code.
13 State Code.
14 Amount Pay.
15 Withholding Rate.
16 Year Withholding.

166
ARTICULO # 15 – MEDIOS MAGNETICOS BOGOTA INGRESOS OBTENIDOS FUERA DE
BOGOTA
Data associated with purchases of goods and services out of Bogota city with their respective withholdings
taxes

SETUP CORE GEOGRAPHIES - PLACE


The specific place of supply step identifies the applicable place of supply, which is the location type
where the supply of goods or services is considered to have taken place for a specific tax. If Oracle
Fusion Tax cannot find a tax jurisdiction for the location that corresponds to the place of supply location
type, then the tax does not apply and it is removed as a candidate tax for the transaction.

For more information relation with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.

VALUE SET
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT

LOOKUP COMMON
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT

DESCRIPTIVE FLEXFIELD
It is required to setup on AR_MEMO_LINES the DFF LACLS_CO_MEMO_LINE_CONCEPT

TAX REPORTING TYPE CODE


It is very important to ensure that tax name belongs to Withholding taxes and the tax Name has been
associate with the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)

KEY INSIGHTS
 It will generate information about transactions validated and approved on Receivables.

 This sales need to be associated with memos line. The memos lines have Descriptive Flexfield and
needs to have been registered in the D.F (LACLS_CO_MEMO_LINE_CONCEPT)

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Article # 15 - Magnetic Media Bogota
Obtain Income Out Bogota.

FAQ Answer

How do I find this report? 1. Go to Navigator

167
2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO 


FSCM Reports.

4. Click on the Open Link from “Articulo 15 – Medios Magnéticos


Bogotá Ingresos Obtenidos Fuera de Bogotá”

5. Enter the input Parameters and press Apply button

When do I use this report? Once a Year

What can I do with this View the posted transactions summary and activity concept associate with
report? transactions.

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report

OUTPUT
The following figure is an example of the report output

168
OUTPUT DETAILS

Columns information:

Fields Description
1 Year associate to Data.
2 Amount Income for Municipality.
3 Municipality Code from Income.
4 State Code from Income.
5 Activity Economic CIIU.

ARTICULO # 1 – MEDIOS MAGNÉTICOS CALI COMPRAS DE BIENES Y SERVICIOS


Data associated with purchases of goods and services made in Cali, and the relation to activity and apply
rate.

SETUP CORE GEOGRAPHIES - PLACE


The specific place of supply step identifies the applicable place of supply, which is the location type where
the supply of goods or services is considered to have taken place for a specific tax. If Oracle Fusion Tax
cannot find a tax jurisdiction for the location that corresponds to the place of a supply location type, then
the tax does not apply and it is removed as a possible tax for the transaction.

For more information relating with the tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.

VALUES SET
It is required to setup LACLS_CO_PAYMENT_CONCEPT

LOOKUP COMMON
It is required to setup LACLS_CO_PAYMENT_CONCEPT

DESCRIPTIVE FLEXFIELD
It is required to setup on AP_INVOICE_LINES the DFF LACLS_CO_PAYMENT_CONCEPT.

169
TAX REPORTING TYPE CODE
It is very important to ensure that tax name belongs to Withholding taxes and the tax Name has been
associated with the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)

KEY INSIGHTS
 It will generate information about invoices validated and approved on payables.
 This invoice needs to in the register descriptive flexfield on the line level of the Invoice. The name
is (LACLS_CO_PAYMENT_CONCEPT)

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Article # 1 - Magnetic Media Cali Purchase
Goods and Service.

FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO 


FSCM Reports.

4. Click on Open Link from “Article # 1 - Magnetic Media Cali


Purchase Goods and Service”

5. Enter the input Parameters and press Apply button

When do I use this report? Once a Year

What can I do with this View the posted transactions summary and activity concept associate to
report? transactions.

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report

170
Año Year for which you are generating the report

OUTPUT
The following figure is an example of the report output

OUTPUT DETAILS

Columns information:

Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 Check Digit.
5 Names.
6 Address.
7 City.
8 Email.
9 Payment Concept.
10 Amount Purchases.
11 Activity.
12 Rate.

ARTICULO # 2 - MEDIOS MAGNÉTICOS CALI RETENCIONES EN LA FUENTE PRACTICADAS

Data associated with purchases of goods and services made in Cali and the relation to the activity and
apply the withholding tax and associated rate.

171
SETUP CORE GEOGRAPHIES - PLACE
The specific place of supply step identifies the applicable place of supply, which is the location type where
the supply of goods or services is considered to have taken place for a specific tax. If Oracle Fusion Tax
cannot find a tax jurisdiction for the location that corresponds to the place of supply location type, then
the tax does not apply and it is possible as a candidate tax for the transaction.

For more information related with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.

VALUES SET
It is required to setup LACLS_CO_PAYMENT_CONCEPT

LOOKUP COMMON
It is required to setup LACLS_CO_PAYMENT_CONCEPT

DESCRIPTIVE FLEXFIELD
It is required to setup on AP_INVOICE_LINES the DFF LACLS_CO_PAYMENT_CONCEPT.

TAX REPORTING TYPE CODE


It is very important to ensure that tax name belongs to Withholding taxes and the tax Name has been
associated with the tax reporting the type code (ORA_JL_CO_WHT_TAX_TYPE)

KEY INSIGHTS
 It will generate information about invoices validated and approved on payables.
 This invoice need to be register on the descriptive flexfield on the line level of the Invoice. The
name is (LACLS_CO_PAYMENT_CONCEPT)

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Article # 2 - Magnetic Media Cali Agent
Withholder Tax.

FAQ Answer

How I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO 


FSCM Reports.

4. Click on Open Link from “Article # 2 - Magnetic Media Cali Agent


Withholder Tax.”

172
5. Enter the input Parameters and press Apply button

When do I use this report? Once a Year

What can I do with this View the posted transactions summary and activity concept associated with
report? transactions.

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Unidad Operativa for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report

OUTPUT
The following figure is an example of the report output

OUTPUT DETAILS

Columns information:

Fields Description
1 Year associate to Data.
2 Document Type.

173
3 Document Number.
4 Check Digit.
5 Names.
6 Address.
7 City.
8 Email.
9 Base Amount.
10 Withholding Amount.
11 Activity.
12 Rate.

ARTICULO # 3 – MEDIOS MAGNETICOS CALI INGRESOS OBTENIDOS FUERA DE CALI


Data associated with purchases of goods and services out Cali city with their respective withholdings taxes

SETUP CORE GEOGRAPHIES - PLACE


The specific place of supply step identifies the applicable place of supply, which is the location type where
the supply of goods or services is considered to have taken place for a specific tax. If Oracle Fusion Tax
cannot find a tax jurisdiction for the location that corresponds to the place of supply location type, then
the tax does not apply and it is removed as a possible tax for the transaction.

For more information of the relation with tax Implementation, you can check the document (Part
Number E61398-01) Chapter #3 page 49.

VALUES SET
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT

LOOKUP COMMON
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT

DESCRIPTIVE FLEXFIELD
It is required to setup on AR_MEMO_LINES the DFF LACLS_CO_MEMO_LINE_CONCEPT.

TAX REPORTING TYPE CODE


It is very important to ensure that the tax name that belongs to Withholding taxes and the tax Name has
been associated with the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)

KEY INSIGHTS
 It will generate information about transactions validate and approved on Receivables.

174
 This sales need to be associated with memo line. The memos lines have Descriptive Flexfield and
needs to has been registered to the D.F (LACLS_CO_MEMO_LINE_CONCEPT)

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Article # 3 - Magnetic Media Cali Obtain
Income out Cali.

FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO 


FSCM Reports.

4. Click on Open Link from “Article # 3 - Magnetic Media Cali Obtain


Income out Cali.”

5. Enter the input Parameters and press Apply button

When do I use this report? Once a Year

What can I do with this View the posted transactions summary and activity concept associated to
report? transactions.

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report

175
OUTPUT
The following figure is an example of the report output

OUTPUT DETAILS

Columns information:

Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 Check Digit.
5 Names.
6 Address.
7 City.
8 Email.
9 Withholding Amount.
10 Rate.

ARTICULO # 1 – MEDIOS MAGNÉTICOS MEDELLIN COMPRAS DE BIENES Y SERVICIOS


Data associated with purchases of goods and services made in Medellin and the relation to activity and
applied rate.

SETUP CORE GEOGRAPHIES - PLACE


The specific place of supply step identifies the applicable place of supply, which is the location type where
the supply of goods or services is considered to have taken place for a specific tax. If Oracle Fusion Tax
cannot find a tax jurisdiction for the location that corresponds to the place of supply location type, then
the tax does not apply and it is removed as a possible tax for the transaction.

For more information relation with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.

176
TAX REPORTING TYPE CODE
It is very important ensure that tax name belongs to the Withholding taxes and the tax Name has been
associate with the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)

KEY INSIGHTS
 It will generate information about invoices validated and approved on payables.

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Article # 1 - Magnetic Media Medellin
Purchase Goods and Service.

FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO 


FSCM Reports.

4. Click on the Open Link from “Article # 1 - Magnetic Media


Medellin Purchase Goods and Services”

6. Enter the input Parameters and press the apply button

When do I use this report? Once a Year

What can I do with this View the posted transactions summary and activity concept associated to
report? the transactions.

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report

177
Año Year for which you are generating the report

OUTPUT
The following figure is an example of the report output

OUTPUT DETAILS

Columns information:

Fields Description
1 Document Type.
2 Document Number.
3 Names.
4 Address.
5 State Code.
6 City Code.
7 Phone.
8 Mobil Phone.
9 Email.
10 Activity Code CIIU.
11 Withholding Date.
12 Base Amount.
13 Rate.
14 Withholding Amount.
15 Returns Amount.

178
RELEASE THE REPORTS IN THE CLOUD ENVIRONMENT
LACLS for Colombia provides a set of Bank files that allows customers to run. The payment file for inter-
banking are according to the bank requirements. The solution contains the template and payment format
for each bank.

These are the steps required to use the payment templates:


1. Download the required template from note 2372093.1, available on My Oracle Support
2. Upload the template on BI Publisher
3. Create a Payment Format associated to the new template
4. Create a Payment Process Profile to the Payment Format

Complete the steps above, the Oracle Fusion Payment Cloud will be ready to generate the electronic
payment file according to the desired format.

REPORT FILES

Reports Display Name File Name

LACLS BANCOLOMBIA LACLS_CO_BANCOLOMBIA_BANK.rtf

LACLS BANCO BOGOTA LACLS_CO_BOGOTA_BANK.rtf

LACLS BANCO BBVA LACLS_CO_BBVA_BANK.rtf

LACLS DAVIVIENDA LACLS_CO_DAVIVIENDA_BANK.rtf

LACLS BANCO OCCIDENTE LACLS_CO_OCCIDENTE_BANK.rtf

LACLS BANCO CAJA SOCIAL LACLS_CO_BANCOCAJASOCIAL_BANK.rtf

BI PUBLISHER REPOSITORY – INSTALL / UPDATE

ORACLE BI PUBLISHER

1. Access the Oracle BI Publisher catalog.

179
Patch: Reports and Analytics > Shared Folders > Custom > Financials > Payments >
Disbursement Payment File Formats

2. Position on the group “Disbursement Payment File Formats” and click “Edit”

3. Click the “Add New Layout” button.

4. Click the “Upload” button.

180
Add:

Layout Name: Enter Layout name. Example: Bancolombia, Banco de Bogotá, Banco Davivienda,
Banco Caja Social or BBVA Bank Electronic Format.
Template File: Select the template downloaded from My Oracle Support.
Type: eText Template. Always select this option.
Locale: English. Always select this language.

5. Click the “Upload” button to add the new template. This screen is example from the
layout of Bancolombia

6. Click the “Upload” button to load the template on BI Publisher

After the "upload”, the template will be available

181
IMPORTANT:
If during the template “Upload” process, If it displays a permission error, as per the example
below, it means that the User that is doing the upload does not have enough permission enough
on BI Publisher, to proceed with this action.

To solve this problem its custom role must be created on Fusion as described in the following example:

a. Access Setup and Maintenance > Manage Job Roles

b. Click on the create role button

182
c. Create the role “Custom BI Administrator Role”

Basic Information: Enter: Role Name, Role Code and Role Category (BI - Abstract Roles), Description
and click on NEXT.

Function Security Policies: Leave without information and click on NEXT

Data Security Polices: Leave without entering information and click on NEXT

183
Role Hierarchy: Press Add Row icon, select the role “BI Administrator Role” and click on the Add Role
Membership button.

The role hierarchy will be automatically uploaded.

Click on NEXT

Users: Click on the “Add User button” and select the users that requires this role. The user that is
proceeding the template upload, for example.

Click on NEXT

184
Summary and Impact Report: Click on Save and Close

d. Create the role “Custom BI Publisher Data Model Developer”

Basic Information: Enter: Role Name, Role Code and Role Category (AFT - Abstract Roles) and
Description.

Click on NEXT

185
Function Security Policies: Leave without information and click on NEXT

Data Security Polices: Leave without information and click on NEXT

Role Hierarchy: Press the Add Row icon, select the role “BI Publisher Data Model Developer” and click
on the Add Role Membership button.

The hierarchy role will be automatically uploaded.

Click on NEXT

Users: Click on the Add User button and select the users that requires this role. The user that is
proceeding the template upload, for example.

Click on NEXT

186
Summary and Impact Report: Click on Save and Close

e. Access the “Scheduled Process” task and submit the processes:


 Retrieve Latest LDAP Changes
 Import User and Role Application Security Data

187
1) Close the browser and proceed with a new login on Fusion Cloud using the user who received
the roles.
2) Access BI Publisher and try the upload template process again.

188
PAYMENT FORMAT

The payment format will be the link between the template and the payment process in Oracle Fusion
Payments Cloud.

In this step, It will define the format for each bank template from Colombia and it will be related with the
specific template from each bank.

1. Go to Setup and Maintenance > Manage Formats

2. Select Disbursement Payment File Formats type

3. Click on the create button

4. Enter the following information for each format bank:

Name: Format Name: BANCOLOMBIA

BANCO BOGOTA

BANCO DAVIVIENDA

BANCO OCCIDENTE

BANCO BBVA

BANCO CAJA SOCIAL

Code: Format Code: LACLS_CO_BANCOLOMBIA

LACLS_CO_BANCOBOGOTA

LACLS_CO_BANCODAVIVIENDA

LACLS_CO_BANCOOCCIDENTE

LACLS_CO_BANCOBBVA

LACLS_CO_BANCOCAJASOCIAL

189
BI Publisher Template: Select template for the defined bank on BI Publisher:

LACLS BANCOLOMBIA

LACLS BANCO BOGOTA

LACLS BANCO BBVA

LACLS BANCO DAVIVIENDA

LACLS BANCO OCCIDENTE

LACLS BANCO CAJA SOCIAL

5. Save and close

PAYMENT PROCESS PROFILE

The Payment Process Profile (PPP) will always use in the payment process in Oracle Fusion Payments
Cloud to pay for the documents and generate the electronic file of payments according to the template
Associated with the PPP.

A PPP must be created for each bank, since a specific payment format will be allocated according to the
banking institution.

To setup the PPP, follow the steps bellow:

1. Go to Setup and Maintenance > Manage Payment Process Profiles

2. Press the Add Row icon to add a new PPP

190
3. Enter the following information for each Bank payment process

Name: Payment profile name

PPP BANCOLOMBIA

PPP BANCO BOGOTA

PPP BANCO DAVIVIENDA

PPP BANCO BBVA

PPP BANCO OCCIDENTE

PPP BANCO CAJA SOCIAL

Code: Payment profile code

PPP_CO_ BANCOLOMBIA

PPP_CO_ BANCOBOGOTA

PPP_CO_ BANCODAVIVIENDA

PPP_CO_ BANCOBBVA

PPP_CO_ BANCOOCCIDENTE

PPP_CO_BANCOCAJASOCIAL

Payment File Format: Choose the payment format created for each bank

LACLS BANCOLOMBIA

LACLS BANCO BOGOTA

LACLS BANCO DAVIVIENDA

LACLS BANCO BBVA

LACLS BANCO OCCIDENTE

LACLS BANCO CAJA SOCIAL

Processing Type: Choose “Electronic”

191
Important:

We strongly recommend to create a Usage Rules for each Bank Account.

In the Usage Rule of Bank Account, you can specify which bank accounts are valid to the payment
generation for the selected PPP.

This will prevent the user generating a payment file from a bank account of Bank “A”, using the
template from Bank “B”.

4. Save and close.

192
GENERATING PAYMENT FORMAT FILE

Access Reports and Analytics work area to run Colombian reports.

To get to the Format Payment File go to Navigator -> Payables  Payments  Create Payment

The following are the Payment Format File Banks available for Colombia:

Payment Format File Description

Payment format associated to the structure from Bancolombia.


LACLS BANCOLOMBIA

Payment format associated to the structure from Banco Bogota.


LACLS BANCO BOGOTA

Payment format associated to the structure from Banco BBVA.


LACLS BANCO BBVA

Payment format associated to the structure from Davivienda.


LACLS DAVIVIENDA

Payment format associated to the structure from Occidente.


LACLS BANCO OCCIDENTE

Payment format associated to the structure from Banco Caja


LACLS BANCO CAJA SOCIAL Social.

ARCHIVO ELECTRONICO DE PAGOS BANCO BANCOLOMBIA

The Archivo Electronico de Pagos Bancolombia is a flat file that displays the electronic Bancolombia
Bank payment information.

KEY INSIGHTS

It will generate information about payments for Bancolombia Bank. Furthermore, it is also needed to
classify the document type that would be taken from supplier site DFF. Procurement > Supplier>Search
and create the transaction type will be take one or more alias field for Payment Code setup. Setup and
Maintenance > Financials > Payments

193
SPECIAL INFORMATION REQUIRED BY BANCOLOMBIA

There is some information required in order to generate the payment process related with the
Bancolombia payment file.

HEADER – TRANSACTION CLASS

The transaction class will be take the code field for Payment Code setup.

Selecting the Payment Method:

1. Go to Setup and Maintenance > Financials > Payments

2. Select Payments > Manage Payment Codes on Task List

3. Created or Open the Payment Code

4. Add all the codes with the next values

194
Name Code Type

Pago a Proveedores 220 Bank Instruction

Pago a Terceros 238 Bank Instruction

Pago Cuenta Maestra 240 Bank Instruction

Credipago Proveedores 320 Bank Instruction

Pago a Proveedores
920 Bank Instruction
Transporte de Efectivo

Pago Obligaciones con el


239 Bank Instruction
Banco

Pago de Nómina 225 Bank Instruction

Pago de Pensiones 229 Bank Instruction

Credipago Nómina 325 Bank Instruction

Pago a Nómina
820 Bank Instruction
Transporte de Efectivo

195
DETAILS – TRANSATION TYPE

The transaction type will take one or more Alias field for Payment Code setup.

Note: It is possible that a payment code can be linked with more transaction types. In this case you will
need to create under the transaction class and other payment code.

Selecting the Payment Method:

1. Go to Setup and Maintenance > Financials > Payments

2. Select Payments > Manage Payment Codes on Task List

3. Created or Open the Payment Code

4. Add the code with the next values

196
Alias Description

Prenotificación Cuenta
23
Corriente

25 Pago en Efectivo

27 Abono a Cuenta Corriente

Prenotificación Cuenta de
33
Ahorro

36 Cheque de Gerencia

37 Abono a Cuenta de Ahorro

40 Tarjeta Prepago

DOCUMENT TYPE - SUPPLIER

The document type will be taken from the supplier site DFF

Go to Procurement > Supplier>Search

Note: If the supplier has more than one site, it is necessary for each site to register the document type

197
The values available for register the document type field:

Code Name

11 Registro Civil de Nacimiento

12 Tarjeta de Identificacion

13 Cedula de Ciudadania

21 Tarjeta de Extranjeria

22 Identificacion Extranjeria

31 NIT

41 Pasaporte

198
DOCUMENT TYPE - EMPLOYED

The document type will be taken from National Identifiers.

Go to: Personal and Employment > Manage Person > Biographical Info > Edit

Go to: Town of Birth and add the document type for Colombia

The values available for register on National Id Field:

Code Name

CC Cédula de Ciudadanía

CE Cédula de Extranjería

TI Tarjeta de Identidad

PS Pasaporte

199
FREQUENTLY ASKED QUESTIONS
The following table lists frequently asked questions about the Archivo Electronico de Pagos Bancolombia

FAQ Answer

How do I find this report? 1. Go to Navigator

2. Payables  Payments  Create Payment

3. Register the associated data with payment. The field (Payment


Process Profile) relation directly with Bancolombia payment file.

4. Save (Payment Process Request)During the execution of the


"Payment Process Request" several processes are triggered. The
process "Format Payment File" is one of them, responsible of
generating the output file that will the format associated with PPP.

When do I use this report? For each payment

What can I do with this View the Bancolombia payment file.


report?

OUTPUT PAYMENT PROCESS REQUEST- BANCOLOMBIA

200
The following screen is an example "Payment Process Request"

OUTPUT DETAILS
This special information should be adapted to setup for generate the Bancolombia payment electronic
file.

The following table list shows what special information is needed, the reports that make use of them
and also what kind of solution should be used:

1. Header Information (Required on the first line of the file)

Spanish Special Special Information Field Description


Information
Tipo de registro Register Type Identify the register type,
for this file the default value
is 1.
NIT de la compañía Company Registration Is the legal entity
Number registration number.
Aplicación Application Is the payment application
action (I=Immediate
M=Middle, N=Night)
Filler Filler Blank for default

Clase de transacción Transaction Class Blank for default

Descripción propósito Description transaction Is the transaction


transacciones propose description propose accord
the payment description
Fecha de transmisión Transmition date It is the payment date or
the date when the file is
transmitted to the bank
Secuencia envió Send Sequence It is the sequence to send
the information to the bank

201
Spanish Special Special Information Field Description
Information
Fecha de aplicación Application Date It is the payment date or
the date when the file is
transmitted to the bank
Número de registros de Number of registers of It is the number of invoices
detalle y de documentos details and documents registered on each payment
Sumatoria de débitos Sum of Debit It is the payment amount

Sumatoria de créditos Sum of Credit It ‘0’ for default

Cuente cliente a debitar Count Customer to Debit It is the bank account where
the bank should do the
debit
Tipo de cuenta cliente a Type of customer account It is the bank account type
debitar to debit

Utilización futura Future use Blank for default

2. Details Information (Required on the line details)

Spanish Special Special Information Field Description


Information
Tipo de registro Register Type Identifies the register type,
for this file the default
value is 6.
Nit beneficiario Beneficiary registration It is the beneficiary
number registration number
Nombre del beneficiario Beneficiary name It is the payment
beneficiary name
Banco cuenta del Beneficiary bank account It is the beneficiary bank
beneficiario where the file made the
transfer
Número de cuenta del Beneficiary bank account It is the beneficiary bank
beneficiario number account number where the
file made the transfer
Identificador del lugar de Identification of the place Blank for default
pago of Payment

202
Spanish Special Special Information Field Description
Information
Tipo de transacción Transaction Type It is the payment
transaction type
Valor de transacción Transaction Value It is the payment amount

Fecha de aplicación Application date It is the payment date or


the date when the file is
transmitted to bank
Referencia Reference Blank for default

Tipo de documento de Identification document It is the beneficiary


identificación type Identification document
type according the
registration number
Oficina de entrega Delivery office It is the bank branch
number
Número de fax Fax number It is the fax number for
beneficiary
E-mail E-mail Is the e-mail address for
beneficiary
Número de identificación Authorized identification Blank for default
del autorizado number

Filler Filler Blank for default

OUTPUT BANCOLOMBIA PAYMENT FILE

The following figure is an example of the file associated to Bancolombia

1000008060153233I 000 2018121109201812111 000000000000000000000000


003402820000426095113D

6000008300025714AGENCIA DE ADUANAS AVIATUR S


A00000000723705984717 0000000000034028220181211 3 57-
3157782685 agenciadeaduanas@aviaturcarga.co

203
ARCHIVO ELECTRONICO DE PAGOS BANCO BOGOTA

The Archivo Electronico de Pagos Bancolombia is a flat file that displays the electronic Banco Bogota
Bank payment information.

KEY INSIGHTS

It will generate information about payments for Banco Bogota Bank. Furthermore, it is also needed to
classify the document type that would be taken from supplier site DFF. Procurement > Supplier>Search
and create the transaction type will be take one or more alias field for Payment Code setup. Setup and
Maintenance > Financials > Payments

SPECIAL INFORMATION REQUIRED BY BANCO BOGOTA

There are some information required in order to generate the payment process relation with Banco
Bogota payment file.

DOCUMENT TYPE - SUPPLIER

The document type will be taken from supplier site DFF

Go to Procurement > Supplier>Search

Note: If the supplier have more that a site, is necessary for each site register the document type

The values available for register the document type field:

Code Name

11 Registro Civil de Nacimiento

204
Code Name

12 Tarjeta de Identificacion

13 Cedula de Ciudadania

21 Tarjeta de Extranjeria

22 Identificacion Extranjeria

31 NIT

41 Pasaporte

DOCUMENT TYPE - EMPLOYED

The document type will be taken from National Identifiers.

Go to: Personal and Employment > Manage Person > Biographical Info > Edit

Go to: Town of Birth and add the document type for Colombia

The values available for register on National Id Field:

205
Code Name

CC Cédula de Ciudadanía

CE Cédula de Extranjería

TI Tarjeta de Identidad

PS Pasaporte

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Archivo Electronico de Pagos Banco Bogota

FAQ Answer

How do I find this report? 1. Go to Navigator

2. Payables  Payments  Create Payment

3. Register the associated data with the payment. The field (Payment
Process Profile) related directly with the Banco Bogota payment file.

206
4. Save (Payment Process Request)During the execution of the
"Payment Process Request" several processes are triggered. The
process "Format Payment File" is one of them, responsible for
generating the output file that will the format associated with PPP.

When do I use this report? For each payment

What can I do with this View the Banco Bogota payment file.
report?

OUTPUT PAYMENT PROCESS REQUEST- BANCO BOGOTA

The following screen is an example "Payment Process Request"

OUTPUT DETAILS
This special information should be adapted to the setup for generating the Banco Bogota payment
electronic file. The following table show that special information is needed, the reports use them and also
show what kind of solution will be taken:

1. Header Information (Required on the first line of the file)

Spanish Special Special Information Field Description


Information
Tipo de Registro Register Type Identify the register type,
for this file the default value
is 1.
Fecha Aplicar la Payment Date It is the payment date or
Dispersión the date when the file is
transmitted to bank
Espacio en Ceros Zeros zero for default

Tipo de Cuenta Dispersora Account Type It is the bank account type

207
Spanish Special Special Information Field Description
Information
Espacio en Ceros Zeros zero for default

Número de la Cuenta Payer Account Number It is the payer bank account


Dispersora number where the file
made the transfer
Nombre de la Empresa Payer name It is the payer name
que realiza la Dispersión
Número de Identificación Payer identification type It is the payer registration
de la Empresa (NIT,C.C., number
etc).
Tipo de Movimiento por el Movement Type Default value 002 Suppliers
cual se va a Realizar la
Dispersión
Código de la Ciudad City code where the payer It is the city code where the
donde el Beneficiario has the bank account payer has the bank account
tiene Radicada la Cuenta
Fecha de elaboración Payment date It is the payment date or
the date when the file is
transmitted to bank
Código de la oficina donde Bank office code where It is the bank branch
la empresa que realiza el the payer made the pay number or the office code
pago posee su cuenta where the payer made the
payment
Tipo de identificación del Payer identification type It is the payer Identification
cliente document type according
to the registration number

 C Cédula de Ciudadanía.
 N Número de
Identificación Tributaria
(NIT).
 T si es Tarjeta de
Identidad.
 E si es Cédula de
Extranjería.
 P si es Pasaporte.

Espacio en Ceros Zeros ‘0’ for default

208
Spanish Special Special Information Field Description
Information
Indicador de envió de Indicator of sending Blank for default
archivo adicional de additional message file
mensajes
Espacio en Ceros Zeros ‘0’ for default

2. Details Information (Required on the line details)

Spanish Special Special Information Field Description


Information
Tipo de Registro Register Type Identify the register type,
for this file the default value
is 2.
Tipo de Identificación Payee identification type It is the payee Identification
document type accord the
registration number

 C: Cédula de
Ciudadanía.
 N: Número de
Identificación Tributaria
(NIT).
 T: Tarjeta de Identidad.
 E: Cédula de Extranjería.
 P: Pasaporte.

Número de Identificación Payee identification type It is the payee registration


del Beneficiario o titular number
de la Cuenta
Nombre del Beneficiario Payee name It is the payee name

Espacio en Ceros Zeros ‘0’ for default

Tipo de Cuenta Payee account type It is the payee bank account


Beneficario type
Número de la Cuenta del Payee account type It is payee the bank account
Benficiario where the bank should be
the debit

209
Spanish Special Special Information Field Description
Information
Valor Abonar a cada Payment amount It is the payment amount
cuenta Beneficiario
Forma de Pago Payment format ‘A’ for default

Espacio en Ceros Zeros ‘0’ for default

Código de compensación Bank compensation code It is the payee bank number


del banco donde el where the payee has the
beneficiario tienen la account
cuenta
Código de la Ciudad City code where the payee It is the city code where the
donde el Beneficiario has the account payee has the bank account
tiene Radicada la Cuenta
Inicio de Información de Additional information ‘PAGOPROVE’ for default
Adenda start

Espacio en Ceros Zeros ‘0’ for default

Comentarios Adicionales Additional comments that ‘TRANSFERENCIA


que la Empresa desea que the company wishes to ELECTRONICA: ’ with
le Entreguen a los deliver to the payment number
beneficiaries, describing
beneficiarios,
the reason for payment
describiendo el motivo del
pago
Espacio en Ceros Zeros ‘0’ for default

3. Details Information (Required on the line details)

Spanish Special Special Information Field Description


Information
Register Type Identify the register type,
Tipo de Registro for this file the default value
is 3.
Si el mensaje se va a If the message is going to Blank for default
enviar vía fax be sent fax

If the message is going to It is the supplier address


Si el mensaje se va a be sent by email email
enviar vía email

210
Spanish Special Special Information Field Description
Information
Código Indicativo Indicative telephone code It is the supplier address
Telefónico de la Ciudad of the city where you Indicative telephone
donde se desea enviar el want to by send the fax
fax

Primera parte del texto de First part of the text of the It Is the invoice number
la información a enviar vía information to be sent by
fax o email fax or email

Blank space Blank for default


Espacios en blanco

OUTPUT BANCO BOGOTA PAYMENT FILE

The following figure is an example of the file associated to Banco Bogota

120181211000000000000000000000000100000000426095113AZEMBLA
S.A.S. 08060153233002000720181211000N

2N08300025714AGENCIA DE ADUANAS AVIATUR S A NIVEL 1.


0123705984717 000000000034028200A0000070007PAGOPROVE TRANSFERENCIA
ELECTRONICA: 3727 03727 N C

3 siagenciadeaduanas@aviaturcarga.co FACT: 01-084526-1


VR.340282

3 agenciadeaduanas@aviaturcarga.co

3 agenciadeaduanas@aviaturcarga.co

ARCHIVO ELECTRONICO DE PAGOS BANCO BBVA

The Archivo Electronico de Pagos Banco BBVA is a flat file that displays the electronic Banco BBVA Bank
payment information.

211
KEY INSIGHTS

It will generate information about payments for Banco BBVA Bank. Furthermore, it is also needed to
classify the document type that would be taken from the supplier site DFF. Procurement >
Supplier>Search and create the transaction type that will be taken by one or more alias field for Payment
Code setup. Setup and Maintenance > Financials > Payments

SPECIAL INFORMATION REQUIRED BY BANCO BBVA

There are some information required in order to generate the payment process relation with Banco BBVA
payment file.

DOCUMENT TYPE - SUPPLIER

The document type will be taken from the supplier site DFF

Go to Procurement > Supplier>Search

Note: If the supplier has more than one site, is necessary for each site to register the document type

The values available for registering the document type field:

Code Name

11 Registro Civil de Nacimiento

12 Tarjeta de Identificacion

13 Cedula de Ciudadania

212
Code Name

21 Tarjeta de Extranjeria

22 Identificacion Extranjeria

31 NIT

41 Pasaporte

DOCUMENT TYPE - EMPLOYED

The document type will be taken from National Identifiers.

Go to: Personal and Employment > Manage Person > Biographical Info > Edit

Go to: Town of Birth and add the document type for Colombia

The values available for register on National Id Field:

Code Name

CC Cédula de Ciudadanía

213
Code Name

CE Cédula de Extranjería

TI Tarjeta de Identidad

PS Pasaporte

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Archivo Electronico de Pagos Banco BBVA

FAQ Answer

How do I find this report? 1. Go to Navigator

2. Payables  Payments  Create Payment

3. Register the associated data with the payment. The field (Payment
Process Profile) related directly with the Banco BBVA payment file.

4. Save (Payment Process Request) During the execution of the


"Payment Process Request" several processes are triggered. The
process "Format Payment File" is one of them, responsible for
generating the output file that will the format associated with PPP.

214
When do I use this report? For each payment

What can I do with this View the Banco BBVA payment file.
report?

OUTPUT PAYMENT PROCESS REQUEST- BANCO BBVA

The following screen is an example "Payment Process Request"

OUTPUT DETAILS
This special information should be adapted to setup for generating the Banco BBVA payment electronic
file. The following table list show special information is needed, the reports that use them and also what
kind of solution will be taken:

1. Header Information (Required on the first line of the file)

Spanish Special Special Information Field Description


Information
Tipo identificación Payee identification type It is the payee
receptor Identification document
type accord the
registration number
 '01' - Cédula de
ciudadanía
 '02' - Cédula de
extranjería
 '03' - N.I.T. Persona
Jurídica
 '04' - Tarjeta de
Identidad
 '05' - Pasaporte

Número Identificación Payee registration It is the payee registration


receptor number number

215
Spanish Special Special Information Field Description
Information
Forma de pago Payment Format ‘01’ for default

Código Banco receptor Payee bank code It is the payee bank number
or the bank code where the
payer made the pay
Número de Cuenta BBVA BBVA bank account It is payee the bank account
number where the bank should be
the debit
Tipo de cuenta Nacham Nacham account type It is payee the bank account
type where the bank should
be the debit
Número de cuenta Nacham bank account It is payee the bank account
Nacham number where the bank should be
the debit
Valor operación Payment amount It is the payment amount

Fecha de pago Payment date ‘0’ for default

Código Oficina pagadora Payer office code ‘0’ for default

Nombre beneficiario Payee name Is the payee name

Dirección No 1 Address number 1 It is the supplier Address


Line 1
Dirección No 2 Address number 2 It is the supplier Address
Line 2
E-mail Email It is the supplier address
email
Concepto 1 Concept 1 'pago por transferencia' for
default
Concepto 2 Concept 2 'T.E.' + payment number

Concepto 3 Concept 3 Blank for default

Concepto 4 Concept 4 Blank for default

Concepto 5 Concept 5 Blank for default

216
Spanish Special Special Information Field Description
Information
Concepto 6 Concept 6 Blank for default

Concepto 7 Concept 7 Blank for default

Concepto 8 Concept 8 Blank for default

Concepto 9 Concept 9 Blank for default

Concepto 10 Concept 10 Blank for default

Concepto 11 Concept 11 Blank for default

Concepto 12 Concept 12 Blank for default

Concepto 13 Concept 13 Blank for default

Concepto 14 Concept 14 Blank for default

Concepto 15 Concept 15 Blank for default

Concepto 16 Concept 16 Blank for default

Concepto 17 Concept 17 Blank for default

Concepto 18 Concept 18 Blank for default

Concepto 19 Concept 19 Blank for default

Concepto 20 Concept 20 Blank for default

Concepto 21 Concept 21 Blank for default

Concepto 22 Concept 22 Blank for default

OUTPUT BANCO BBVA PAYMENT FILE

217
The following figure is an example of the file associated to Banco BBVA

03000000000000000010007000002370598471701000000237059847170000000340282000000
00000000AGENCIA DE ADUANAS AVIATUR S A NIVELCL 24 B 102
22 agenciadeaduanas@aviaturcarga.co pago por
transferencia T.E.3729

ARCHIVO ELECTRONICO DE PAGOS BANCO DAVIVIENDA

The Archivo Electronico de Pagos Banco Davivienda is a flat file displays the electronic Banco Davivienda
Bank payment information.

KEY INSIGHTS

It will generate information about payments for Banco Davivienda Bank. Furthermore, it is also needed
to classify the document type that would be taken from supplier site DFF. Procurement > Supplier>Search
and create the transaction type will be taken by one or the more alias field for Payment Code setup. Setup
and Maintenance > Financials > Payments.

SPECIAL INFORMATION REQUIRED BY BANCO DAVIVIENDA

There is some information required in order to generate the payment process related with the
Davivienda payment file.

DOCUMENT TYPE - SUPPLIER

The document type will be taken from the supplier site DFF

Go to Procurement > Supplier>Search

Note: If the supplier has more than one site, it is necessary for each site to register the document type

218
The values available for register the document type field:

Code Name

11 Registro Civil de Nacimiento

12 Tarjeta de Identificacion

13 Cedula de Ciudadania

21 Tarjeta de Extranjeria

22 Identificacion Extranjeria

31 NIT

41 Pasaporte

DOCUMENT TYPE - EMPLOYED

The document type will be taken from National Identifiers.

Go to: Personal and Employment > Manage Person > Biographical Info > Edit

Go to: Town of Birth and add the document type for Colombia

219
The values available for register on National Id Field:

Code Name

CC Cédula de Ciudadanía

CE Cédula de Extranjería

TI Tarjeta de Identidad

PS Pasaporte

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Archivo Electronico de Pagos Banco
Davivienda

FAQ Answer

How do I find this report? 1. Go to Navigator

2. Payables  Payments  Create Payment

220
3. Register the associated data with payment. The field (Payment
Process Profile) relation directly with Banco Bogota payment file.

4. Save (Payment Process Request) During the execution of the


"Payment Process Request" several processes are triggered. The
process "Format Payment File" is one of them, responsible for
generating the output file that the format is associated with PPP.

When do I use this report? For each payment

What can I do with this View the Banco Davivienda payment file.
report?

OUTPUT PAYMENT PROCESS REQUEST- BANCO DAVIVIENDA

The following screen is an example "Payment Process Request"

OUTPUT DETAILS
This special information should be adapted to be setup for generating the Banco Davivienda payment
electronic file. The following table list shows special information needed, the reports that then use of
them and also what kind of solution will be taken:

1. Header Information (Required on the first line of the file)

Spanish Special Special Field Description


Information Information
Identificador del Control record ‘RC’ for default
registro de identifier
control
Nit de la Payee It is the payee registration number
empresa registration
number
Código del Service code 'PROV' for default
servicio

221
Spanish Special Special Field Description
Information Information
Código del Sub-service 'PROV' for default
subservicio code
Cuenta de la Company It is the payee the bank account where the
empresa account bank should be the debit
Tipo de cuenta : Account Type It is the payee account type
CC: Para Cuenta
Corriente
CA: Para Cuenta
de Ahorros
Bank code '000051' for default
Código del banco

Valor total de los Payment It is the payment amount


traslados amount
Número total de Payment It is the quantity of documents that were pay
los traslados quantity
Fecha proceso Payment date It is the payment date
(AAAAMMDD)
Hora de proceso Payment time It is the payment time
(HHMMSS)
Código del Operator code '0000' for default
operador (Enviar
campo con
ceros)
Código no Code not '9999' for default
procesado processed
(Enviar campo
con 9999)
Fecha Generation date '00000000' for default
Generación
(Enviar campo
con ceros)
Hora Generación Generation time '000000' for default
(Enviar campo
con ceros)
Indicador de Registration '00' for default
inscripción indicator
(Enviar campo
con ceros)

222
Spanish Special Special Field Description
Information Information
Tipo de Payee It is the Payee identification type
identificación identification
type
Número del Customer '000000000000' for default
Cliente asignado Number
por Davivienda assigned by
Davivienda
(Enviar campo
con ceros)
Oficina de Collection Office '0000' for default
Recaudo (Enviar
campo con
ceros)
Campo futuro Future field '000000000000000000000000000000000000'
(Enviar campo for default
con ceros)
Identificador del Control record ‘RC’ for default
registro de identifier
control
Nit de la Payee It is the payee registration number
empresa registration
number

2. Details Information (Required on the line details)

Spanish Special Special Field Description


Information Information
Tipo de registro Transfers ‘TR’ for default
de Traslados registration type

Nit del producto Payer It is the payer registration number


o servicio registration
destino number
Referencia Reference '0000000000000000'
(Enviar campo
con ceros)
Producto o Product or It is the payee bank account number
servicio destino service
u origen destination or
origin

223
Spanish Special Special Field Description
Information Information

Tipo de Type of product It is the payee bank account type


producto o or service
servicio:
00 o CC: Cuenta
corriente
01 o CA: Cuenta
de ahorros
02 o OP: Otros
Pagos
03 o DP:
Daviplata
04 ó TP: Tarjeta
Prepago
Maestro
Código del Bank code It is the payee bank code
Banco
Valor del Payment It is the Payment amount
traslado amount
Talón: Empresa Heel: Company '000000' for default
(Enviar
inicialmente en
Ceros)
Tipo de Payee It is the payee identification type
identificación identification
type
Validar traslados Validate '1' for default
a ACH (Enviar transfers to ACH
campo con 1)
Resultado del Result of the '9999' for default
proceso que process that
asume los assumes the
values
valores (Enviar
campo con
9999)
Mensaje de Answer message '000000000000000000000000000000000000'
Respuesta for default

224
Spanish Special Special Field Description
Information Information
(Enviar campo
con ceros)
Valor acumulado Accumulated '0000000000000000' for default
del cobro (Enviar value of the
campo con charge
ceros) (2
decimales)
Fecha de Application date '00000000' for default
Aplicación
(Enviar campo
con ceros)
Oficina de Collection Office '0000' for default
Recaudo (Enviar
campo con
ceros)
Motivo (Enviar Reason '0000' for default
campo con
ceros)
(Enviar campo Zero '0000000' for default
con ceros)

OUTPUT BANCO DAVIVIENDA PAYMENT FILE

The following figure is an example of the file associated with Banco Davivienda

RC0000008060153233PROVPROV0000000426095113CC00005100000000003402820000000
12018121100000000009999000000000000000001000000000000000000000000000000000000
00000000000000000000

TR000000830002571400000000000000000000023705984717CC000007000000000034028200
00000001199990000000000000000000000000000000000000000000000000000000000000000
00000000000000000

ARCHIVO ELECTRONICO DE PAGOS BANCO OCCIDENTE

225
The Archivo Electronico de Pagos Banco Occidente is flat file that displays the electronic Banco Occidente
Bank Payment Information.

KEY INSIGHTS

It will generate information about payments for Banco Occidente Bank. Furthermore, it is also needed to
classify the document that would be taken from the supplier site DFF. Procurement > Supplier>Search
and create the transaction type will be take one or more alias field for Payment Code setup. Setup and
Maintenance > Financials > Payments

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Archivo Electronico de Pagos Banco
Occidente

FAQ Answer

How do I find this report? 1. Go to Navigator

2. Payables  Payments  Create Payment

3. Register the associated data with payment. The field (Payment


Process Profile) related directly with Banco Bogota payment file.

4. Save (Payment Process Request) During the execution of the


"Payment Process Request" several processes are triggered. The
process "Format Payment File" is one of them, responsible for
generating the output file that, the format is associated with PPP.

When do I use this report? For each payment

What can I do with this View the Banco Occidente payment file.
report?

OUTPUT PAYMENT PROCESS REQUEST- BANCO OCCIDENTE

The following screen is an example "Payment Process Request"

226
OUTPUT DETAILS
This special information should be adapted to the setup to generate the Banco Occidente payment
electronic file. The following table list shows special information needed, the reports that use them and
also what kind of solution will be taken:

1. Header Information (Required on the first line of the file)

Spanish Special Special Information Field Description


Information
Tipo de registro Register Type ‘1’ for default

Consecutivo Payment consecutive


Consecutive number

Fecha de Pago Payment date It is the payment date

Número de registros Number of register It is the numbers of


payments
Valor Total Payment amount It is the payment amount

Cuenta Principal Principal account It is the payer bank account

Identificación del archivo ‘000000’ for default


Identification of the file

Ceros Zeros ‘0’ for default

2. Details Information (Required on the line details)

227
Spanish Special Special Information Field Description
Information
Tipo de registro Register type ‘2’ for default

Consecutivo Consecutive Payment consecutive


number
Cuenta Origen Payer source account It is the payer source bank
account
Beneficiario Beneficiary It is the payee name

NIT/CC NIT/CC It is the payee registration


number
Código del Banco Bank code It is the bank code

Fecha de Pago Payment date It is the payment date

Forma de Pago Payment format It is the payment format


1: Pago en Cheque
2: Pago abono a cuenta -
Banco de Occidente
3: Abono a cuenta otras
entidades (AVAL, ACH y
Otras Entidades)
4: Pagos en Efectivo
Valor Payment amount It is the payment amount

Cuenta destino Payee bank account It is the payee bank


account
Comprobante Voucher It is the payment number

Tipo de Cuenta Destino Type of Destination It is the payee account type


A: Cuenta de Ahorros Account
C: Cuenta Corriente
Espacio en el caso de
Pago en Cheque
Concepto Concept It is the invoice description

3. Totals

228
Spanish Special Special Information Field Description
Information
Tipo de registro Register type ‘3’ for default

Secuencia Sequence ‘9999’ for default

Número de Registros Number of registers It is the numbers of


payment
Valor Total Payment amount It is the payment amount

Ceros Zeros ‘0’ for default

OUTPUT BANCO OCCIDENTE PAYMENT FILE

The following figure is an example of the file associated to Banco Occidente

10000201810021000000000000067548500426095113000000000000000000000000000000000
00000000000000000000000000000000000000000000000000000000000000000000000000000
000000000000000000000000000000000000000000000

200010000000426095113AGENCIA DE ADUANAS AVIATUR S


A08300025714000720181002300000006754850023705984717 3719CRR134 RRY180
1134 : DISTRIBUCION GASTOS

39999100000000000006754850000000000000000000000000000000000000000000000000000
00000000000000000000000000000000000000000000000000000000000000000000000000000
000000000000000000000000000000000000000000000

ARCHIVO ELECTRONICO DE PAGOS BANCO CAJA SOCIAL

The Archivo Electronico de Pagos Banco Caja Social format Pagos Masivos Debitos y Creditos is a flat file
that displays the electronic Banco Caja Social Bank payment information.

KEY INSIGHTS

It will generate information about payments for Banco Caja Social Bank.

229
FREQUENTLY ASKED QUESTIONS
The following table lists frequently asked questions about the Archivo Electronico de Pagos Banco Caja
Social

FAQ Answer

How do I find this report? 1. Go to Navigator

2. Payables  Payments  Create Payment

3. Register the associated data with payment. The field (Payment


Process Profile) relation directly with Banco Caja Social payment file.

4. Save (Payment Process Request)During the execution of the


"Payment Process Request" several processes are triggered. The
process "Format Payment File" is one of them, responsible of
generating the output file that will the format associated with PPP.

When do I use this report? For each payment

What can I do with this View the Banco Caja Social payment file.
report?

OUTPUT PAYMENT PROCESS REQUEST- BANCO CAJA SOCIAL

The following screen is an example "Payment Process Request"

OUTPUT DETAILS
This special information should be adapted to setup for generate the Banco Caja Social payment
electronic file.

The following table list shows what special information is needed, the reports that make use of them
and also what kind of solution should be used:

230
1. Header Information (Required on the first line of the file)

Spanish Special Special Information Field Description


Information
Tipo de registro Register Type Identify the register type,
for this file the default value
is 6.
Código de Transacción Transaction Code Is the transaction Code.
27 Debito Cuenta Corriente
37 Debito Cuenta Ahorros
Monto Transacción Payment Amount It is the payment amount

Número de Cuenta Account Number It is the payee bank account


number
Código del Banco Receptor Bank code It is the payee bank account
Receptor code
Identificación del Payee registration It is the Payee registration
Participante number number
Nombre del Participante Payee name It is the payee name

Validación de Identification validation Default value is V.


Identificación
Información Adicional Additional Information Blank for default

OUTPUT BANCO CAJA SOCIAL PAYMENT FILE

The following figure is an example of the file associated to Banco Caja Social.

231
RECEIVABLES

ADDITIONAL INFORMATION CUSTOMERS

To get to Receivables go to Navigator -> Receivables

The objective of this chapter is to illustrate the required information referred to use the flexfield in the
address level to enter third party information. The LACLS flexfield is available on address level.

SETUP CLOUD FINANCIALS

The scope establish in additional information of customers address and the required third party
information for Colombia. It required the setup of the following applications in Cloud Financials:

 Oracle Fusion Receivables.

CUSTOMER INFORMATION

2. Customer Registration Number

In this field is required enter the Customer Id used by Electronic Invoice and Third Party
Maintenance Balances LACLS Colombia reports and process.

Go to: Receivables / Account Receivables / Manage Customers / Tax Profile / Tax Registrations /
Registration Number

The table following explain what is the valid values associate to each validation type.

The validation type is associate to document type used in Colombia

Pre-Requisition

Tax Regimen Code: It is necessary associate to regimen code belong to Colombia.

Registration Number: In the case the registration number is NIT is necessary capture the digit
verification.

Validation Type Registration Number Set as Default


Registration

ORA_CO_FOREIGN_ENTITY Characters Alfa Numeric Example: US526-2356 Yes

232
ORA_CO_LEGAL_ENTITY Characters Numeric Example:8605313961 Yes

ORA_CO_INDIVIDUAL Characters Numeric Example:794923697 Yes

ORA_CO_MERCHANT Characters Numeric Example:802365479 Yes

DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:

 HZ_PARTY_SITES

KEY INSIGHTS

 The LACLS flex field is available on address level.


 Only there is a principal address.
 The customer can more of one address, but only one address is principal. This information is
required in process associate to magnetic media national.
 For Address of supplier not principal, is required register only the field
(LACLS_CO_ECONOMIC_ACTIVITY) Economic Activity. This information is necessary for magnetic
media municipal

FREQUENTLY ASKED QUESTIONS

The following table lists frequently asked questions about the address.

FAQ Answer

How do I find this 1. Go to Navigator


functionality?
2. Receivables

3. Billing

4. Create Customer

When do I use this Each time that enter a third party.


functionality?

233
In Receivables is possible register the LACLS flexfield. The flexfield is available in address level.

REGISTER THIRD PARTY INFORMATION IN ADDRESS

Step Description

1 Go to: Home / Receivables / Billing

2 Go to: Home / Receivables / Billing / Create Customers

STEP # 1 NAVIGATOR

Navigator -> Home -> Receivables-> Billing-> Manage Customer-> Sites

Account Site

234
MISCELANEOUS RECEIPT FOR THIRD PARTY

To get to Receivables go to Navigator -> Receivables -> Accounts Receivables

The objective of this chapter is to illustrate the required information referred to use the flexfield in
miscellaneous receipt window to enter third party information at the receipt header. The LACLS flex field
is available for receipt header that are third party reportable. Receivables provides a list of values with
master third party information with customer source. If the list of values does not have the third party
that you want, enter the new third party using the Define Third on customer window.

DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flex field that register allow:

 AR_CASH_RECEIPTS

KEY INSIGHTS

 The Type (Miscellaneous Receipt) require setup a specify activity. The Receivables Activity have
associate the account code.
 The Third Party Information field is required for the third party maintenance balances program.
 The Third Party Information field is required for the Magnetic Media National program.

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the miscellaneous receipt.

FAQ Answer

How do I find this 1. Go to Navigator


functionality?
2. Receivables

3. Accounts Receivables

4. Create Receipt

When do I use this Each time that enter third party information at the miscellaneous receipt
functionality?

235
In Receivables is possible register the LACLS flexfield, where is available for miscellaneous receipts that
are third party reportable. Receivables provides a list of values with master third party information with:

Third Party ID: Tax Registration Number associated to each third party.

REGISTER MISCELANEOUS RECEIPT FOR THIRD PARTY INFORMATION

Step Description

1 Go to: Home / Receivables / Account Receivables / Create Receipt

Select the field Receipt Type = Miscellaneous and continue with the information capture
2 for the sections:

Receipt Information
Remittance Bank

In the section of additional Information is required that the information associate to LACLS
3 flexfield be capture.

STEP # 1 ACCOUNT RECEIVABLES

Navigator -> Home -> Receivables-> Account Receivables

STEP # 2 CREATE RECIPT

Navigator -> Home -> Receivables-> Account Receivables > Create Receipt

Section: Receipt Information – Remittance Bank - Reference

236
STEP # 2 ADD ADDITIONAL INFORMATION

Section Additional Information LACLS

237
INVOICE DAILY REPORT

To get to Receivables go to Navigator -> Receivables -> Accounts Receivables

The objective of this chapter is to illustrate the required information referred to use the invoices day
report. The LOCALS use the tax reporting code use for to relation with each tax name, with specific
characteristics of taxable, exclude and exceptions Daily Voucher Report

DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flex field that register allow:

 LACLS_CO_PAYMENT_METHOD

TAX REPORTING TYPE


It is necessary create a tax reporting type on Fusion Tax.

 LACLS_CO_TAX_TYPE

Tax reporting type classification allow all items associate to transaction tax in
 Taxable
 Exclude
 exceptions

KEY INSIGHTS

 The tax reporting type is require for all sales transactions. Is necessary regimen setup relation
with transaction tax

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the miscellaneous receipt.

FAQ Answer

How do I find this 1. Go to Navigator


functionality?
2. Receivables

3. Accounts Receivables

238
4. Create Transactions

When do I use this Each time that enter a transactions with items taxable, Exclude or
functionality? exceptions

INVOICE DAILY REPORT FLOW

Step Description

1 Go to: Home / Receivables / Account Receivables / Create Transaction

2 Register Header and Line information. Complete and check the tax Classification for each
line.

3 Generate Report

STEP # 1 ACCOUNT RECEIVABLES

Navigator -> Home -> Receivables-> Account Receivables-> Create Transactions

STEP # 3 GENERATE REPORT

Navigator -> Home -> More-> Report Analytics -> Shared Folders -> Custom -> Local Solution -> CO ->
Open -> Informe Diario de Facturacion -> Apply

The following table describes the report parameters:

239
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Moneda Currency for which you are generating the report
Tipo de Transaccion Invoice Only
Unidad Operativa Unidad Operativa for which you are generating the report
Fecha Desde Start Date
Fecha Hasta End Date

Out Put Report

240
GENERAL ACCOUNTING

ADDITIONAL INFORMATION THIRD PARTY JOURNAL LINES

Access General Accounting work area.

To get to General Accounting go to Navigator -> General Accounting -> Journals

The objective of this chapter is to illustrate the required information referred to use the flex field in the
Journals window to enter third party information at the journal line level. The LACLS flex field is available
for journal lines with accounts that are third party reportable. General Ledger provides a list of values
with master third party information with source payables or customers. If the list of values does not have
the third party that you want, enter the new third party using the Define Third on Suppliers or customers
window.

DESCRIPTIVE FLEXFIELD
It is necessary to create a descriptive flex field that register allow:

 GL_JE_LINES

KEY INSIGHTS

 If you generate journal entries using Mass Allocation or Recurring Journals, General Ledger does
not assign a third party ID to journal lines. You need to manually enter the third party ID in the
flex field for journal lines with accounts that are third party reportable.
 The Third Party Information field is required for the third party maintenance balances program.
 The Third Party Information field is required for the Magnetic Media National program.

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the journal entries.

FAQ Answer

How do I find this 1. Go to Navigator


functionality?
2. General Accounting

3. Journals

4. Create Journal

241
When do I use this 5. Each time that enter third party information at the journal line
functionality? level

In general accounting it is possible to register the LACLS flexfield available for journal lines with accounts
that are third party reportable. General Ledger provides a list of values with master third party
information with:

Third Party Type: Customer or Supplier.


Third Party ID: Tax Registration Number associated to each third party.
Third Party Name: Name associated to third party.

REGISTER THIRD PARTY INFORMATION JOURNALS

Step Description

1 Go to: Home / General Accounting / Journals / Create Journal

Register information associate to Journal Header


2

Option # 1: Register information associate to Journal Lines and Accounts Details for each
3 journal line

Option # 2: Create Journal in Spreadsheet

STEP # 1 GENERAL ACCONTING

Navigator -> Home -> General Accounting-> Journals-> Create Journal

STEP # 2 ADD ADDITIONAL INFORMATION

Navigator -> Home -> General Accounting-> Journals -> Create Journal

242
Option # 1

Option # 2

Navigator -> General Accounting -> Journals-> Create Journal in Spreadsheet

Saved Register

Warning

When the register is saved, the field associate to NIT change for third party id. It is necessary that this
charge use third party id.

243
GENERATION PROCESS AND REPORTS ASSOCIATED TO THIRD PARTY
MAINTENANCE BALANCES

To get to the process and analytics reports go to Navigator -> More -> LACLS.

In order to have the third party maintenance balance issued, LACLS creates programs to correct
movement management and third party balance on the account.

Functional Name Description

This option allows to run the flow execution.


Procesos / Flujos
1-Entidades Legales.
2-Libros.
3-Periodos Contables.
4-Cuentas Contables.
5-Terceros Clientes, Proveedores y Bancos.
6-Headers / Asientos Contables.
7-Journals / Lineas Contables.
8-Borrado de Asientos.
9-Generación de Movimientos Medios Magnéticos
10-Aplicación de Cuantías Menores Medios Magnéticos

This screen to allow to review the process execution. It is possible


Dashboard to view the flow name, description, status user, instance and
message.
This option to allow check and Download report (Reporte
Informes Balances por Tercero) This report have many options to generate
and check results.

244
It is possible schedule a process program that us to the options
CO Programar Exportación de for generating from the OIC user. This program is exclusive for
Datos generating flow from:
 Headers / Asientos Contables
 Journals / Lineas Contables

This process updates transactions that requires third party information. You can run the flow as often as
you need to update account/third party balances. An account/third party balance refers to the balance
for each third party ID for each natural account.

Example:

Account Fecha Saldo Inicial Debito Credito Saldo Final

22050505 10.000 0 5.000 15.000


---------------------------------------------------- --------- ----------------- ---------- ------------ ---------------
860531391 Almacenes Ltda 5.000 0 0 5.000
890521394 Comercial Ltda 5.000 0 5.000 10.000
Factura TR9823 01/01/19 0 5.000

THIRD PARTY MAINTENANCE BALANCES FLOW

SETUP CLOUD FINANCIALS


The scope established in third party maintenance balance requires the setup of the following applications
in Cloud Financials:

 Oracle Fusion Payables


 Oracle Fusion Payments
 Oracle Fusion Receivables
 Oracle Fusion Assets
 Oracle Fusion Inventory
 Oracle Fusion Purchasing
 Oracle Fusion Tax
 General Ledger

245
VALUES SET
It is necessary to create a value set allows to be register:

 LACLS_CO_DOCUMENT_TYPE
 LACLS_CO_THIRD_PARTY_ALL
 LACLS_CO_THIRD_PARTY_TYPE
 LACLS_CO_THIRDPARTY_NAME
 LACLS_CO_AP_THIRDPARTY_ID
 LACLS_CO_AR_THIRDPARTY_ID

LOOKUP COMMON
It is necessary to create a lookup common to set that register allow:

 LACLS_CO_DOCUMENT_TYPE
 LACLS_CO_MAX_ROWNUM

KEY INSIGHTS
 It will process information about batches posted to GL.
 It will process information about Headers and Lines of batches.
 There are movements that are not possible to associate to third party. For example movements
with source Inventory and Assets. In this case the Colombian Third Party Generate Balance
Program associate this movements too. On other case when the Colombian Third Party Generate
Balance Program fails to associate a source with third party, the movement is associated to a
default to NIT 000NIT NIT SIN IDENTIFICAR. To make this rule stick, the accounting equation won’t
present differences.
 Setup Descriptive flexfield in HZ_PARTY_SITES , GL_JE_LINES , AR_CASH_RECEIPTS and
AP_INVOICE_LINES

TAX REGISTRATION NAME


NUMBER

000NIT NIT SIN IDENTIFICAR

100 ASEETS ORIGEN ACTIVOS FIJOS

200 INVENTORY ORIGEN INVENTARIOS

FREQUENTLY ASKED QUESTIONS WITH THIRD PARTY MAINTENANCE


The following table lists frequently asked questions about the third party maintenance balance

246
FAQ Answer

How do I find this 1. Go to Navigator


functionality and report?
2. In More

3. LACLS

4. Procesos

When do I use this Each Month


functionality and reports?

Navigator -> Home -> LACLS -> CO Procesos e Informes Medios Magneticos.

CO Procesos e Informes Medios Magneticos

This process updates transactions that requires third party information. You can run the flow as often as
you need to update account/third party balances. An account/third party balance refers to the balance
for each third party ID for each natural account.

Use the following flows to complete the process relations with updated information of movements and
balances that require third party information.

 Entidades Legales.
 Libros.
 Periodos Contables.

247
 Cuentas Contables.
 Terceros Clientes, Proveedores y Bancos.
 Headers / Asientos Contables.
 Journals / Lineas Contables.
 Borrado de Journals.

Screen # 1

SCOPE
Maintenance Balance by Third Party

The work process (Maintenance Balance by Third Party) for one or more book, which can be primary or
secondary or a unique book, where the balance segment is the company. This process take and insert to
all accounts to information associated to third party. You can run the flow as often as you need to update
account/third party balances. An account/third party balance refers to the balance for each third party ID
for each natural account.

To continue is detailed each process for your objective and order on the process from information of
movements and balances that require third party information.

Step Flow Name Description Frequency

1 Entidades Legales. This flow takes all legal entities Only when there are new legal
and creates a Database. entities are created.

2 Libros. This flow take all set books and Only when there are new set Books
creates a Database. that created.

248
3 Periodos Contables. This flow takes all accounting Every time that are new accounting
periods and creates a Database. periods that are created.

4 Cuentas Contables. This flow take all accounting Every time that are new accounting
accounts and creates a Database. accounts that are created. If you
don’t run the flow (Cuentas
Contables) the report (Informe
Cuenta tercero) will difference show
Terceros Clientes, This flow take all third parties and Is necessary to run this every time a
5 Proveedores y create a Database. third party in E.R.P Cloud is created
Bancos
Headers / Asientos This flow take all headers from This flow requires run each month.
6 Contables general accounting in status It is possible that is necessary run
posted and create a Database. more times. Depends of batches
journals quantity.
Jorunals / Lineas This flow takes all third parties This flow requires to run each
7 Contables and create a Database. month. It is possible that is
necessary run more times. Depends
on the quantity of journal batches.
This flows take all processed This flow requires to run only when
8 Borrado de Journals information from Flows six (6) and is necessary to correct headers and
seven (7) and delete a Database. lines. This process requires that flow
six (6) and seven (7) is repeated.

The process that described below allow understand for each flow that is associated with third party
maintenance.

STEP # 1 - ENTIDADES LEGALES

Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Procesos -> Entidades
Legales.

Select the legal Entity flow and register the following parameters:

249
This flow takes all legal entities creates in Database. Is necessary run this flow every time that is created
a new legal entities.

STEP # 2 – LIBROS

Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Procesos->Libros.

Select (Libros) flow and register the following parameters:

This flow take all set books creates in Database. Is necessary run this flow every time that is created a
new Book.

STEP # 3 – PERIODOS CONTABLES

Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Periodos Contables

Select (Periodos Contables) flow and register the following parameters:

This flow takes all accounting periods creates in Database. Is necessary run this flow every time that is
created a new accounting periods.

250
STEP # 4 – CUENTAS CONTABLES

Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Cuentas Contables.

Select (Cuentas Contables) flow and register the following parameters:

This flow take all accounting accounts creates in Database Is necessary run this flow every time that is
created a new accounting accounts.

STEP # 5 - TERCEROS CLIENTES, PROVEEDORES Y BANCOS

Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Terceros Clientes
Proveedores y Bancos

Select (Terceros Clientes Proveedores y Bancos) flow and register the following parameters:

This flow take all third parties create in Database. Is necessary run this flow every time that is created a
new third party or some third party will be updated in ERP Cloud.

251
STEP # 6 - HEADERS / ASIENTOS CONTABLES

Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Headers / Asientos
Contables.

Select (Headers / Asientos Contables) flow and register the following parameters:

This flow take all headers from general accounting with posted status create in Database. This flow
requires run minimum each time a month. It is possible run more times a mount, Depends of batches
journals quantity.

STEP # 7 – JOURNALS / LINEAS CONTABLES

Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Journals / Lineas Contables

Select (Journals / Lineas Contables) flow and register the following parameters:

This flow take all accounting lines from general accounting with posted status create in Database. This
flow requires run minimum each time a month. It is possible run more times a mount, Depends of batches
journals quantity.

252
STEP # 8 – BORRADO

Navigator -> More --> LACLS -> CO Procesos e Informes Medios Magneticos-> Borrado de Asientos

Select (Borrado de Asientos) flow and register the following parameters:

The parameters GL ORIGEN and GL CATEGORIA been associates. This options allow decrease processing
data. When is found one or more errors and is stablish what is the source and category. Is possible
processing with specific parameters

This flows take all processed information from Flows six (6) and seven (7) and delete a Database. This flow
requires to run only when is necessary to correct headers and lines. This process requires that flow six (6)
and seven (7) is repeated.

FREQUENTLY ASKED QUESTIONS WITH DATA EXPORT PROGRAM


The following table lists frequently asked questions about the data export program.

FAQ Answer

How do I find this 1. Go to Navigator


functionality and report?
2. In More

3. LACLS

4. CO Programar Exportación de Datos

253
When do I use this Each Month
Functionality

SCOPE
Data Export Program

It is possible schedule a process program that us to the options for generating from the OIC user. This
program is exclusive for generating flow from:

 Step # 6 Headers / Asientos Contables


 Step # 7 Journals / Lineas Contables

CO Programar Exportacion de Datos

It is possible schedule a process program that us to the options for generating from the OIC user. This
program is exclusive for generating flow from:

 Step # 6 Headers / Asientos Contables.


 Step # 7 Journals / Lineas Contables.

STEP # 1 – CO PROGRAMAR EXPORTACION DE DATOS

Navigator -> More -> LACLS -> CO Programar Exportacion de Datos.

254
FLUJO - REQUIRED
Enter anyone of two available flows:

 Headers / Asientos Contables.


 Journals / Lineas Contables.
 Numeracion Documento Equivalente

LIBRO - REQUIRED
Choose from values of the book associated to your legal entity.

PERIODO - REQUIRED
Choose from values of the periods.

DATA DESDE - REQUIRED


Register the start date, that you need begin the data export program.

DATA HASTA - REQUIRED


Register the final date, that you need finish the data export program.

HABILITADO - REQUIRED
Choose from values of Yes or No

INFORME CUENTA TERCERO DE COLOMBIA

The Colombian Account/Third Party report shows for each account, all transactions per third party ID in
the ledger currency and the associated document numbers.

To get to the process and reports Analytics go to: Home-> LACLS.

255
Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos-> Informes

KEY INSIGHTS

 It is necessary that the flow of third party maintenance balance has been run for the months in
which it is required to generate the respective report.

 Every time that you run the report (Reporte de Balances por Tercero) is possible that there are
accountant differences with Trial Balance. This issue is possible is associated to new created
accounts that will need create to PaaS. In this case when you generate the report, you see the
following error:

La Cuenta 512005 No existe. Ejecute el flujo (Cuentas Contables)

256
 It will generate information about batches posted to GL.

 There are movements that are not possible to associate to third party. For example movements
with source Inventory and Assets. In this case the third party maintenance balance flow, associate
this movements to nit specific 100Aseets and 200Inventory. On other case when the third party
maintenance balance flow fails to associate to source with third party, the movement is
associated four default to NIT 000NIT NIT SIN IDENTIFICAR. This assure a rule, that the accounting
equation doesn’t present differences.

TAX REGISTRATION NAME


NUMBER

000NIT NIT SIN IDENTIFICAR

100ASEETS ORIGEN ACTIVOS FIJOS

200INVENTORY ORIGEN INVENTARIOS

257
FREQUENTLY ASKED QUESTIONS
The following table lists frequently asked questions about Colombian Account/Third Party.

FAQ Answer

How do I find this report? 1. Go to Navigator.

2. More.

3. LACLS  CO Procesos e Informes Medios Magneticos

4. Informes  Reporte Balance por Tercero

5. Enter the input Parameters and press Apply button

REPORT PARAMETER
The following table describes the report parameters:

Nombre Descripción
Libro Indicate the set of books used (Mandatory)
Segmento de Balanceo Indicate the Balancing segment (Mandatory)
(BSV)
Detalla Cuenta Show all code combination
Cuenta Desde Account From (Mandatory)
Cuenta Hasta Account To (Mandatory)

258
Periodo Desde Period From (Mandatory)
Periodo Hasta Period To (Mandatory)
Detalla Movimiento Show Movements Detail
Detalla NIT Show Third Party NIT detail

OUTPUT
The following figure is an example of the report output.

Detalla Cuenta NO

Detalla Tercero SI

Detalla Movimiento SI

This report shows in detail the movements with different journal category, journal number, document
number and GL date. Those detail are associate for account and third party.

OUTPUT
The following figure is an example of the report output:

Detalla Cuenta NO

Detalla Tercero NO

Detalla Movimiento NO

This report shows a summary the started balance with movements debit and credit and final balance. This
report allow to check the balance and movements with a trial balance report.

259
OUTPUT
The following figure is an example of the report output:

Detalla Cuenta SI

Detalla Tercero NO

Detalla Movimiento NO

This report shows detailed all code combination.This report allow to check the balance and movements
with a trial balance report.

260
GENERATING THE PROCESS AND REPORTS MAGNETIC MADIA NATIONAL

MAGNETIC MEDIA NATIONAL

The objective of this chapter is to illustrate required information referred to in article 631 of the Tax
Statute, Decrees and Resolutions generated by the DIAN (Directorate of Taxes and National Customs) for
all those required to keep accounts

For the correct operation of the LACLS of Magnetic Media, it is necessary the existence and correct
configuration of the modules of payables, receivables, purchasing, Inventory, fixed assets, expense and
general accounting. It is also necessary that each accounting period in general accounting has been
obligatorily processed by the program (Third Party Maintenance Balance). This executable maintenance
balance update by third, period and account

The LACLS of Magnetic Media for Colombia uses additional screens that allow register the basic
information for the processing of executables that allow the generation of Magnetic Media files for
Colombia.

MAGNETIC MEDIA NATIONAL FLOW

To get to the Process and Reports Analytics go to Home -> LACLS -> CO Programar Medios Magneticos.

Access Reports and Analytics work area to run the Colombia reports.

261
In order to have the magnetic media national issued, LACLS has created programs and report to capture
and generate the formats established for DIAN.

Functional Name Description

CO Compañias The data captured in this screen allows to establish the logical
path that will be used to process the information by format,
concept and associated third party.
The data captured allow stablish what is the specific data for each
CO Formatos y Conceptos concept and format.

This screen allows to review the process execution. It is possible


Dashboard view flow name, description, status user, instance and message

SETUP CLOUD FINANCIALS


The scope established in magnetic media for Colombia requires the setup of the following applications in
Cloud Financials:

 Oracle Fusion Payables


 Oracle Fusion Payments
 Oracle Fusion Receivables
 Oracle Fusion Assets
 Oracle Fusion Inventory
 Oracle Fusion Purchasing
 Oracle Fusion Tax
 General Ledger

VALUES SET
It is necessary create a value set that register allow:

262
 LACLS_CO_DOCUMENT_TYPE
 LACLS_CO_THIRD_PARTY_ALL
 LACLS_CO_THIRD_PARTY_TYPE
 LACLS_CO_THIRDPARTY_NAME
 LACLS_CO_AP_THIRDPARTY_ID
 LACLS_CO_AR_THIRDPARTY_ID

LOOKUP COMMON
It is necessary create a lookup common set that register allow:

 LACLS_CO_DOCUMENT_TYPE
 LACLS_CO_MAX_ROWNUM

DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:

 LACLS_CO_THIRDPARTY_ID

 LACLS_CO_THIRDPARTY_NAME

 LACLS_CO_DOCUMENT_TYPE

 LACLS_CO_FIRST_NAME

 LACLS_CO_SECOND_NAME

 LACLS_CO_LAST_NAME

 LACLS_CO_SECOND_LAST_NAME

 LACLS_CO_ECONOMIC_ACTIVITY

 LACLS_CO_PRIMARY_ADDRESS

KEY INSIGHTS
 It will generate information about batches posted to GL.
 It will generate information about Headers and Lines of batches processed for the program third
party maintenance balance.
 Is necessary to have the last twelve (12) months from the same fiscal year processed for the
program third party maintenance balance.

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Magnetic Media National

263
FAQ Answer

How do I find this 1. Go to Navigator


functionality and report?
2. In More

3. LACLS

4. CO Compañia

5. CO Formatos y Conceptos

When do I use this Each fiscal Year


functionality and reports?

SCOPE
Structure Company
Allows to establish the logical path that will be used to process the information by format, concept and
associated third party. The scope allow the structure of magnetic media based on:

1. A unique book, which can be primary or secondary

2. A unique book, where the balance segment is the company. In this case the set books have more
balance in segment. In this event, if will be possible to setup more of a magnetic media for legal
entity

Manage the Formats and Concept


The formats and concepts defined by the Colombian government identify specific categories and sub-
categories for reporting third party information. Each format is assigned a four -digit code, and each
concept a four-digit code (the four-digit format plus a four-digit sub-code). The exact codes and
descriptions can changed each year

Report Groupings
You can assign more than one range of accounting flexfield segments to a reported value to make
allowances for all possible code combinations. In the example that this table provides, accounting flexfield
segment ranges are assigned to the following report grouping: Format 1001, Concept 5001 Report Value
1 (Accumulated Amount)

264
Example # 1 Code Account Combinations Created:

Format Concept Report Value Start Account End Account


1001 5001 1 01.0.510505.0.1 01.0.510505.0.9
1001 5001 1 01.0.510510.0.1 01.0.510510.0.9

Example # 2 Account Segment Only

Format Concept Report Value Start Account End Account


1001 5001 1 510505 510505
1001 5001 1 510510 510511

Apply the Threshold Values


The magnetic media resolution by the Colombian government assigns threshold values to format and
concept. The threshold values designate the minimum amounts to report per third party ID for each
format and concept. The values that do not exceed the threshold value at the concept level and the format
will be unified in each concept with a name, document type (43) and specific identification number.

LACLS Magnetic Media applies thresholds in this sequence:

1. Parent Report Grouping threshold – LACLS reports on all parent report groupings are greater than
or equal to the report grouping threshold value.

2. Format threshold – LACLS adds together all parent report groupings that belong to a format for
each third party ID. If the sum that results meets or exceeds the format threshold value, the
program reports on each parent report grouping even if the value for each parent report grouping
by itself is below its report grouping threshold value.

LAYOUT
The layout settled down foo all format are files.xls (Excel) This type of files allow to customers to review
and convert to characteristics established for law o resolution issued for DIAN

MAGNETIC MEDIA NATIONAL GENERATION FLOW

Step Description

Setup the basic information belonging to your company. Which are related to code,
1 company name, legal entity and book.

265
Setup the basic information belonging to your company. Which are related to formats and
2 concepts, movement type, threshold values and range of accounts.

Run the process Generation Magnetic Media Movements for each format.
3

Download the file. XLS and save in your local drive.


4

The process that described below allow to understand for each flow that is associated with magnetic
media national.

Home-> LACLS–>CO Compañia

STEP # 1

Home -> -> LACLS -> CO Compañia

CODIGO - REQUIRED
Enter a company code that allows you to identify the process of generating magnetic media for each
company to which you will process magnetic media information.

266
NOMBRE - REQUIRED
Register the corporate name of the company to which you intend to process magnetic media formation.

ENTIDAD LEGAL - REQUIRED


Choose from values set associated and your legal entity.

LIBRO - REQUIRED
Choose from values of the book associated to your legal entity.

Save your work and returned Navigator -> More -> LACLS Colombian Localizations.

NOTE: For each company is possible add a balancing segment.

STEP # 2

Home -> LACLS-> CO Formatos y Conceptos.

CO Formatos y Conceptos

267
CODIGO - REQUIRED
Choose company code that allows you to identify the process of generating magnetic media for each
company to which you will process magnetic media information.

AÑO - REQUIRED
Select the fiscal year that you need to report. Usually the fiscal year is in closed years.

FORMATO - REQUIRED
Register each formats of four digits (4) that your company is required to submit to DIAN. It is important
to understand that only registered format allow to obtain data in Fusion Cloud E.R P. The law or resolution
of magnetic media stablish the list of formats.

DESCRIPCION - REQUIRED
Enter the description associated with each format.

TOPES - OPTIONAL
Register the threshold values for each format. It is possible to register or not threshold values.

CALCULO TOPE - OPTIONAL


Register the column number that you need apply the threshold values.

268
CONCEPTO - REQUIRED
Register each concept of four digits (4) that your company is required to submit to DIAN. It is important
to understand that only register format that allow to obtain data in Fusion Cloud E.R P. The law or
resolution of magnetic media stablish the list of concept associated to each format

DESCRIPCION - REQUIRED
Enter the description associated with each concept.

EXCLUIR - REQUIRED
This parameter allows to separate this concept from the calculation of threshold values that are applied
at the level of the format that groups it

VALOR TOPE - OPTIONAL


Register the threshold values for each concept. It is possible register or not threshold values.

269
CONCEPTO - REQUIRED
Choose each concept of four digits (4) that your company is required to submit to DIAN. It is important to
understand that only register format that allow to obtain data in Fusion Cloud E.R P. The law or resolution
of magnetic media stablish the list of concept associated to each format

DESCRIPCION - REQUIRED
The parameter take the description of concept.

VALOR - REQUIRED
Each concept can have one or more values to report, called reported values. Depending on the concept,
the reported value is either a transaction value or a to-date balance.

For example, concept 5001 for 2018 had nine transaction reported values: Payment, Withholding Tax
Income, Withholding Tax VAT and others values. Each reported value is assigned a movement type.
Movement types identify transaction totals and to-date balances. There are six movement types:

 Sum Transactions Debit


 Sum Transactions Credit
 Sum Transactions Debit-Credit
 Sum Transactions Credit-Debit
 Balances Debit-Credit
 Balances Credit-Debit

Each value has an accounting nature, which allows the translation for the entire accounting structure.

CUENTA DESDE - REQUIRED / OPTIONAL


You can a start to assign more than one range of accounting flexfield segments to a reported value to
make allowances for all possible code combinations.

270
In the example that this table provides, accounting flexfield segment ranges are assigned to the following
report grouping

Account Segment Account Only

Format Concept Report Value Start Account


1001 5001 1 510505
1001 5001 1 510510

DESCRIPCION CUENTA DESDE - REQUIRED / OPTIONAL


This parameter take the description of registered account segment.

CUENTA HASTA - REQUIRED / OPTIONAL


You can a ended assigning more than one range of accounting flexfield segments to a reported value to
make allowances for all possible code combinations.

In the example that this table provides, accounting flexfield segment ranges are assigned to the following
report grouping.
Account Segment Account Only

Format Concept Report Value End Account


1001 5001 1 01.0.510505.0.9
1001 5001 1 01.0.510510.0.9

DESCRIPCION CUENTA HASTA - REQUIRED / OPTIONAL


This parameter take the description of registered account segment.

271
COMBINACION CONTABLE DESDE - REQUIRED / OPTIONAL
You can a start assign in more than one range of accounting flexfield segments to a reported value to
make allowances for all possible code combinations.

In the example that this table provides, accounting flexfield segment ranges are assigned to the following
report grouping

All Segments from Account Flexfield

Format Concept Report Value Start Flexfield


1001 5001 1 01.0.510505.0.9
1001 5001 1 01.0.510510.0.9

COMBINACION CONTABLE HASTA - REQUIRED / OPTIONAL


You can ended assigning more than one range of accounting flexfield segments to a reported value to
make allowances for all possible code combinations.

In the example that this table provides, accounting flexfield segment ranges are assigned to the following
report grouping

All Segments from Account Flexfield

Format Concept Report Value End Flexfield


1001 5001 1 01.0.510505.0.9
1001 5001 1 01.0.510510.0.9

Save your work and returned Navigator -> More -> LACLS Colombian Localizations.

STEP # 3

Home -> LACLS -> CO Procesos e Informes Medios Magneticos

Select the Process Image

272
Select the option (Flujos) in this option is possible see the request (Generacion de Medios Magneticos
para Colombia) and generate with parameters. This option is necessary to repeat it as many times as
formats have been setup. Select the option (Flujos) in this option is possible see the request (Generacion
de Formatos Magneticos para Colombia) and generate with parameters:

COMPAÑIA - REQUIRED
Choose a company code that allows you to identify the process of generating magnetic media for each of
the company to which you will process magnetic media information.

FORMATO - REQUIRED
Register each formats of four digits (4) that your company is required to submit to DIAN. Is important
understand that only register format that allow obtain data in Fusion Cloud E.R P. The law or resolution
of magnetic media stablish the list of formats.

PERIODO DESDE - REQUIRED


Indicate the period from that you need data required.

273
PERIODO HASTA - REQUIRED
Indicate the period to that you need data required.

STEP # 4
Home -> LACLS -> CO Procesos e Informes Medios Magneticos

Select the Informes Image and select (Informes Reportes Formatos Medios Magneticos)

COMPAÑIA - REQUIRED
Choose a company code that allows you to identify the process of generating magnetic media for each of
the company to which you will process magnetic media information.

FORMATO - REQUIRED
Register each formats of four digits (4) that your company is required to submit to DIAN. It is important
to understand that only registered format that allow obtain data in Fusion Cloud E.R P. The law or
resolution of magnetic media stablish the list of formats.

REPORTA VALORES NEGATIVOS - REQUIRED


Indicate if you require eliminate negative values.

274
275
GENERATION EQUIVALENT DOCUMENT NUMBERING PROCESS

Main menu to Navigator -> More -> LACLS-> CO Procesos y Informes Medios Magenticos

EQUIVALENT DOCUMENT NUMBERING FLOW

SETUP CLOUD FINANCIALS


The scope established in third party maintenance balance requires the setup of the following applications
in Cloud Financials:

 Oracle Fusion Payables


 Oracle Fusion Tax
 General Ledger

VALUES SET
It is necessary to create a value set allows to be register:

 LACLS_CO_DOCUMENT_TYPE

276
LOOKUP COMMON
It is necessary to create a lookup common to set that register allow:

 LACLS_CO_DOCUMENT_TYPE

FREQUENTLY ASKED QUESTIONS WITH THIRD PARTY MAINTENANCE


The following table lists frequently asked questions about the third party maintenance balance

FAQ Answer

How do I find this 1. Go to Navigator


functionality and report?
2. In More

3. LACLS

4. CO Procesos e Informes Medios Magneticos

When do I use this Each Time that needs numbering an equivalent document
functionality and reports?

Home-> LACLS -> CO Procesos e Informes Medios Magneticos-> Procesos

277
STEP # 1 – PARAMETERS ENTIDADES LEGALES

Home -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Procesos -> Numeración de
Documento Equivalente.

Register the following parameters:

This flow takes all payables invoices that meet the requirements for assignee equivalent document
number, the requirements are:

1- Invoices where the supplier has the descriptive flexfield attribute No Responsable de IVA like
Yes.

2- Invoices where his lines has and Third party and that third party has the descriptive flexfield
attribute No Responsable de IVA like Yes.

278
3- Invoices where his header descriptive flexfield attribute Cajas Menores like Yes and third party
has the descriptive flexfield attribute No Responsable de IVA like Yes.

279
GENERATING REPORTS – STATUTARY BOOKS

Access the Reports and Analytics work area to run the Colombian reports.

To go to the Reports and Analytics go to Navigator -> Tools -> Reports and Analytics

The following lists are the reports available for Colombia:

Statutory Report Description

It is a book in which all operations resulting from economic


Daily Book Report events occurring in a period of time not exceeding one month
recorded day by day.
It is a book register the values for the transactions in the
Major Book Report. respective period in a summarized manner. Starting in balances
of the previous period, the values of the debit and credit
movement of the respective period are shown and then recorded
under new balances.
It is a Book used to record once a year the inventories of all the
Inventory and Balances Book assets, rights and account payables of the company or the
Report. balance sheet in detail.

REPORTE LIBRO DIARIO COLOMBIA


It is a book in which all operations resulting from economic events occurring in a period not exceeding
on month are recorded day by day.

SETUP CORE FINANCIAL REPORTING STRCUTURES


It is necessary to setup in the structures account hierarchies that allow to sum up. For more information,
check the note (Doc ID 1520970.1) Oracle Fusion General Ledger Hierarchies

Level # 0 Detail Account Allow Posting


Level # 1 First One Digit: 1 Class
Level # 2 Second Two Digits: 11 Group
Level # 3 third four Digits: 1101 Account
Level # 4 Quarter Six Digits: 110100 Sub-Account

KEY INSIGHTS
It will generate information about batches posted to GL.

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Reporte Libro Diario Colombia

280
FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO FSCM


Reports

4. Click on Open Link from “Reporte Libro Diario Colombia”

5. Enter the input Parameters and press Apply button

When do I use this report? Monthly

PARAMETER REPORT
The following table describes the report parameters:

Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Libro Indicate the set of books used
Segmento Balanceador Indicate the segment of balancing required
Periodo Desde Indicate the period for the report data
Nivel de Cuenta Indicate accumulation hierarchy requested.

OUTPUT LEVEL # 0 DETAIL ACCOUNT


The following figure is an example of the report output.
Allow Posting

281
OUTPUT LEVEL # 1
The following figure is an example of the report output.
One Digit: 1 Class

OUTPUT LEVEL # 2
The following figure is an example of the report output.

Second Digits: 11 Group

282
OUTPUT LEVEL # 3
The following figure is an example of the report output.

Four Digits: 1101 Account

OUTPUT LEVEL # 4
The following figure is an example of the report output.

Six Digits: 110100 Sub-Account

283
284
REPORTE LIBRO MAYOR COLOMBIA
It is a book that registers the values for the transactions in the respective period in a summarized manner.
Starting in balances of the previous period, the values of the debit and credit and final balances.

SETUP CORE FINANCIAL REPORTING STRCUTURES


It is necessary to setup a structure account hierarchy that allow a summary. For more information,
check the note (Doc ID 1520970.1) Oracle Fusion General Ledger Hierarchies

Level # 0 Detail Account Allow Posting


Level # 1 First One Digit: 1 Class
Level # 2 Second Two Digits: 11 Group
Level # 3 third four Digits: 1101 Account
Level # 4 Quarter Six Digits: 110100 Sub-Account

KEY INSIGHTS
It will generate information about batches posted to GL.

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Reporte Libro Mayor Colombia

FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO FSCM Reports

4. Click on Open Link from “Reporte Libro Mayor Colombia”

5. Enter the input Parameters and press Apply button

When do I use this report? Monthly

PARAMETER REPORT
The following table describes the report parameters:

285
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Libro Indicate the set of books used
Segmento Balanceador Indicate the segment of balancing required
Periodo Desde Indicate the period for the report data
Nivel de Cuenta Indicate accumulation hierarchy requested.

OUTPUT LEVEL # 0 DETAIL ACCOUNT


The following figure is an example of the report output.
Allow Posting

OUTPUT LEVEL # 1
The following figure is an example of the report output.

One Digit: 1 Class

286
OUTPUT LEVEL # 2
The following figure is an example of the report output.

Two Digits: 11 Group

OUTPUT LEVEL # 3
The following figure is an example of the report output.

287
Four Digits: 1101 Account

OUTPUT LEVEL # 4
The following figure is an example of the report output.

Six Digits: 110100 Sub-Account

288
REPORTE LIBRO INVENT ARIOS Y BALANCES COLOMBIA
It is a Book used to record once a year the inventories of all the assets, rights and account payables of the
company or the balance sheet in detail.

SETUP CORE FINANCIAL REPORTING STRCUTURES


It is necessary to setup in structures account a hierarchy that allow summary up. For more information,
check the note (Doc ID 1520970.1) Oracle Fusion General Ledger Hierarchies

Level # 0 Detail Account Allow Posting


Level # 1 First One Digit: 1 Class
Level # 2 Second Two Digits: 11 Group
Level # 3 third four Digits: 1101 Account
Level # 4 Quarter Six Digits: 110100 Sub-Account

KEY INSIGHTS
It will generate information about batches only posted to GL.

FREQUENTLY ASKED QUESTIONS


The following table lists frequently asked questions about the Reporte Inventario y Balances Colombia

FAQ Answer

How do I find this report? 1. Go to Navigator

2. In Tools , Click on Reports and Analytics

3. Click on Shared Folders  Custom  Local Solution  CO FSCM


Reports.

4. Click on Open Link from “Reporte Libro Inventarios y Balances


Colombia”

5. Enter the input Parameters and press Apply button

When do I use this report? Monthly

PARAMETER REPORT
The following table describes the report parameters:

289
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Libro Indicate the set of books used
Segmento Balanceador Indicate the segment of balancing required
Periodo Desde Indicate the period for the report data
Nivel de Cuenta Indicate accumulation hierarchy requested.

OUTPUT LEVEL # 0 DETAIL ACCOUNT


The following figure is an example of the report output.
Allow Posting

OUTPUT LEVEL # 1
The following figure is an example of the report output:

One Digit: 1 Class

290
OUTPUT LEVEL # 2
The following figure is an example of the report output:

Two Digits: 11 Group

OUTPUT LEVEL # 3
The following figure is an example of the report output:
Four Digits: 1101 Account

291
OUTPUT LEVEL # 4
The following figure is an example of the report output:

Six Digits: 110100 Sub-Account

292
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