Académique Documents
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Version 2
May 27-2019
TABLE OF CONTENTS
TABLE OF CONTENTS ..............................................................................................................................................2
REVISION HISTORY..................................................................................................................................................5
STATUTORY FUNCTIONALITIES............................................................................................................................. 11
VALUE SET............................................................................................................................................................ 68
2
VALUES SET – THIRD PARTY NAME – GENERAL ACCOUNTING......................................................................................... 77
VALUES SET – THIRD PARTY ID - PAYABLES ................................................................................................................ 79
VALUES SET – PAYMENT CONCEPT - PAYABLES............................................................................................................ 82
VALUES SET – MEMO LINE CONCEPT - RECEIVABLES ..................................................................................................... 84
VALUES SET – THIRD PARTY ID - RECEIVABLES ............................................................................................................ 86
VALUES SET – ECONOMIC ACTIVITIES ........................................................................................................................ 90
ARTICULO # 1 – MEDIOS MAGNETICOS BOGOTA INGRESOS OBTENIDOS EN ACTIVIDADES NO SUJETAS, DEDUCCIONES Y EXCENCIONES.
...................................................................................................................................................................... 154
ARTICULO # 2 - MEDIOS MAGNÉTICOS BOGOTÁ COMPRA DE BIENES Y SERVICIOS ............................................................ 156
ARTICULO # 3 - MEDIOS MAGNÉTICOS BOGOTÁ VENTA DE BIENES EN BOGOTÁ. .............................................................. 159
ARTICULO # 4 - MEDIOS MAGNÉTICOS BOGOTÁ A QUIEN SE LE PRACTICO RETENCIÓN. ..................................................... 161
ARTICULO # 6 - MEDIOS MAGNÉTICOS BOGOTÁ SUJETOS DE RETENCIÓN DE ICA .............................................................. 164
ARTICULO # 15 – MEDIOS MAGNETICOS BOGOTA INGRESOS OBTENIDOS FUERA DE BOGOTA ............................................. 167
ARTICULO # 1 – MEDIOS MAGNÉTICOS CALI COMPRAS DE BIENES Y SERVICIOS ................................................................ 169
ARTICULO # 2 - MEDIOS MAGNÉTICOS CALI RETENCIONES EN LA FUENTE PRACTICADAS ..................................................... 171
ARTICULO # 3 – MEDIOS MAGNETICOS CALI INGRESOS OBTENIDOS FUERA DE CALI .......................................................... 174
ARTICULO # 1 – MEDIOS MAGNÉTICOS MEDELLIN COMPRAS DE BIENES Y SERVICIOS ........................................................ 176
3
PAYMENT PROCESS PROFILE ................................................................................................................................. 190
GENERATION PROCESS AND REPORTS ASSOCIATED TO THIRD PARTY MAINTENANCE BALANCES ..................... 244
4
REVISION HISTORY
This document will continue to evolve as existing sections change and new information is added. All
updates are logged below, with the most recent updates at the top.
5
LATIN AMERICA CLOUD LOCAL SOLUTION FOR COLOMBIA
Latin America Cloud Local Solution (LACLS) for Colombia is a set of components which complements the
core functionalities providing predefined processes and reports that are used to meet legal requirements
requested by government agencies.
For Colombia, the government agency responsible for establishing the legal requirements is called DIAN
“Direccion de Impuestos y Aduanas Nacionales”
LACLS also released an Electronic Invoice solution connecting Fusion Cloud to the software providers that
comunicate with the government agencies, in order to have the invoice electronically issued.
Finally, LACLS solution released assets that are defined on statutory functionalities and reports in this
manual which you will find:
The Additional Information required in order to generate the reports or run the functionalities process.
o The steps are describing how to setup and enter additional Information.
o The steps are describing how to setup the statutory functionalities components.
LACLS has created its components based on Oracle Financials Cloud (Release 13.18.D) so this is the
minimum release required to use the LACLS solution for Colombia.
INTENDED AUDIENCE
Welcome to Oracle Latin America Financials Cloud Local Solution for Colombia.
This guide assumes that you have a working knowledge of the following:
If you have never used Oracle Financials Cloud, we suggest you attend one or more of the Oracle Fusion
training classes available through Oracle University.
7
APPLICATIONS TECHNOLOGY
LACLS for Colombia was developed using the more powerful and innovative Oracle technologies when it
comes to create reports.
Using the B.I.P is possible to extract, format and report the required information according to the DIAN
requisitions and specifications.
The Legal Reports will be stored in BIP structure that represents its country and functionality, as well.
LACLS for Colombia created the Electronic Invoice connector using ICS. Also was created UIs (User
Interface) using Visual Builder Cloud Server (VBCS) for Magnetic Media National Format Solution.
ICS simplifies how to build integrations in the cloud, letting you connect securely to applications and
services both in the cloud and on-premises.
DATA BASE
Database availability from cloud, Also is possible integrate database from customer.
ASSUMPTIONS
The Solution will be seen here assume that the following functionalities have been set up:
Data Security
Geographies TCA
Enterprise Structure
General Ledger
Fixed Assets
Payables
Receivables
8
Tax Regime information
Tax Rules
STATUTORY REPORTS
Article # 2 - Magnetic Media Bogota Purchase Articulo # 2 - Medios Magnéticos Bogotá Compra
Goods and Services. de Bienes y Servicios.
Article # 3 - Magnetic Media Bogota Sales of in Articulo # 3 - Medios Magnéticos Bogotá Venta de
Bogota. Bienes en Bogotá.
Article # 4 - Magnetic Media Bogota Liable to Articulo # 4 - Medios Magnéticos Bogotá A Quien
the Withholder. se le Practico Retención.
Article # 6 - Magnetic Media Bogota Liable Articulo # 6 - Medios Magnéticos Bogotá Sujetos de
Withholding Tax. Retención de ICA.
Article # 15 - Magnetic Media Bogota income Articulo # 15 - Medios Magnéticos Bogotá Ingresos
Obtained Out of Bogota. Obtenidos Fuera de Bogotá.
9
Article # 1 - Magnetic Media Cali Purchases of Articulo # 1 – Medios Magnéticos Cali Compras de
Goods and Services. Bienes y Servicios
Article # 2 - Magnetic Media Cali Liable Articulo # 2 – Medios Magnéticos Cali Retenciones
Withholder Tax. en la Fuente Practicadas
Article # 3 - Magnetic Media Cali Incoming Articulo # 3 – Medios Magnéticos Cali Ingresos
withholding tax to Out Bogota. Obtenidos Fuera de Cali
Banco Bogota Electronic Payment Format. Banco de Bogota Formato Pago Electronico.
Banco Caja Social Electronic Payment Format Banco Caja Social Electronic Payment Format
Detailed Invoice – Not Responsible IVA Detalle Facturas – No responsable del Impuesto a
las ventas IVA.
10
STATUTORY FUNCTIONALITIES
11
RELEASE THE REPORTS IN THE CLOUD ENVIRONMENT
LACLS for Colombia provides a set of files that allows Customers to run, view and comply with their legal
reports, according to the tax authority requirements. The Solution contains Reports and Data Models files
types that are released for the solution.
Customers that are installing the LACLS for Colombia must upload the file called CO.xdrz in order to have
the set of legal reports available. The file CO.xdrz stores the structure where the Reports and also the
Data Models can be found. This file is available for download under note (Doc ID 2372093.1)
The reports represents the layout defined by the law and where them the customer can run, view and
comply with due diligence legal report. The list below shows the Report files names, which can be
identified by the extension “xdoz”, and they are linked with Reports Display Name.
Following the steps describe below, the reports will be deployed under the folder:
Viewing in detail, be sure that after uploading the CO.xdrz the following files are available. Trying to
be more specific, the files are positioned in two different structure:
The layout templates are stored under the path: /Custom/Local Solution/CO
12
REPORT FILES
13
Articulo # 2 – Medios Magnéticos Cali Retenciones Articulo # 2 – Medios Magnéticos Cali.xdoz
en la Fuente Practicadas
Detailed Invoice – Not Responsible VAT Detalle Facturas – No Responsable del Impuesto a
las Ventas IVA.
2. Data Models.
The extraction the information are stored under the path: /Custom/Local Solution/CO/Data Models.
Artefact Description
Libro Mayor Colombia Data Model Extract information set books for account segment
with batches information for ‘Libro Mayor
Colombia’ and ‘Libro Inventarios y Balance
Colombia’ reports
Libro Diario Colombia Data Model Extract information set books for account segment
with sources information
Colombia Medios Magneticos Distritales Cuentas Extract information payables source with summary
por pagar AWT Data Model invoices information
Colombia Medios Magneticos Distritales Cuentas Extract information receivables source with
por Cobrar ICA Data Model summary transactions information
Informe Diario de Facturación Colombia Data Extract information Receivables source with
Model summary transactions and tax information.
14
BI PUBLISHER REPOSITORY – INSTALL / UPDATE
Considering that a Customer is already a User of the BIP tool, the following will describe the steps
required to deploy the reports in the BIP folders.
1. Access BI Publisher Enterprise Tool (including /xmlpserver after URL used to access the Cloud
environment).
Example: https://XXXX.XX.XXX>.oraclecloud.com/xmlpserver
15
3. Click on Expand Shared Folders option
5. Under the custom folder, Create a new folder called Local Solution. To do that, click on the
Create icon. A similar page will be displayed:
16
6. Choose the Folder option
Enter the name exactly the same way as above and press Create button.
Create Folder
17
7. Under the structure /Shared Folders/Custom/Local Solution, click the on Upload Resource icon
there are two upload resource icon available: one in the upper left panel option . The
18
8. Press the Choose File button and select the file CO.xdrz.
9. Check the “Overwrite existing file” and Click on the Upload button
10. After receiving a message Upload Completed a similar page will be displayed showing the CO
Folder:
19
12- Click on Expand the folder FSCM Reports to view all reports uploaded.
20
SETUP PROCESSES AND REPORTS COLOMBIA
Follow the setup required to enable processes and reports for Colombia. The setup is established in the
core product, lookups, values set and descriptive Flex field. This functionality may apply partially or fully
on the solution scope.
With Oracle Fusion Tax, you can replicate your transaction tax requirements according to the needs of
local and international tax requirements. To determine how to set up your tax configuration, you must
first analyze your requirements. You can set up withholding tax using Oracle Fusion Tax. The application
with you use depends on your withholding tax requirements.
Oracle Fusion Tax setup, selects the withholding tax options for the legal entity or business unit in the
Manage Configuration Owner Tax Options page. Under the tax options, select the value according to the
applicable withholding regimes for the regime determination set.
For the LACLS Colombia product and municipal magnetic media, it is necessary to set the withholding tax
for the city or municipality. At present, magnetic media was built for Bogotá, Cali and Medellin.
Below we will mention the basic concepts to keep in mind so that the LACLS solution (Magnetic media)
can correctly interpret the requirements of municipal magnetic media.
Due to the dynamic characteristic of some legal information the LACLS use the geographical concept to
configure the tax authority requirements. As a point that needs to be highlighted is the geography name
must define according to the LACLS guidelines.
The Determine Place of Supply step identifies the applicable place of supply, which is the location type
and where the supply of goods or services is deemed to have taken place for a specific tax. If Oracle Fusion
Tax cannot find a tax jurisdiction for the location that corresponds to the place of supply location type,
then the tax does not apply and it is removed as a candidate tax for the transaction.
All tax regimes need information about the place or geography. Use the place information to determine
factors within tax rules in the tax determination process. Also, use place information while defining tax
regimes, tax geography, and tax jurisdictions.
21
Where the tax is applicable
What tax rules to applies to a transaction
The specific regions are, such as:
o Country
o State
o City or Municipal
When you define for Colombia the structure and hierarchy for country, department and city or
municipality, it is necessary include alternative codes. This alternative codes are required for municipality
identify in Colombia.
This additional information identify the assigned coding for “Departamento Administrativo Nacional de
Estadisticas” DANE to each Department, City and Municipality that belong to Colombia
22
7. Create the Lookup Code entering each bit of information as follows:
Lookup Code
Enabled Yes
Tag C
Create a lookups (LACLS_CO_DANE_CODE) associate to geography. This lookup allow associate the
primary code with city or municipality.
Access Main Menu > Setup and Maintenance > Enterprise Profile > Manage Geography Lookups
Select the lookup type (HZ_GEO_IDENTIFIER_SUBTYPE) and create the new lookup code:
23
Enabled: Yes
Start Day: 1/1/51
Meaning: Colombia DANE Code
Description: Colombia DANE Code
Tag: C
Search for country name (Colombia) and choose the Hierarchy Defined.
Access Main Menu > Setup and Maintenance > Enterprise Profile > Manage Geography
Hierarchy
24
Assign to Departamento the primary code. This code is informed for DANE
Code:05
Code Type: Colombia DANE Code
Data Provider: User Entered
Assign to Municipio the primary code. This code is informed for DANE
Code:05001
Code Type: Colombia DANE Code
Data Provider: User Entered
25
26
MAGNETIC MEDIA MENU
Warning:
Before of setup sandboxes is required install the technical process associate with OIC solution magnetic
media. Please see the document: GUIDE_LACLS_CO_OIC_SOLUTION_MAGNETIC MEDIA.docx
For the generation of magnetic media menu, it is necessary to create the following menu options.
MANAGE SANDBOXES
27
3- Add a sandbox name and description
Name: LACLS_CO
4- Click OK
28
5- Click on Set as Active
29
APPLICATION COMPOSER
2- Structure
30
4- Add a Name
Name: LACLS
MPORTANT:
31
You must select the Icon that you desire.
5- When the group is create, select group and to Create page entity
IMPORTANT:
32
- To the field Show on Springboard select with pen Icon to include value to El Expression
o #{securityContext.userInRole['LACLS_CO_NAV_MENU_DASHBOARD']}
Note: The domain name is according to domain Oracle Integration Cloud Service – PaaS
defined to the company
33
8- Save and Close
34
Page Entry El Expression Value Destination
CO_NAV_MENU_F
ORMAT']}
https://<domain
CO Programar #{securityContext. name>/ic/builder/design/LACLS_CO_SOLUTION/1.0/preview/webApps/lacls_c
Exportación de userInRole['LACLS_ o_party_params/
Datos de CO_NAV_MENU_D
Medios ATA_EXPORT']}
Magneticos
IMPORTANT:
If your company doesn’t have the FEDERATION setup configured in your system, it is necessary that the
users of OIC or ICS (PaaS) are created with the same name as the users of the ERP Cloud (SaaS).
9- Return to Sandbox
35
2. Click Yes.
36
37
ROLE FOR MAGNETIC MEDIA GENERATION
These role must be added to the users that will carry out the setup and generation of magnetic media,
The users will have access to the functions of configuration and generation of magnetic media according
to the roles assigned to them.
Each of the roles will give access to the menu options that will allow to perform the tasks necessary for
the generation of the magnetic media, it is necessary to create the following roles.
LACLS_CO_NAV_MENU_COMPANY: This role will give access to the menu of creation and
validation of companies.
LACLS_CO_NAV_MENU_FORMAT: This role will give the user the ability to configure the
formats and concepts that will serve as the basis for the generation of magnetic media.
LACLS_CO_NAV_MENU_DASHBOARD: This role will provide access to the dashboard for the
execution of magnetic media processes.
LACLS_CO_NAV_MENU_DATA_EXPORT: This role will provide access to data extraction for the
generation of magnetic media processes.
1. Menu >Tools -> Click Security Console -> Click on Create Role Button.
38
LACLS_CO_NAV_MENU_COMPANY ROLE
39
6. The previous role is necessary add to user.
LACLS_CO_NAV_MENU_FORMAT ROLE
40
3. Register information of Users and Summary.
4. Save and Close.
5. The previous role is necessary add to user.
LACLS_CO_NAV_MENU_DASHBOARD ROLE
41
3. Save and Close.
4. The previous role is necessary add to user.
LACLS_CO_NAV_MENU_DATA_EXPORT ROLE
42
2. Register information of Users and Summary.
Note:
When the role is assigned to users is necessary Access “Scheduled Process” task and submit the
processes:
43
USER SECURITY SYNCHRONIZATION
This flow allows copying all the Data Access Sets assigned to each user and replicates them in the PaaS,
associated with the LACLS product for Colombia. This functionality allows the security levels established
in the SaaS to be extended to be applied in the setup and Data Access Set functions.
Navigator -> More --> LACLS -> CO Programar Medios Magneticos -> Procesos -> Sincronismo de Seguridad
de Usuarios.
44
LOOKUP COMMON
Due to the dynamic characteristic of some legal information, LACLS uses the lookup common concepts to
configure the tax authority requirements. One point that needs to be highlighted that the lookup common
name must be defined according to the LACLS guidelines.
LACLS for Colombia requires the following setup for common setups:
The information will be used to make information for a specific country. This Lookup is necessary for
separate data for on other country.
Lookup
Lookup Codes
45
Lookup Display Enable Meaning Description
Code Sequence
CO 1 Colombia Colombia
The information will be used to make the setup for the equivalent document sequence. This Lookup is
necessary make the numbering process.
Lookup
Meaning LACLS_CO_DOC_EQUI_NUMBERING
46
Lookup Codes
The information will be used to take information for all flat file manage. This Lookup is necessary to
identify the files for the city.
47
Lookup
Meaning LACLS_CO_DOCUMENT_TYPE
Lookup Codes
It is necessary to create valid values to identify the lookup type. It is necessary to create
the values exactly as follow:
13 Cedula Cedula
31 NIT NIT
41 Pasaporte Pasaporte
48
42 Tipo de Documento Extranjero Tipo de Documento
Extranjero
The information will be used to take information for third document type.
49
Lookup
Meaning LACLS_CO_THIRD_PARTY_TYPE
Lookup Codes
It is necessary to create valid values to identify the lookup type. It is necessary to create
the values exactly as follow:
C Cliente Cliente
P Proveedor Proveedor
The information will be used to take information of natural type associate to thirdparty.
50
Create the Lookup Common:
Lookup
Meaning LACLS_CO_NATURAL_TYPE
Lookup Codes
It is necessary create the valid values to identify the lookup type. It is necessary create
the values exactly as follow:
51
LOOKUP COMMON – LACLS MAX ROWNUM
The information will be used to take information that allows row the maximum amount of rows in OIC
Flow.
Lookup
Meaning LACLS_CO_MAX_ROWNUM
Lookup Codes
It is necessary to create valid values to identify the lookup type. It is necessary create the
values exactly as follow:
52
LACLS_CO_CCID_ROWNUM Max Rownum Code Max Rownum Code 50
Combination CC id Combination CC id
The information will be used to take information for all flat file manage. This Lookup is necessary to
identify the files for city.
Lookup
Meaning LACLS_CO_MM_MUNICIPAL
53
Description Medios Magneticos Municipales Colombia
Lookup Codes
It is necessary to create valid values to identify the lookup type. It is necessary to create
the values exactly as follow:
54
6 Art. 6 Información que deben reportar los Bogotá 0
sujetos de retención de Ica
The information will be used to take information for all flat file manage. This Lookup is necessary to
identify the payment concept for the city.
Lookup
Meaning LACLS_CO_PAYMENT_CONCEPT
55
Module Functional Setup Manager
Lookup Codes
It is necessary to create the valid values to identify the lookup type. It is necessary to
create the values exactly as follow:
56
LOOKUP COMMON – LACLS CO MEMO LINE CONCEPT
The information will be used to take information for all flat line manage. This Lookup is necessary to
identify the Income concept files for city.
Lookup
Meaning LACLS_CO_MEMO_LINE_CONCEPT
Lookup Codes
57
It is necessary to create valid values to identify the lookup type. It is necessary to create
the values exactly as follow:
18 Devoluciones Devoluciones
8 Donaciones Donaciones
58
13 Exención víctima del Exención víctima del secuestro o
secuestro o de la de la desaparición forzada
desaparición forzada
16 Salarios Salarios
59
LOOKUP COMMON – LACLS_CO_EECONOMIC_ACTIVITY
The information will be used to take information for all flat file manage. This Lookup is necessary to
identify the Colombian economic activities.
Lookup
Meaning LACLS_CO_ECONOMIC_ACTIVITY
Lookup Codes
60
It is necessary to create valid values to identify the lookup type. It is necessary to create
the values exactly as follow:
Cultivo de platano y
0122 Cultivo de platano y banano. banano.
61
Cultivo de plantas con las que Cultivo de plantas con las
0127 se preparan bebidas. que se preparan bebidas.
62
Note: For Load massive the all Colombian economic activities values is necessary make the next:
STEP # 1: Download for My Oracle Support (Latin America Cloud Local Solution for Colombia (Doc ID
2372093.1)) the files:
- LACLS_Load_Lookup_Header_EA.csv
- LACLS_Load_Lookup_Values_EA.csv
63
STEP # 3: Click upload
STEP # 4:
64
1- Select the save file LACLS_Load_Lookup_Header_EA.csv from your local folder
STEP # 5: Go to Setup and Maintenance-> Search-> Define Lookups-> Manage Common Lookups->
Actions-> Import
STEP # 6:
65
1- Select account setup/functional/SetupManager/import
3- Upload
STEP # 7:
66
1- Select account setup/functional/SetupManager/import
3- Upload
67
VALUE SET
Due to the dynamic characteristic of some legal information the LACLS use the value set concepts to setup
the tax authority requirements. As a one point that needs to be highlighted is that value set name must
define according to the LACLS guidelines.
It is necessary to create a value set that gather all document type that are necessarily required to the
third-party.
Value Set
Security enabled
68
Value Column Name LOOKUP_CODE
ID Column Length 30
69
VALUES SET – NATURAL TYPE – COMMON
It is necessary to create a value set that allows all transactions to have a natural type that grant association
to transactions for validating electronic invoice.
70
Value Set
ID Column Length 30
71
AND ENABLED_FLAG = 'Y'
It is necessary to create a value set that gathers all third party requirements for assigning to the Journals
a third party with Suppliers or Customers source.
72
Value Set
AND zxregst.tax_regime_code =
reg.tax_regime_code
73
OR zxregst.effective_to >= TRUNC (SYSDATE))
FROM POZ_SUPPLIERS_V A,
POZ_SUPPLIERS_PII B
AND :{SEGMENT.LACLS_CO_THIRD_PARTY_TYPE}
= 'P'
UNION ALL
SELECT c.party_id
FROM hz_cust_accounts c
WHERE
:{SEGMENT.LACLS_CO_THIRD_PARTY_TYPE} = 'C')
74
VALUES SET – THIRD PARTY TYPE – GENERAL ACCOUNTING
It is necessary to create a value set that gathers all third party type requirements for assigning to a third-
party type.
Value Set
75
Security enabled
ID Column Length 30
ORDER BY Clause
76
VALUES SET – THIRD PARTY NAME – GENERAL ACCOUNTING
It is necessary to create a value set that gathers all third-party name requirements for assigning to party
id.
Value Set
77
Description Nombre del tercero tomando como base el
party_id
78
VALUES SET – THIRD PARTY ID - PAYABLES
It is necessary to create a value set that gathers all third party requirements for assigning to invoice lines
in payables.
Value Set
79
Module Payables
Security enabled
ID Column Length 40
80
AND zxregst.tax_regime_code =
reg.tax_regime_code
AND zxptp.party_type_code =
'THIRD_PARTY'
FROM HZ_PARTIES C,
POZ_SUPPLIERS_V A,
POZ_SUPPLIERS_PII B
AND A.VENDOR_ID =
B.VENDOR_ID)
81
VALUES SET – PAYMENT CONCEPT - PAYABLES
It is necessary to create a value set that gathers all payment concept requirements for assigning a type
invoice line.
Value Set
82
Description Concepto de Pagos MM Distritales
Module Payables
Security enabled
ID Column Length 30
83
AND NVL(END_DATE_ACTIVE, SYSDATE)
>= SYSDATE
ORDER BY Clause
It is necessary to create a value set that gathers allow all memo lines that have an income concept
requirement for all transactions in receivables.
Value Set
84
Value Set Code LACLS_CO_MEMO_LINE_CONCEPT
Module Receivables
Security enabled
ID Column Length 30
85
AND ENABLED_FLAG = 'Y'
It is necessary to create a value set that gathers all third party requirements for assigning a Miscellaneous
Receipt in receivables.
86
Value Set
Module Receivables
Security enabled
87
ID Column Length 40
AND zxregst.tax_regime_code =
reg.tax_regime_code
AND zxptp.party_type_code =
'THIRD_PARTY'
FROM HZ_PARTIES C,
HZ_PERSON_PROFILES HPP,
HZ_ORGANIZATION_PROFILES HOP
88
AND TRUNC(SYSDATE) <=
TRUNC(hop.effective_end_date(+))
AND NVL(hpp.party_id,hop.party_id) IS
NOT NULL)
89
VALUES SET – ECONOMIC ACTIVITIES
It is necessary to create a value set that select the Colombian economic activities.
Value Set
Description LACLS_CO_ECONOMIC_ACTIVITY
90
Module Common Setup
Security enabled
ID Column Length 30
91
ORDER BY CLAUSE LOOKUP_CODE
92
DESCRIPTIVE FLEXFIELD
Due to the dynamic characteristic of some legal information LACLS use the Descriptive Flexfield (DFF)
concepts to configure the tax authority requirements. One point that needs to be highlighted is that the
flexfield name must define according to the LACLS guidelines.
LACLS for Colombia requires that the setup descriptive flexfields needs to be setup as following
It is necessary to create an additional information to identify the income concept applied to transactions
in receivables.
This additional information is called “memo line”. In this memo line you can register the income
concept. All transactions related with memos line adopt this characteristic that was defined as a DFF.
1. In the field Flexfield Code inform AR_MEMO_LINES and press the Search button
3. To create a context specific for Colombia, press the Manage Contexts button
This is an optional step and the functionality is just to keep the Colombian information grouped,
however, if the preference is not used the context there is no problem at all.
Create Context
93
API Name Colombia
Description
Enabled Yes
Name LACLS_CO_MEMO_LINE_CONCEPT
IMPORTANT:
Code LACLS_CO_MEMO_LINE_CONCEPT
IMPORTANT:
Enabled Yes
Range Type
Required
94
Default Type
Display Size
Display Height
Ready-only
BI Enabled Yes
BI Label
95
DESCRIPTIVE FLEXFIELD - HEADER INVOICES - PAYABLES
1. In the field Flexfield Code inform AP_INVOICES and press Search button
3. To create a context specific for Colombia, press the Manage Contexts button
Create Context
Description
Enabled Yes
Name LACLS_CO_PETTY_CASH
IMPORTANT:
Code LACLS_CO_PETTY_CASH
IMPORTANT:
96
This name will be generated automatically in
base to code.
Enabled Yes
Range Type
Required
Default Type
Display Size
Display Height
Ready-only
BI Enabled Yes
97
BI Label
It is necessary to create additional information to identify the third party on miscellaneous receipts.
This additional information, called third party will be registered on a DFF that is on header receipt.
1. In the field Flexfield Code inform AR_CASH_RECEIPTS and press the search button
3. To create a context specific for Colombia, press the Manage Contexts button
This is an optional step and the functionality is just to keep the Colombian information grouped,
however, if the preference is not use the context there is no problem at all.
Create Context
Description Colombia
Enabled Yes
Name LACLS_CO_THIRDPARTY_ID
98
IMPORTANT:
Code LACLS_CO_THIRDPARTY_ID
IMPORTANT:
Description
Enabled Yes
Range Type
Required
Default Type
Prompt Tercero
Display Size 20
Display Height 20
99
Ready-only
BI Enabled
BI Label
It is necessary to create additional information to identify the third party on invoice lines and concept
payment applied to the invoice.
This additional information, called Payment Concept of Bogota and Cali and the third party, will be
defined as a DFF, and will be registered on a DFF that is on Invoice lines.
4. In the field Flexfield Code inform AP_INVOICE_LINES and press Search button
6. To create a context specific for Colombia, press the Manage Contexts button
This is an optional step and the functionality is just to keep the Colombia information grouped,
however, if the preference is not use the context there is no problem at all.
Warning: When you define more than one context with the same objective of registering
the third party in the line of the expense report, it is completely required to use in the other
context the same name and column table information for the flexfiled that you need to setup.
Create Context
100
Display Name Colombia
Description
Enabled Yes
Name LACLS_CO_PAYMENT_CONCEPT
IMPORTANT:
Code LACLS_CO_PAYMENT_CONCEPT
IMPORTANT:
Enabled Yes
101
Range Type
Required
Default Type
Display Size
Display Height
Ready-only
BI Enabled Yes
BI Label
Name LACLS_CO_THIRDPARTY_ID
IMPORTANT:
Code LACLS_CO_THIRDPARTY_ID
102
API Name LaclsCoThirdpartyId
IMPORTANT:
Description Tercero
Enabled Yes
Prompt Tercero
Display Size 20
Display Height 20
BI Enabled Yes
BI Label
Name LACLS_CO_THIRDPARTY_NAME
IMPORTANT:
103
Code LACLS_CO_THIRDPARTY_NAME
IMPORTANT:
Enabled Yes
Display Size 50
Display Height 20
BI Enabled Yes
104
BI Label
Name LACLS_CO_DOC_EQUI_NUM
IMPORTANT:
Code LACLS_CO_DOC_EQUI_NUM
IMPORTANT:
Enabled Yes
Display Size 10
Display Height 10
105
BI Enabled Yes
BI Label
It is necessary to create an additional information to identify the document type applied to the supplier.
This additional information, called “Document Type” will be defined as a DFF, at supplier sites.
1. In the field Flexfield Code inform POZ_SUPPLIER_SITES_ALL_M and press the search button
3. To create a context specific for Colombia, press the Manage Contexts button
This is an optional step and the functionality is just to keep the Colombian information grouped,
however, if the preference is not use the context there is no problem at all.
Create Context
106
Context Code Colombia
Description
Enabled Yes
Name LACLS_CO_DOCUMENT_TYPE
IMPORTANT:
Code LACLS_CO_DOCUMENT_TYPE
IMPORTANT:
Enabled Yes
Range Type
107
Required
Default Type
Display Size 2
Display Height 40
Ready-only
BI Enabled Yes
BI Label
108
DESCRIPTIVE FLEXFIELD – LINE - EXPENSES
It is necessary to create additional information to identify the third party on expenses that are within
the lines using different third party.
This additional information, called “third party” will be registered on a DFF that is on expenses report.
1. In the field Flexfield Code inform EXM_EXPENSES and press the Search button
3. To create a context specific for Colombia, press the manage contexts button
This is an optional step and the functionality is just to keep the Colombia information grouped,
however, if the preference is not use the context there is no problem at all.
Warning: When you define more than one context with the same objective of registering
the third party in the line of the expense report, it is completely required to use in the other
context the same name and column table information for the flexfiled that you need to setup.
Create Context
Description
Enabled Yes
109
Name LACLS_CO_THIRDPARTY_ID
IMPORTANT:
Code LACLS_CO_THIRDPARTY_ID
IMPORTANT:
Description Tercero
Enabled Yes
Prompt Tercero
Display Size 20
Display Height 20
BI Enabled Yes
BI Label
110
2-Third Party Name - Context Sensitive Segments
Name LACLS_CO_THIRDPARTY_NAME
IMPORTANT:
Code LACLS_CO_THIRDPARTY_NAME
IMPORTANT:
Enabled Yes
Range Type
Required
111
from hz_parties par where par.party_id =
:{SEGMENT.LACLS_CO_THIRDPARTY_ID}
Display Size 50
Display Height 50
Ready-only
BI Enabled Yes
BI Label
112
DESCRIPTIVE FLEXFIELD – PARTY SITES - COMMON
It is necessary to create additional information to identify the document type of third party on site to
the supplier.
This additional information, called “document type” will be registered on a DFF, which is on site to the
supplier.
1. In the field Flexfield Code enter HZ_PARTY_SITES and press the search button
This is an optional step and the functionality is just to keep the Colombian information grouped,
however, if the preference is not use the context there is no problem at all.
113
Create Context
Description Colombia
Enabled Yes
Name LACLS_CO_DOCUMENT_TYPE
IMPORTANT:
Code LACLS_CO_DOCUMENT_TYPE
IMPORTANT:
Enabled Yes
114
Value Set LACLS_CO_DOCUMENT_TYPE
Range Type
Required
Default Type
Display Size 2
Display Height 40
Ready-only
BI Enabled Yes
BI Label
Name LACLS_CO_FIRST_NAME
IMPORTANT:
115
Code LACLS_CO_FIRST_NAME
IMPORTANT:
Enabled Yes
Range Type
Required
Default Type
Display Size
Display Height
Ready-only
116
Instruction Help Text
BI Enabled
BI Label
Name LACLS_CO_SECOND_NAME
IMPORTANT:
Code LACLS_CO_SECOND_NAME
IMPORTANT:
Enabled Yes
Range Type
Required
117
Default Type
Display Size
Display Height
Ready-only
BI Enabled
BI Label
Name LACLS_CO_LAST_NAME
IMPORTANT:
Code LACLS_CO_LAST_NAME
IMPORTANT:
118
Description Primer Apellido
Enabled Yes
Range Type
Required
Default Type
Display Size
Display Height
Ready-only
BI Enabled
BI Label
119
5 - First Middle Name - Context Sensitive Segments
Name LACLS_CO_SECOND_LAST_NAME
IMPORTANT:
Code LACLS_CO_SECOND_LAST_NAME
IMPORTANT:
Enabled Yes
Range Type
Required
Default Type
120
Display Size
Display Height
Ready-only
BI Enabled
BI Label
Name LACLS_CO_ECONOMIC_ACTIVITY
IMPORTANT:
Code LACLS_CO_ECONOMIC_ACTIVITY
IMPORTANT:
Enabled Yes
121
Table Column You can choose any column available
Range Type
Required
Default Type
Display Size
Display Height
Ready-only
BI Enabled
BI Label
Name LACLS_CO_NATURAL_TYPE
IMPORTANT:
122
You must enter the name exactly as above
since it is used to identify this additional
information.
Code LACLS_CO_NATURAL_TYPE
IMPORTANT:
Description Naturaleza
Enabled Yes
Range Type
Required
Default Type
Prompt Naturaleza
Display Size
Display Height
123
Ready-only
BI Enabled
BI Label
Name LACLS_CO_PRIMARY_ADDRESS
IMPORTANT:
Code LACLS_CO_PRIMARY_ADDRESS
IMPORTANT:
Enabled Yes
124
Range Type
Required
Default Type
Display Size
Display Height
Ready-only
BI Enabled
BI Label
Name LACLS_CO_NORESPONSABLE_IVA
IMPORTANT:
Code LACLS_CO_NORESPONSABLE_IVA
125
API Name LaclsCoNoresponsableIva
IMPORTANT:
Enabled Yes
Range Type
Required
Default Type
Display Size
Display Height
Ready-only
126
BI Enabled
BI Label
It is necessary to create additional information to identify the third party in a journal to the level of the
line.
This additional information, called “third party” will be registered on a DFF, that journal will be to level
of the line.
1. In the field Flexfield Code enter GL_JE_LINES and press the Search button
3. To create a context specific for Colombia, press the Manage Contexts button
This is an optional step and the functionality is just to keep the Colombian information grouped
however, if the preference is not used the context there is no problem at all.
127
a. in the search Results area press the create icon
Create Context
Description Colombia
Enabled Yes
Name LACLS_CO_THIRD_PARTY_TYPE
IMPORTANT:
Code LACLS_CO_THIRD_PARTY_TYPE
IMPORTANT:
Enabled Yes
128
Data Type Character
Required
Default Type
Display Size
Display Height
Ready-only
BI Enabled
BI Label
Name LACLS_CO_THIRDPARTY_ID
IMPORTANT:
129
You must enter the name exactly as above
since it is used to identify this additional
information.
Code LACLS_CO_THIRDPARTY_ID
IMPORTANT:
Enabled Yes
Required Yes
Default Type
Prompt Tercero
Display Size
Display Height
Ready-only
130
Definition Help Text
BI Enabled
BI Label
Name LACLS_CO_THIRDPARTY_NAME
IMPORTANT:
Code LACLS_CO_THIRDPARTY_NAME
IMPORTANT:
Enabled Yes
Required
131
Default Type SQL
Display Size 50
Display Height 20
Ready-only
BI Enabled Yes
BI Label
132
TAX REPORTING TYPE CODE
Tax authorities in the countries may require some kind of information that can´t be supported by the ERP
solutions easily. With that in mind of it, Oracle created the Tax Reporting Type Code solution, which allows
to treat the country-specifics requirements and use them to control anything you need, including
generating the Legal Reports.
The Colombia solution requires the following Tax Reporting Type be created:
This additional information identify the tax type according DIAN valid values and must be entered to the
taxes.
Create the Tax Reporting Type entering each bit of information as follows:
Country Colombia
133
Tax
End Date
Tax Yes
It is necessary create the valid values to identify the tax type. It is necessary create the
values exactly as follow:
E Exentas 01/01/01
EX Excluidas 01/01/01
G Gravadas 01/01/01
134
135
PAYABLES
The objective of this chapter is to illustrate the required information referred to use the flexfield in the
address level to enter third party information. The LACLS flexfield is available on address level.
The scope establish in additional information of supplier address and the required third party information
for Colombia. It required the setup of the following applications in Cloud Financials:
SUPPLIERS INFORMATION
In this field is it required enter the supplier Id used by Electronic Invoice and Third Party
Maintenance Balances LACLS Colombia reports and process.
The table following explain what is the valid values associate to each validation type.
Pre-Requisition
Registration Number: In the case the registration number is NIT is necessary capture the digit
verification.
136
Validation Type Registration Number Set as Default
Registration
DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:
HZ_PARTY_SITES
KEY INSIGHTS
The following table lists frequently asked questions about the address.
FAQ Answer
137
When do I use this Each time that enter a third party.
functionality?
In Suppliers is possible register the LACLS flexfield. The flexfield is available in address level.
Step Description
3 Register information associate to Additional Information to address level. The LACLS have
available the flexfield for register all the required information.
STEP # 1 NAVIGATOR
138
STEP # 3 ADDITIONAL INFORMATION TO SUPPLIERS
Principal Address
139
ADDITIONAL INFORMATION INVOICE LINE PAYABLES
The objective of this chapter is to illustrate the required information referred to use the flex field in the
invoices window to enter third party information at the invoices line level. The LACLS flex field is available
for invoices line. Invoices provides a list of values with master third party information with source
payables. If the list of values does not have the third party that you want, enter the new third party using
define third on Suppliers window.
DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:
AP_INVOICE_LINES
KEY INSIGHTS
The following table lists frequently asked questions about the invoices lines.
FAQ Answer
3. Invoices
When do I use this Each time that enter third party information at the invoices lines.
functionality?
140
In Invoices is possible register the LACLS flexfield. The flexfield is available in invoices line level. Payables
provides a list of values with master third party information with:
Third Party ID: Tax Registration Number associated to each third party.
Third Party Name: Name associated to third party.
Step Description
3 Register information associate to invoices line level. The LACLS have available the flex
field for register third party ID and third party name.
Run the process “Create Accounting” This process post all invoices and payment to
5 General ledger.
STEP # 1 NAVIGATOR
141
Invoices -> Lines
Invoice Lines:
LACLS_CO_THIRDPARTY_ID
LACLS_CO_THIRDPARTY_NAME
142
NOT RESPONSIBLE VAT TAX
The objective of this chapter is to illustrate the required information referred to use the flexfield in the
principal suppliers address. The parameter (No Responsable Impuesto a las Ventas) allow to supplier
categorize and control the invoices summary amount for year. In Colombia there is a Law o Resolution
that stablish what is the top value that qualify for not responsible from Vat taxes
DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:
HZ_PARTY_SITES
KEY INSIGHTS
The following table lists frequently asked questions about the address.
FAQ Answer
4. Reports Analytics
143
7. Enter the input Parameters and press Apply button
When do I use this Each time that enter a third party or run the report for control to regimens
functionality?
In Suppliers is possible register the LACLS flexfield. The flexfield is available in address level.
Step Description
3 Register information associate to Additional Information to address level. The LACLS have
available the flexfield for register all the required information.
4 Reports Analytics Click on Shared Folders Custom Local Solution CO-> FSCM
Reports
Apply Boton
STEP # 1 NAVIGATOR
144
Navigator -> Home -> Procurement-> Supplier-> Create Supplier
Principal Address
Navigator -> More -> Report Analytics -> Shared Folders -> Custom -> Local Solution -> CO-> FSCM Reports
145
EQUIVALENT DOCUMENT NUMBER CERTIFICATE
DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:
HZ_PARTY_SITES
KEY INSIGHTS
The following table lists frequently asked questions about the address.
FAQ Answer
When do I use this Each time that need generate an equivalent document certificate
functionality?
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
146
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Unidad Operativa for which you are generating the report
Fecha Factura Desde Indicate the initial date for the report data
Fecha Factura Hasta Indicate the end date for the report data
OUTPUT
The following figure is an example of the report output
147
ADDITIONAL INFORMATION EXPENSES REPORT LINE I-EXPENSES
The objective of this chapter is to illustrate the required information referred to use the flex field in the
expenses window to enter third party information at the expense item level. The LACLS flex field is
available for expense item line. Expenses provides a list of values with master third party information with
source payables. If the list of values does not have the third party that you want, enter the new third party
using define third on Suppliers window.
DESCRIPTIVE FLEXFIELD
It is necessary to create a descriptive flex field that register allow:
EXM_EXPENSES
KEY INSIGHTS
It is necessary to create for each expenses type the Descriptive Flexfield associate to
LACLS_CO_THIRDPARTY_ID and LACLS_CO_THIRDPARTY_NAME
The Third Party Information field is required for the third party maintenance balances program.
The Third Party Information field is required for the Magnetic Media National program.
It is absolutely necessary that the creation of flex fields in expenses and payables are equal. This
pre-requisite ensures that the information of the third party entered in expenses are possible to
edit it in the lines of the invoice.
148
On setup options from expense report, is need to enable the descriptive flexfields and add the
business Units that you have implemented.
Flexfields
The following table lists frequently asked questions about the expenses report.
FAQ Answer
3. Expenses
When do I use this Each time that it is entered third party information at the expenses report.
functionality?
149
In Expenses, it is possible to register the LACLS flex field available for expense item level lines with are
third party reportable. Expenses provides a list of values with master third party information with:
Third Party ID: Tax Registration Number associated to each third party.
Third Party Name: Name associated to third party.
Step Description
3 Register information associated to expense item line level. The LACLS has available the
flex field for register third party ID and third party name.
Run the process “Import Payables Invoices” This process convert the expenses report to
6 Invoice.
STEP # 1 NAVIGATOR
Header Expenses
150
STEP # 2 EXPENSES – ITEM LINES
Item Lines
151
This process generated two (2) requests. Import payables invoices and Import payables invoices report.
Check the second request and verify the successful import.
152
GENERATING REPORTS – MAGNETIC MEDIA MUNICIPAL
Access Reports and Analytics work area to run the Colombia reports.
To get to the Reports and Analytics go to Navigator -> Tools -> Reports and Analytics
Below you will find additional information not originally available in Fusion Cloud. This will allow
complementing configurations that achieve the specific fulfillment of legal requirements for Colombia.
153
Data associated with purchases of goods and services in Cali city
Article # 3 - Magnetic Media Cali with their respective withholding taxes.
Agent Obtain Income Out Cali.
For more information relating with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.
VALUES SET
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT
LOOKUP COMMON
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT
DESCRIPTIVE FLEXFIELD
It is required setup on AR_MEMO_LINES the DFF LACLS_CO_MEMO_LINE_CONCEPT
KEY INSIGHTS
It will generate information about transactions complete on Receivables.
These sales need to be associated with the memo line. The memos lines have Descriptive Flexfield
and needs to be register with the D.F (LACLS_CO_MEMO_LINE_CONCEPT)
154
FREQUENTLY ASKED QUESTIONS
The following table lists frequently asked questions about the Article # 1 - Magnetic Media Cali Purchase
Goods and Service.
FAQ Answer
What can I do with this View the posted transactions summary and activity concept associated with
report? transactions.
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Unidad Operativa for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report
155
OUTPUT
The following figure is an example of the report output
OUTPUT DETAILS
Columns information:
Fields Description
1 Year associated to Data.
2 Concept associated to activity to Income.
3 Sumary Amount for Nontaxable, Excluded and Exceptions Activities.
For more information relation with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.
VALUES SET
It is required to setup LACLS_CO_PAYMENT_CONCEPT
LOOKUP COMMON
It is required to setup LACLS_CO_PAYMENT_CONCEPT
156
DESCRIPTIVE FLEXFIELD
It is required to setup on AP_INVOICE_LINES the DFF LACLS_CO_PAYMENT_CONCEPT?
KEY INSIGHTS
It will generate information about invoices validated and approved on payables.
This invoice needs to register in the descriptive flexfield on the line level of the Invoice. The name
is (LACLS_CO_PAYMENT_CONCEPT)
FAQ Answer
What can I do with this View the posted transactions summary and activity concept associate to
report? transactions.
REPORT PARAMETER
The following table describes the report parameters:
157
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Unidad Operativa for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report
OUTPUT
The following figure is an example of the report output
OUTPUT DETAILS
Columns information:
Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 First Name.
5 Others Name.
6 First Middle Name.
7 Second Middle Name.
8 Legal Entity.
9 Address.
10 Phone.
11 Email.
158
12 Municipality Code.
13 State Code.
14 Concept to Associate to Pay.
15 Year Amount Purchases.
16 Year Amount Returns.
For more information related with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.
VALUES SET
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT
LOOKUP COMMON
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT
DESCRIPTIVE FLEXFIELD
It is required to setup on AR_MEMO_LINES the DFF LACLS_CO_MEMO_LINE_CONCEPT.
KEY INSIGHTS
It will generate information about transactions validated and approved on Receivables.
This sales need associate with memos line. The memos lines have Descriptive Flexfield and need
have register the D.F (LACLS_CO_MEMO_LINE_CONCEPT)
159
FREQUENTLY ASKED QUESTIONS
The following table lists frequently asked questions about the Article # 3 - Magnetic Media Bogota Goods
Sales in Bogota
FAQ Answer
What can I do with this View the posted transactions summary and activity concept associate to
report? transactions.
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report
160
OUTPUT
The following figure is an example of the report output
OUTPUT DETAILS
Columns information:
Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 First Name.
5 Others Name.
6 First Middle Name.
7 Second Middle Name.
8 Legal Entity.
9 Address.
10 Phone.
11 Email.
12 Municipality Code.
13 State Code.
14 Year Amount Income.
15 Year Amount Returns.
161
For more information relation with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.
VALUES SET
It is required to setup LACLS_CO_PAYMENT_CONCEPT
LOOKUP COMMON
It is required to setup LACLS_CO_PAYMENT_CONCEPT
DESCRIPTIVE FLEXFIELD
It is required to setup on AP_INVOICE_LINES the DFF LACLS_CO_PAYMENT_CONCEPT.
KEY INSIGHTS
It will generate information about invoices validated and approved on payables.
This invoice needs to register in the descriptive flexfield on the line level of the Invoice. The name
is (LACLS_CO_PAYMENT_CONCEPT)
FAQ Answer
162
What can I do with this View the posted transactions summary and activity concept associate to
report? transactions.
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report
OUTPUT
The following figure is an example of the report output
OUTPUT DETAILS
Columns information:
Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 First Name.
163
5 Others Name.
6 First Middle Name.
7 Second Middle Name.
8 Legal Entity.
9 Address.
10 Phone.
11 Email.
12 Municipality Code.
13 State Code.
14 Withholding Base Amount.
15 Withholding Rate.
16 Year Withholding.
For more information related with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.
VALUES SET
It is required to setup LACLS_CO_PAYMENT_CONCEPT
LOOKUP COMMON
It is required to setup LACLS_CO_PAYMENT_CONCEPT
DESCRIPTIVE FLEXFIELD
It is required to setup on AP_INVOICE_LINES the DFF LACLS_CO_PAYMENT_CONCEPT
164
KEY INSIGHTS
It will generate information about invoices validate and approved on payables.
This invoice needs register in the descriptive flexfield on the line level of the invoice. The name is
(LACLS_CO_PAYMENT_CONCEPT)
FAQ Answer
What can I do with this View the posted transactions summary and activity concept associated to
report? with transactions.
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report
165
OUTPUT
The following figure is an example of the report output
OUTPUT DETAILS
Columns information:
Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 First Name.
5 Others Name.
6 First Middle Name.
7 Second Middle Name.
8 Legal Entity.
9 Address.
10 Phone.
11 Email.
12 Municipality Code.
13 State Code.
14 Amount Pay.
15 Withholding Rate.
16 Year Withholding.
166
ARTICULO # 15 – MEDIOS MAGNETICOS BOGOTA INGRESOS OBTENIDOS FUERA DE
BOGOTA
Data associated with purchases of goods and services out of Bogota city with their respective withholdings
taxes
For more information relation with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.
VALUE SET
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT
LOOKUP COMMON
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT
DESCRIPTIVE FLEXFIELD
It is required to setup on AR_MEMO_LINES the DFF LACLS_CO_MEMO_LINE_CONCEPT
KEY INSIGHTS
It will generate information about transactions validated and approved on Receivables.
This sales need to be associated with memos line. The memos lines have Descriptive Flexfield and
needs to have been registered in the D.F (LACLS_CO_MEMO_LINE_CONCEPT)
FAQ Answer
167
2. In Tools , Click on Reports and Analytics
What can I do with this View the posted transactions summary and activity concept associate with
report? transactions.
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report
OUTPUT
The following figure is an example of the report output
168
OUTPUT DETAILS
Columns information:
Fields Description
1 Year associate to Data.
2 Amount Income for Municipality.
3 Municipality Code from Income.
4 State Code from Income.
5 Activity Economic CIIU.
For more information relating with the tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.
VALUES SET
It is required to setup LACLS_CO_PAYMENT_CONCEPT
LOOKUP COMMON
It is required to setup LACLS_CO_PAYMENT_CONCEPT
DESCRIPTIVE FLEXFIELD
It is required to setup on AP_INVOICE_LINES the DFF LACLS_CO_PAYMENT_CONCEPT.
169
TAX REPORTING TYPE CODE
It is very important to ensure that tax name belongs to Withholding taxes and the tax Name has been
associated with the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)
KEY INSIGHTS
It will generate information about invoices validated and approved on payables.
This invoice needs to in the register descriptive flexfield on the line level of the Invoice. The name
is (LACLS_CO_PAYMENT_CONCEPT)
FAQ Answer
What can I do with this View the posted transactions summary and activity concept associate to
report? transactions.
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
170
Año Year for which you are generating the report
OUTPUT
The following figure is an example of the report output
OUTPUT DETAILS
Columns information:
Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 Check Digit.
5 Names.
6 Address.
7 City.
8 Email.
9 Payment Concept.
10 Amount Purchases.
11 Activity.
12 Rate.
Data associated with purchases of goods and services made in Cali and the relation to the activity and
apply the withholding tax and associated rate.
171
SETUP CORE GEOGRAPHIES - PLACE
The specific place of supply step identifies the applicable place of supply, which is the location type where
the supply of goods or services is considered to have taken place for a specific tax. If Oracle Fusion Tax
cannot find a tax jurisdiction for the location that corresponds to the place of supply location type, then
the tax does not apply and it is possible as a candidate tax for the transaction.
For more information related with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.
VALUES SET
It is required to setup LACLS_CO_PAYMENT_CONCEPT
LOOKUP COMMON
It is required to setup LACLS_CO_PAYMENT_CONCEPT
DESCRIPTIVE FLEXFIELD
It is required to setup on AP_INVOICE_LINES the DFF LACLS_CO_PAYMENT_CONCEPT.
KEY INSIGHTS
It will generate information about invoices validated and approved on payables.
This invoice need to be register on the descriptive flexfield on the line level of the Invoice. The
name is (LACLS_CO_PAYMENT_CONCEPT)
FAQ Answer
172
5. Enter the input Parameters and press Apply button
What can I do with this View the posted transactions summary and activity concept associated with
report? transactions.
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Unidad Operativa for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report
OUTPUT
The following figure is an example of the report output
OUTPUT DETAILS
Columns information:
Fields Description
1 Year associate to Data.
2 Document Type.
173
3 Document Number.
4 Check Digit.
5 Names.
6 Address.
7 City.
8 Email.
9 Base Amount.
10 Withholding Amount.
11 Activity.
12 Rate.
For more information of the relation with tax Implementation, you can check the document (Part
Number E61398-01) Chapter #3 page 49.
VALUES SET
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT
LOOKUP COMMON
It is required to setup LACLS_CO_MEMO_LINE_CONCEPT
DESCRIPTIVE FLEXFIELD
It is required to setup on AR_MEMO_LINES the DFF LACLS_CO_MEMO_LINE_CONCEPT.
KEY INSIGHTS
It will generate information about transactions validate and approved on Receivables.
174
This sales need to be associated with memo line. The memos lines have Descriptive Flexfield and
needs to has been registered to the D.F (LACLS_CO_MEMO_LINE_CONCEPT)
FAQ Answer
What can I do with this View the posted transactions summary and activity concept associated to
report? transactions.
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
Año Year for which you are generating the report
175
OUTPUT
The following figure is an example of the report output
OUTPUT DETAILS
Columns information:
Fields Description
1 Year associate to Data.
2 Document Type.
3 Document Number.
4 Check Digit.
5 Names.
6 Address.
7 City.
8 Email.
9 Withholding Amount.
10 Rate.
For more information relation with tax Implementation, you can check the document (Part Number
E61398-01) Chapter #3 page 49.
176
TAX REPORTING TYPE CODE
It is very important ensure that tax name belongs to the Withholding taxes and the tax Name has been
associate with the tax reporting type code (ORA_JL_CO_WHT_TAX_TYPE)
KEY INSIGHTS
It will generate information about invoices validated and approved on payables.
FAQ Answer
What can I do with this View the posted transactions summary and activity concept associated to
report? the transactions.
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Unidad Operativa Operating Unit for which you are generating the report
Moneda Currency for which you are generating the report
177
Año Year for which you are generating the report
OUTPUT
The following figure is an example of the report output
OUTPUT DETAILS
Columns information:
Fields Description
1 Document Type.
2 Document Number.
3 Names.
4 Address.
5 State Code.
6 City Code.
7 Phone.
8 Mobil Phone.
9 Email.
10 Activity Code CIIU.
11 Withholding Date.
12 Base Amount.
13 Rate.
14 Withholding Amount.
15 Returns Amount.
178
RELEASE THE REPORTS IN THE CLOUD ENVIRONMENT
LACLS for Colombia provides a set of Bank files that allows customers to run. The payment file for inter-
banking are according to the bank requirements. The solution contains the template and payment format
for each bank.
Complete the steps above, the Oracle Fusion Payment Cloud will be ready to generate the electronic
payment file according to the desired format.
REPORT FILES
ORACLE BI PUBLISHER
179
Patch: Reports and Analytics > Shared Folders > Custom > Financials > Payments >
Disbursement Payment File Formats
2. Position on the group “Disbursement Payment File Formats” and click “Edit”
180
Add:
Layout Name: Enter Layout name. Example: Bancolombia, Banco de Bogotá, Banco Davivienda,
Banco Caja Social or BBVA Bank Electronic Format.
Template File: Select the template downloaded from My Oracle Support.
Type: eText Template. Always select this option.
Locale: English. Always select this language.
5. Click the “Upload” button to add the new template. This screen is example from the
layout of Bancolombia
181
IMPORTANT:
If during the template “Upload” process, If it displays a permission error, as per the example
below, it means that the User that is doing the upload does not have enough permission enough
on BI Publisher, to proceed with this action.
To solve this problem its custom role must be created on Fusion as described in the following example:
182
c. Create the role “Custom BI Administrator Role”
Basic Information: Enter: Role Name, Role Code and Role Category (BI - Abstract Roles), Description
and click on NEXT.
Data Security Polices: Leave without entering information and click on NEXT
183
Role Hierarchy: Press Add Row icon, select the role “BI Administrator Role” and click on the Add Role
Membership button.
Click on NEXT
Users: Click on the “Add User button” and select the users that requires this role. The user that is
proceeding the template upload, for example.
Click on NEXT
184
Summary and Impact Report: Click on Save and Close
Basic Information: Enter: Role Name, Role Code and Role Category (AFT - Abstract Roles) and
Description.
Click on NEXT
185
Function Security Policies: Leave without information and click on NEXT
Role Hierarchy: Press the Add Row icon, select the role “BI Publisher Data Model Developer” and click
on the Add Role Membership button.
Click on NEXT
Users: Click on the Add User button and select the users that requires this role. The user that is
proceeding the template upload, for example.
Click on NEXT
186
Summary and Impact Report: Click on Save and Close
187
1) Close the browser and proceed with a new login on Fusion Cloud using the user who received
the roles.
2) Access BI Publisher and try the upload template process again.
188
PAYMENT FORMAT
The payment format will be the link between the template and the payment process in Oracle Fusion
Payments Cloud.
In this step, It will define the format for each bank template from Colombia and it will be related with the
specific template from each bank.
BANCO BOGOTA
BANCO DAVIVIENDA
BANCO OCCIDENTE
BANCO BBVA
LACLS_CO_BANCOBOGOTA
LACLS_CO_BANCODAVIVIENDA
LACLS_CO_BANCOOCCIDENTE
LACLS_CO_BANCOBBVA
LACLS_CO_BANCOCAJASOCIAL
189
BI Publisher Template: Select template for the defined bank on BI Publisher:
LACLS BANCOLOMBIA
The Payment Process Profile (PPP) will always use in the payment process in Oracle Fusion Payments
Cloud to pay for the documents and generate the electronic file of payments according to the template
Associated with the PPP.
A PPP must be created for each bank, since a specific payment format will be allocated according to the
banking institution.
190
3. Enter the following information for each Bank payment process
PPP BANCOLOMBIA
PPP_CO_ BANCOLOMBIA
PPP_CO_ BANCOBOGOTA
PPP_CO_ BANCODAVIVIENDA
PPP_CO_ BANCOBBVA
PPP_CO_ BANCOOCCIDENTE
PPP_CO_BANCOCAJASOCIAL
Payment File Format: Choose the payment format created for each bank
LACLS BANCOLOMBIA
191
Important:
In the Usage Rule of Bank Account, you can specify which bank accounts are valid to the payment
generation for the selected PPP.
This will prevent the user generating a payment file from a bank account of Bank “A”, using the
template from Bank “B”.
192
GENERATING PAYMENT FORMAT FILE
To get to the Format Payment File go to Navigator -> Payables Payments Create Payment
The following are the Payment Format File Banks available for Colombia:
The Archivo Electronico de Pagos Bancolombia is a flat file that displays the electronic Bancolombia
Bank payment information.
KEY INSIGHTS
It will generate information about payments for Bancolombia Bank. Furthermore, it is also needed to
classify the document type that would be taken from supplier site DFF. Procurement > Supplier>Search
and create the transaction type will be take one or more alias field for Payment Code setup. Setup and
Maintenance > Financials > Payments
193
SPECIAL INFORMATION REQUIRED BY BANCOLOMBIA
There is some information required in order to generate the payment process related with the
Bancolombia payment file.
The transaction class will be take the code field for Payment Code setup.
194
Name Code Type
Pago a Proveedores
920 Bank Instruction
Transporte de Efectivo
Pago a Nómina
820 Bank Instruction
Transporte de Efectivo
195
DETAILS – TRANSATION TYPE
The transaction type will take one or more Alias field for Payment Code setup.
Note: It is possible that a payment code can be linked with more transaction types. In this case you will
need to create under the transaction class and other payment code.
196
Alias Description
Prenotificación Cuenta
23
Corriente
25 Pago en Efectivo
Prenotificación Cuenta de
33
Ahorro
36 Cheque de Gerencia
40 Tarjeta Prepago
The document type will be taken from the supplier site DFF
Note: If the supplier has more than one site, it is necessary for each site to register the document type
197
The values available for register the document type field:
Code Name
12 Tarjeta de Identificacion
13 Cedula de Ciudadania
21 Tarjeta de Extranjeria
22 Identificacion Extranjeria
31 NIT
41 Pasaporte
198
DOCUMENT TYPE - EMPLOYED
Go to: Personal and Employment > Manage Person > Biographical Info > Edit
Go to: Town of Birth and add the document type for Colombia
Code Name
CC Cédula de Ciudadanía
CE Cédula de Extranjería
TI Tarjeta de Identidad
PS Pasaporte
199
FREQUENTLY ASKED QUESTIONS
The following table lists frequently asked questions about the Archivo Electronico de Pagos Bancolombia
FAQ Answer
200
The following screen is an example "Payment Process Request"
OUTPUT DETAILS
This special information should be adapted to setup for generate the Bancolombia payment electronic
file.
The following table list shows what special information is needed, the reports that make use of them
and also what kind of solution should be used:
201
Spanish Special Special Information Field Description
Information
Fecha de aplicación Application Date It is the payment date or
the date when the file is
transmitted to the bank
Número de registros de Number of registers of It is the number of invoices
detalle y de documentos details and documents registered on each payment
Sumatoria de débitos Sum of Debit It is the payment amount
Cuente cliente a debitar Count Customer to Debit It is the bank account where
the bank should do the
debit
Tipo de cuenta cliente a Type of customer account It is the bank account type
debitar to debit
202
Spanish Special Special Information Field Description
Information
Tipo de transacción Transaction Type It is the payment
transaction type
Valor de transacción Transaction Value It is the payment amount
203
ARCHIVO ELECTRONICO DE PAGOS BANCO BOGOTA
The Archivo Electronico de Pagos Bancolombia is a flat file that displays the electronic Banco Bogota
Bank payment information.
KEY INSIGHTS
It will generate information about payments for Banco Bogota Bank. Furthermore, it is also needed to
classify the document type that would be taken from supplier site DFF. Procurement > Supplier>Search
and create the transaction type will be take one or more alias field for Payment Code setup. Setup and
Maintenance > Financials > Payments
There are some information required in order to generate the payment process relation with Banco
Bogota payment file.
Note: If the supplier have more that a site, is necessary for each site register the document type
Code Name
204
Code Name
12 Tarjeta de Identificacion
13 Cedula de Ciudadania
21 Tarjeta de Extranjeria
22 Identificacion Extranjeria
31 NIT
41 Pasaporte
Go to: Personal and Employment > Manage Person > Biographical Info > Edit
Go to: Town of Birth and add the document type for Colombia
205
Code Name
CC Cédula de Ciudadanía
CE Cédula de Extranjería
TI Tarjeta de Identidad
PS Pasaporte
FAQ Answer
3. Register the associated data with the payment. The field (Payment
Process Profile) related directly with the Banco Bogota payment file.
206
4. Save (Payment Process Request)During the execution of the
"Payment Process Request" several processes are triggered. The
process "Format Payment File" is one of them, responsible for
generating the output file that will the format associated with PPP.
What can I do with this View the Banco Bogota payment file.
report?
OUTPUT DETAILS
This special information should be adapted to the setup for generating the Banco Bogota payment
electronic file. The following table show that special information is needed, the reports use them and also
show what kind of solution will be taken:
207
Spanish Special Special Information Field Description
Information
Espacio en Ceros Zeros zero for default
C Cédula de Ciudadanía.
N Número de
Identificación Tributaria
(NIT).
T si es Tarjeta de
Identidad.
E si es Cédula de
Extranjería.
P si es Pasaporte.
208
Spanish Special Special Information Field Description
Information
Indicador de envió de Indicator of sending Blank for default
archivo adicional de additional message file
mensajes
Espacio en Ceros Zeros ‘0’ for default
C: Cédula de
Ciudadanía.
N: Número de
Identificación Tributaria
(NIT).
T: Tarjeta de Identidad.
E: Cédula de Extranjería.
P: Pasaporte.
209
Spanish Special Special Information Field Description
Information
Valor Abonar a cada Payment amount It is the payment amount
cuenta Beneficiario
Forma de Pago Payment format ‘A’ for default
210
Spanish Special Special Information Field Description
Information
Código Indicativo Indicative telephone code It is the supplier address
Telefónico de la Ciudad of the city where you Indicative telephone
donde se desea enviar el want to by send the fax
fax
Primera parte del texto de First part of the text of the It Is the invoice number
la información a enviar vía information to be sent by
fax o email fax or email
120181211000000000000000000000000100000000426095113AZEMBLA
S.A.S. 08060153233002000720181211000N
3 agenciadeaduanas@aviaturcarga.co
3 agenciadeaduanas@aviaturcarga.co
The Archivo Electronico de Pagos Banco BBVA is a flat file that displays the electronic Banco BBVA Bank
payment information.
211
KEY INSIGHTS
It will generate information about payments for Banco BBVA Bank. Furthermore, it is also needed to
classify the document type that would be taken from the supplier site DFF. Procurement >
Supplier>Search and create the transaction type that will be taken by one or more alias field for Payment
Code setup. Setup and Maintenance > Financials > Payments
There are some information required in order to generate the payment process relation with Banco BBVA
payment file.
The document type will be taken from the supplier site DFF
Note: If the supplier has more than one site, is necessary for each site to register the document type
Code Name
12 Tarjeta de Identificacion
13 Cedula de Ciudadania
212
Code Name
21 Tarjeta de Extranjeria
22 Identificacion Extranjeria
31 NIT
41 Pasaporte
Go to: Personal and Employment > Manage Person > Biographical Info > Edit
Go to: Town of Birth and add the document type for Colombia
Code Name
CC Cédula de Ciudadanía
213
Code Name
CE Cédula de Extranjería
TI Tarjeta de Identidad
PS Pasaporte
FAQ Answer
3. Register the associated data with the payment. The field (Payment
Process Profile) related directly with the Banco BBVA payment file.
214
When do I use this report? For each payment
What can I do with this View the Banco BBVA payment file.
report?
OUTPUT DETAILS
This special information should be adapted to setup for generating the Banco BBVA payment electronic
file. The following table list show special information is needed, the reports that use them and also what
kind of solution will be taken:
215
Spanish Special Special Information Field Description
Information
Forma de pago Payment Format ‘01’ for default
Código Banco receptor Payee bank code It is the payee bank number
or the bank code where the
payer made the pay
Número de Cuenta BBVA BBVA bank account It is payee the bank account
number where the bank should be
the debit
Tipo de cuenta Nacham Nacham account type It is payee the bank account
type where the bank should
be the debit
Número de cuenta Nacham bank account It is payee the bank account
Nacham number where the bank should be
the debit
Valor operación Payment amount It is the payment amount
216
Spanish Special Special Information Field Description
Information
Concepto 6 Concept 6 Blank for default
217
The following figure is an example of the file associated to Banco BBVA
03000000000000000010007000002370598471701000000237059847170000000340282000000
00000000AGENCIA DE ADUANAS AVIATUR S A NIVELCL 24 B 102
22 agenciadeaduanas@aviaturcarga.co pago por
transferencia T.E.3729
The Archivo Electronico de Pagos Banco Davivienda is a flat file displays the electronic Banco Davivienda
Bank payment information.
KEY INSIGHTS
It will generate information about payments for Banco Davivienda Bank. Furthermore, it is also needed
to classify the document type that would be taken from supplier site DFF. Procurement > Supplier>Search
and create the transaction type will be taken by one or the more alias field for Payment Code setup. Setup
and Maintenance > Financials > Payments.
There is some information required in order to generate the payment process related with the
Davivienda payment file.
The document type will be taken from the supplier site DFF
Note: If the supplier has more than one site, it is necessary for each site to register the document type
218
The values available for register the document type field:
Code Name
12 Tarjeta de Identificacion
13 Cedula de Ciudadania
21 Tarjeta de Extranjeria
22 Identificacion Extranjeria
31 NIT
41 Pasaporte
Go to: Personal and Employment > Manage Person > Biographical Info > Edit
Go to: Town of Birth and add the document type for Colombia
219
The values available for register on National Id Field:
Code Name
CC Cédula de Ciudadanía
CE Cédula de Extranjería
TI Tarjeta de Identidad
PS Pasaporte
FAQ Answer
220
3. Register the associated data with payment. The field (Payment
Process Profile) relation directly with Banco Bogota payment file.
What can I do with this View the Banco Davivienda payment file.
report?
OUTPUT DETAILS
This special information should be adapted to be setup for generating the Banco Davivienda payment
electronic file. The following table list shows special information needed, the reports that then use of
them and also what kind of solution will be taken:
221
Spanish Special Special Field Description
Information Information
Código del Sub-service 'PROV' for default
subservicio code
Cuenta de la Company It is the payee the bank account where the
empresa account bank should be the debit
Tipo de cuenta : Account Type It is the payee account type
CC: Para Cuenta
Corriente
CA: Para Cuenta
de Ahorros
Bank code '000051' for default
Código del banco
222
Spanish Special Special Field Description
Information Information
Tipo de Payee It is the Payee identification type
identificación identification
type
Número del Customer '000000000000' for default
Cliente asignado Number
por Davivienda assigned by
Davivienda
(Enviar campo
con ceros)
Oficina de Collection Office '0000' for default
Recaudo (Enviar
campo con
ceros)
Campo futuro Future field '000000000000000000000000000000000000'
(Enviar campo for default
con ceros)
Identificador del Control record ‘RC’ for default
registro de identifier
control
Nit de la Payee It is the payee registration number
empresa registration
number
223
Spanish Special Special Field Description
Information Information
224
Spanish Special Special Field Description
Information Information
(Enviar campo
con ceros)
Valor acumulado Accumulated '0000000000000000' for default
del cobro (Enviar value of the
campo con charge
ceros) (2
decimales)
Fecha de Application date '00000000' for default
Aplicación
(Enviar campo
con ceros)
Oficina de Collection Office '0000' for default
Recaudo (Enviar
campo con
ceros)
Motivo (Enviar Reason '0000' for default
campo con
ceros)
(Enviar campo Zero '0000000' for default
con ceros)
The following figure is an example of the file associated with Banco Davivienda
RC0000008060153233PROVPROV0000000426095113CC00005100000000003402820000000
12018121100000000009999000000000000000001000000000000000000000000000000000000
00000000000000000000
TR000000830002571400000000000000000000023705984717CC000007000000000034028200
00000001199990000000000000000000000000000000000000000000000000000000000000000
00000000000000000
225
The Archivo Electronico de Pagos Banco Occidente is flat file that displays the electronic Banco Occidente
Bank Payment Information.
KEY INSIGHTS
It will generate information about payments for Banco Occidente Bank. Furthermore, it is also needed to
classify the document that would be taken from the supplier site DFF. Procurement > Supplier>Search
and create the transaction type will be take one or more alias field for Payment Code setup. Setup and
Maintenance > Financials > Payments
FAQ Answer
What can I do with this View the Banco Occidente payment file.
report?
226
OUTPUT DETAILS
This special information should be adapted to the setup to generate the Banco Occidente payment
electronic file. The following table list shows special information needed, the reports that use them and
also what kind of solution will be taken:
227
Spanish Special Special Information Field Description
Information
Tipo de registro Register type ‘2’ for default
3. Totals
228
Spanish Special Special Information Field Description
Information
Tipo de registro Register type ‘3’ for default
10000201810021000000000000067548500426095113000000000000000000000000000000000
00000000000000000000000000000000000000000000000000000000000000000000000000000
000000000000000000000000000000000000000000000
39999100000000000006754850000000000000000000000000000000000000000000000000000
00000000000000000000000000000000000000000000000000000000000000000000000000000
000000000000000000000000000000000000000000000
The Archivo Electronico de Pagos Banco Caja Social format Pagos Masivos Debitos y Creditos is a flat file
that displays the electronic Banco Caja Social Bank payment information.
KEY INSIGHTS
It will generate information about payments for Banco Caja Social Bank.
229
FREQUENTLY ASKED QUESTIONS
The following table lists frequently asked questions about the Archivo Electronico de Pagos Banco Caja
Social
FAQ Answer
What can I do with this View the Banco Caja Social payment file.
report?
OUTPUT DETAILS
This special information should be adapted to setup for generate the Banco Caja Social payment
electronic file.
The following table list shows what special information is needed, the reports that make use of them
and also what kind of solution should be used:
230
1. Header Information (Required on the first line of the file)
The following figure is an example of the file associated to Banco Caja Social.
231
RECEIVABLES
The objective of this chapter is to illustrate the required information referred to use the flexfield in the
address level to enter third party information. The LACLS flexfield is available on address level.
The scope establish in additional information of customers address and the required third party
information for Colombia. It required the setup of the following applications in Cloud Financials:
CUSTOMER INFORMATION
In this field is required enter the Customer Id used by Electronic Invoice and Third Party
Maintenance Balances LACLS Colombia reports and process.
Go to: Receivables / Account Receivables / Manage Customers / Tax Profile / Tax Registrations /
Registration Number
The table following explain what is the valid values associate to each validation type.
Pre-Requisition
Registration Number: In the case the registration number is NIT is necessary capture the digit
verification.
232
ORA_CO_LEGAL_ENTITY Characters Numeric Example:8605313961 Yes
DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:
HZ_PARTY_SITES
KEY INSIGHTS
The following table lists frequently asked questions about the address.
FAQ Answer
3. Billing
4. Create Customer
233
In Receivables is possible register the LACLS flexfield. The flexfield is available in address level.
Step Description
STEP # 1 NAVIGATOR
Account Site
234
MISCELANEOUS RECEIPT FOR THIRD PARTY
The objective of this chapter is to illustrate the required information referred to use the flexfield in
miscellaneous receipt window to enter third party information at the receipt header. The LACLS flex field
is available for receipt header that are third party reportable. Receivables provides a list of values with
master third party information with customer source. If the list of values does not have the third party
that you want, enter the new third party using the Define Third on customer window.
DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flex field that register allow:
AR_CASH_RECEIPTS
KEY INSIGHTS
The Type (Miscellaneous Receipt) require setup a specify activity. The Receivables Activity have
associate the account code.
The Third Party Information field is required for the third party maintenance balances program.
The Third Party Information field is required for the Magnetic Media National program.
FAQ Answer
3. Accounts Receivables
4. Create Receipt
When do I use this Each time that enter third party information at the miscellaneous receipt
functionality?
235
In Receivables is possible register the LACLS flexfield, where is available for miscellaneous receipts that
are third party reportable. Receivables provides a list of values with master third party information with:
Third Party ID: Tax Registration Number associated to each third party.
Step Description
Select the field Receipt Type = Miscellaneous and continue with the information capture
2 for the sections:
Receipt Information
Remittance Bank
In the section of additional Information is required that the information associate to LACLS
3 flexfield be capture.
Navigator -> Home -> Receivables-> Account Receivables > Create Receipt
236
STEP # 2 ADD ADDITIONAL INFORMATION
237
INVOICE DAILY REPORT
The objective of this chapter is to illustrate the required information referred to use the invoices day
report. The LOCALS use the tax reporting code use for to relation with each tax name, with specific
characteristics of taxable, exclude and exceptions Daily Voucher Report
DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flex field that register allow:
LACLS_CO_PAYMENT_METHOD
LACLS_CO_TAX_TYPE
Tax reporting type classification allow all items associate to transaction tax in
Taxable
Exclude
exceptions
KEY INSIGHTS
The tax reporting type is require for all sales transactions. Is necessary regimen setup relation
with transaction tax
FAQ Answer
3. Accounts Receivables
238
4. Create Transactions
When do I use this Each time that enter a transactions with items taxable, Exclude or
functionality? exceptions
Step Description
2 Register Header and Line information. Complete and check the tax Classification for each
line.
3 Generate Report
Navigator -> Home -> More-> Report Analytics -> Shared Folders -> Custom -> Local Solution -> CO ->
Open -> Informe Diario de Facturacion -> Apply
239
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Moneda Currency for which you are generating the report
Tipo de Transaccion Invoice Only
Unidad Operativa Unidad Operativa for which you are generating the report
Fecha Desde Start Date
Fecha Hasta End Date
240
GENERAL ACCOUNTING
The objective of this chapter is to illustrate the required information referred to use the flex field in the
Journals window to enter third party information at the journal line level. The LACLS flex field is available
for journal lines with accounts that are third party reportable. General Ledger provides a list of values
with master third party information with source payables or customers. If the list of values does not have
the third party that you want, enter the new third party using the Define Third on Suppliers or customers
window.
DESCRIPTIVE FLEXFIELD
It is necessary to create a descriptive flex field that register allow:
GL_JE_LINES
KEY INSIGHTS
If you generate journal entries using Mass Allocation or Recurring Journals, General Ledger does
not assign a third party ID to journal lines. You need to manually enter the third party ID in the
flex field for journal lines with accounts that are third party reportable.
The Third Party Information field is required for the third party maintenance balances program.
The Third Party Information field is required for the Magnetic Media National program.
FAQ Answer
3. Journals
4. Create Journal
241
When do I use this 5. Each time that enter third party information at the journal line
functionality? level
In general accounting it is possible to register the LACLS flexfield available for journal lines with accounts
that are third party reportable. General Ledger provides a list of values with master third party
information with:
Step Description
Option # 1: Register information associate to Journal Lines and Accounts Details for each
3 journal line
Navigator -> Home -> General Accounting-> Journals -> Create Journal
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Option # 1
Option # 2
Saved Register
Warning
When the register is saved, the field associate to NIT change for third party id. It is necessary that this
charge use third party id.
243
GENERATION PROCESS AND REPORTS ASSOCIATED TO THIRD PARTY
MAINTENANCE BALANCES
To get to the process and analytics reports go to Navigator -> More -> LACLS.
In order to have the third party maintenance balance issued, LACLS creates programs to correct
movement management and third party balance on the account.
244
It is possible schedule a process program that us to the options
CO Programar Exportación de for generating from the OIC user. This program is exclusive for
Datos generating flow from:
Headers / Asientos Contables
Journals / Lineas Contables
This process updates transactions that requires third party information. You can run the flow as often as
you need to update account/third party balances. An account/third party balance refers to the balance
for each third party ID for each natural account.
Example:
245
VALUES SET
It is necessary to create a value set allows to be register:
LACLS_CO_DOCUMENT_TYPE
LACLS_CO_THIRD_PARTY_ALL
LACLS_CO_THIRD_PARTY_TYPE
LACLS_CO_THIRDPARTY_NAME
LACLS_CO_AP_THIRDPARTY_ID
LACLS_CO_AR_THIRDPARTY_ID
LOOKUP COMMON
It is necessary to create a lookup common to set that register allow:
LACLS_CO_DOCUMENT_TYPE
LACLS_CO_MAX_ROWNUM
KEY INSIGHTS
It will process information about batches posted to GL.
It will process information about Headers and Lines of batches.
There are movements that are not possible to associate to third party. For example movements
with source Inventory and Assets. In this case the Colombian Third Party Generate Balance
Program associate this movements too. On other case when the Colombian Third Party Generate
Balance Program fails to associate a source with third party, the movement is associated to a
default to NIT 000NIT NIT SIN IDENTIFICAR. To make this rule stick, the accounting equation won’t
present differences.
Setup Descriptive flexfield in HZ_PARTY_SITES , GL_JE_LINES , AR_CASH_RECEIPTS and
AP_INVOICE_LINES
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FAQ Answer
3. LACLS
4. Procesos
Navigator -> Home -> LACLS -> CO Procesos e Informes Medios Magneticos.
This process updates transactions that requires third party information. You can run the flow as often as
you need to update account/third party balances. An account/third party balance refers to the balance
for each third party ID for each natural account.
Use the following flows to complete the process relations with updated information of movements and
balances that require third party information.
Entidades Legales.
Libros.
Periodos Contables.
247
Cuentas Contables.
Terceros Clientes, Proveedores y Bancos.
Headers / Asientos Contables.
Journals / Lineas Contables.
Borrado de Journals.
Screen # 1
SCOPE
Maintenance Balance by Third Party
The work process (Maintenance Balance by Third Party) for one or more book, which can be primary or
secondary or a unique book, where the balance segment is the company. This process take and insert to
all accounts to information associated to third party. You can run the flow as often as you need to update
account/third party balances. An account/third party balance refers to the balance for each third party ID
for each natural account.
To continue is detailed each process for your objective and order on the process from information of
movements and balances that require third party information.
1 Entidades Legales. This flow takes all legal entities Only when there are new legal
and creates a Database. entities are created.
2 Libros. This flow take all set books and Only when there are new set Books
creates a Database. that created.
248
3 Periodos Contables. This flow takes all accounting Every time that are new accounting
periods and creates a Database. periods that are created.
4 Cuentas Contables. This flow take all accounting Every time that are new accounting
accounts and creates a Database. accounts that are created. If you
don’t run the flow (Cuentas
Contables) the report (Informe
Cuenta tercero) will difference show
Terceros Clientes, This flow take all third parties and Is necessary to run this every time a
5 Proveedores y create a Database. third party in E.R.P Cloud is created
Bancos
Headers / Asientos This flow take all headers from This flow requires run each month.
6 Contables general accounting in status It is possible that is necessary run
posted and create a Database. more times. Depends of batches
journals quantity.
Jorunals / Lineas This flow takes all third parties This flow requires to run each
7 Contables and create a Database. month. It is possible that is
necessary run more times. Depends
on the quantity of journal batches.
This flows take all processed This flow requires to run only when
8 Borrado de Journals information from Flows six (6) and is necessary to correct headers and
seven (7) and delete a Database. lines. This process requires that flow
six (6) and seven (7) is repeated.
The process that described below allow understand for each flow that is associated with third party
maintenance.
Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Procesos -> Entidades
Legales.
Select the legal Entity flow and register the following parameters:
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This flow takes all legal entities creates in Database. Is necessary run this flow every time that is created
a new legal entities.
STEP # 2 – LIBROS
Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Procesos->Libros.
This flow take all set books creates in Database. Is necessary run this flow every time that is created a
new Book.
Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Periodos Contables
This flow takes all accounting periods creates in Database. Is necessary run this flow every time that is
created a new accounting periods.
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STEP # 4 – CUENTAS CONTABLES
Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Cuentas Contables.
This flow take all accounting accounts creates in Database Is necessary run this flow every time that is
created a new accounting accounts.
Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Terceros Clientes
Proveedores y Bancos
Select (Terceros Clientes Proveedores y Bancos) flow and register the following parameters:
This flow take all third parties create in Database. Is necessary run this flow every time that is created a
new third party or some third party will be updated in ERP Cloud.
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STEP # 6 - HEADERS / ASIENTOS CONTABLES
Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Headers / Asientos
Contables.
Select (Headers / Asientos Contables) flow and register the following parameters:
This flow take all headers from general accounting with posted status create in Database. This flow
requires run minimum each time a month. It is possible run more times a mount, Depends of batches
journals quantity.
Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Journals / Lineas Contables
Select (Journals / Lineas Contables) flow and register the following parameters:
This flow take all accounting lines from general accounting with posted status create in Database. This
flow requires run minimum each time a month. It is possible run more times a mount, Depends of batches
journals quantity.
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STEP # 8 – BORRADO
Navigator -> More --> LACLS -> CO Procesos e Informes Medios Magneticos-> Borrado de Asientos
The parameters GL ORIGEN and GL CATEGORIA been associates. This options allow decrease processing
data. When is found one or more errors and is stablish what is the source and category. Is possible
processing with specific parameters
This flows take all processed information from Flows six (6) and seven (7) and delete a Database. This flow
requires to run only when is necessary to correct headers and lines. This process requires that flow six (6)
and seven (7) is repeated.
FAQ Answer
3. LACLS
253
When do I use this Each Month
Functionality
SCOPE
Data Export Program
It is possible schedule a process program that us to the options for generating from the OIC user. This
program is exclusive for generating flow from:
It is possible schedule a process program that us to the options for generating from the OIC user. This
program is exclusive for generating flow from:
254
FLUJO - REQUIRED
Enter anyone of two available flows:
LIBRO - REQUIRED
Choose from values of the book associated to your legal entity.
PERIODO - REQUIRED
Choose from values of the periods.
HABILITADO - REQUIRED
Choose from values of Yes or No
The Colombian Account/Third Party report shows for each account, all transactions per third party ID in
the ledger currency and the associated document numbers.
255
Navigator -> More -> LACLS -> CO Procesos e Informes Medios Magneticos-> Informes
KEY INSIGHTS
It is necessary that the flow of third party maintenance balance has been run for the months in
which it is required to generate the respective report.
Every time that you run the report (Reporte de Balances por Tercero) is possible that there are
accountant differences with Trial Balance. This issue is possible is associated to new created
accounts that will need create to PaaS. In this case when you generate the report, you see the
following error:
256
It will generate information about batches posted to GL.
There are movements that are not possible to associate to third party. For example movements
with source Inventory and Assets. In this case the third party maintenance balance flow, associate
this movements to nit specific 100Aseets and 200Inventory. On other case when the third party
maintenance balance flow fails to associate to source with third party, the movement is
associated four default to NIT 000NIT NIT SIN IDENTIFICAR. This assure a rule, that the accounting
equation doesn’t present differences.
257
FREQUENTLY ASKED QUESTIONS
The following table lists frequently asked questions about Colombian Account/Third Party.
FAQ Answer
2. More.
REPORT PARAMETER
The following table describes the report parameters:
Nombre Descripción
Libro Indicate the set of books used (Mandatory)
Segmento de Balanceo Indicate the Balancing segment (Mandatory)
(BSV)
Detalla Cuenta Show all code combination
Cuenta Desde Account From (Mandatory)
Cuenta Hasta Account To (Mandatory)
258
Periodo Desde Period From (Mandatory)
Periodo Hasta Period To (Mandatory)
Detalla Movimiento Show Movements Detail
Detalla NIT Show Third Party NIT detail
OUTPUT
The following figure is an example of the report output.
Detalla Cuenta NO
Detalla Tercero SI
Detalla Movimiento SI
This report shows in detail the movements with different journal category, journal number, document
number and GL date. Those detail are associate for account and third party.
OUTPUT
The following figure is an example of the report output:
Detalla Cuenta NO
Detalla Tercero NO
Detalla Movimiento NO
This report shows a summary the started balance with movements debit and credit and final balance. This
report allow to check the balance and movements with a trial balance report.
259
OUTPUT
The following figure is an example of the report output:
Detalla Cuenta SI
Detalla Tercero NO
Detalla Movimiento NO
This report shows detailed all code combination.This report allow to check the balance and movements
with a trial balance report.
260
GENERATING THE PROCESS AND REPORTS MAGNETIC MADIA NATIONAL
The objective of this chapter is to illustrate required information referred to in article 631 of the Tax
Statute, Decrees and Resolutions generated by the DIAN (Directorate of Taxes and National Customs) for
all those required to keep accounts
For the correct operation of the LACLS of Magnetic Media, it is necessary the existence and correct
configuration of the modules of payables, receivables, purchasing, Inventory, fixed assets, expense and
general accounting. It is also necessary that each accounting period in general accounting has been
obligatorily processed by the program (Third Party Maintenance Balance). This executable maintenance
balance update by third, period and account
The LACLS of Magnetic Media for Colombia uses additional screens that allow register the basic
information for the processing of executables that allow the generation of Magnetic Media files for
Colombia.
To get to the Process and Reports Analytics go to Home -> LACLS -> CO Programar Medios Magneticos.
Access Reports and Analytics work area to run the Colombia reports.
261
In order to have the magnetic media national issued, LACLS has created programs and report to capture
and generate the formats established for DIAN.
CO Compañias The data captured in this screen allows to establish the logical
path that will be used to process the information by format,
concept and associated third party.
The data captured allow stablish what is the specific data for each
CO Formatos y Conceptos concept and format.
VALUES SET
It is necessary create a value set that register allow:
262
LACLS_CO_DOCUMENT_TYPE
LACLS_CO_THIRD_PARTY_ALL
LACLS_CO_THIRD_PARTY_TYPE
LACLS_CO_THIRDPARTY_NAME
LACLS_CO_AP_THIRDPARTY_ID
LACLS_CO_AR_THIRDPARTY_ID
LOOKUP COMMON
It is necessary create a lookup common set that register allow:
LACLS_CO_DOCUMENT_TYPE
LACLS_CO_MAX_ROWNUM
DESCRIPTIVE FLEXFIELD
It is necessary create a descriptive flexfield that register allow:
LACLS_CO_THIRDPARTY_ID
LACLS_CO_THIRDPARTY_NAME
LACLS_CO_DOCUMENT_TYPE
LACLS_CO_FIRST_NAME
LACLS_CO_SECOND_NAME
LACLS_CO_LAST_NAME
LACLS_CO_SECOND_LAST_NAME
LACLS_CO_ECONOMIC_ACTIVITY
LACLS_CO_PRIMARY_ADDRESS
KEY INSIGHTS
It will generate information about batches posted to GL.
It will generate information about Headers and Lines of batches processed for the program third
party maintenance balance.
Is necessary to have the last twelve (12) months from the same fiscal year processed for the
program third party maintenance balance.
263
FAQ Answer
3. LACLS
4. CO Compañia
5. CO Formatos y Conceptos
SCOPE
Structure Company
Allows to establish the logical path that will be used to process the information by format, concept and
associated third party. The scope allow the structure of magnetic media based on:
2. A unique book, where the balance segment is the company. In this case the set books have more
balance in segment. In this event, if will be possible to setup more of a magnetic media for legal
entity
Report Groupings
You can assign more than one range of accounting flexfield segments to a reported value to make
allowances for all possible code combinations. In the example that this table provides, accounting flexfield
segment ranges are assigned to the following report grouping: Format 1001, Concept 5001 Report Value
1 (Accumulated Amount)
264
Example # 1 Code Account Combinations Created:
1. Parent Report Grouping threshold – LACLS reports on all parent report groupings are greater than
or equal to the report grouping threshold value.
2. Format threshold – LACLS adds together all parent report groupings that belong to a format for
each third party ID. If the sum that results meets or exceeds the format threshold value, the
program reports on each parent report grouping even if the value for each parent report grouping
by itself is below its report grouping threshold value.
LAYOUT
The layout settled down foo all format are files.xls (Excel) This type of files allow to customers to review
and convert to characteristics established for law o resolution issued for DIAN
Step Description
Setup the basic information belonging to your company. Which are related to code,
1 company name, legal entity and book.
265
Setup the basic information belonging to your company. Which are related to formats and
2 concepts, movement type, threshold values and range of accounts.
Run the process Generation Magnetic Media Movements for each format.
3
The process that described below allow to understand for each flow that is associated with magnetic
media national.
STEP # 1
CODIGO - REQUIRED
Enter a company code that allows you to identify the process of generating magnetic media for each
company to which you will process magnetic media information.
266
NOMBRE - REQUIRED
Register the corporate name of the company to which you intend to process magnetic media formation.
LIBRO - REQUIRED
Choose from values of the book associated to your legal entity.
Save your work and returned Navigator -> More -> LACLS Colombian Localizations.
STEP # 2
CO Formatos y Conceptos
267
CODIGO - REQUIRED
Choose company code that allows you to identify the process of generating magnetic media for each
company to which you will process magnetic media information.
AÑO - REQUIRED
Select the fiscal year that you need to report. Usually the fiscal year is in closed years.
FORMATO - REQUIRED
Register each formats of four digits (4) that your company is required to submit to DIAN. It is important
to understand that only registered format allow to obtain data in Fusion Cloud E.R P. The law or resolution
of magnetic media stablish the list of formats.
DESCRIPCION - REQUIRED
Enter the description associated with each format.
TOPES - OPTIONAL
Register the threshold values for each format. It is possible to register or not threshold values.
268
CONCEPTO - REQUIRED
Register each concept of four digits (4) that your company is required to submit to DIAN. It is important
to understand that only register format that allow to obtain data in Fusion Cloud E.R P. The law or
resolution of magnetic media stablish the list of concept associated to each format
DESCRIPCION - REQUIRED
Enter the description associated with each concept.
EXCLUIR - REQUIRED
This parameter allows to separate this concept from the calculation of threshold values that are applied
at the level of the format that groups it
269
CONCEPTO - REQUIRED
Choose each concept of four digits (4) that your company is required to submit to DIAN. It is important to
understand that only register format that allow to obtain data in Fusion Cloud E.R P. The law or resolution
of magnetic media stablish the list of concept associated to each format
DESCRIPCION - REQUIRED
The parameter take the description of concept.
VALOR - REQUIRED
Each concept can have one or more values to report, called reported values. Depending on the concept,
the reported value is either a transaction value or a to-date balance.
For example, concept 5001 for 2018 had nine transaction reported values: Payment, Withholding Tax
Income, Withholding Tax VAT and others values. Each reported value is assigned a movement type.
Movement types identify transaction totals and to-date balances. There are six movement types:
Each value has an accounting nature, which allows the translation for the entire accounting structure.
270
In the example that this table provides, accounting flexfield segment ranges are assigned to the following
report grouping
In the example that this table provides, accounting flexfield segment ranges are assigned to the following
report grouping.
Account Segment Account Only
271
COMBINACION CONTABLE DESDE - REQUIRED / OPTIONAL
You can a start assign in more than one range of accounting flexfield segments to a reported value to
make allowances for all possible code combinations.
In the example that this table provides, accounting flexfield segment ranges are assigned to the following
report grouping
In the example that this table provides, accounting flexfield segment ranges are assigned to the following
report grouping
Save your work and returned Navigator -> More -> LACLS Colombian Localizations.
STEP # 3
272
Select the option (Flujos) in this option is possible see the request (Generacion de Medios Magneticos
para Colombia) and generate with parameters. This option is necessary to repeat it as many times as
formats have been setup. Select the option (Flujos) in this option is possible see the request (Generacion
de Formatos Magneticos para Colombia) and generate with parameters:
COMPAÑIA - REQUIRED
Choose a company code that allows you to identify the process of generating magnetic media for each of
the company to which you will process magnetic media information.
FORMATO - REQUIRED
Register each formats of four digits (4) that your company is required to submit to DIAN. Is important
understand that only register format that allow obtain data in Fusion Cloud E.R P. The law or resolution
of magnetic media stablish the list of formats.
273
PERIODO HASTA - REQUIRED
Indicate the period to that you need data required.
STEP # 4
Home -> LACLS -> CO Procesos e Informes Medios Magneticos
Select the Informes Image and select (Informes Reportes Formatos Medios Magneticos)
COMPAÑIA - REQUIRED
Choose a company code that allows you to identify the process of generating magnetic media for each of
the company to which you will process magnetic media information.
FORMATO - REQUIRED
Register each formats of four digits (4) that your company is required to submit to DIAN. It is important
to understand that only registered format that allow obtain data in Fusion Cloud E.R P. The law or
resolution of magnetic media stablish the list of formats.
274
275
GENERATION EQUIVALENT DOCUMENT NUMBERING PROCESS
Main menu to Navigator -> More -> LACLS-> CO Procesos y Informes Medios Magenticos
VALUES SET
It is necessary to create a value set allows to be register:
LACLS_CO_DOCUMENT_TYPE
276
LOOKUP COMMON
It is necessary to create a lookup common to set that register allow:
LACLS_CO_DOCUMENT_TYPE
FAQ Answer
3. LACLS
When do I use this Each Time that needs numbering an equivalent document
functionality and reports?
277
STEP # 1 – PARAMETERS ENTIDADES LEGALES
Home -> More -> LACLS -> CO Procesos e Informes Medios Magneticos -> Procesos -> Numeración de
Documento Equivalente.
This flow takes all payables invoices that meet the requirements for assignee equivalent document
number, the requirements are:
1- Invoices where the supplier has the descriptive flexfield attribute No Responsable de IVA like
Yes.
2- Invoices where his lines has and Third party and that third party has the descriptive flexfield
attribute No Responsable de IVA like Yes.
278
3- Invoices where his header descriptive flexfield attribute Cajas Menores like Yes and third party
has the descriptive flexfield attribute No Responsable de IVA like Yes.
279
GENERATING REPORTS – STATUTARY BOOKS
Access the Reports and Analytics work area to run the Colombian reports.
To go to the Reports and Analytics go to Navigator -> Tools -> Reports and Analytics
KEY INSIGHTS
It will generate information about batches posted to GL.
280
FAQ Answer
PARAMETER REPORT
The following table describes the report parameters:
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Libro Indicate the set of books used
Segmento Balanceador Indicate the segment of balancing required
Periodo Desde Indicate the period for the report data
Nivel de Cuenta Indicate accumulation hierarchy requested.
281
OUTPUT LEVEL # 1
The following figure is an example of the report output.
One Digit: 1 Class
OUTPUT LEVEL # 2
The following figure is an example of the report output.
282
OUTPUT LEVEL # 3
The following figure is an example of the report output.
OUTPUT LEVEL # 4
The following figure is an example of the report output.
283
284
REPORTE LIBRO MAYOR COLOMBIA
It is a book that registers the values for the transactions in the respective period in a summarized manner.
Starting in balances of the previous period, the values of the debit and credit and final balances.
KEY INSIGHTS
It will generate information about batches posted to GL.
FAQ Answer
PARAMETER REPORT
The following table describes the report parameters:
285
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Libro Indicate the set of books used
Segmento Balanceador Indicate the segment of balancing required
Periodo Desde Indicate the period for the report data
Nivel de Cuenta Indicate accumulation hierarchy requested.
OUTPUT LEVEL # 1
The following figure is an example of the report output.
286
OUTPUT LEVEL # 2
The following figure is an example of the report output.
OUTPUT LEVEL # 3
The following figure is an example of the report output.
287
Four Digits: 1101 Account
OUTPUT LEVEL # 4
The following figure is an example of the report output.
288
REPORTE LIBRO INVENT ARIOS Y BALANCES COLOMBIA
It is a Book used to record once a year the inventories of all the assets, rights and account payables of the
company or the balance sheet in detail.
KEY INSIGHTS
It will generate information about batches only posted to GL.
FAQ Answer
PARAMETER REPORT
The following table describes the report parameters:
289
Nombre Descripción
Entidad Legal Legal Entity for which you are generating the report
Libro Indicate the set of books used
Segmento Balanceador Indicate the segment of balancing required
Periodo Desde Indicate the period for the report data
Nivel de Cuenta Indicate accumulation hierarchy requested.
OUTPUT LEVEL # 1
The following figure is an example of the report output:
290
OUTPUT LEVEL # 2
The following figure is an example of the report output:
OUTPUT LEVEL # 3
The following figure is an example of the report output:
Four Digits: 1101 Account
291
OUTPUT LEVEL # 4
The following figure is an example of the report output:
292
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