Reference Note on required data/information
Disaster Resilience Scorecard for Cities
Preliminary & Detailed Assessments
https://www.unisdr.org/campaign/resilientcities/toolkit/article/disaster-resilience-scorecard-for-cities
Common for both preliminary and detailed assessment
Essentials
Required Information
Existing Disaster Risk
Reduction (DRR) strategies
and plans and its alignment
to the Sendai Framework for
Disaster Risk Reduction
1
Organise
for disaster Local Disaster Risk
resilience Management (DRM)
organisational structure and
coordination mechanism
Example reference documents
• DRR sections of the city master plans
and development plans including
spatial plan, infrastructure plan,
environmental or sustainability plan
• DRR stand-alone plans
• DRR organisation charts
• Memoranda of understanding among
multi-agencies
• Meeting minutes and any
documentation with cross-agency
collaboration
• Coordination mechanism
• Documentation from national, regional
and local platforms
• Actions from organisations concerned
Only for detailed assessment
Potential sources Further information Example
Local Disaster Risk Details about risk consideration • Risk assessment process
Management (DRM) and stakeholder participation in city • magnitude and location of major new
authorities, DRM plans, Review plans and timeline, urban growth
management communities, Legal frameworks, annual budgets, • significance of infrastructure
local governments and Public and private partnership investment
other environment and agreements, Feasibility studies of • number of multi stakeholder
deevelopment planning government proposals (EIA) consideration
authorities • consideration of traffic management
system and land use changes
Local DRM authorities, Details about coordination • Coordination and response
Local NGOs and other local among DRR organisations, List of arrangements
level organisations, Local stakeholders involved with their • Authorities of the agencies
governments specific roles and responsibilities, • Physical contribution of the
Communication strategy organisations
1
 Common for both preliminary and detailed assessment
Essentials
Required Information Example reference documents
Documentation of • Statistics on local hazards, exposures
hazards, exposures and and vulnerabilities,
vulnerabilities and local risk • Ranking of most probable and most
information severe hazards in the city
• Local disaster loss database
• General hazard assessment
• Risk, hazard, and vulnerability maps
• Local risk profile
Documentation of critical • Critical asset maps
2 assets and dependencies • Risk information
Identify, between these • Damage estimation
understand, • Scenerios of cascading impact of
and use current hazards on these critical assets
and future risk
scenarios
Common understanding • Public announcement and
and presentation of the communication on disaster narratives
scenarios and narratives of and hazard statistics across the city
the total impact of a hazard • Sharing of risk assessment documents
across the city (online, offline via government offices
and via media channels)
• Plan and timeline for the update of risk
assessment
Budgets, information on • Ring-fenced budget for DRR or
sources of funding for DRR government budget for related activities
• Loans, leasing and grants from
development banks, aid organizations,
trust funds, etc.
3
• Government grants
Strengthen • Resilience bonds
financial • Crowd funding
capability for • Tax schemes
resilience • Private sector partnership, public-
private partnershipagreements
• Budget and capital plan documents
• Profit and loss accounts on DRR
Potential sources
Fire department,
Environment authorities,
Local DRM authorities,
NGOs, academic institutions
Road development authority,
Water board, Electricity
board, Line agencies, Local
authorities, national and
local statistical office,
academic institutions
The local boards for
DRM, NGOs, academic
institutions, online and
offline media including
social media
National and local budget
and financial offices,
local DRM authorities,
development banks,
international organizations,
aids organizations,
international and regional
trust funds, private sector
2
Only for detailed assessment
Further information
Details of city-wide exposure and
vulnerability for each hazard
Comprehensive scenarios on total
impact of the hazards
Publication of hazard, vulnerability
and risk
maps to other organisations and to
the public
Documents of alternative financing
methods and sources
Example
• Estimates of hazard probability
• insurance industry risk assessments
• other records and expert opinions
• Information of exposure and
vulnerability of neighbourhoods and
economic zones,
• critical infrastructure items, with and
without alternatives,
• potential cascading impacts of critical
assets
• Frequency of updates to risk maps,
• updates on hazard patterns, dwellings,
business, critical assets, physical
and social infrastructure, ecosystem
services
• Details on the use of external funding
or management consultants,
• systematic
• identification of co-benefits
 Common for both preliminary and detailed assessment
Essentials
Required Information Example reference documents
Dedicated budget for • Budgetary documents
DRR and contingency • Disaster risk management plan
management • Contingency plans, resource section
• Financial reports
Available insurance • List of available insurance coverage,
3 schemes for sectors, with terms, details of assets covered
Strengthen businesses and • Statistics on insurance coverage for
financial communities each area/sector of the city
capability for
resilience
Documentation of any • Loans, leasing, government grants,
incentives or financing plans tax relief for seismic upgrades, flood
protection, and other DRR initiatives
• Micro-financing for household related
to DRR, climate change adaptation
(CCA) or enhancement of livelihoods
• Tax relief and surcharges
Urban development policies • Land-use and zoning plans
and plans • Policies on locations for new
developments
• Design that helps in disaster prevention
and mitigation e.g. water sensitive
urban design, integration of disaster
refuge areas, access and egress routes
(street width)
4 • Urban design guides e.g. engineering
techniques, landscape architects
Pursue
• Planning and building regulations
resilient urban
• Building control and safety
development
and design
Building codes and their • Seismic resilient building code
application (mandatory and • Cyclone resilient building code
voluntarily) • Voluntary codes (e.g. BREEAM, LEED,
Greenstar, REDi)
• Review & update policy
• Planning regulations
Potential sources
Local DRM authorities,
Public work division,
Revenue and accounts
division, budgetary office
Local or private insurance
agencies, Environment
division, Local authorities,
Statistics and censors
department
Local or private insurance
agencies, Local DRM
authorities, Revenue and
accounts division, financial
institutions
Housing and urban
development authority,
Public works unit, local
authorities, City planning
division
Development authority,
State disaster management
authority, Local authorities,
Housing and urban
development authority
3
Only for detailed assessment
Further information
Statistics of insurance and incentive
coverage
Information of financial planning
and capital planning for all actions
necessary for disaster resilience
Details of existing urban design
solutions
Details of existing building codes,
sustainable building design
standards, and land zoning and their
applicability
Example
• Extend of insurance cover for domestic
and non-domestic property, extent of
incentives for DRR to businesses and
non-profit organisations
• Financial plans with a reasoned set of
priorities,
• % funding for capital elements of plans
• Use of urban design solutions to
improve resilience, e.g. soakaways and
porous pavement, underground parking
garages, trees and greenery
• Validation and effectiveness of building
codes,
• information about building code
updates,
• use of sustainable building design
standards
 Common for both preliminary and detailed assessment Only for detailed assessment
Essentials
Required Information Example reference documents Potential sources Further information Example

4 Statistics for each area of • Statistics on land-use, population, Environment division, Local Statistics on socio-economic status • % of of population at risk of
the city income levels and economic activity, authorities, Local DRM related to disasters displacement,
Pursue
Vulnerability and risk maps division, Development • % of employment at risk,
resilient urban
authority, Statistics and • % of business output at risk,
development
censors department • % of agricultural land at risk
and design

General knowledge on the
functions of ecosystems
• General knowledge and information on
ecosystem and its protective functions
including water attenuation, food
growing, fuel, carbon sequestration, air
filtration, heat attenuation, pollination,
aesthetic value, etc.
Environment authority,
Department of forest
and agriculture, Local
authorities, academic
institute, media
Information on available ecosystem
services, change in their health,
benefits of each ecosystem service
• Documents show the identification
of ecosystem services, measures of
extent, health, and buffering capacity
of ecosystems derived by technical
experts

Use of green and blue • Policy to support the use of green City planning division, Information on impact of land • Assessment of land use zoning,
infrastructure in urban infrastructure, e.g. greening streets, Environment authority, use policies to critical ecosystem • policies and codes that covers blue and
5 development and squares and roadsides; greening Department of forest and services, inclusion of green and blue green infrastructure
Safeguard infrastructure projects roofs and facades; developing urban agriculture, Local authorities infrastructure in new urban projects
natural buffers agriculture; green corridors; replace
to enhance impermeable surfaces; natural water
the protective filtration; daylighting urban buildings;
functions embankment restoration, etc.
offered by • Policy to support the use of blue
natural capital infrastructure, e.g. increase river
corridors, wetlands and other
waterways

Agreements related to • Transboundary environmental Environment authority, Details of transboundary • Identification of critical ecosystem
ecosystems among cities agreements Department of forest and environmental issues and assets out the city boundaries,
agriculture, Local authorities agreements • details on transboundary agreements
and collaborations

Database on available • Database or records of local human Local DRM authorities,

resources and required skills resources (public, private, individual City’s office
6
to reduct risks and respond experts), with breakdown information
Strengthen to identified disaster on skillsets and available equipments,
institutional scenarios and contact information
capacity for • Agreements with private sectors,
resilience neighboring cities or authorities to
access required resources for DRM

4
 Common for both preliminary and detailed assessment
Essentials
Required Information
Awareness raising
campaign, education
program on disaster risk
reduction
Survey and research data
on disaster resilience and
6
effectiveness, and data
Strengthen sharing methods
institutional
capacity for
resilience Documents related to
pre-disaster training and
delivery and city-to-city
experience sharing and
learning
Information about
‘grassroots’ or community
organisations
7 organizations participation
Understand
and strengthen Information about
societal disadvantage and vulnerable
capacity for groups and training
resilience available for them
Example reference documents
• Historical records of public campaign/
education program on DRR
• News programme related to disaster
risk information
• Records of using social media and
offline media in disseminating disaster
risk information
• City data on population, demographics,
vulnerabilities, infrastructure risks,
flooding, disaster event records
• Communication strategy and existing
web portal for sharing risk information
• Training curricula
• Training records & courses run
• Related school and university curricula
• Record of participants, with details
of designation (government, private
sector, NGOs, communities)
• Training materials in all of the
languages commonly used in the cities
• Records on peer-to-peer and city-to-
city exchange programs
• List of grassroots organisations, and
information on their size, role, and how
they operate, city’s population they
cover
• Records of past DRM trainings and the
number of grassroots or community
• Statistics on those in areas of
high poverty, transient or nomadic
communities, slum/favela residents,
the elderly, physically or mentally
sick or disabled, children, non-native
language speakers
• Records of past DRM trainings and
number of vulnerable population
covered in the trainings
Potential sources
Local DRM authories,
city’s office, educational
department, public relation
department, local media and
academic institutes
Statistics and census
department, Local DM
authorities, GIS department
National DM bodies, NGOs
Local DM authorities,
National DM bodies,
Education and culture
authorities, academic
institutions, NGOs
Local authorities, NGOs,
Regional community
organisations, Community
leaders
Statistics and censors
department, Local
authorities
5
Only for detailed assessment
Further information
Information to compile a single
integrated set of resilience data
Details of skills and experience in
all disaster management stages,
engagement of private and other
sectors in DRR, details related to
disaster training
Details of coverage and engagement
of ‘grassroots’ organisations
Information about social
connectedness immediately after
an event, engagement of vulnerable
population
Example
• A summary of readiness, hazard maps,
building codes, resources, key roles and
accountabilities of the stakeholders,
planned investments, and citizen
involvement
• Inventory of skills and experience in all
disaster management stages, public
relation materials, training materials, %
of population trained, learning activities
and evidences
• Information to prove the involvement
of non-governmental organisations in
post and pre disaster response,
• list of roles and responsibilities of
community organisations
• Likelihood of resident connectivity,
based on the previous history,
• evidence of public awareness
programmes, education and training to
involve vulnerable population
 Common for both preliminary and detailed assessment
Essentials
Required Information
Information about private
sector
7 continuity
Understand
and strengthen
Techniques used to engage
societal
and communicate with
capacity for
citizens on disaster risk
resilience
information and activities
Disaster resilience plans for
each infrastructure
8 maintenance
Increase
infrastructure
Documents related to critical
resilience
assets (i.e. water-potable
and sanitation, energy,
transport, communications,
health care, education
facilities)
Information about
emergency response, earl
warning systems and whom
they will reach
9 • Disaster management, preparedness,
Ensure effective
disaster
response
Example reference documents
• Documented business continuity plans
and how often these are updated
• Communication plan/strategy
• Records of media channels used
(social, radio, email, newspaper, mobile
device)
• Mobile application and websites for
crowd sourcing of risk information
• Data on execution of disaster resilience
plan for different infrastructures
• Documents on population different
infrastructures serve
• Documentation related to loss and
damage of critical assets during past
disasters
• Early warning and forecasts with
communication plan
• Standard operating procedures for
early warnings and forecasts
emergency response plans
Potential sources
Local governments,
Business registration
department, private sector
Local governments, public
relation department, city’s
office, media, emergency
control center
One or more separate
agencies that own the
infrastructure
One or more separate
agencies that own the
infrastructure
National DM authority,
Local DM authorities, Line
agencies, Environment
division, early warning
center
6
Only for detailed assessment
Further information
Details of private employers and
employees communication on
resilience issues, plans on business
Details about customer service days
at risk of loss, designated critical
asset service days at risk of loss,
and cost of restoration service
for each infrastructure including
water sanitation, electricity, gas and
transport, details about protective
Information of critical assets that
are on risk, designated critical asset
service days at risk of loss, cost of
restoration, health records and data,
education data
Details of length and reliability of
early warning systems
Example
• Proportion of employers that pass
resilience communications to
employees,
• proportion of business with a solid
business continuity plan
Information needed for loss calculation
for each infrastructure
1. Estimated number of days to restore
regular service area wide
2. % of user accounts
affected
3. % of critical assets affected
4. Carrying capacity of different transport
• Statistics on number of beds at
healthcare,
• % of education structures at risk of
damage,
• details of assurance of continuity
of critical administration, computer
systems, and data critical to
government continuity
• Details of existing single and/or multi-
hazard early warning systems, 24/7
emergency response, Response criteria
for decision making,
• length and reliability of early warnings,
• % of population coverage,
• available emergency response plans,
• Standard operating procedures
that cover vertical and horizontal
coordination, Evacuation shelter /
infrastructure, Public awareness
programmes
 Common for both preliminary and detailed assessment
Essentials
Required Information
Staffing – first responders
and volunteers
Information of systems
where interoperability with
other agencies is critical
Emergency response
9
equipments and relief
Ensure effective supplies (partially for
disaster Essential 8 and partially for
response Essential 9)
Post event recovery plans
10
Expedite
recovery and
build back better
Only for detailed assessment
Example reference documents Potential sources Further information Example
• Documents or database of staffing All related agencies that offer Information about the availability of • Statistics on professional capacity,
capabilities first responder services staffing, equipment and relief supply, equipment and supply needs,
• Records of drills and practices and after food, shelter, staple goods and fuel • number of days that city can feed after a
action reviews supply disaster,
• Triage policies for inspection • shelter gap
• Database on trained volunteers and the
roles of volunteers
• Standards adopted for interoperability Local DM authorities, Line Details about the ability to cooperate • Number of emergency operation centres
• Records of evaluations, agencies, NGOs at all • coordination arrangements among
• Learning points and improvements levels with neighbouring cities and agencies,
enacted other levels of government • details about training and drills
• Documents or database equipments National DM authority, Local
needed for emergency responses (e.g. DM authorities, military,
vehicles for fire-fighting, ambulances, private sector/NGOs
police vehicles; helocipters and aircrafts;
emergency food and first aid stocks/
supplies; shelters; back-up generators;
ytility vehicles for communication,
energy restoration, water and
sanitation; other critical equipment
such as earthmovers, trucks, winches,
chainsaws, etc.
• Availability of equipments
• Collaboration an agreements between
government, military and civilian for
back up equipments
• List of relief supplies needed for different
disaster scenarios and their availability
• Rapid damage and needs assessment Local DM authorities, Details of post • Post recovery plans including: Interim
• Interim arrangements for damaged Disaster management event recovery and economic reboot arrangements for damaged facilities
facilities communities, Local plans, stakeholder involvement and and homes, locations and sources
• Repairs and debris removal, governments and other financial aid, mechanisms to capture of temporary housing, counselling
• Economic reboot arrangements, environment and planning lessons learnt and personal support arrangements,
• Community support arrangements, authorities arrangements to ensure social equality,
• Resettlement plans, etc.
• Post-recovery financial aid and
distribution plan,
• Best practice guide
• Lesson learnt, post-disaster
assessment, failture analyses, build
back better guidance