CHECK LIST TO ACCOMPANY BILLS

FOR WORK / PURCHASE / TURN / PROJECTS

FILE No: BILL No:

DN No:.............. NAME OF CONSTITUENCY: .............................................................

01 Name of the Work :

2 Department for which the work relates to :

3 Estimate No. & Estimate Amount :
4 (a) Technical Sanction Authority :
(b) Administrative Sanction Authority :
5 G.O. / Resolution No & Date :
6 Project Code No & Budget Provision :
7 Quotation /Tender accepted by order/ Resolution No :
8 Quotation /Tender value accepted :
9 Name of the contractor and whether he was registered :
with Corporation and appropriate class
10 Date of work order :
11 Date of Purchase order :
12 Date of supply :
13 Whether stock entry certificate enclosed to the bill :
14 Date of Handing over of the site to the :
contractor(Commencement of work)
15 Period of contract :
16 Extension of time granted by the competent authority :
up to............... and the penal provision invoked
from............. Name of official granting extension of
time and amount of penalty levied
17 Whether Measurement are recorded then and there :
and the Name of JE / AE who took measurement
18 Whether the M. Book maintained properly as per :
norms
19 Whether the contractor has signed in the M. Book for :
having accepted the measurements recorded
20 Whether check Measurement by competent authority :
done and name of the AEE who check- measured
21 Whether super check measurement done and name :
of the EE/SE who super checked
22 Rate of fine provided in the agreement :
23 Nature of the Bill (Part details) :
24 Amount so far settled (gross)(Excluding this Bill) :
25 Amount of the present bill (Gross) :
26 Whether expenditure exceeds the mentioned limit :
27 Whether excess expenditure is sanctioned by the :
Competent Authority
28 Order / Res. No :
29 Whether all the conditions in the agreement are :
fulfilled and if not whether a specific orders from the
competent authority are obtained for deviation
30 Whether the quantity of schedule of items and rate :
and rebate claimed is in accordance with the
agreement
31 Whether the correction and alternations attested :
32 Whether Certificates required to be recorded in M. :
Book have been recorded
33 Quantity of materials (like cement , steel, and others) :
supplied to the contractors (Details of IMI to be
furnished with M. Book)
34 Amount recovered for the departmental supplies made :
(like cement , steel, and others) as per agreed date
35 Balance recoverable for the departmental supplies :
(like cement , steel, and others)
36 Adequacy details (Requirement like cement , steel, :
and others)
37 Excess departmental supply of materials, store :
returned
If yes, details of SRN, with date (Stores return note)
If no, whether double recovery was effected and the
amount proposed for recovery
38 Whether all deduction are made as per :
agreement.(Material recovery, rebate recovery IT
,Sales Tax, Labour Welfare Fund etc.,)
39 Whether excess tender percentage calculated after :
deduction of value of materials issued departmentally
40 Whether running total in the M.B continuation sheet :
and C.R is made and linked.
41 Whether rent for departmental Tools & Plants like Hot :
Mix Plant, Road Roller etc., has been correctly
recovered
42 Whether Certificate for removal of debris has been :
obtained from competent authority
43 Whether, sanction of competent authority obtained for :
non-tendered items and their rate correctly worked out
44 Whether necessary certificate for employment of :
required technical staff as per agreement obtained or
penalty has been levied
45 (a)Whether certificate to the effect that the balance :
quantity of departmental supply is stored in good
condition by the contractor for future use is recorded
in the M.B.
(b)Whether old materials removed were accounted for
and used or cost recovered
46 Whether purchase bills are produced by the contractor :
for lump sum items of work and departmental supplies
not but purchase by the contractor.
47 At what percentage, retention money is recovered :
48 The amount of retention money is recovered in this :
bill
49 Date of completion of works using cement/steel and :
whether the work was completed as per time limit in
agreement.
50 Whether completion :
Note: Name of Component Authority for approval with reference to quantum of work etc., to be mentioned

i For grant of extension of time :

ii For Check Measurement :
iii For sanction of excess expenditure etc., :

A.E/Dn- A.E.E/Unit- EXE. ENGINNEER-