SUMMER TRAINING PROJECT REPORT  

ON
BEARING HEINZ POLICY ON PAYMENT 
PROCEDURE   

FOR THE PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE

AWARD OF

Master of Business Administration

Al-Barkaat Institute of Management Study

 SUBMITTED BY -
ISRAR KHAN
ENROLLMENT NO. – A-1017570021

INDEX
CONTENTS PAGE NO.

A. PREFACE 4
B. ACKNOWLEDGEMENT 5
C. INTRODUCTION
● HEINZ 6
● HEINZ IN INDIA 7
● HEINZ VISION 8
● HEINZ VALUES 9
● STRUCTURAL ENVIROMENT 10-14
D. PLANT FINANCE EFFICIENCY 15
E. PLANT ACCOUNTING 16
F. OBJECTS OF PLANT ACCOUNTING 17
G. ACCOUNTING PROCESS AT A GLANCE 18
H. USERS OF PLANT ACCOUNTING 19
INFORMATION
I. FUNCTIONS OF PLANT ACCOUNTING 20
J. FLOW CHART 21
K. PLANING DPARTMENT 22-23
L. PREPARATION OF INDENT PR, PO 24
M. FLOW CHART OF INDENT PR, PO 25
N. PURCHASE
● PURCHASE ORDER 26-27
● TERMS AND CONDITIONS 28-30
FOR PURCHASE ORDER
● ROLE OF FSU 31

CONTENT​ ​PAGE NO.

P. QUALITY ASSURANCE DEPARTMENT

● QUALITY ASSSURANCE DEPARTMET 32
● ROLE OF Q/A DEPARTMENT 33

Q. FACTORY STORES
● PROCESS OF WORKING IN 34-36
FACTORY STORES OF HEINZ
● PROBLEMS IN FACTORY STORES & SUGGESTIONS 37
R. SYSTEM ANALYSIS AND PROCESS 38-39
S. ENTRY PATTERN OF A/C’S IN COMPANY 40
T. STEPS FOR SERVICE PROCUREMENT 41
U. PAYMENTS
● PAYMENT SYSTEM 42
● PAYMENT PROCEDURE IN HEINZ 43-44
● SERVICE BILL 45
● ADVANCE PAYMENT 46-47
● CONSEQUENCES OF DELAY IN PAYMENT 48
 ● POINTS RELATED WITH PAYMET SYSTEM 49-50
● DEPARTMENT RELATED WITH PAYMENT SYSTEM 51
● MODE OF PAYMENT 52-55
● REPORT FOR CONTROL 56-57
● REASONS FOR DELAY IN PAYMENT 58
● RECOMMENDATIONS 59
● CONCLUSION 60
V. SAPMLES OF
● INVOICE 61
● YELLOW SLIP 62
● WHITE SLIP 62
W. BIBLIOGRAPHY 63

PREFACE

For the compulsory training required for my course i.e; ​B .B .A, ​I have selected ​HEINZ INDIA
PRIVATE LIMITED, ​MANZURGARHI, ALIGARH​. Heinz international company is one of
the American paradigms. H. J. Heinz Company is a well known player in FMCG category. It
stands second in the world among food product companies next to nestle. It is certified by ISO –
9000.

During my training I have been associated with different areas of finance & accounts division
of HEINZ INDIA PRIVATE LIMITED & learned about how to bridge up gap between
theoretical knowledge & practical working . Mainly I have experienced the payment, manage
fund and other efficient payment procedure I have explored many other areas of finance &
accounts division. I would like to extend my sincere thanks to the factory authority for allowing
me for this training , section Head of finance & Accounts division ​Mr. PRAVEEN KUMAR
Finance Officer ​& Mr.Fazal-ur-rehman​ for sparing there valuable time for this purpose.

ACKNOWLEDGEMENT

By the grace of God , I ​SANDARBH SHARMA take the opportunity with great pleasure to plot
the circle of compliment deep sense of gratitude & profound thanks to all those who have
spared their valuable time and giving me their co-operation to make this complete.

At this moment, we bow to God almighty who gave us the strength and inspiration to
complete this project successfully .Without his grace and kindness, it would have been
impossible for a humble create like us to accomplish this project. First of all I would like to
express my sincere thanks to my project supervisor. ​Mr. PRAVEEN KUMAR (Accounts
officer) and also thankful to ​Mr. Fazal-ur-Rehman​, ​HEINZ INDIA PRIVATE ​LIMITED
ALIGARH for his effort , proper guidance, supervision and generous co-operation throughout
this work enabled me to present this project report.

I express my profound to all office member who help a lot during the training period for giving
precious time, giving encouragement time to time. I would be failing in my duty if I do not
express my heartiest thanks to lectures and coordinator department for giving all possible
support, suggestion and valuable time in preparing this project.

Date: 12-07-2010 SANDARBH SHARMA

 HEINZ 
A World of Good Food 

The H.J. Heinz Company, headquartered in Pittsburgh, Pennsylvania, is the most global 
of all U.S.-based food companies. Famous for our iconic brands on five continents, 
Heinz provides delicious, nutritious and convenient foods for families in 200 countries 
around the world. In more than 50 of those countries, we enjoy the number-one or 
number-two market position. 

Key Heinz markets are segmented as North American Consumer Products, U.S. 
Foodservice, Europe, Asia Pacific and Rest of World. Our commitment to providing a 
variety of wholesome foods, with an unwavering emphasis on health and wellness, 
makes Heinz like no other company on earth. 

The First Name in Ketchup 

Throughout the world, Heinz is synonymous with ketchup. We sell 650 million bottles 
of Heinz ketchup every year and approximately two single-serve packets of ketchup for 
every man, woman and child on the planet. For millions of families the world over, “if it 
isn’t Heinz, it isn’t ketchup.” 

The Good Food Company 

Beyond ketchup, Heinz also markets an ever-expanding selection of other great tasting foods.
Our core products include ketchup, sauces, meals, snacks, and infant/nutrition. Among them
are our 15 Power Brands, which comprise approximately 70% of our global sales. In short,
Heinz is committed to enriching your family’s eating experience, whether you’re at home,
dining out, or “on the go!” 

Satisfying Tastes and Appetites Around the World 

At any given moment, on any given continent, the 32,500 employees of Heinz are hard at 
work...creating new products, perfecting fresh ideas, and developing nutritious and 
innovative foods for today's families. Heinz is a trusted name for consumers, a valued 
partner in the community, and a great investment with tremendous growth potential. 

Heinz in India

Heinz came to India in 1994 by taking over the Family Products Division of Glaxo with
powerful brands such as Complan, Glucon-D, Nycil and Sampriti.

Heinz India is fully integrated into the global Heinz operations employing high standards
in quality at its state-of-the-art manufacturing facility at Aligarh in the State of Uttar
Pradesh. This manufacturing facility is HACCP certified and follows GFMP (Good Food
Manufacturing Practices) to deliver nutritious and safe food products to our discerning
consumers.

Heinz in India provides​ ​taste and nutrition​ ​through globally trusted products like Heinz
Tomato Ketchup and strong local products like Complan - with extra growing power,
Glucon-D - the refreshing energy drink, Nycil - the most effective prickly heat powder
and Sampriti Ghee - Mahek bhara swaad.
Heinz products synergize the three pillars of the Heinz tradition namely TRUST, TASTE
& NUTRITION.

“Today, iconic brands like Complan & Heinz and category leaders like Glucon D & Nycil
are being nurtured with a combination of formulation and flavour upgradation,
packaging innovations and new positioning strategies with strong equity quotients.”
 HEINZ VISION

“The words Premier Food Company Offering Nutrition, Superior Tasting Food, to people
everywhere”.

Delivering high quality products.

Adhering to standards.
Be a company with a strong and motivated workforce.
Satisfying customer’s needs.
To become renounced in commercial as well as social.

Premier Values

Passion
Risk tolerance
Excellence
Motivation
Innovation
Empowerment
Respect
Chairman’s Four Imperative

Drive Profitable Growth

Remove the clutter
Squeeze the cost
Measure & Recognize Performance.

Heinz Worldwide: A Pure Food Company

HEINZ VALUES
▪ Team Building & Collaboration - We embrace great ideas from everywhere and
everyone and respect all individuals.

▪ Innovation - We spot consumer and customer needs and meet them with simple,
creative solutions.
▪ Vision​ -​ We define a compelling, sustainable future and create the path to achieve it.
▪ Results - We deliver on commitments, take accountability and balance the short- and
long-term.
▪ Integrity - We always tell the truth, act with the highest ethical standards and ensure
that our products are of the highest quality.
 Heinz India Private Limited

Mission Statement

"As the trusted leader in nutrition and wellness, Heinz – the original Pure Food Company
– is dedicated to the sustainable health of people, the planet and our Company."

STRUCTURAL ENVIORNMENT

Total area covered by the building of department is appro. 500sq. m and the entire area is divided
into small wooden partition. Every separated area is allotted to every single employ. There are
many tube lights, fans, moveable chairs, 24hrs chilled and pure water supply. The capacity of
water cooler is 60ltr/hr.

There are eleven departments in the campus. They are as follows:-

1. Production Department
 2. Quality Assurance Department
3. Retail Packing Unit
4. H.R.(Personal) Department
5. Purchase Department
6. Distribution & Planning Department
7. Factory Service Unit(FSU)
8. Engineering Department
9. Finance department
10. Milk Procurement Department
11. Safety Department

FINANCE DEPARTMENT​: - It is concerned with the accounts and budgets preparation,

its functions are: -

● Fund management and budgetary control.

● Purchase and expenses accounts control.

● Statutory and audit compliance.

 ● Wages administration.

● Variance analysis and information technology.

● Revenue budgeting and sending it to the main corporate office.

● Estimation of taxes – sales tax, service tax, income tax, excise duty, Mandi-Samiti tax.

PRODUCTION DEPARTMENT​: -​This department is concerned with production of

FMCG goods. Their functions are:

I: Processing area:​ -

● To conduct the dairy activities effectively

● To dry up the skimmed milk for the preparation of COMPLAN.

II: R .P .U:​ This unit is set up for the purpose of packaging the products.

PERSONNEL DEPARTMENT: ​- This department is concerned with managing people

and matters therewith. Their functions are: -

● Selection and Recruitment of employees.

● Maintaining the personal record.

● Training, promotion, and job rotation.

● Maintaining the record of temporary casual, contract, and apprentice workmen.

Welfare activities:

CANTEEN​:​ Canteen is providing food on highly subsidies rate. Company almost

Bear a loss of Rs. Lakhs per annum. It has different timing for lunch of management staff and
workers and is situated in one building only. Company`s own staff only runs canteen.

Activities are also coordinated by members of canteen .It caters approx 500 person daily.

REST ROOMS​: -​There are 4 rest rooms to facilitate the workers in the evening and nightshift
both.

SPORTS CLUB: - ​In this committee there are 14 members. The committee coordinates the
activities of sports club members like annual sports, games, picnic tours, annual function of
cultural programmes. G.M operation is the president of the sports club.

ENGINEERING DEPARTMENT​: - ​Its main function are as follows: -

● To provide support to operation and maintenance of various equipment used in

production process.

● To provide effluent treatment and pollution control.

QUALITY ASSURANCE DEPARMENT​: - As the name indicates quality is just not

an accident , it is a collective work of intelligent people with a team of well trained and
experienced people in quality assurance department.

HEINZ INDIA PRIVATE LIMITED ​is committed to: -

● Procurement , Development , production and Marketing of safe clean wholesome foods

of high quality , keeping focus on needs of customer by establishing and maintaining
proper facilities necessary for controlled production consistency in a sanitary manner , so
as to ensure that customers confidence is generated and maintained consistency.
 ● Establishing and Maintaining appropriate operating and monitoring procedure necessary
for controlled production and every person is responsible for product integrity and safe
guarding quality environment competent to carry out his responsibilities.

● Achieving high safety, occupation health and environment standards establishing internal
review procedures to ensure compliance of applicable laws and regulation.

Its main functions are: -

● Maintenance of quality assurance department and lab equipments.

● To conduct quality test of raw material and Packaging materials.

​MILK PROCURMENT UNIT​: -​ Its main functions are

● Collection of milk from the various collecting centers.

● To conduct milk purity test.

● To provide storage and refrigeration to the milk.

● Safe transportation of milk collecting centers to the company .

PURCHASE DEPARTMENT​: ​-Its main functions are

● Material procurement.

● Asking for quotation and their evolution.

STORAGE DEPARTMENT: - ​This department is concern about management of

inventory and control. Its main functions are –

● Ensure storage of material under hygienic condition and meet good food manufacturing practice
standards.
● Ensure compliance of ISO norms.

● Ensure safe unloading of stocks and no discrepancy with ledger balance.

SAFETY DEPARTMENT​: -​F​or the purpose of providing safety and security to the
company from various contingencies. It has been divided into several zones.

Every department in the company has been equipped with fire extinguishers and first aid boxes.
At the time of any contingency, the security officers appointed for different zoned & perform
their responsibilities.

Their main functions are –

● Safety of employee and company` s property.

● Companies own staff is engaged for security.

● Controlling and guarding the movement of guards at the gate.

● Security alert around the factory / boundary wall area.

● Its aim to make safety and health working condition to the employees in the organization.

● The working condition of the organization is obeying the FACTORY ACT1948.

● The company is also obeying the rule of U.P state FACTORY ACT1950.

● Watch the working condition like water facility, food facility etc.