PROJECT-KGP-ELECTRICAL/SOUTH EASTERN RLY

TENDER DOCUMENT
Tender No: 114-Elc-G-KGP-18-19-24 Closing Date/Time: 30/01/2019 15:00

SR. DEE/G/KGP acting for and on behalf of The President of India invites E-Tenders against Tender No 114-Elc-G-KGP-18-19-24
Closing Date/Time 30/01/2019 15:00 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only.
Manual offers are not allowed against this tender, and any such manual offer received shall be ignored.

Contractors are allowed to make payments against this tender towards tender document cost and earnest money only through only
payment modes available on IREPS portal like net banking, debit card, credit card etc. Manual payments through Demand draft, Banker
cheque, Deposit receipts, FDR etc. are not allowed.

1. NIT HEADER

Name of Work :Electrical work for interlocking of 13 Mid section level crossing gates(OSL)
Name of Work
having TVU>20,000 in KGP division.
Bidding type Normal Tender
Tender Type Open Bidding System Single Packet System
Tender Closing Date Time 30/01/2019 15:00 Date Time Of Uploading Tender 31/12/2018 12:29
Pre-Bid Required No Pre-Bid Query Date Time Not Applicable
Advertised Value 1194094.22 Tendering Section TENDER
Bidding Style Single Rate for Tender Bidding Unit Above/Below/Par
Earnest Money (Rs.) 23900.00 Validity of Offer ( Days) 45
Tender Doc. Cost (Rs.) 2000.00 Period of Completion 6 Months
Contract Type Works Contract Category Expenditure
Are Joint Venture (JV) firms
Bidding Start Date 16/01/2019 No
allowed to bid
Ranking Order For Bids Lowest to Highest

2. SCHEDULE

S.No. Item Code Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding
Unit
Schedule A-Electrical work 1194094.22
Please see Item Breakup for details. 1194094.22 AT Par 1194094.22
1 Item Description:- Electrical work for interlocking of 13 Mid section level crossing gates(OSL) having
TVU>20,000 in KGP division.

3. ITEM BREAKUP

Schedule Schedule A-Electrical work

Item- 1 Electrical work for interlocking of 13 Mid section level crossing gates(OSL) having TVU>20,000 in KGP division.
S No. Item Description of Item Unit Qty Rate Amount
No
1 1 Point Wiring by PVC conduit /PVC Casing & Capping : -- Each 190.00 288.24 54765.60
Internal wiring for light, fan , plug points and night lamp points
by 1.5 sq.mm Cu. cable, 660 Volt grade.
2 2 Circuit/Sub-circuit wiring by PVC conduit/PVC casing capping Metre 500.00 49.99 24995.00
wiring by 2.5 sq.mm Cu.cable, 660 Volt grade.
3 3 Circuit/Sub-circuit wiring by PVC conduit/PVC casing capping Metre 350.00 51.42 17997.00
wiring by 4 sq.mm Cu.cable, 660 Volt grade.
4 4 Supply of switch socket board ( Power), shutter type 15/5 Numbers 42.00 78.35 3290.70
Amps 5-pin socket /15 Amps switch on a MS board/TW board
with phenolic cover. (Wiring will be covered under Shedule
item No. 2)
5 5 Fixing and commissioning of switch socket board ( Power), Numbers 42.00 17.52 735.84
shutter type 15/5 Amps 5-pin socket /15 Amps switch on a MS
board/TW board with phenolic cover. (Wiring will be covered
under Shedule item No.2)
6 6 Supply of Batten with 18W LED tube light ( integrated Numbers 92.00 474.33 43638.36
electronic driver).As per CEGE approved Specification for LED
tube light-high power,2100 Lumen output,220V,50Hz AC with
constant current driver with short circuit and overload
protection etc.
7 7 Fixing and Commisioning of Batten with 18W LED tube light . Numbers 92.00 23.72 2182.24

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 PROJECT-KGP-ELECTRICAL/SOUTH EASTERN RLY
TENDER DOCUMENT
Tender No: 114-Elc-G-KGP-18-19-24 Closing Date/Time: 30/01/2019 15:00

8 8 Fixing and commissioning of Ceiling fan, capacitor type, 1200 Numbers 42.00 108.30 4548.60
mm down rod etc., suitable for 230V, 50Hz, AC supply
confirming to Class:I of IS: 374/latest. Fixing of the fan shall
be done with suitable clamp, hook, nut/bolts etc. and
connection with flexible twin twisted multistrand Copper wire of
0.75 Sq.mm and removing of the existing old fan (if any) and
handing over of the same to Railway Store with clear
acknowledgement, as per site requirement. Ceiling fan will be
supplied by Railway.
9 9 Fixing and Commissioning of heavy duty ISI marked Numbers 42.00 10.80 453.60
Electronic fan regulator Capacitor type, suitable operation in
230 V, 50 Hz, AC supply suitable for load upto 100 watt. Fan
regulator will be supplied by Railway.
10 10 Fixing and commissioning of Single phase propeller type Numbers 25.00 217.55 5438.75
Ventilating Fans( Exhaust Fans) ISI marked, 4-pole, 300 mm
sweep, suitable for 230V, 50Hz, AC supply, with accessories -
louver shutter suitable for fan size 300 mm etc. Exhaust fan
will be supplied by Railway.
11 11 Supply of LED 25 watt roadway luminaire new generation Numbers 33.00 960.00 31680.00
energy saving and environmental frindly long life versatile
pressure die-cast alluminium IP65/IP66 with high power LED.
12 12 Fixing and commissioning of LED 25 watt roadway luminaire . Numbers 33.00 48.00 1584.00
13 13 Supply of 7 mtr length SST pole of weight 73 KG having Numbers 8.00 4793.89 38351.12
Single/ Double arm bracket (as per requirement) of length one
mtr, top cap etc. 1/6 of the pole to be burried in ground ,
concretting the foundation of size 1mx1mx1.2m in the ratio
1:3:6 and construction of muffing of size 1.5 ftx 1.5 ftx 1.5 ft. (
the rate shall be inclusive of all materials ) & painting of pole.
14 14 Errection & Commisioning of 7 mtr length SST pole of weight Numbers 8.00 1804.19 14433.52
73 KG having Single/ Double arm bracket (as per
requirement) of length one mtr, top cap etc. 1/6 of the pole to
be burried in ground , concretting the foundation of size
1mx1mx1.2m in the ratio 1:3:6 and construction of muffing of
size 1.5 ftx 1.5 ftx 1.5 ft. ( the rate shall be inclusive of all
materials ) & painting of pole.
15 15 Supply of Cable loop box ( of fibre body) for 3-Phase in- Numbers 8.00 535.71 4285.68
coming and out going connection consists of 3-Phase and
neutral terminal and 15 Amps K-fuse as per relevant ISS, with
suitable bridge arrange- ment of size : 240mm X 140mm x
100 mm.,as per relevent specification/drawing. Fixing shall be
made with necessary arrangements as per site requirement.
16 16 Fixing and commissioning of Cable loop box ( of fibre body) Numbers 8.00 63.80 510.40
for 3-Phase in- coming and out going connection consists of
3-Phase and neutral terminal and 15 Amps K-fuse as per
relevant ISS, with suitable bridge arrange- ment of size :
240mm X 140mm x 100 mm.,as per relevent
specification/drawing. Fixing shall be made with necessary
arrangements as per site requirement.
17 17 Transportation of cables in rolls/drums with or without wooden Numbers 6.00 1015.28 6091.68
drums from the store of concerned SSEE or any store of
kharagpur to the site of works.
18 18 Laying of cable / cables in under ground along the road Metre 4350.00 114.03 496030.50
through cable trench etc . as per standard drawing including
necessary termination , connection and testing.
19 19 Laying of cable / cables across the road, track, drain etc Metre 390.00 264.57 103182.30
through RCC/GI pipe confirming to IS standard of size 100mm
x 150mm (or any suitable size as per field requirement based
on the actual size of the cable) as per relevant specification
and as per standard drawing with necessary termination,
connections and testing .Cost also includes collection of
cable/cables from Railway store.

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TENDER DOCUMENT
Tender No: 114-Elc-G-KGP-18-19-24 Closing Date/Time: 30/01/2019 15:00

20 20 Laying of cable/ cables on wall / structure with suitable clamp / Metre 260.00 40.22 10457.20
saddle/ fixtures etc with necessary termination, connection
and testing as per standard drawing.Cost also includes
collection of cable/cables from Railway store.
21 21 Supply of LT panel consisting of DP 40A 10kA MCB - 02 Nos Set 13.00 5437.53 70687.89
as incoming and 4 0 A DP Two Way Centre Off MCB
Changeover Switch-01Nos, DP 32A 10kA MCB - 02 No, DP
1 6 A 1 0 k A MCB - 03 No as outgoing with Voltmeter,
Ammeter,Led Indicator lamp, Cu.Bus bar, nuetral link, earth
bar with suitable Sheet Steel Enclosure.
22 22 Fixng and Commissioning of LT panel consisting of DP 40A Set 13.00 543.75 7068.75
10kA MCB - 02 Nos as incoming and 4 0 A DP Two Way
Centre Off MCB Changeover Switch-01Nos, DP 3 2 A 10kA
MCB - 02 No, DP 16A 10kA MCB - 03 No as outgoing with
Voltmeter, Ammeter,Led Indicator lamp, Cu.Bus bar, nuetral
link, earth bar with suitable Sheet Steel Enclosure.
23 23 Supply of Double Pole Switch Fuse Units of rating 63A, 415V Numbers 17.00 2378.13 40428.21
AC , 50 Hz including all fixing accessories & with rain
protection cover.
24 24 Fixing and commissioning of Double Pole Switch Fuse Units of Numbers 17.00 118.91 2021.47
rating 63A, 415V AC , 50 Hz including all fixing accessories &
with rain protection cover.
25 25 Supply of DP 63 Amps,10kA MCB with sheet steel powder Numbers 13.00 990.62 12878.06
painted enclosure.
26 26 Fixing and commissioning of DP 63 Amps,10kA MCB with Numbers 13.00 99.06 1287.78
sheet steel powder painted enclosure.
27 27 Supply of Earthing arrangement with supply of earth cone and Each 34.00 1311.42 44588.28
all other requisite materials as per CEE/GRC's Drg.
No.CEE/G/A-3/P-150 including sump box with salt and
charcoal,metalic cover etc.
28 28 Erection of Earthing arrangement with commissioning of earth Each 34.00 663.03 22543.02
cone and all other requisite materials as per CEE/GRC's Drg.
No.CEE/G/A-3/P-150 including sump box with salt and
charcoal,metalic cover etc.
29 29 Total GST @ 12% on Supply Job 1.00 34779.40 34779.40
30 30 Total GST @ 12% on Erection. Job 1.00 93159.27 93159.27
Total 1194094.22

4. ELIGIBILITY CONDITIONS

Special Technical Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
The Contractor must have valid Electrical contractor license certificate along with valid
electrical supervisory license certificate from state Govt./Central Govt. related to this
work issued by State licensing Board as on closing date of tender. The certificate should
also encompass the constituent type of firm viz. sole proprietorship firm, partnership Allowed
1 No No
firm, Board of directors etc. The contractor should also possess valid license during (Mandatory)
currency of contract. (The electrical supervisor must be authorized by licence issuing
authority to supervise the schedule Electrical work of this tender, otherwise the offer will
not be considered).

Submission of Affidavit

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
Please submit notarized affidavit on a non-judicial stamp paper in the prescribed format
(please download format from the link given below) for verification / confirmation of the
documents submitted for compliance of eligibility/qualifying criteria. Non submission of Allowed
1 No No
properly filled affidavit in the prescribed format shall lead to summary rejection of your (Mandatory)
offer.
Click here to download the format for Affidavit

5. COMPLIANCE

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 PROJECT-KGP-ELECTRICAL/SOUTH EASTERN RLY
TENDER DOCUMENT
Tender No: 114-Elc-G-KGP-18-19-24 Closing Date/Time: 30/01/2019 15:00

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
GST implemented from 1st july'2017. All the bidder should attached GST Allowed
1 No No
registration certificate. GST will levied as per instruction circulated time to time. (Mandatory)
The work is inclusive of GST and firm has to quote the rate including GST for Allowed
2 No No
this work GST rate is 12%. (Mandatory)
Allowed
3 PAN details should be attached. No No
(Mandatory)
Declaration of proprietorship/partnership firm and necessary document should Allowed
4 No No
be submitted along with tender document. (Mandatory)
Please enter the percentage of local content in the material being offered.
Please enter 0 for fully imported items, and 100 for fully indigenous items. The Allowed
5 No Yes
definition and calculation of local content shall be in accordance with the Make (Optional)
in India policy as incorporated in the tender conditions.

General Instructions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
Inspection charges of RITES are to be borne by the contractor where
1 No No Not Allowed
necessary as per extant rule..
PVC is NOT applicable as per Rly. Bds Letter No.2007/CE-I/CT/18/Pt.19 (FTS-
2 8798), Dt:15.10.2014 and details of PVC clause as per GCC-2014 or amended No No Not Allowed
time to time.
Guarantee period will be 12 (Twelve) months from the date of completion of
the work. Any defects, if arises during the guarantee period contractor will be
3 responsible to rectify or replace as the case may be at the discretion of the No No Not Allowed
Railway Administration. Security deposit will be refunded/ released after
successful completion of the guarantee period.
ON ACCOUNT PAYMENT a) On account Payment to the extent of 85% of
Supply items on the total unit prices of such items included in the schedule
only after supply, inspection, testing & acceptance of material. All invoices shall
be accompanied by the following. i) Supplier s challan for supply items only. ii)
Manufacture s certificate for large value items wherever necessary as decided
by Railway Engineer duly countersigned, along with Inspection certificate
granted by the Sr. DEE/G/KGP or his authorized representative. iii) Certificate
of current statutory taxes and duties. iv) Detailed entries made in the
measurement book. For supply of materials against schedule of price, the
payment will be made only to the extent of materials required by purchaser.
4 On account payment will commence only when schedule assessment is No No Not Allowed
approved by the purchaser. (b) After successful erection & testing of material
to the satisfaction of railway in terms of contract, payment to the extent of
100% of supply & erection price (after adjustment of 85% vide (a) above, if
any) will be payable by Railway. (c) The item under Erection Schedule will be
paid 100% of the executed portion of work. NOTE: Contractor s supply
items/Railway s supply items will be issued to contractor of purchaser depot for
erection purpose on submission of indemnity Bond on stamp duty. The
indemnity bond shall be in the prescribed form. The contractor will safeguard
against the theft etc.on material till the complete assets are taken over by
Railway.
FINAL PAYMENT: Balance payment (after adjustment of on account payment,
if any) will be payable by the purchaser through the Final bill after satisfactory
completion of the entire contractual work, satisfactory operation and handing
over of the assets to the Railway duly tested and commissioned subject to
5 compliance of the following. i. No claim certificate in favour of Railways issued No No Not Allowed
by the contractor. ii. Detailed entries in the measurement book. iii. Supply of
one set RTF and three sets of blue print of as erected drawings, pertaining to
the work (if required). iv. On supply of catalogue and Operation
Manual/Instruction Books wherever applicable.

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TENDER DOCUMENT
Tender No: 114-Elc-G-KGP-18-19-24 Closing Date/Time: 30/01/2019 15:00

All bidders note that manual/ offline mode of payment through Demand Draft,
Banker's cheque, Cash Deposit receipts etc. shall not be available. The
6 bidders will have to make payment towards tender document cost and earnest No No Not Allowed
money against tenders through online payment modes like net banking, debit/
credit cards etc. available on IREPS portal.
Online Payment:- The detailed payment transaction particulars should be
7 No No Not Allowed
attached as attachment.
If the tenderers deliberately gives/give wrong information in his/their tender or
8 creates/create circumstances for the acceptance of his/their tender, the No No Not Allowed
Railway reserves the right to reject such tender at any stage.
The tenderers shall keep the offer open for a minimum period as mentioned in
NIT from the date of opening of the tender, within which period the tenderers
can not withdraw their offer, subject to the period being extended further if
9 No No Not Allowed
required, by mutual agreement from time to time. Any intervention of the
above condition will make the tenderer liable for forfeiture of his security
deposit for due performance of the foregoing stipulation.
It shall not be obligatory on the said authority to accept the lowest tender and
10 no tenderer/tenderers shall demand any explanation for the cause of rejection No No Not Allowed
of his/their tender.
If the tenderer/s expires after the submission of his/their tender or after the
acceptance of his tender, the Rly. shall deem such tender as cancelled. If a
11 partner of a firm expires after the submission of their tender or after the No No Not Allowed
acceptance of their tender, the Railway shall deem such tender as cancelled
unless the firm retains its character.
The EMD deposited of the successful bidder will be retained by the railway as
part of security for the due and faithful fulfillment of the contract by the
contractor. The balance to make up the SD, the rates for which are given
below may be deposited by the contractor in cash or may be recovered by
percentage deduction from the contractors on A/C bills provided also that in
case of defaulting contractor, the Railway may retain any amount due for
payment to the contractor on the pending on A/C bills so that amount so
retained may not exceed 10 % of the total value of the Contract.Unless
otherwise specified in the special conditions, if any, the SD/rate of
recovery/mode of recovery shall be as under:A.SD for each work should be 5
percent of the contract value. B.The rate of recovery should be at the rate of
10 % of the bill amount till the full SD is recovered.C.SD will be recovered only
12 No No Not Allowed
from the running bills of the contract and no other mode of collecting SD such
as SD in the form of instruments like BG, FD etc.shall be accepted towards
SD. SD shall be returned to the contractor after the guarantee/maintenance of
the work as certified by the Competent Authority. The Competent Authority
shall normally be the authority who is competent to sign the contract. If this CA
is of the rank of lower than JA Grade, then a JA Grade Officer concerned with
the work should issue the certificate. The certificate inter alia, should mention
that the work has been completed in all respects and that all the contractual
obligations have been fulfilled by the contractors and that there is no due from
the contractor to Railways against the contract concerned. Before releasing
the SD, an unconditional and unequivocal no claim certificate from the
contractor concerned should be obtained.
The successful bidder shall submit the Performance Guarantee PG in any of
the following forms, amounting to 5 percent of the contract value: i. A deposit
of Cash ii. Irrevocable Bank Guarantee iii.Government Securities including
State Loan Bonds at 5 percent below the market value iv. Deposit Receipts,
Pay Orders, Demand Drafts and Guarantee Bonds. These forms of
Performance Guarantee could be either of the State Bank of India or of any of
the Nationalized Bank. v.Guarantee Bonds executed or Deposits Receipts
13 No No Not Allowed
tendered by all Scheduled Bank. vi.A Deposit in the Post Office Saving Bank.
vii.A Deposit in the National Savings Certificates. viii. Twelve years National
Defence Certificates. ix.Ten years Defence Deposits. x.National Defence
Bonds and xi.Unit Trust Certificates at 5 percent below market value or at the
face value whichever is less. Also, FDR in favour of FA and CAO free from any
encumbrance may be accepted. NOTE: The instruments as listed above will
also be acceptable for Guarantees in case of Mobilization Advance.

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TENDER DOCUMENT
Tender No: 114-Elc-G-KGP-18-19-24 Closing Date/Time: 30/01/2019 15:00

Performance Guarantee- The successful bidder shall have to submit a

Performance Guarantee P G within 30 thirty days from the date of issue of
Letter Of Acceptance LOA . Extension of time for submission of PG beyond 30
thirty days and up to 60 days from the date of issue of LOA may be given by
the Authority who is competent to sign the contract agreement. However, a
penal interest of 15 percent per annum shall be charged for the delay beyond
30 thirty days, i.e. from 31st day after the date of issue of LOA. In case the
14 contractor fails to submit the requisite PG even after 60 days from the date of No No Not Allowed
issue of LOA, a notice shall be served to the contractor to deposit the PG
immediately ( however not exceeding 90 days from the date of issue of LOA).
In case the contractor fails to submit the requisite PG even after 90 days from
the date of issue of LOA), the contract shall be terminated duly forfeiting EMD
and other dues, if any payable against that contract. The failed contractor shall
be debarred from participating in re-tender for that work. However the clause
may also applicable as amended time to time.
The Performance Guarantee shall be submitted by the successful bidder after
the Letter Of Acceptance LO A has been issued, but before signing of the
contract agreement. This P.G. shall be initially valid up to the stipulated date of
15 No No Not Allowed
completion plus 60 days beyond that. In case, the time for completion of work
gets extended, the contractor shall get the validity of P.G. extended to cover
such extended time for completion of work plus 60 days.
The value of PG to be submitted by the contractor will not change for variation
upto 25 percent either increase or decrease . In case during the course of
execution, value of the contract increases by more than 25 percent of the
16 No No Not Allowed
original contract value, an additional Performance Guarantee amounting to 5
percent for the excess value over the original contract value shall be deposited
by the contractor.
The Performance Guarantee PG shall be released after physical completion of
the work based on Completion Certificate issued by the competent authority
stating that the contractor has completed the work in all respects satisfactorily.
17 No No Not Allowed
The Security Deposit shall, however, be released only after expiry of the
maintenance period and after passing the final bill based on No Claim
Certificate from the contractor.
Whenever the contract is rescinded, the Security Deposit shall be forfeited and
the Performance Guarantee shall be en-cashed. The balance work shall be
got done independently without risk cost of the failed contractor. The failed
contractor shall be debarred from participating in the tender for executing the
18 No No Not Allowed
balance work. If the failed contractor is a JV or a Partnership firm, then every
member/partner of such a firm shall be debarred from participating in the
tender for the balance work in his/her individual capacity or as a partner of any
other JV/partnership firm.
VARIATION IN QUANTITIES OF ITEMS OF CONTRACTS- LIMITS and
RATES : In case an increase in quantity of an individual item by more than 25
percent of the agreement quantity is considered unavoidable, the same shall
be got executed by floating a fresh tender. If floating a fresh tender for
operating that item is considered not practicable, quantity of that item may be
operated in excess of 125 percent of the agreement quantity subject to the
following conditions:- a. Operation of an item by more than 125 percent of the
agreement quantity needs the approval of an officer of the rank not less than
S.A. Grade i. Quantities operated in excess of 125 percent but upto 140
percent of the agreement quantity of the concerned item, shall be paid at 98
percent of the rate awarded for that item in that particular tender. ii. Quantities
operated in excess of 140 percent but upto 150 percent of the agreement
19 No No Not Allowed
quantity of the concerned item shall be paid at 96 percent of the rate awarded
for that item in that particular tender. iii. Variation in quantities of individual
items beyond 150 percent will be prohibited and would be permitted only in
exceptional unavoidable circumstances with the concurrence of associate
finance and shall be paid at 96 percent of the rate awarded for that item in that
particular tender. b. The variation in quantities as per the above formula will
apply only to the Individual items of the contract and not on the overall contract
value. c. Execution of quantities beyond 150 percent the overall agreemental
value should not be permitted and, if found necessary, should be only through
fresh tenders or by negotiating with existing contractor, with prior personal
concurrence of FA and CAO or FA and CAO-C-and approval of General
Manager.

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For settlements of disputes Arbitration provision of relevant clauses of

20 S.E.Railway Standard General Conditions of contract of Aug -2014 with No No Not Allowed
uptodate correction slip will be followed
The Railway reserves the right of not to invite tenders for any of the railway
work or works or to invite open or limited tenders and when tenders are called,
21 No No Not Allowed
to accept a tender in whole or in part or reject any tender or all tenders without
assigning reasons for such action.
Before submitting a tender, the tenderer will be deemed to have satisfied
himself by actual inspection of the site and locality of the works, that all
conditions liable to be encountered during the execution of the works are
22 taken into account and that the rates he enters in the tender forms are No No Not Allowed
adequate and all inclusive to accord with the provisions in Clause-37 of the
Standerd General Conditions of Contract for the completion of works to the
entire satisfaction of the Engineer.
Tenderers will examine the various provisions of the Central Goods and
Services Tax Act.2017(CGST)/Integrated Goods and Services Tax
Act.2017(IGST)/Union Territory Goods and Services
Act.2017(UGST)/respective state's State Goods and Services Tax Act (SGST)
23 No No Not Allowed
also, as notified by Central/State Govt. & as amended from time to time and
applicable taxes before bidding. Tenderers will ensure that full benefit of Input
Tax Credit (ITC) likely to be availed by them is duly considered while quoting
rates.
The successful tenderer who is liable to be registered under
CGST/IGST/UGST/SGST Act. shall submit GSTIN along with other details
required under CGST/IGST/UGST/SGST Act to railway immediately after the
24 No No Not Allowed
award of contract, without which no payment shall be released to the
contractor. The contractor shall be responsible for deposition of applicable
GST to the concerned authority.
In case the successful tenderer is not liable to be registered under
CGST/IGST/UGST/SGST Act, the railway shall deduct the applicable GST
25 No No Not Allowed
from his/their bills under reverse charge mechanism (RCM) and deposit the
same to the concerned authority.
INSPECTION AND TESTING: All materials will be subjected to inspection and
test by RITES/authorized railway representative at the Manufacturer's
workshop/site before dispatch and no materials shall be dispatched from the
Manufacturer's workshop/ site until these are inspected and or approved. The
materials may also be inspected by the purchaser or his representative or any
organization recommended by the purchaser again at the contractor's
depot/works site. The purchaser or his representatives or any organization
recommended by the purchaser shall have the right to be present during all
26 No No Not Allowed
stages of manufacturing and shall be offered, free of charge all reasonable
facilities for inspection and testing so as to satisfy himself/ themselves that the
materials are in accordance with specifications, approved drawings and
designs. Any unreasonable delay in inspection will be a reasonable ground for
extension of time for completion of work. Not less than 15(fifteen) days notice
in writing shall be given by the contractor to the purchaser in order that the
purchaser's Engineer may be present if they (i.e. purchaser) so desire,
carrying out the inspection and test.
The firm should ensure that minimum wages is to be paid to their employee as
per the extant Government rule. It will be firm's responsibility to resolve the
27 No No Not Allowed
issues if any dispute arises regarding non payment of minimum wages to thier
employees and Railway will not be responsible for this.
The tenderers shall submit a notarized affidavit on a non-judicial stamp paper
stating that they are not liable to be disqualified and all their
statements/documents submitted along with bid are true and factual. Standard
format of the affidavit to be submitted by the bidder is enclosed as annexure-
A . Non submission of an affidavit by the bidder shall result in summary
28 rejection of his/their bid. And it shall be mandatorily incumbent upon the No No Not Allowed
tenderer to identify, state and submit the supporting documents duly self
attested by which they/he is qualifying the Qualifying Criteria mentioned in the
Tender Document. It will not be obligatory on the part of Tender Committee to
scrutinize beyond the submitted document of tenderer as far as his
qualification for the tender is concerned.

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TENDER DOCUMENT
Tender No: 114-Elc-G-KGP-18-19-24 Closing Date/Time: 30/01/2019 15:00

The Railway reserves the right to verify all statements, information and
documents submitted by the bidder in his tender offer, and the bidder shall,
when so required by the Railway, make available all such information,
29 evidence and documents as may be necessary for such verification. Any such No No Not Allowed
verification or lack of such verification, by the Railway shall not relieve the
bidder of its obligations or liabilities hereunder nor will it affect any rights of the
Railway there under.
In case of any wrong information submitted by tenderer, the contract shall be
terminated, Earnest Money Deposit (EMD), Performance Guarantee (PG) and
30 No No Not Allowed
Security Deposit (SD) of contract forfeited and agency barred for doing
business on entire Indian Railways for 5 (five) years.
With this system of self-certification of credentials, tender finalization should
also be speeded up. It has accordingly been decided that the tender validity
31 period should be reduced to 45 days for single packet and 60 days for two No No Not Allowed
packet system of tendering (in place of the present limits of 90 days and 120
(days) for tenders having affidavit based system of credential verification.
Any changes in GST rate (increase/decrease) as the case may be shall
32 No No Not Allowed
applicable in the contract and will be paid by the firm/Railway.
The rates quoted shall be FIRM and shall include all statutory obligations on
33 No No Not Allowed
the part of the contractor.
The value of the non-judicial stamp paper should be of Rs.100/- for
34 No No Not Allowed
submission of affidavit otherwise it will not be accepted.

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
I/We have gone through the particulars, conditions, instructions are
1 No No Not Allowed
understood and accepted by me/us.
All the Terms & Condition in this contract applies as per General Conditions of
2 No No Not Allowed
contract of Aug -2014 with upto date correction slip will be followed.
Tenderer should follow the minimum wages Act. and payment will be made to
the deployed labour as per current prevailing rates (including changes) during
3 the entire contract period i.e. ESIC, EPF and other liabilities if any. Violation of No No Not Allowed
Labour rules may liable for termination of the contract at any stage of the
contract period.

6. Documents attached with tender

S.No. Document Name Document Description

1 GeneralExplanatoryNote-13LC.pdf General Explanatory Note
2 Mandateform.pdf Mandate Form
3 PaymentConditions.pdf Payment Conditions
4 PerformanceSheet.pdf Performance Sheet
5 IndemnityBond.pdf Indemnity Bond
6 Affidavit..pdf Annexure A

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017.

Signed By: SUNEEL KUMAR MEENA

Designation : Sr.DEE/G/KGP

Pa g e 8 o f 8 Ru n Da te/Time: 31/12 /2 0 18 12 :2 9 :5 7