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Bizmanualz Sample from the Security Policies and Procedures Manual includes

an example policy, procedure, a list of topics, forms and job descriptions

Business Security Procedures To Protect Assets and


Employees
The primary goals of any company are to be of service and to generate
income. The Security Department is responsible for developing,
implementing and monitoring the company’s security plan and loss
prevention program, by utilizing clear and thorough security procedures.
The Security Policies and Procedures Manual uses a scientific model to
help you understand the true scope of security & operations. By
understanding the cause and effect relationships between a company’s
policies and procedures and the likelihood of error and exposure to
crimes, you can implement a comprehensive company-wide security
plan that will significantly reduce your company’s risk.
US$ 595.00 Includes six (6) modules:  Instant download
1. Introduction and Table of Contents  Available immediately
How to Order: 2. Guide to preparing a well written (no shipping required)
Online: manual  Files are delivered
www.bizmanualz.com 3. A Sample Security Manual covering electronically in
By Phone: 314-384-4183 common requirements and practices Microsoft Word format
866-711-5837
Email: sales@bizmanualz.com
4. 42 Policies and 31 corresponding
forms
5. Violence in the Workplace
Supplement
Complete Index

Business Security Procedures To Protect Assets and Employees


Security Procedures Section: Suspicious Persons and Activities
Document ID Title Print Date
SEC 1097 SUSPICIOUS PERSONS AND ACTIVITIES mm/dd/yyyy
Revision Prepared By Date Prepared
0.0 (name, title) mm/dd/yyyy
Effective Date: Reviewed By Date Reviewed
mm/dd/yyyy (name, title) mm/dd/yyyy
Approved By Date Approved
(name, title) mm/dd/yyyy
Policy: Company personnel are expected to be alert to activities that would be
suspicious under normal circumstances.

Purpose: Define the company's procedures for safely investigating suspicious persons and
their activities.

Scope: This applies to all current employees and potential employees.

Definitions: n/a

Responsibilities: Security Director - will receive and evaluate all reports of suspicious activity and
accompany employees in the office/plant during non-business hours.
Bizmanualz Sample from the Security Policies and Procedures Manual includes
an example policy, procedure, a list of topics, forms and job descriptions

Unit Security Officer - performs similar duties when the Security Director is not
available.

Procedure:

1.0 SUSPICIOUS ACTIVITY


1.1 All personnel shall be constantly alert to the activities of any person(s) whose behavior would be
suspicious under normal circumstances. These activities may occur within the office itself or near
the office under unusual conditions. Suspicious activities may involve people, vehicles or events
and do not have to be regarded as a criminal activity.

1.2 Any employee receiving a telephone call other than during regular business hours and
requesting the employee to come to the office, shall not respond to that office without first:

 Contacting the Security Director; or, if unavailable


 Contacting the Unit Security Officer and the local law enforcement agency responsible
for that office.
1.3 No employee of the company shall enter the office during non-business hours, unless
accompanied by a law enforcement officer, the Security Director, or the Unit Security Officer. An
exception is during routine opening and closing of an office or if it is normal operating procedure
to work during non-business hours in that particular office or department.

1.4 Any employee receiving a telephone call other than during regular business hours and
requesting information about the company or the office, or requesting entrance to the office for
any reason, shall advise the caller to contact the office during the next business day. The
employee shall immediately notify the Guard Force of the call.

1.5 All suspicious circumstances, events, persons and telephone calls that may ultimately affect the
security of the company shall be reported to the Security Director or the Guard Force
immediately if necessary, or within twenty-four (24) hours of the event by telephone or by
report. (Reference SEC109 Ex 1 SUSPECIOUS ACTIVITY REPORT)

Revision History:

Revision Date Description of changes Requested By

0 DD/MM/YY Initial Release


Bizmanualz Sample from the Security Policies and Procedures Manual includes
an example policy, procedure, a list of topics, forms and job descriptions

SEC109 Ex 1 SUSPICIOUS ACTIVITY REPORT


Report # _____________________
Date: Time:
Location:

Office/department:

Persons involved:

Employee #1:

Employee #2:

Employee #3:

Witness #1:

Address:

City/State/ZIP:

Home phone:

Work phone:

Describe activity:
Bizmanualz Sample from the Security Policies and Procedures Manual includes
an example policy, procedure, a list of topics, forms and job descriptions

SEC109 Ex 1 SUSPICIOUS ACTIVITY REPORT (page 2)


Report # ______________
Notification:

Officer notified:

Date and time:

In person or by phone:

Agency notified:

Date and time:

In person or by phone:

Disposition:

Note: Completion of this preliminary report does not replace required reporting
to regulatory agencies or the FBI.
Bizmanualz Sample from the Security Policies and Procedures Manual includes
an example policy, procedure, a list of topics, forms and job descriptions

Business Security Procedures To Protect Assets and Employees

42 Prewritten Policies and Procedures

1. Procedural security 24. Work station security


2. Annual risk assessment and evaluation 25. Employee assignments during emergency
3. Ethics and employee conduct responses
4. Fingerprinting and photographing of 26. Emergency operating procedures: all
employees personnel
5. Policy and criminal violations 27. Robbery procedures: staff personnel
6. Employee use of drugs or alcohol 28. Robbery procedures: management
7. Possession and carrying of firearms personnel
8. First aid and medical emergencies 29. Extortion procedures: staff personnel
9. Suspicious persons and activities 30. Extortion procedures: management
10. Identification procedures personnel
11. Internal investigations 31. Bomb threat procedures: staff personnel
12. Court testimony by employees 32. Bomb threat procedures: management
13. Proprietary information personnel
14. Guard program 33. Disaster response procedures: staff
15. Information security and the edp center personnel
16. Fire prevention and detection 34. Disaster response procedures:
17. Hazardous material management
18. Inventory, delivery and receiving controls 35. Violence in the workplace
19. Security devices 36. Personal protection and safety for
20. Opening & closing cash-handling facilities employees
21. Transportation of currency 37. Executive protection program
22. Combinations 38. Testing and training requirements
23. Key and access device control 39. Security training program
40. Documenting investigations
41. Media relations
42. Emergency Procedures: Management
Bizmanualz Sample from the Security Policies and Procedures Manual includes
an example policy, procedure, a list of topics, forms and job descriptions

31 Corresponding Forms and Records


1. Alarm activation form 18. Report of investigation: investigator's
2. Bomb call warning form checklist
3. Chronological log of events form 19. Report of investigation: property
4. Combination control form receipt
5. Combination number change form 20. Report of investigation: follow up
6. Currency transportation form 21. Report of investigation: contact log
7. Employee assignments form 22. Report of investigation: statement
8. Employee profile information form continuation
9. Extortion phone call form 23. Report of investigation: contact notes
10. Incident tracking log 24. Report of investigation: statement - s
11. Key control form 25. Report of investigation:
12. Opening and closing form statement v-w-i
13. Report of investigation: initial report 26. Suspicious or threatening phone call form
14. Report of investigation: continuation 27. Suspicious activity report
15. Report of investigation - evidence tag 28. Suspect description form
form 29. Security log form
16. report of investigation: handwriting 30. Security education systems annual
exemplar – 1 projection
17. Report of investigation: handwriting 31. Security education systems 6 month
exemplar – 2 expense forecast

 Appendix Section “Violence in the Workplace”

Strategies & tactics for work & home Chronological log of events
The problem Extortion telephone call form
Victims and losses Coping with crimes of violence training
Identifying offenders Employee personal profile form
What employees can do Suspicious incident report form
What employers can do Suspicious or threatening telephone call
What supervisors can do form
What security and law enforcement can do Training program: coping with crimes of
All personnel workplace violence violence
procedures Leaders guide: coping with crimes of
Bomb call warning form violence
Incident log form