LACE Day 1 (Ms - Jilliturralde)

Vision Asia’s leading center of excellence for strategic HR and OD by 2030
CSC Mission: “Make every civil servant a hero


Understand importance of time vis‐à‐vis service;

Learn the General Rule on Government Office
Hours; and
Learn the different types of leave privileges.

Time and Service
Service-based
compensation
•monetary
•non- monetary
Rendition of service predicated on time

Proof of Services
DTR
Logbook
Bundy Card
Biometrics
Others

PBB
Salary Leave credits

Bonus Leave privileges
PIB
Office Tenure
Step Increment
Loyalty Pay Terminal Pay

GOVERNMENT
OFFICE HOURS
RULE XVII
BASIS:
Of the Omnibus Rules Implementing Book V of
Executive Order No. 292 and Other Pertinent
Civil Service Laws

Section 1
It shall be the duty of each head of
department or agency to require all
officers and employees under him to
strictly observe the prescribed office
hours.

Section 2
Head of Department or agency
Shall require a daily record of
attendance of all officers and
employees
10
Section 2
service
“in the field” rendered
outside the
office proper
service
“on the rendered on
water” board a vessel
11
Section 3
• Chiefs and Assistant
Chiefs of agencies “need not punch in the
(appointed by the bundy clock”
President);
• Officers who rank but
higher than Chiefs &
Asst. Chiefs; &
Attendance and all
• Other presidential absences must be
appointees. recorded

Section 4
Falsification or irregularities
Administratively liable
13
Serious Dishonesty
Outright dismissal from
the service
Simple Dishonesty
Less Serious Dishonesty Suspension from 1

month to 6 months (1st
Suspension from 6 offense)
months and 1 day to 1
6months to 1 year (2nd
year (1st offense)
offense)
Dismissal from the
Dismissal from the
service (2nd offense)
service (3rd offense)

Section 5
Officers and employees of all department &
agencies
not less than eight
hours of work a day for
five days a week or a
total of forty hours a
week (exclusive of
time for lunch)
15
8:00 A.M. to 12:00 Noon
1:00 PM to 5:00 PM
Saturdays
Sundays
Holidays

1
Justices of the Supreme Court, Court of
Appeals & Sandiganbayan;
Judges of Trial Courts, Court of Tax Appeals &

Shari’a Trial Court; & Shari’a District Courts;
Chairmen & Commissioners of Constitutional

Commission;

Filipino officers & employees in Foreign Service;
Faculty members of state universities & colleges;
Other officials & employees covered by special laws
Basis: Section 10, Rule XVI of the Omnibus Rules on Leave

2 Elective Officials & Department

Heads in LGUs
They are enjoined to strictly observe and

comply with their prescribed office hours;
and are required to record their

attendance in appropriate manner allowed
by Civil Service rules and regulations.

3
Teachers/Teaching Hours
actual classroom instruction shall not be more than six (6) hours
to give time for the preparation and correction of exercise and
other work incidental to his/her normal teaching duties. (IRR
Magna Carta for Public School Teachers)

4 PNP Uniformed Personnel
shall not be required to render service for more
than eight (8) hours a day for five (5) days or a total
of forty (40) hours a week.

May be required by the PNP chief to render duty not

only on work days and on weekends and holidays.
shall not entitle them to overtime
compensation

Section 6
Flexible working hours may be allowed subject to
the discretion of the head of department or agency.
• In no case shall the weekly working

hours be reduced in the event the
department or agency adopts the flexi-
time schedule in reporting for work.
23
Elements of
Flexible Working Hours
Total number of working hours in a week should not be less than
40 hours
Granting is discretionary on head of office.
Provided the public is assured of core working hours of eight in

the morning to five in the afternoon for the duration of the
entire workweek.

Shall not start earlier than 7:00 am and shall not end later than
7:00 pm (MC 14, s. 1989)
Lunch break may be shorter than one hour ( CSC Res. 91‐117 dtd
Jan. 25, 1991)
Basis: CSC Res. 92-1493 dated October 13, 1992


Section 7
rescheduling or shifting of
work schedule of a particular
agency for a number of
working days less than the
required five days
may be allowed
Government officials and &
employees render a total of
40 hours a week
Public is assured of core
working hours of 8 in the
morning to 5 in the
afternoon
Section 8
TARDINESS & UNDERTIME
10 times a month for at

least 2 consecutive months
during the year
At least 2 months in a
semester

Policy on Half Day
Absence
1. Any officer or employee who is absent in the morning is
considered to be tardy and is subject to the provisions on
Habitual Tardiness; and
2. Any officer or employee who is absent in the afternoon is

considered to have incurred undertime, subject to the
provisions on Undertime.
MC 17 s. 2010
What is Tardiness?
Failure to arrive at a time set
Lack of punctuality or not arriving on time
Is it possible for an employee
or officer to be ten times
tardy in just five days?

Habitual Tardiness
**Any employee shall be considered habitually tardy if he incurs
tardiness, regardless of the number of minutes, ten (10) times a
month for at least two (2) months in a semester or at least two
(2) consecutive months during the year.

Under the Revised Uniform Rules on
Administrative Cases in the Civil Service
The penalty for frequent unauthorized tardiness (Habitual
Tradiness):
1st Offense – Reprimand
2nd Offense – Suspension 1‐30 days
3rd Offense ‐ Dismissal

What is undertime?
working time that is less than the full time or the required
minimum.
That is usually incurred by an officer or employee who leaves or

quits from work earlier than the usual eight hours work schedule
in a given working day.

Policy on Undertime
1. ten (10) times a month for at least two

(2) months in a semester shall be liable
for Simple Misconduct and/or Conduct
Prejudicial to the Best Interest of the
Service, as the case may be; and
MC 16 s. 2010
MC 16 s. 2010: Policy on Undertime
2. ten (10) times a month for at least two

(2) consecutive months during the year
shall be liable for Simple Misconduct
and/or Conduct Prejudicial to the Best
Interest of the Service, as the case may
be.

Section 9
Off‐setting of tardiness or absences by working for an equivalent
number of minutes or hours by which an officer or employee has
been tardy or absent, beyond the regular or approved working
hours of the employees concerned,
shall not be allowed.

Section 10
When the interest of public service so requires, the daily hours

of work for officers and employees may be extended by the head
of the agency concerned, which extension shall be fixed in
accordance with the nature of the work. Provided, that work in
excess of eight (8) hours must be properly compensated.

Various Aspects of Working Time
Official Business
involves attendance to
business with other offices
which is a part of the
employee’s official function.

Record of
Attendance

Record of Attendance:
• All officers and employees should record
their daily attendance on the proper form x x
x provided x x x the time of actual arrival
and departure from office are indicated,
subject to verification.
Basis: MC 21, s. 1991 dated June 4, 1991
• includes even those working in the field

or on water.

Forms of Recording of
Office Order/
Daily Record of Attendance Travel Order
Attendance Office Order/
Travel Order
(for regular
station-based (for outside of
(for attendance to
services)
i ) regular station-
training)
based
services)
• DTR • Office
• Bundy • Office Order or
Card Order or Memo or
• Log Memo or Travel Order
Travel Order • Certificate
Book
• Certificate of
• and the Attendance/
of
like Appearance Appearance

Proof of Services
DTR
Logbook
Name at least two (2) types Bundy Card
of proof of services Biometrics
Othersc

(for attendance to
training)
• Office
Order or
Memo or
Travel Order
Name at least two (2) • Certificate
Forms of recording of of
Attendance when an Attendance/
Appearance
Employee attends a training

working time that is less than the

full time or the required minimum.
That is usually incurred by an

What is the meaning of officer or employee who leaves or
quits from work earlier than the
Undertime?
usual eight hours work schedule in
a given working day.

**Any employee shall be

considered habitually tardy if he
incurs tardiness, regardless of
the number of minutes, ten (10)
times a month for at least two
What does habitual (2) months in a semester or at
least two (2) consecutive months
Tardiness mean? during the year.

TRUE or FALSE:
Even on approved Flexi‐Time
Schedule, one may or may
not attend the flag ceremony

Is it possible for an employee
or officer to be ten times
tardy in just five days?c

Leave Privileges
Basis: Omnibus Rules on Leave (Rule XVI of the
Omnibus Rules Implementing Book V of EO
292)c

Leave of Absence
Generally defined as a right granted to officials and

employees not to report to work with or without pay as may
be provided by law and as the rules prescribe in Rule XVI of
the ORL.

Section 1: Entitlement of Leave Privileges
Appointive officials up to the level of:
•Heads of executive departments
•Heads of departments
•Undersecretaries and employees of the government (permanent,
temporary or casual who render work during the prescribed office hours)
entitled to 15 days Vacation Leave (VL)
and 15 days Sick Leave (SL) annually with
full pay.

Section 2: Leave of absence of part‐time
employees
•Entitled to vacation and sick leave benefits proportionate to the

number of work hours rendered.
•4 hours of work five (5) days a week = 20 hours per week (entitled to
7.5 days VL and 7.5 days SL)
Amended by CSC MC 41, s. 1998

Section 3: Leave of absence of
employees on rotation basis
•Entitled to vacation and sick leave corresponding to the

periods of service rendered by them.
•If an employee has been allowed to work in 2 or more

shifts or rotation, the periods of actual service covered by
each shift or rotation should be added together to
determine the number of years, months and days during
which leave is earned.

Section 4: Leave of contractual
employees
•Entitled to vacation and sick leave credits

as well as special leave privileges provided
in Section 21 of ORL.
Amended by CSC MC 41, s. 1998 and
MC 14, s. 1999

Section 5: Leave credits of local
elective officials
•Entitled to leave privileges effective May 12, 1983 pursuant to

Batas Pambansa 337 and Local Government Code of 1991 (RA
1760).
•Leave Credits shall be commutative and cumulative.
MC 14, s. 1999
Commutation
•Refers to conversion of unused leave

credits by an official or employee.

Cumulation
•Refers to incremental acquisition of

unused leave credits by an official or
employee.

General Forms of Leave
Privileges:
1. Vacation Leave
2. Sick Leave
Vacation Leave
• Refers to leave of absence

granted to officials and
employees for personal
reasons, the approval of which
is contingent upon the
necessities of the service.

Section 51: Application for Leave
•All applications for vacation leave of

absence for one (1) full day or more shall
be submitted on the prescribed form for
action by the proper head of agency 5
days in advance whenever possible, of
the effective date of such leave.

Section 52: Approval of Vacation
Leave
•Leave of absence for any reason other
than illness of an official or employee or
of any member of his immediate family
must be contingent upon the needs of
the service. Hence, grant of VL shall be
at the discretion of the head of
department/agency.
Vacation Leave
Used for:
• Tardiness and undertimes, except on
account of sickness
• 5 days annual forced/mandatory leave
• Regular monetization

Five Days Forced/Mandatory Leave
• All officials and employees with 10 days or

more VL credits shall be required to go on
VL whether continuous or intermittent for
a minimum of five (5) working days
annually.

CONDITIONS:
a. The Head of Agency shall, upon prior
consultation with the employees,
prepare a staggered schedule of the
mandatory 5‐day VL of officials and
employees, provided that he may, in the
exigency of the service, cancel any
previously scheduled leave.

CONDITIONS:
b. The mandatory annual 5‐day VL shall
be forfeited if not taken during the year.
However, in cases where the scheduled
leave has been cancelled in the exigency
of the service by the head of the agency,
the scheduled leave not enjoyed shall no
longer be deducted from the total
accumulated VL.

CONDITIONS:
c. Retirement and resignation from the
service in a particular year without
completing the calendar year do not
warrant forfeiture of the corresponding
leave credits if concerned employees
opted not to avail of the required five‐
day mandatory leave.

CONDITIONS:
d. Those with accumulated vacation leave
of less than 10 days shall have the option
to go on FL or not. However, officials and
employees with accumulated VL of 15
days who availed of monetization of 10
days, under Sec. 22 (ORL), shall still be
required go on FL.
Sick Leave
• Refers to leave of absence granted

only on account of sickness or
disability on the part of the
employee concerned or any
member of his immediate family.

Immediate Family:
• Spouse
• Children
• Parents
• Unmarried brothers and sisters
• Any relative living under the same roof or
dependent upon the employee for
support.

Section 53: Application for SL
•All applications for SL for 1 full day or more

shall be made upon the prescribed form and
be filed immediately upon employee’s return
from such leave.
• Notice of absence should be sent to

immediate supervisor and/or agency head.

Section 53: Application for SL
• SL in excess of 5 days shall be accompanied
by a proper medical certificate.
• SL may be applied for in advance…

• Head of department or agency may duly
determine whether or not granting of SL is
proper. In case of doubt, a medical
certificate may be required.

Section 54: Approval of SL
• SL shall be granted only on account of
sickness or disability on the part of the
employee concerned or of any member of
his immediate family.
• Approval (w/ pay or w/o pay) is mandatory

provided proof of sickness or disability is
attached to application.

Section 54: Approval of SL
• Unreasonable delay in the approval

or non‐approval without justifiable
reason shall be a ground for
appropriate sanction against the
official concerned.
MC 14, s. 1999

Section 26: Accumulation of VL and SL
• VL and SL shall be cumulative

and any part thereof which
may not be taken within the
calendar year may be carried
over to the succeeding years.

• When a person whose leaves have been
commuted following his separation from
the service is reemployed in the
government before the expiration of the
leave commuted, he shall no longer
refund the money value of the unexpired
portion of the said leave. Insofar as his
leave credits are concerned, he shall start
from zero balance.

• Whenever any official or employee

retires, voluntarily resigns, or is allowed
to resign or is separated from the
service through no fault of his own, he
shall be entitled to the commutation of
all the accumulated VL and/or SL to his
credit… provided his leave benefits are
not covered by special law.

Section 47: Transfer of Leave Credits
• The second option can be exercised as a

matter of right only by an employee who
does not have gaps in his service.
However, a gap of not more than one
month may be allowed provided same is
not due to his fault.

• When an official or employee transfers

from one govt. agency to another he can
either have his accumulated VL and/or SL
credits commuted or transferred to his
new agency.

• The option to transfer accumulated leave

credits can be exercised within one (1)
year only from the employee’s transfer to
the new agency.
• This provision is not applicable to transfer

of leave credits of uniformed personnel
from the military to the civilian service.
CSC Mission: “Make every civil servant a hero Amended by CSC MC 41, s. 1998

Section 48: Remedy When Transfer of
Leave Credits is Denied
• An official or employee who failed to
transfer his leave credits to the new
office in line with the provisions of Sec.
47 (ORL), may claim the money value of
such leave credits from the Office where
earned.
Provided for under CSC MC 41, s. 1998

Section 44: Leave During
Probationary Period
• An employee still on probation may
already avail of whatever leave credits he
has earned during said period.
• Any leave of absence without pay

incurred during the period of probation
shall extend the completion thereof for
the same number of says of such
absence.
Period to Act on Leave
• If not acted by the head of

agency or his authorized
representative, within five days
• It is deemed approved.
Sec. 49, ORL

Section 10: Leave Credits of Officials
and Employees Covered by Special
Leave Law
• Leave Credits of the following officials
and employees are covered by special
laws:
• Justices of the Supreme Court, Court of
Appeals and Sandiganbayan
• Judges of Regional Trial Courts, Municipal
Trial Courts, Metropolitan Trial Courts, Court
of Tax Appeals and Shari’a Circuit Court; and
Shari’a District Court
Leave Law
• Chairmen and Commissioners of
Constitutional Commissions
• Filipino officers and employees in Foreign

Service

Leave Law
• Faculty members of SUCs pursuant to section 4(h)
of the Higher Education Modernization Act of 1997
(RA 8292). However, in the absence of such
specific provisions, the general leave law and these
rules shall be applicable; (Amended by CSC MC 14, s. 1999)
• Other officials and employees covered by special

laws.

LACE Day 1 (Ms - Jilliturralde)

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Vision Asia’s leading center of excellence for strategic HR and OD by 2030

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

Understand importance of time vis‐à‐vis service;

CSC Mission: “Make every civil servant a hero

Rendition of service predicated on time

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

Salary Leave credits

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

Head of Department or agency

CSC Mission: “Make every civil servant a hero

Less Serious Dishonesty Suspension from 1

CSC Mission: “Make every civil servant a hero

8:00 A.M. to 12:00 Noon

CSC Mission: “Make every civil servant a hero

Judges of Trial Courts, Court of Tax Appeals &

Chairmen & Commissioners of Constitutional

CSC Mission: “Make every civil servant a hero

Filipino officers & employees in Foreign Service;

Faculty members of state universities & colleges;

Other officials & employees covered by special laws

Basis: Section 10, Rule XVI of the Omnibus Rules on Leave

CSC Mission: “Make every civil servant a hero

2 Elective Officials & Department

They are enjoined to strictly observe and

and are required to record their

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

May be required by the PNP chief to render duty not

CSC Mission: “Make every civil servant a hero

• In no case shall the weekly working

Granting is discretionary on head of office.

Provided the public is assured of core working hours of eight in

CSC Mission: “Make every civil servant a hero

Basis: CSC Res. 92-1493 dated October 13, 1992

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

10 times a month for at

CSC Mission: “Make every civil servant a hero

2. Any officer or employee who is absent in the afternoon is

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

That is usually incurred by an officer or employee who leaves or

CSC Mission: “Make every civil servant a hero

1. ten (10) times a month for at least two

2. ten (10) times a month for at least two

CSC Mission: “Make every civil servant a hero

shall not be allowed.

CSC Mission: “Make every civil servant a hero

When the interest of public service so requires, the daily hours

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

• includes even those working in the field

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero

CSC Mission: “Make every civil servant a hero