ASCE BOOK TEMPLATE

ASCE provides a template (or starter file) to help authors prepare manuscripts for typeset books. The
template contains uniform settings for margins, type size, fonts, and spacing. It also contains style
sheets, preset names and formatting descriptions for different elements (such as “chapter title” or
“figure caption”) that can appear in a book manuscript. When applied, the style sheets identify (or “tag”)
manuscript elements, and the tags stay in place throughout the copyediting process. Use of this
template is optional.
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GETTING STARTED
The ASCE Book Template is a Word file that can be downloaded. Authors can compose directly into the
file, applying style sheets as they go. Alternatively, they can insert an existing draft into the template
file, using Word’s Insert/File… feature.

The next step is to view the style sheet toolbar in order to apply the style sheets. In Word 2010 and later
versions, the individual style sheets can be viewed by showing the Styles window, so the list of styles
appears on the right side of the screen. Style sheets can then be applied by placing the cursor in a
paragraph and clicking on the appropriate style in the Style window. Style sheets can also be applied by
using preset shortcut keys.

Table 11 lists the available style sheets and corresponding keyboard shortcuts.

Table 11. ASCE Book Template Style Sheets and Keyboard Shortcuts
Style sheet Applied to Shortcut
Chapter opening
ch-number Chapter number
ch-title Chapter title
ch-subtitle Chapter subtitle (if any)
ch-author Chapter author (if listed)
ch-affil Chapter author affiliation (if listed)
ch-footnote Unnumbered footnote at bottom of chapter opening page (if any)
Subheadings
Head1 First-level subhead ALT + 1
Head2 Second-level subhead ALT + 2
Head3 Third-level subhead ALT + 3
Head4 Fourth-level subhead ALT + 4
Head5 Fifth-level subhead ALT + 5
Text
Para Paragraph with no initial indent; used for first paragraph after each ALT + F
subhead
ContinuedPara Paragraph with an initial indent ALT + T
BlockQuote Extracted text indented left and right ALT + Q
DisplayEq Display equation, appearing on a separate line, with or without an ALT + E
equation number
ItemList1 First-level list; may be formatted for bullets or numbers ALT + L

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Publishing Books with ASCE

 ItemList2 Second-level list; may be formatted for bullets or numbers
ItemList3 Third-level list; may be formatted for bullets or numbers
UnList First-level list with neither bullets or numbers
References Citations in a References list ALT + R
Figures
FigCallout Highlights in red the first in-text reference to a figure
FigCap Figure number, followed by figure caption
FigNote Note or legend appearing below figure caption
Source Credit line for figure
Boxes and sidebars
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SidebarTitle Title of a box or sidebar

SidebarSubtitle Subtitle of a box or sidebar
SidebarText Text in a box or sidebar
Tables
TableCap Number and title of a table
TableBody Text within a table
TableHead Column heads in a table
TableSubhead Subhead dividing text within a table
TableFoot Footnote to a table
Source Credit line for a table

PUBLISHING BOOKS WITH ASCE – 52 – Rev. 10/2015

Publishing Books with ASCE