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388 19th Street  Oakland, California 94612

DOA Phone 510.238.1122  LMUDA Phone 510.452.4529  Fax 510.452.4530
info@downtownoakland.org  www.downtownoakland.org
info@lakemerritt-uptown.org  www.lakemerritt-uptown.org
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Downtown Oakland Association
YTD Cash Summary- December 2018

Perm/Temp Variance Comments

Cash Available YTD Actual YTD Budget YTD Variance (For variance amounts of 10% and $10K)
Prior Year Carry Forward and Assessment $1,052,931.44 $1,051,298.00 $1,633.44 Favorable PV - August disbursement exceeded budget.
Income

Total Cash Available $1,052,931.44 $1,051,298.00 $1,633.44 See comment above

Expenses
DISI $46,652.46 $55,500.00 $8,847.54 Favorable PV - implemented cost saving strategies
towards end of 2018 in anticipation of SOBO category
overspend.
ORG $287,649.55 $293,965.00 $6,315.45 Favorable PV - budgeted rent increase on space at
1924 Franklin St. was not implemented and Annual
Event line item was not fuly expended.
SOBO $718,629.43 $701,833.00 ($16,796.43) Unfavorable PV - Hours billed exceed contracted
amount due to renewal efforts and related increase in
staffing.

Total Expenses $1,052,931.44 $1,051,298.00 ($1,633.44) See comments above and expense detail attached.
Cash Remaining $0.00 $0.00 $0.00

Current Current
District Profit to
Non-Assessment Funds - Contracted Contract Amount Notes
Date
Services Amount Invoiced
1111 Broadway $122,815.11 $76,980.83 $3,456.37 Includes all YTD vendor payments.
Clorox (2018) $181,635.00 $154,075.73 $3,050.70 Includes all YTD vendor payments.

EBALDC (2018) $67,170.51 $58,765.65 $55,611.60 Associate Membership and dedicated PT Ambassador.
Includes all YTD vendor payments. District profit
includes all contract years.

Ratto's $8,079.95 $6,733.30 $6,733.30 Includes all YTD vendor payments.

City of Oakland $24,393.26 $25,661.37 $0.00 Service contract terminated due to sale of property.
Payments made from this line item include expenses
related to renewal (P.U.M.A.), an allocation to support
OPD mounted unit, and payments to vendor for
maintenance of T5/T6 lot.
Total Available Non-Assessment Funds as of 12/31/18 $62,468.52
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10:27 AM Downtown Oakland Association
11/28/18
Cash Basis December 2018 Expenses

Curr. Actual Curr.Bud. Curr. Var. Percent YTD Actual YTD Bud. YTD Var. Percent Ann. Budget Variance Explanation
EXPENSES
DISTRICT IDENTITY (DISI)
Marketing 6,178.32 3,750.00 2,428.32 165% 39,107.00 45,000.00 -5,893.00 86.9% 45,000.00 Favorable PV - implemented cost saving strategies towards end of
2018 in anticipation of overspend in SOBO category.
Misc. 0.00 41.67 -41.67 0.0% 45.46 500.00 -454.54 9.09% 500.00
Total DISI Projects 6,178.32 3,791.67 2,386.65 162.95% 39,152.46 45,500.00 -6,347.54 86.05% 45,500.00
Special Events
Arts & Culture 0.00 0.00 0.00 0.0% 5,000.00 5,000.00 0.00 100.0% 5,000.00 Art & Soul sponsorship fulfilled - event held 7/28 & 7/29
CBD Sponsored Events 0.00 416.67 -416.67 0% 2,500.00 5,000.00 -2,500.00 50.0% 5,000.00 Favorable PV - includes sponsorship of Bike to Work Day.
Total Special Events 0.00 416.67 -416.67 0.0% 7,500.00 10,000.00 -2,500.00 75.0% 10,000.00
TOTAL DISI 6,178.32 4,208.34 1,969.98 147% 46,652.46 55,500.00 -8,847.54 84.06% 55,500.00
ORGANIZATION
Non-Personnel Expenses
Accounting Expenses 0.00 0.00 0.00 0% 3,250.00 3,500.00 -250.00 92.86% 3,500.00 Favorable PV - tax filing completed.
Computer Service & Support 0.00 41.67 -41.67 0% 802.16 500.00 302.16 160.43% 500.00 Unfavorable PV - includes payments for IT support. Exceeds
annual budget.
Consulting & Legal Expenses 314.38 47.58 266.80 661% 375.89 571.00 -195.11 65.83% 571.00
Fees & Permits 0.00 166.67 -166.67 0% 1,730.90 2,000.00 -269.10 86.55% 2,000.00

Insurance -Directors & Officers 0.00 0.00 0.00 0% 1,210.00 1,300.00 -90.00 93.08% 1,300.00 Paid in full.
Insurance -General Liability 0.00 0.00 0.00 0% 5,830.00 5,830.00 0.00 100.0% 5,830.00 Paid in full.
Misc. 245.31 83.33 161.98 294% 2,013.58 1,000.00 1,013.58 201.36% 1,000.00 Unfavorable PV - includes payments for database management
software. Exceeds annual budget.
Rent 3,810.00 4,103.00 -293.00 93% 47,598.50 49,236.00 -1,637.50 96.67% 49,236.00 Favorable PV - budgeted rent increase was not implemented for
space at 1924 Franklin St. in 2018.
Office Furniture & Equipment 34.96 166.67 -131.71 21% 999.45 2,000.00 -1,000.55 49.97% 2,000.00
Postage, Shipping & Delivery 14.99 41.67 -26.68 36% 126.12 500.00 -373.88 25.22% 500.00
Printing & Copying 89.47 250.00 -160.53 36% 3,034.66 3,000.00 34.66 101.16% 3,000.00
Supplies 362.25 250.00 112.25 145% 3,045.30 3,000.00 45.30 101.51% 3,000.00 Unfavorable PV - includes purchase of printer ink. Exceeds annual
budget.
Telephone & Telecommunications 114.99 125.00 -10.01 92% 1,674.71 1,500.00 174.71 111.65% 1,500.00 Unfavorable PV - cost of basic phone service increased.
Total Non-Personnel Expenses 4,986.35 5,275.59 -289.24 95% 71,691.27 73,937.00 -2,245.73 96.96% 73,937.00
ORG/Special Projects
Annual Breakfast Meeting 2,500.00 0.00 2,500.00 100% 2,500.00 5,000.00 -2,500.00 50.0% 5,000.00 Favorable PV - funds not fully expended on annual event.
Total ORG/Special Projects 0.00 0.00 0.00 0% 0.00 5,000.00 -5,000.00 0.0% 5,000.00
Personnel & Related
Staff Personnel 36,306.74 17,519.00 18,787.74 207% 210,228.00 210,228.00 0.00 100.0% 210,228.00
Training & Prof. Develop. -1,605.00 400.00 -2,005.00 -401% 3,230.28 4,800.00 -1,569.72 67.3% 4,800.00 Favorable PV - includes reimbursement of costs associated with
staff attendance at IDA Conference and Emerging Leader
Fellowship.

Total Personnel & Related 34,701.74 17,919.00 16,782.74 194% 213,458.28 215,028.00 -1,569.72 99.27% 215,028.00
TOTAL ORGANIZATION 42,188.09 23,194.59 18,993.50 182% 287,649.55 293,965.00 -6,315.45 97.85% 293,965.00
SOBO
Clean and Safe 29,669.17 52,090.17 -22,421.00 57% 643,752.82 625,082.00 18,670.82 102.99% 625,082.00 Unfavorable PV - Hours billed exceed contracted amount.
Misc. SOBO Expenses 437.96 797.33 -359.37 55% 9,922.61 9,568.00 354.61 103.71% 9,568.00 Unfavorable PV - includes costs associated with storage and BBB
parking.
Program Coordinator 3,054.47 2,310.50 743.97 132% 27,726.00 27,726.00 0.00 100.0% 27,726.00
PROW Maintenance 404.93 2,863.08 -2,458.15 14% 30,654.50 34,357.00 -3,702.50 89.22% 34,357.00 Favorable PV
Watering 557.98 425.00 132.98 131% 6,573.50 5,100.00 1,473.50 128.89% 5,100.00 Unfavorable PV - watering expenses increased with installation of
new baskets. Exceeds annual budget.
Total SOBO 34,124.51 58,486.08 -24,361.57 58% 718,629.43 701,833.00 16,796.43 102.39% 701,833.00
TOTAL EXPENSE 82,490.92 85,889.01 -3,398.09 96.04% 1,052,931.44 1,051,298.00 1,633.44 100.16% 1,051,298.00
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Lake Merritt/Uptown District Association
YTD Cash Summary- December 2018

Perm/Temp Variance Comments

Cash Available YTD Actual YTD Budget YTD Variance (For variance amounts of 10% and $10K)
Prior Year Carry Forward and Assessment Income $1,215,688.13 $1,198,019.00 $17,669.13 Favorable PV - August disbursement exceeded
budget.
Total Cash Available $1,215,688.13 $1,198,019.00 $17,669.13 See comment above.

Expenses
DISI $49,709.18 $53,500.00 $3,790.82 Favorable PV - implemented cost saving strategies
towards end of 2018 in anticipation of overspend in
SOBO category.
ORG $299,340.25 $293,851.00 ($5,489.25) Unfavorable PV - includes payments from ORG Misc.
line item for database management software and
partial fulfillment of 2018 B Shuttle Sponsorship to
bring carry forward to zero.
SOBO $866,638.70 $850,668.00 ($15,970.70) Unfavorable TV - Hours billed exceed contracted
amount due to renewal efforts and related increase in
staffing.

Total Expenses $1,215,688.13 $1,198,019.00 ($17,669.13) See expense detail attached.

Cash Remaining $0.00 $0.00 $0.00

Current
Non-Assessment Funds - Contracted Contract Current Contract
Services Amount YTD Actual Remaining Funds Notes
Fox Theater Services (2018) $12,000.00 $12,000.00 $0.00 Total funds remaining from all four contract years is
$1,918.52
Current Contract Current Amount
Amount Invoiced Remaining Funds
City of Oakland $48,938.09 $39,711.20 $4,888.71 Payments made from this line item include expenses
related to renewal (P.U.M.A.), an allocation to support
OPD mounted unit, and payments to vendor for
maintenance of 1911 Telegraph and the 17th Street
BART Gateway.
Thor - 385 17th Street $3,670.58 $3,000.42 $2,082.78 Includes all YTD payments.
Total Non-Assessment Funds as of 12/31/18 $33,620.08
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 10:19 AM Lake Merritt Uptown District Association
11/28/18
Cash Basis December 2018 Expenses
Curr. Actual Curr. Budget Curr. Variance Percent YTD Actual YTD Budget YTD Variance Percent Ann. Budget Variance Explanation

EXPENSES
DISTRICT IDENTITY (DISI)
Marketing 2,677.46 3,583.33 -905.87 74.72% 41,709.18 43,000.00 -1,290.82 97.0% 43,000.00
Misc. 0.00 41.67 -41.67 0.0% 0.00 500.00 -500.00 0.0% 500.00
Total DISI Projects 2,677.46 3,625.00 -947.54 73.86% 41,709.18 43,500.00 -1,790.82 95.88% 43,500.00
Special Events
Arts & Culture 0.00 0.00 0.00 0.0% 5,000.00 5,000.00 0.00 100.0% 5,000.00 Art & Soul sponsorship fulfilled - event held 7/28 & 7/29
CBD Sponsored Events 0.00 416.67 -416.67 0.0% 3,000.00 5,000.00 -2,000.00 60.0% 5,000.00 Favorable PV - includes sponsorship Bike to Work Day.
Total Special Events 0.00 416.67 -416.67 0.0% 8,000.00 10,000.00 -2,000.00 80.0% 10,000.00
TOTAL (DISI) 2,677.46 4,041.67 -1,364.21 66.25% 49,709.18 53,500.00 -3,790.82 92.91% 53,500.00
ORGANIZATION
Non-personnel expenses
Accounting Expenses 0.00 0.00 0.00 0.0% 3,250.00 3,500.00 -250.00 92.86% 3,500.00 Favorable PV - tax filing completed.
Computer Service & Support 0.00 50.00 -50.00 0.0% 895.83 600.00 295.83 149.31% 600.00 Unfavorable PV - includes payments for IT support. Exceeds
annual budget.
Consulting & Legal Expenses 0.00 41.67 -41.67 0.0% 61.51 500.00 -438.49 12.3% 500.00
Fees & Permits 0.00 166.67 -166.67 0.0% 1,852.06 2,000.00 -147.94 92.6% 2,000.00
Insurance - Directors & Officers 0.00 0.00 0.00 0.0% 1,285.00 1,300.00 -15.00 98.85% 1,300.00 Paid in full.
Insurance - General Liability 0.00 0.00 0.00 0.0% 6,248.00 6,373.00 -125.00 98.04% 6,373.00 Paid in full.
Misc 8,160.78 125.00 8,035.78 6,528.62% 10,639.17 1,500.00 9,139.17 709.28% 1,500.00 Unfavorable PV - includes payments for database
management software and partial fulfillment of 2018 B Shuttle
Sponsorship to bring carry forward to zero. Exceeds annual
budget.
Rent 3,810.00 4,103.00 -293.00 92.86% 47,598.50 49,236.00 -1,637.50 96.67% 49,236.00 Favorable PV - budgeted rent increase was not implemented
on space at 1924 Franklin St. in 2018
Office furniture & equipment 34.96 83.33 -48.37 41.95% 985.33 1,000.00 -14.67 98.53% 1,000.00

Postage, shipping, delivery 14.99 20.83 -5.84 71.96% 165.32 250.00 -84.68 66.13% 250.00
Printing & copying 89.47 229.17 -139.70 39.04% 2,551.51 2,750.00 -198.49 92.78% 2,750.00
Supplies 311.48 208.33 103.15 149.51% 2,927.81 2,500.00 427.81 117.11% 2,500.00 Unfavorable PV - includes purchase of printer ink. Exceeds
annual budget.
Telephone & telecommunications 165.74 125.00 40.74 132.59% 1,777.22 1,500.00 277.22 118.48% 1,500.00 Unfavorable PV - cost of basic phone service increased.
Total Non-personnel expenses 12,587.42 5,153.00 7,434.42 244.27% 80,237.26 73,009.00 7,228.26 109.9% 73,009.00
ORG/Special Projects
Annual Breakfast Meeting 2,500.00 0.00 2,500.00 100.0% 2,696.76 5,000.00 -2,303.24 53.94% 5,000.00 Favorable PV - funds not fully expended on annual event.
Total ORG/Special Projects 2,500.00 0.00 2,500.00 100.0% 2,696.76 5,000.00 -2,303.24 53.94% 5,000.00
Personnel & Related
Staff Personnel 33,277.93 17,626.75 15,651.18 188.79% 211,939.09 211,521.00 418.09 100.20% 211,521.00 Includes payment of Management Fee.
Training & Prof. Develop. 0.00 360.00 -360.00 0.0% 4,467.14 4,321.00 146.14 103.38% 4,321.00
Total Personnel & Related 33,277.93 17,986.75 15,291.18 185.01% 216,406.23 215,842.00 564.23 100.26% 215,842.00
TOTAL ORGANIZATION 48,365.35 23,139.75 25,225.60 209.01% 299,340.25 293,851.00 5,489.25 101.87% 293,851.00
SOBO
Clean and Safe 34,777.00 63,665.67 -28,888.67 54.62% 787,449.35 763,988.00 23,461.35 103.07% 763,988.00 Unfavorable PV - Hours billed exceed contracted amount.
Misc SOBO expenses 803.07 833.33 -30.26 96.37% 11,270.42 10,000.00 1,270.42 112.7% 10,000.00 Unfavorable PV - includes cost associated with storage and
parking of BBB vehicles. Exceeds annual budget.

Program Coordinator 3,732.74 2,823.92 908.82 132.18% 33,887.00 33,887.00 0.00 100.0% 33,887.00
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 10:19 AM Lake Merritt Uptown District Association
11/28/18
Cash Basis December 2018 Expenses
Curr. Actual Curr. Budget Curr. Variance Percent YTD Actual YTD Budget YTD Variance Percent Ann. Budget Variance Explanation
PROW Maintenance 307.85 3,066.08 -2,758.23 10.04% 26,008.59 36,793.00 -10,784.41 70.69% 36,793.00 Favorable PV - implemented cost saving strategies towards
end of 2018 in anticipation of overspend in SOBO category.
Watering 681.99 500.00 181.99 136.4% 8,023.34 6,000.00 2,023.34 133.72% 6,000.00 Unfavorable PV - watering expenses increased with
installation of new baskets. Exceeds annual budget.

TOTAL SOBO 40,302.65 70,889.00 -30,586.35 56.85% 866,638.70 850,668.00 15,970.70 101.88% 850,668.00
TOTAL EXPENSE 91,345.46 98,070.42 -6,724.96 93.14% 1,215,688.13 1,198,019.00 17,669.13 101.48% 1,198,019.00
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