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LOGBOOK REVIEW

Overview
The form can be used at any time but the IRSE requires evidence of a review at least once a year. When an assessor reviews the logbook for renewal,
surveillance or initial issue of a licence then this form should also be used to formally register that the logbook has been reviewed by the assessor and act as
a record of assessment. It is not acceptable just to tick or say OK next to each section; the reviewer must state briefly why they feel the requirements for the
section have or have not been met.

Completing the logbook review form


As part of the surveillance process licence holders must have their work experience verified on an annual basis. At the five year point the competence
assessor will need to see evidence that the review has been undertaken annually and that any identified deficiencies have been noted and corrected. IRSE
have provided a typical form that can be used for this purpose, but similar forms currently used by organisations that contain the same information can still
be used. At the time of surveillance the assessor will wish to see evidence of four annual reviews covering the intervening years since the issue of the
licence.

There is a row for each section of the logbook which must be reviewed and a brief comment made (a tick is not acceptable). Where the section does not
meet the current IRSE requirements then an action plan with close out date should be agreed with the licence holder and a follow up review planned to
ensure the action is completed. Guidance on how to fill in the forms, together with an example, is provided for each section. In addition reviewers should
note the following:

Obligations of licence holders


The licence holder has agreed to comply with the requirements of the Licensing Scheme as published in the Obligations of Licence Holders. This was
issued to them with their licence and the latest issue of this document can be downloaded from www.irselicensing.org . All reviewers should ensure that the
licence holder has the latest issue in their logbook and that they have read and understood it.

Complaints and endorsements


Reviewers should ensure that the latest version of the complaints procedure and record of complaints form are in the logbook and that licence holder is
aware of the process as explained on these pages (latest version can be checked at www.irselicensing.org ).

Work experience forms and witness status list


Reviewers should ensure that those signing the work experience forms after 1/10/15 have also entered their names and details on the witness status list.

April 2018
EXAMPLE OF LOGBOOK REVIEW
Name: Licence number: Page:
Date of Reviewer’s Reviewer’s job Reviewer’s
review name title licence no.

Section requirements met Action


Date to be verified
Logbook section Reviewer must describe how the section Action points
Y/N completed (reviewer’s
requirements have / have not been met. signature)
Obligations of licence holders
Replaced with latest version downloaded from
Ensure latest version is in the
N 2010 version in logbook website, ensured that licence holder dd/mm/yy A Reviewer
logbook and that licence holder
understands their obligations
understands the requirements

Licence details Y Current licences 1.4.230 & 1.4.160 with dates

Latest training courses listed but under Training courses listed to be verified by line
Training and learning N dd/mm/yy A Reviewer
verification just says “see certificates” manager

Complaints and endorsements


Ensure latest version of the logbook Latest version of the guidance and example
guidance and example pages are in Y pages are in the logbook with any complaints dd/mm/yy A Reviewer
the logbook and that licence holder is and remedial actions entered and verified.
aware of the process
Work experience Has only been verified up to two years ago. Get all entries verified
Ensure sufficient detail for record of assessment
Those signing the work experience Entries lack detail
N Keep up to date dd/mm/yy A Reviewer
after 1/10/15 should also complete No entries in last year Identify applicable licence and what part (eg fault
the “witness status list” No cross referencing to licence finding, routine maintenance)
Witness status list
This should contain the name,
Ensure all signing the work experience sheets
contact details, relationship to the N Not completed dd/mm/yy A Reviewer
also complete the witness status list
licence holder and specimen
signature for all entries after 1/10/15

Signature of reviewer… A Reviewer …… Acknowledged by licence holder (acceptance of action points) - licence holder’s signature……… A L Holder……….……
April 2018
LOGBOOK REVIEW
Name: A CHAITHAN KUMAR Licence number:0069591 Page:
Date of Reviewer’s Kiran kumar Gattu Reviewer’s job IXL Department Head, Signalling Reviewer’s
review 25-05-2018 name title licence no.

Section requirements met Action


Date to be verified
Logbook section Reviewer must describe how the section Action points
Y/N completed (reviewer’s
requirements have / have not been met. signature)
Obligations of licence holders
Ensure latest version is in the
logbook and that licence holder
understands the requirements

Licence details

Training and learning

Complaints and endorsements


Ensure latest version of the logbook
guidance and example pages are in
the logbook and that licence holder is
aware of the process
Work experience
Those signing the work experience
after 1/10/15 should also complete
the “witness status list”
Witness status list
This should contain the name,
contact details, relationship to the
licence holder and specimen
signature for all entries after 1/10/15

Signature of reviewer……………………………… Acknowledged by licence holder (acceptance of action points) - licence holder’s signature………………………..……
April 2018