Republic of the Philippines Reference Code No:

Department of Environment and Natural Resources Revision Number:

ENVIRONMENTAL MANAGEMENT BUREAU XI 0

AUDIT PLAN Date Effective:

Office ENVIRONMENTAL MANAGEMENT BUREAU XI

Address 27-C, cor. V. Guzman St, Sta. Ana, Davao City
Scope of Audit All Areas
1) To determine conformance of established criteria (Reference Standards)
Audit Objectives
2) To verify effectiveness of process in meeting objectives
Date March 7-8, 2019
ISO 9001:2015 Standards;
Integrated Management System Manual;
Reference Standard ISO 14001:2015 Standards;
Procedural Manual
ISO/IEC 17025:2017 Standards;
Team Leader: Villora, Liza Mae C.
Members:
Alba, Andrei Paolo B. Gonzaga, Art Gil V.
Arana, Warwick C. Henderin, Jason Q.
Ares, Julius Bryan P. Lim, Eva D.
Balsa, Marjorie Mallari, Karen Faith M.
Audit Team: Bawi-in, Jay Cristoffer F. Paster, Sheena C.
Bontia, Isaiah Quistoy, Irene C.
Cabatingan, Bryan Kenneth R. Refuerzo, Justin Morris
Canoy, Berlie Mae P. Rosete, Reijan Hech G.
Cirunay, Aldren Kent R. Rubin, Leslie B.
Ewa, Ronald C. Saplagio, Christian N.
Gallano, Adam Raphael R.
Number of Elements/
Divisions: 4
Process to be audited

Schedule of Activities:
DAY TIME DEPT SECTION/ UNIT ACTIVITY / PROCESS
07 March 2019 8:30 AM 9:00 AM Audit Team and All process OPENING MEETING (ALL EMPLOYEES and TOP MANAGEMENT)

Audit Proper:
DIVISION/
DATE UNIT TIME AUDITOR TITLE
AREA
07 March 2019
8:30 AM 9:00 AM Audit T eam and All process Owners OPENING MEETING (ALL EMPLOYEES and TOP MANAGEMENT)
PROCESSING OF APPLICATION FOR ENVIRONMENTAL COMPLIANCE
2:00 - 3:00 pm JCF BAWIIN CERTIFICATE (INITIAL ENVIRONMENTAL EXAMINATION CHECKLIST - ONLINE
APPLICATION)
EIAS
PROCESSING OF APPLICATION FOR ENVIRONMENTAL COMPLIANCE
3:00 - 4:00 pm JCF BAWIIN
CERTIFICATE MINOR AND MAJOR AMENDMENT
4:00 - 5:00 pm JCF BAWIIN CONDUCT OF SITE INSPECTION
9:00 - 11:00 am APB ALBA PROCESSING OF APPLICATION FOR HAZARDOUS WASTE GENERATOR ID
PROCESSING OF APPLICATION FOR IMPORTATION CLEARANCEFOR CHEMICAL
11:00 - 12:00 nn ED LIM
CONTROL ORDER CHEMICALS (ONLINE)
PROCESSING OF APPLICATION FOR PERMIT TO TRANSPORT HAZARDOUS
1:00 - 2:00 pm APB ALBA
07 Mar CPD TCHWPS WASTE
2019 PROCESSING OF APPLICATION FOR IMPORTATION CLEARANCEFOR CHEMICAL
ED LIM
CONTROL ORDER CHEMICALS (SEMI-ONLINE)
PROCESSING OF APPLICATION FOR SMALL QUANTITY IMPORTATION (SQI)
2:00 - 3:00 pm ED LIM
CLEARANCE
2:00 - 4:00 pm APB ALBA PROCESSING OF APPLICATION FOR TSD ENDORSEMENT
9:00 - 12:00 nn CN SAPLAGIO PROCESSING OF APPLICATION FOR WASTEWATER DISCHARGE PERMIT

PROCESSING OF APPLICATION FOR PERMIT TO OPERATE AIR POLLUTION

WAPS 1:00 - 3:00 pm CN SAPLAGIO
SOURCES AND CONTROL INSTALLATIONS

3:00 - 5:00 pm CN SAPLAGIO PROCESSING OF APPLICATION FOR CERTIFICATE OF ACCREDITATION

DOCUMENT CONTROL 1:00 - 3:00 pm LMC VILLORA DOCUMENT CONTROL

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 Republic of the Philippines Reference Code No:
Department of Environment and Natural Resources Revision Number:
ENVIRONMENTAL MANAGEMENT BUREAU XI 0

AUDIT PLAN Date Effective:

DATE DIVISION/ AREA UNIT TIME AUDITOR TITLE

5:00 - 7:00 am AGV GONZAGA CONDUCT OF AMBIENT AIR QUALITY MONITORING
9:00 - 10:00 am AGV GONZAGA INITIAL DESIGNATION OF AN AIRSHED
10:00 - 11:00 am AGV GONZAGA DESIGNATION OF ATTAINMENT AND NON-ATTAINMENT AREAS
AAQMU 11:00 - 12:00 nn AGV GONZAGA OPERATIONALIZATION OF AN AIRSHED
1:00 - 2:00 pm AGV GONZAGA CONDUCT OF SOURCE EMISSION TEST (SET)
2:00 - 3:00 pm AGV GONZAGA MONITORING OF PRIVATE EMISSION TESTING CENTER (PETC)
3:00 - 5:00 pm AGV GONZAGA MONITORING OF FIRMS WITH CEMS AND COMS
10:00 - 12:00 nn AKR CIRUNAY ADOPT-AN-ESTERO/WATERBODY PROGRAM
1:00 - 2:00 pm AKR CIRUNAY CLASSIFICATION/RECLASSIFICATION OF WATERBODIES

DESGINATION PROCESS OF A WATERBODY AS WATER QUALITY MANAGEMENT

AWQMU 3:00 - 4:00 pm AKR CIRUNAY
AREA
OPERATIONALIZATION OF WATER QUALITY MANAGEMENT AREA: WQMA
4:00 - 5:00 pm AKR CIRUNAY
07 Mar ACTION PLANNING AND LGU COMPLIANCE SCHEME
EMED
2019
LGUs’ 10-YR SWMP, SCRP IMPLEMENTATION/ TRANSFER STATION, MATERIALS
9:00 - 11:00 am SMC PASTER RECOVERY FACILITY, SANITARY LANDFILL MONITORING/ INVESTIGATION OF
COMPLAINTS
11:00 - 12:00 nn SMC PASTER DOWNLOADING OF FUNDING ASSISTANCE
ESWMS
1:00 - 2:00 pm SMC PASTER PROVISION OF TECHNICAL ASSISTANCE; CEPA TRAINING AND SEMINARS

PROVISION OF TECHNICAL ASSISTANCE; EVALUATION AND ENDORSEMENT OF

2:00 - 3:00 pm SMC PASTER
LGUs’ 10-YR SWMP
3:00 - 5:00 pm SMC PASTER IMPLEMENTATION OF SWEEP (ENMO)
9:00 - 11:00 am KFM MALLARI RECEIVING OF SAMPLES FOR TESTING
LAB 1:00 - 3:00 pm KFM MALLARI PREPARATION OF TEST REPORT
3:00 - 5:00 pm KFM MALLARI RELEASE OF TEST REPORT
10:00 - 12:00 nn JM REFUERZO CONDUCT OF INSPECTION
WATCHWMS
2:00 - 4:00 pm JM REFUERZO CONDUCT OF INVESTIGATION

DATE DIVISION/ AREA UNIT TIME AUDITOR TITLE

ACCOUNTING 3:00 - 5:00 pm JQ HENDERIN PROCESSING OF DISBURSEMENT VOUCHER
BUDGET 1:00 - 3:00 pm JQ HENDERIN OBLIGATION PROCESS FOR PAYABLES
9:00 - 9:30 am BKR PREPARATION OF COLLECTION REPORT FOR DEPOSIT BY BILL COLLECTOR
9:30 - 10:00 AM BKR ISSUANCE OF OFFICIAL RECEIPT BY BILL COLLECTOR
CASHIER
10:00 - 11:00 am BKR PREPARATION OF MONTHLY AND QUARTERLY REPORTS BY BILL COLLECTOR
11:00 - 12:00 nn BKR FILING AND SUBMISSION OF PAID VOUCHERS TO COA
9:00 - 11:00 am WC ARANA INVENTORY OF PROPERTY, PLANT AND EQUIPMENT
FAD
GSU 11:00 - 12:00 nn WC ARANA RECEIVING AND ISSUANCE OF DELIVERIES and PAYMENT TO THE SUPPLIERS
1:00 - 4:00 pm WC ARANA WORKING ENVIRONMENT / MAINTENANCE OF EQUIPMENT

PERSONNEL 1:00 - 4:00 pm JBP ARES HIRING PROCESS – NEW REGULAR EMPLOYMENT
9:00 - 12:00 nn,
PROCUREMENT BP CANOY PROCUREMENT PROCESS
1:00 - 3:00pm
RECORDS 3:00 - 5:00 pm LB RUBIN SUBMISSION/REQUEST OF DOCUMENTS IN THE RECORDS UNIT
9:00 - 12:00 nn IC QUISTOY 8888 CITIZENS’ COMPLAINT HOTLINE – COMMUNICATION DISPATCH
07 Mar
2019 CONSOLIDATION OF ANNUAL REGIONAL STATE OF BROWN ENVIRONMENT
1:00 - 2:00 pm IC QUISTOY
EEIU REPORT (RSOBER)
ORD 2:00 - 3:00 pm IC QUISTOY PREPARATION OF PHOTO RELEASES
3:00 - 4:00 pm IC QUISTOY MAINTENANCE OF OFFICIAL EMB-XI FACEBOOK PAGE

PREPARATION AND SUBMISSION OF ACCOMPLISHMENT REPORTS WITH

PISMU 9:00 - 12:00 nn RC EWA
MEANS OF VERIFICATION (MOV)
VILLORA,
TOP MANAGEMENT 9:00 - 12:00 nn TOP MANAGEMENT
BAWIIN, BALSA,
IMSDR 3:00 - 5:00 pm LMC VILLORA ASPECTS AND IMPACTS IDENTIFICATION (IMSDRS)
4:00 - 5:00 pm APB ALBA & ED OPERATIONAL CONTROLS (ENVIRONMENTAL ASPECTS) (PCO AND IMSDR)
PCO
5:00 - 6:00 pm LB RUBIN POLLUTION CONTROL

EMERGENCY
4:00 - 5:00 pm JBP ARES EMERGENCY PRAPAREDNESS - DRILLS
PREPAREDNESS

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 Republic of the Philippines Reference Code No:
Department of Environment and Natural Resources Revision Number:
ENVIRONMENTAL MANAGEMENT BUREAU XI 0

AUDIT PLAN Date Effective:

DATE DIVISION/ AREA UNIT TIME AUDITOR TITLE

PROCESSING OF APPLICATION FOR CERTIFICATE OF NON-COVERAGE FOR
8:00 - 9:00 am ARR GALLANO PROJECTS OPERATING PRIOR 1982 (CATEGORY D PROJECTS) and
ENHANCEMENT PROJECTS (CATEGORY C PROJECTS)
PROCESSING OF APPLICATION FOR ENVIRONMENTAL COMPLIANCE
9:00 - 10:00 am JCF BAWIIN
CERTIFICATE REGIONAL ENVIRONMENTAL IMPACT STATEMENT (EIS)
EIAS PREPARATION AND ISSUANCE OF CERTIFICATE OF NON-COVERAGE (CNC) -
9:00 - 11:00 am ARR GALLANO
ONLINE PROCESSING
PREPARATION OF DENIAL LETTERS FOR ECC AND CNC – ONLINE
ARR GALLANO
CPD APPLICATIONS
11:00 - 12:00 nn
PROCESSING OF APPLICATION FOR ENVIRONMENTAL COMPLIANCE
JCF BAWIIN
CERTIFICATE (EPRMP-EIS BASED)
PROCESSING OF APPLICATION FOR CHEMICAL CONTROL ORDER FOR CYANIDE,
9:00 - 10:00 am ED LIM
MERCURY, AND ASBESTOS
PROCESSING OF APPLICATION FOR CHEMICAL CONTROL ORDER FOR OZONE
TCHWPS 10:00 - 11:00 am ED LIM
DEPLETING SUBSTANCES
PROCESSING OF APPLICATION FOR CHEMICAL CONTROL ORDER FOR
08 Mar 11:00 - 12:00 nn ED LIM
POLYCHLORINATED BIPHENYLS
2019
CUSTOMER FEEDBACK 8:30 - 12:00 nn IC QUISTOY CUSTOMER FEEDBACK
8:00 - 10:00 am AKR CIRUNAY CONDUCT OF AMBIENT WATER QUALITY MONITORING
AWQMU
10:00 - 12:00 nn AKR CIRUNAY RECREATIONAL WATERS MONITORING PROGRAM
EMED 8:00 - 10:00 am JM REFUERZO CONDUCT OF MONITORING OF FIRMS UNDER ECOWATCH
WATCHWMS
CONDUCT MONITORING OF FIRMS UNDER THE POLLUTION ADJUDICATION
10:00 - 12:00 nn JM REFUERZO
BOARD (PAB)
8:00 - 9:00 am BKR CABATINGAN RELEASING OF CHECK AND LDDA-AP
9:00 - 10:00 am BKR CABATINGAN LIQUIDATION OF PETTY CASH
CASHIER
FAD 10:00 - 11:00 am BKR CABATINGAN PREPARATION OF REPORTS (RCI AND RADAI)
11:00 - 12:00 nn BKR CABATINGAN RELEASING OF PETTY CASH
RECORDS 9:00 - 12:00 nn LB RUBIN BORROWING OF DOCUMENTS IN THE RECORDS UNIT
8:00 - 10:00 am RC EWA ISSUANCE OF NOV/NTC AND CONDUCT OF TECHNICAL CONFERENCE
ORD Legal Unit
10:00 - 12:00 nn RC EWA RECEIPT OF PAB ORDER AND TENDER OF SERVICE
5S 9:00 - 12:00 nn SMC PASTER 5S
11 Mar
INTERNAL AUDIT 1:00 - 4:00 pm ROSETE & BONTIA INTERNAL AUDIT
2019

DAY TIME DEPT SECTION/ UNIT ACTIVITY / PROCESS

1:00 3:00 PM Audit Team FINALIZATION OF AUDIT FINDINGS
08 March 2019 Audit Team and All process CLOSING MEETING: PRESENTATION OF AUDIT FINDINGS (ALL EMPLOYEES
3:00 5:00 PM Owners and TOP MANAGEMENT)

Prepared by: Approved by

LIZA MAE C. VILLORA WILSON L. TRAJECO, PME, Ph.D.

Lead Auditor Regional Director

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 Republic of the Philippines Reference Code No:
Department of Environment and Natural Resources Revision Number:
ENVIRONMENTAL MANAGEMENT BUREAU XI 0

AUDIT PLAN Date Effective:

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