Instructions for using this spreadsheet

1. Complete details of safety culture appraisal below - a new spreadsheet should be used for each appraisal
2. Take your completed scenario data entry sheets and choose which scenario to enter first
3. Select the corresponding scenario worksheet (using tabs or click on hyperlink below)
4. Enter the reference number for the interviewee whose data you are entering.
5. Transfer your ratings from the data collection sheet into the relevant worksheet – matching sub-elements on the data collection sheet against those in the spreadsheet.
Note: that the numbers will not be in order. However the data entry sheet follow the order of the interview questions and support easy data entry.
Note: If there is missing data (ie. an N/A was recorded or no information was recorded for the sub-element), leave the cell blank. This will not affect the analysis
6. Repeat steps 4 and 5 for other interviewees that have completed the same scenario
7. Select the worksheet for the next scenario
8. Repeat steps 4 to 7 above until all data is entered
9. View data in the Data summary, Tables and Graphs worksheets
Note: These worksheets have been protected to avoid unintentional data entry. If you would like to unprotect the sheets, the password is 'unprotect'

Date of data collection activities: 1/1/2013

Appraisal team: Lisa Jones & Bob Smith
Area of focus: Operations at Depot A

Click to go to scenario data entry sheets:

Scenario 1
Scenario 2
Scenario 3
Scenario 4
Scenario 5

Click to go to data summary sheets:

Data summary sheet

Tables
Graphs
Scenario 1 - Data entry sheet
Instructions for using this spreadsheet
1. Enter the reference number for the interviewee whose data you are entering
2. Transfer your ratings from the data collection sheet for that interviewee – matching the sub-elements on the data collection sheet to those in the spreadsheet
Note: The sub-element numbers below are not in order. However, the data entry sheet follows the order of the interview questions to support easy data entry
Note: If there is missing data (ie. an N/A was recorded or no information was recorded for the sub-element), leave the cell blank. This will not affect the analysis
3. Repeat steps above for other interviewees that have completed the same scenario
Note: This spreadsheet allows for up to 10 interviewees for each scenario. If you have less than 10, leave the extra columns blank- this will not affect the analysis
4. Select the worksheet tab for the next scenario

Interviewee reference number

[insert ref [insert ref [insert ref
Sub-elements ID 01 ID 03 ID 04 ID 10 ID 11 ID 13 ID 16
number] number] number]

1.3 Visibility 1 0 1 0 1 1 1

3.1 Employee Reporting Behaviour 1 0 2 2 2 1 1

1.7 Encouragement 2 1 1 1 1 2 2

2.1 Trust 0 0 -1 0 0 1 1

3.2 Organisational Reporting Systems 1 1 2 1 2 1 1

1.6 Actions 1 1 1 1 1 2 1

1.4 Time & Resource Commitment 1 -1 0 0 1 1 1

4.3 Management of Risk 2 1 1 1 2 1 1

6.3 Staff Involvement in Safety Improvements -1 1 1 0 0 1 1

3.3 Feedback -1 -1 0 0 0

3.4 Communication Flow 1 2 2 1 1 2 1

5.1 Internal Monitoring and Evaluating 1 1 1 1 0

 1. Enter the reference number for the interviewee whose data you are entering
2. Transfer your ratings from the data collection sheet for that interviewee – matching the sub-elements on the data collection sheet to those in the spreadsheet
Note: The sub-element numbers below are not in order. However, the data entry sheet follows the order of the interview questions to support easy data entry
Note: If there is missing data (ie. an N/A was recorded or no information was recorded for the sub-element), leave the cell blank. This will not affect the analysis
3. Repeat steps above for other interviewees that have completed the same scenario
Note: This spreadsheet allows for up to 10 interviewees for each scenario. If you have less than 10, leave the extra columns blank- this will not affect the analysis
4. Select the worksheet tab for the next scenario

Interviewee reference number

[insert ref [insert ref [insert ref
Sub-elements ID 01 ID 05 ID 07 ID 10 ID 12 ID 15 ID 17
number] number] number]
1.1 Safety Message 1 1 1 1 2 1 1

1.2 Actions Support Safety Message 0 1 0 -1 -1 0 0

1.5 Decisions 1 2 1 -1 1 1 -1

1.7 Encouragement 2 2 1 1 1 0 1

3.4 Communication Flow 1 1 1 1 1 2 1

6.3 Staff Involvement in Safety Improvements 0 -1 1 1 -1 1

5.1 Internal Monitoring and Evaluating 2 1 1 1 1 2

Organisational Safety Culture Appraisal tool data analysis spreadsheet

Scenario 3 - Data entry sheet

Instructions for using this spreadsheet
1. Enter the reference number for the interviewee whose data you are entering
2. Transfer your ratings from the data collection sheet for that interviewee – matching the sub-elements on the data collection sheet to those in the spreadsheet
Note: The sub-element numbers below are not in order. However, the data entry sheet follows the order of the interview questions to support easy data entry
Note: If there is missing data (ie. an N/A was recorded or no information was recorded for the sub-element), leave the cell blank. This will not affect the analysis
3. Repeat steps above for other interviewees that have completed the same scenario
Note: This spreadsheet allows for up to 10 interviewees for each scenario. If you have less than 10, leave the extra columns blank- this will not affect the analysis
4. Select the worksheet tab for the next scenario

Interviewee reference number

[insert ref [insert ref [insert ref
Sub-elements ID 02 ID 06 ID 04 ID 08 ID 11 ID 14 ID 16
number] number] number]
3.1 Employee Reporting Behaviour 1 2 1 2 2 1 1

3.2 Organisational Reporting Systems 1 1 1 1 1 2 1

1.5 Decisions -2 -1 1 0 0 1 1

2.1 Trust 0 -1 1 0 1 1 0

1.6 Actions -1 -1 0 1 1 0 0
1.4 Time & Resource Commitment -1 0 1 1 1 1

2.2 Fault Allocation Process -1 0 -1 -1 -1 0 0

2.3 Disciplinary Process -1 0 -1 -1 1 -1 0

4.3 Management of Risk 1 1 1 1 1 2 2

5.2 Systemic Analysis 0 1 1 1 1 1 1

3.4 Communication Flow 0 1 -1 -2 0 0 0

3.3 Feedback -1 -1 -1 -1 1

5.1 Internal Monitoring and Evaluating 1 1 1 1 0

Organisational Safety Culture Appraisal tool data analysis spreadsheet

Scenario 4 - Data entry sheet

Instructions for using this spreadsheet
1. Enter the reference number for the interviewee whose data you are entering
2. Transfer your ratings from the data collection sheet for that interviewee – matching the sub-elements on the data collection sheet to those in the spreadsheet
Note: The sub-element numbers below are not in order. However, the data entry sheet follows the order of the interview questions to support easy data entry
Note: If there is missing data (ie. an N/A was recorded or no information was recorded for the sub-element), leave the cell blank. This will not affect the analysis
3. Repeat steps above for other interviewees that have completed the same scenario
Note: This spreadsheet allows for up to 10 interviewees for each scenario. If you have less than 10, leave the extra columns blank- this will not affect the analysis
4. Select the worksheet tab for the next scenario

Interviewee reference number

[insert ref [insert ref [insert ref
Sub-elements ID 02 ID 05 ID 08 ID 09 ID 13 ID 15 ID 17
number] number] number]
1.4 Time & Resource Commitment 1 1 0 0 1 1 1

1.5 Decisions 0 1 1 1 1 2 1

4.2 Proactivity & a Questioning Attitude 1 2 0 1 1 0 0

4.3 Management of Risk 1 0 0 1 1

1.6 Actions 0 1 1 1 1 2 1
1.1 Safety Message 1 2 1 1 1 2 2

6.1 Staff Involvement in Changes 0 1 -1 0 0 0 1

3.4 Communication Flow -1 1 -1 0 1 0 1

3.3 Feedback -1 0 -1 -1 0 1 1

5.1 Internal Monitoring and Evaluating 1 1 1 0

Organisational Safety Culture Appraisal tool data analysis spreadsheet

Scenario 5 - Data entry sheet

Instructions for using this spreadsheet
1. Enter the reference number for the interviewee whose data you are entering
2. Transfer your ratings from the data collection sheet for that interviewee – matching the sub-elements on the data collection sheet to those in the spreadsheet
Note: The sub-element numbers below are not in order. However, the data entry sheet follows the order of the interview questions to support easy data entry
Note: If there is missing data (ie. an N/A was recorded or no information was recorded for the sub-element), leave the cell blank. This will not affect the analysis
3. Repeat steps above for other interviewees that have completed the same scenario
Note: This spreadsheet allows for up to 10 interviewees for each scenario. If you have less than 10, leave the extra columns blank- this will not affect the analysis
4. Select the worksheet tab for the next scenario

Interviewee reference number

[insert ref [insert ref [insert ref
Sub-elements ID 03 ID 06 ID 07 ID 09 ID 12 ID 14 ID 17
number] number] number]
1.8 Systems 0 0 1 1 1 1 1

1.3 Visibility 1 0 1 1 1 1 1

1.2 Actions Support Safety Message 1 -1 0 -1 1 0 0

4.3 Management of Risk 1 0 1 1 2 1 1

4.1 Employee Understanding of Safety Risks 2 1 2 1 1 1 2

1.5 Decisions 1 0 1 1 1 1 1

1.6 Actions 0 0 0 -1 0 1

1.7 Encouragement 1 1 1 0 1 1 1
6.2 Staff Involvement in Development of Policies,
Systems and Procedures -1 0 -2 0 0 -1

3.4 Communication Flow -1 -1 -2 -1 -1 0

1.1 Safety Message 1 1 0 1 0 1

5.1 Internal Monitoring and Evaluating 1 1 0 0 0 1 1

5.3 External Monitoring -1 -1 -1 0 1

5.4 Safety Measurement 1 0 0 1 0 1

 1. This sheet displays a summary of the element and sub-element scores, based on the information inputted in the previous sheets
Note: This sheet has been protected to avoid unintentional data entry, if you would like to unprotect the sheets, the password is 'unprotect'
Note: The overall mean scores displayed below represent the harmonic mean (not simply a calculation of the average of the sub-element means)

Overall Summary by Element Mean score

1. Management & Leadership 0.64

2. Just Culture -0.14
3. Information Flow (reporting / feedback loop) 0.52
4. Risk Awareness 1.08
5. Learning Culture 0.67
6. Staff Involvement 0.04

Mean score
Element Sub-element Mean score
rounded

1. Management & Leadership 1.1 Safety Message 1.10 1.00

1.2 Actions Support Safety Message -0.07 0.00
1.3 Visibility 0.79 1.00
1.4 Time & Resource Commitment 0.55 1.00
1.5 Decisions 0.61 1.00
1.6 Actions 0.56 1.00
1.7 Encouragement 1.14 1.00
1.8 Systems 0.71 1.00
Overall mean 0.64 1.00
2. Just Culture 2.1 Trust 0.21 0.00
2.2 Fault Allocation Process -0.57 -1.00
2.3 Disciplinary Process -0.43 0.00
Overall mean -0.14 0.00
3. Information Flow (reporting / feedback loop) 3.1 Employee Reporting Behaviour 1.36 1.00
3.2 Organisational Reporting Systems 1.21 1.00
3.3 Feedback -0.35 0.00
3.4 Communication Flow 0.32 0.00
Overall mean 0.52 1.00
4. Risk Awareness 4.1 Employee Understanding of Safety Risks 1.43 1.00
4.2 Proactivity & a Questioning Attitude 0.71 1.00
4.3 Management of Risk 1.08 1.00
Overall mean 1.08 1.00
5. Learning Culture 5.1 Internal Monitoring and Evaluating 0.85 1.00
5.2 Systemic Analysis 0.86 1.00
5.3 External Monitoring -0.40 0.00
5.4 Safety Measurement 0.50 1.00
Overall mean 0.67 1.00
6. Staff Involvement 6.1 Staff Involvement in Changes 0.14 0.00
6.2 Staff Involvement in Development of Policies, Systems
-0.67 -1.00
and Procedures
6.3 Staff Involvement in Safety Improvements 0.31 0.00
Overall mean 0.04 0.00
Organisational Safety Culture Appraisal tool data analysis spreadsheet

Data summary
Instructions for using this spreadsheet
1. This sheet displays a summary of the element and sub-element rounded scores in table format
Note: This sheet has been protected to avoid unintentional data entry, if you would like to unprotect the sheets, the password is 'unprotect'
2. This information could be used to communicate strengths and weaknesses in a simple manner in reports and presentations
Note: It should be highlighted that these are rounded scores, the raw scores are displayed in the Data Summary sheet

Overview Summary -2 -1 0 1 2
1. Management & Leadership X
2. Just Culture X
3. Information Flow (reporting / feedback loop) X
4. Risk Awareness X
5. Learning Culture X
6. Staff Involvement X

1. Management & Leadership X

1.1 Safety Message X
1.2 Actions Support Safety Message X
1.3 Visibility X
1.4 Time & Resource Commitment X
1.5 Decisions X
1.6 Actions X
1.7 Encouragement X
1.8 Systems X

2. Just Culture X
2.1 Trust X
2.2 Fault Allocation Process X
2.3 Disciplinary Process X

3. Information Flow (reporting / feedback loop) X

3.1 Employee Reporting Behaviour X
3.2 Organisational Reporting Systems X
3.3 Feedback X
3.4 Communication Flow X

4. Risk Awareness X
4.1 Employee Understanding of Safety Risks X
4.2 Proactivity & a Questioning Attitude X
4.3 Management of Risk X

5. Learning Culture X
5.1 Internal Monitoring and Evaluating X
5.2 Systemic Analysis X
5.3 External Monitoring X
5.4 Safety Measurement X

6. Staff Involvement X
6.1 Staff Involvement in Changes X
6.2 Staff Involvement in Development of Policies, Systems and
X
Procedures
6.3 Staff Involvement in Safety Improvements X
1. This sheet displays a summary of the element and sub-element scores in a graphical format
Note: This sheet has been protected to avoid unintentional data entry, if you would like to unprotect the sheets, the password is 'unprotect'
2. This information could be used to communicate strengths and weaknesses in a simple manner in reports and presentations
3. The graphs shown in this tab of the spreadsheet use coloured bars to reinforce a negative score (red or orange) or positive score (light or dark green)

Overview summary

1. Management & Leadership

Sub-elements

2. Just Culture

3. Information Flow (reporting / feedback loop)

4. Risk Awareness

5. Learning Culture

6. Staff Involvement
Mean value
-2.00 -1.00 0.00 1.00 2.00

1. Management & Leadership

1.1 Safety Message

Sub-elements

1.2 Actions Support Safety Message

1.3 Visibility

1.4 Time & Resource Commitment

1.5 Decisions

1.6 Actions

1.7 Encouragement

1.8 Systems
Mean value

-2.00 -1.00 0.00 1.00 2.00

Sub-elements

2. Just Culture

2.1 Trust

2.2 Fault Allocation Process

2.3 Disciplinary Process

Mean value
-2.00 -1.00 0.00 1.00 2.00
 3. Information Flow
Sub-elements

3.1 Employee Reporting Behaviour

3.2 Organisational Reporting Systems

3.3 Feedback

3.4 Communication Flow

Mean value

-2.00 -1.00 0.00 1.00 2.00

4. Risk Awareness
Sub-elements

4.1 Employee Understanding of Safety Risks

4.2 Proactivity & a Questioning Attitude

4.3 Management of Risk

Mean value
-2.00 -1.00 0.00 1.00 2.00

5. Learning Culture
Sub-elements

5.1 Internal Monitoring and Evaluating

5.2 Systemic Analysis

5.3 External Monitoring

5.4 Safety Measurement

Mean value
-2.00 -1.00 0.00 1.00 2.00

6. Staff Involvement
Sub-elements

6.1 Staff Involvement in Changes

6.2 Staff Involvement in Development of Policies, Systems and Procedures

6.3 Staff Involvement in Safety Improvements

Mean value
-2.00 -1.00 0.00 1.00 2.00