PGDM (2018-2020)

Term III

DATA ANALYSIS AND BUSINESS MODELING

Assignment - I

AutoFill, AutoCorrect, AutoComplete

Submitted By Submitted To
Prof. Anil Kumar
Roll Number – 201845687
Section – A

AutoFill
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The Excel AutoFill feature makes inserting a series of values or text items in a range of cells
easy. It uses the AutoFill handle (the small box at the lower right of the active cell). You can
drag the AutoFill handle to copy the cell or automatically complete a series. AutoFill is a very
useful Excel feature. It allows you to create entire columns or rows of data which are based on
the values from other cells. This feature of Excel saves lot of time and energy of typing the data.

Autofill just not help in filling of text data but, it has more features listed below:
➢ Autofill Months and Dates
➢ Autofill Numbers
➢ Autofill Hours

Value Entered in First Cell Extended Series Created by AutoFill in the Next
Three Cells
June July, August, September
Jun Jul, Aug, Sep
Tuesday Wednesday, Thursday, Friday
Tue Wed, Thu, Fri
1/4/19 2/4/19, 3/4/19, 4/4/19
Jan-00 Feb‐00, Mar‐00, Apr‐00
15-Feb 16‐Feb, 17‐Feb, 18‐Feb
10:00 PM 11:00 PM, 12:00 AM, 1:00 AM
Quarter 1 Quarter 2, Quarter 3, Quarter 4
Qtr2 Qtr3, Qtr4, Qtr1
Q3 Q4, Q1, Q2
Product 1 Product 2, Product 3, Product 4
8:01 9:01, 10:01, 11:01

Process of Autofill:
1. Add initial data that is needed.
2. Select the cell that you wish to AutoFill. Move the cursor to the bottom right corner of
the cell. It will turn into a solid cross. This is called the Fill Handle.
3. Drag the cursor across the cells to as many as you need. If you exceed the number of cells
needed, data will be repeated.

You can easily erase this data by dragging the cells back to the end. Autofill works both
Vertically and Horizontally.

Example: In this Data set I just write CF Wholesale & Retail in the first cell and just drag it
down to that cell on which I want to write the same detail.
Same feature I used for invoice number, Invoice Date, Invoice Day, Description etc. and save my
lot of time.

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**In drag and drop feature you can select your range manually but, in double click feature it
automatically select the range.

Double Click on the Fill Handle

For speed, there is one more feature you can Autofill a column by double-clicking on the fill handle
of a highlighted cell (or range of cells). If the cells below or adjacent to the highlighted cell (or
range) contain values, double clicking the fill handle causes the Autofill to fill down the current
column until it reaches the end of the current data range.

Autofill Functions and Formulas

The Excel Autofill feature also works with functions and formulas in Excel. However, with this
type of Autofill, there is no 'series fill' option. Instead, Excel observes the rules of Absolute and
Relative cell reference (i.e. if a row or column reference is preceded by a $ sign, excel will keep

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the reference constant as the formula is copied to other cells; Otherwise, the row or column
reference will be adjusted as the formula is copied to other cells.

Creating custom lists for AutoFill

In addition to varying the increment in a series created with AutoFill, you can also create your own
custom series. For example, say your company has offices in the following locations and you get
tired of typing the sequence in each new spreadsheet that requires them:

1. New York 2. Chicago 3. Atlanta 4. New Orleans 5. San Francisco 6. Los Angeles

After creating a custom list with these locations, you can enter the entire sequence of cities simply
by entering New York in the first cell and then dragging the Fill handle to the blank cells where
the rest of the cities should appear.

To create this kind of custom series, follow these steps:

❖ Choose File ➪ Options ➪ Advanced or press Alt+FTA and then scroll down and click
the Edit Custom Lists button in the General section to open the Options dialog box
❖ Click in the Import List from Cells text box and then select the range of cells in the
worksheet containing the custom list.
❖ Click the Import button to copy this list into the List Entries list box.
❖ Select the List Entries list box and then type each entry (in the desired order), being
sure to press Enter after typing each one.
❖ Click the Add button to add the list of entries to the Custom Lists list box.
❖ Click OK twice, the first time to close the Options dialog box and the second to close
the Excel Options dialog box and return to the current worksheet in the active
workbook.

After adding a custom list to Excel, from then on you need only enter the first entry in a cell and
then use the fill handle to extend it to the cells below or to the right.

Example: In the Data set I customized a list and the location of Inventory area i.e Mumbai, Indore,
Delhi, Lucknow. Because this customer orders the weekly for these different locations in a same
manner.

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 And now I just need to write Mumbai in the E2 cell and drag it to E5 it automatically fills data
from the list.

Turning Off Autofill

AutoFill can be a great timesaver when adding information to a worksheet. Even so, some users
may not want the feature to be available, so Excel provides a way to turn it off.

1. Navigate to the File > Options menu.

2. In the Excel Options window, open Advanced on the left.
3. Under the Editing Options section, toggle Enable AutoComplete for cell values on or off
depending on whether you want to turn this feature on or disable it.

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 AutoComplete
AutoComplete is the feature in Excel which makes entering the same text into multiple cells
easy. It tries to act like a mind reader, anticipating what you might want to enter next based on
what you just entered. With this feature, you just need to type the first few letters of a text entry
into a cell, and Excel automatically complete that entry based on other entries that are already
made in the column. This feature ensures that entries are spelled correctly and are consistent.

For example, suppose that if I enter CF Wholesale & Retail in cell D62 and then move the cell
pointer down to cell D63 in the row below and press C (lowercase or upper- case, it doesn’t
matter). AutoComplete immediately inserts the remainder of the familiar entry —CF Wholesale
& Retail — in this cell after the C.

Turn Off AutoComplete:

If you don’t want to use AutoComplete, you can turn off the AutoComplete feature. Select File
➪ Options ➪ Advanced or press Alt+FTA to open the Advanced tab of the Excel Options
dialog box. Then, select the Enable AutoComplete for Cell Values check box in the Editing
Options section to remove its check mark before clicking OK.

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 AutoCorrect
AutoCorrect is the feature which identifies misspelled words, uses algorithms to identify the
words most likely to have been intended, and edits the text accordingly.
AutoCorrect feature already knows to automatically correct two initial capital letters in an entry,
to capitalize the name of the days of the week, and to replace a set number of text entries and
typos with particular substitute text.

For example, if you work for a company named Consolidated Data Processing Corporation, you
can create an AutoCorrect entry for an abbreviation, such as cdp. Then, whenever you type cdp,
Excel automatically changes the text to Consolidated Data Processing Corporation.

We can add to the list of text replacements at any time when using Excel. These text
replacements can be of two types:
➢ Typos that you routinely make along with the correct spelling.
➢ Abbreviations or Acronyms that you type all the time along with their full forms.

Steps to add to the replacements feature:

1. Choose File ➪ Options ➪ Proofing or press Alt+FTP and then click the
AutoCorrect Options button or press Alt+A. Excel opens the AutoCorrect dialog
box.
2. enter the typo or abbreviation in the Replace text box.
3. Click the Add button or press Enter to add the new typo or abbreviation to the
AutoCorrect list.
4. Click the OK button to close the AutoCorrect dialog box.

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Example: I customized the list and add “CFR” for CF Wholesale & Retail.
Now, whenever I type “CFR” this feature automatically corrects it to CF Wholesale & Retail and
Same I did for FMCG Goods.

References:
• Microsoft Excel Bible 2016 by John Walkenbach
• Next Generation Excel by Isaac D. Gottlieb
• Excel for Dummies by Greg Harvey
• http://excel.officetuts.net/en/training/autofill