TEXT FUNCTIONS

FUNCTIONS TO REMOVE EXTRA CHARACTERS

A. TRIM - removes the unnecessary spaces from a particular string

Formula: =TRIM(text)

Argument:
text - string to be converted

Sample:
Text Formula Result
1. S I B S =TRIM($D15) SIBS
2. G R A CE =TRIM($D16) GRACE
3. P P H =TRIM($D17) PPH

B. CLEAN - removes the non-printable characters from a particular string

Formula: =CLEAN(text)

Argument:
text - string to be converted

Sample:
Text Formula Result
1. SIBS_x0007_ =CLEAN(SIBS_x0007_) SIBS
2. SIBS =CLEAN(SIBS) SIBS

FUNCTIONS TO CONVERT BETWEEN UPPER & LOWER CASE

C. UPPER - converts all letters in a string to uppercase

Formula: =UPPER(text)

Argument:
text - string to be converted

Sample:
Text Formula Result
1. phoenix =UPPER($D42) PHOENIX
2. Phoenix =UPPER($D43) PHOENIX
3. phoENIX =UPPER($D44) PHOENIX

D. LOWER - converts all letters in a string to lowercase

Formula: =LOWER(text)

Argument:
text - string to be converted

Sample:
text Formula Result
1. PHOENIX =LOWER($D55) phoenix
 2. Phoenix =LOWER($D56) phoenix
3. phoENIX =LOWER($D57) phoenix

E. PROPER - converts the first letter of a string to uppercase and all other letters in lowercase

Formula: =PROPER(text)

Argument:
text - string to be converted

Sample:
text Formula Result
1. PHOENIX =PROPER($D68) Phoenix
2. phoenix =PROPER($D69) Phoenix
3. phoENIX =PROPER($D70) Phoenix

FUNCTIONS TO CONVERT EXCEL DATA TYPES

F. DOLLAR - converts a supplied number into text using a currency format

Formula: =DOLLAR(number,[decimals])

Arguments:
number - string to be formatted
[decimals] - (optional) number of decimals to display; by default, the number of decimals is two (2)

Sample:
number [decimals] Formula Result
1. 123456 =DOLLAR($D84) $123,456.00
2. 123456 1 =DOLLAR($D85,$E85) $123,456.0
3. 123456 2 =DOLLAR($D86,$E86) $123,456.00

G. FIXED - Rounds a supplied number to a specified number of decimal places, and then converts this into text with or
without commas

Formula: =FIXED(number,[decimal],[no_commas])

Arguments:
number - string to be formatted
[decimal] - (optional) number of decimals to display; by default, the number of decimlas is two (2)
[no_commas] - (optional) separator of thousands (e.g. 1000 to 1,000); by default, the value is set to "FALSE" whic
means that the comma separator will be present while if the value is set to "TRUE" the comma separator will not
appear

Sample:

number [decimals] [no_commas] Formula

1. 123456 =FIXED($D101)
2. 123456 1 0 =FIXED($D102,$E102,FALSE)
3. 123456 2 1 =FIXED($D103,$E103,FALSE)

H. TEXT - converts a supplied string into text, using a user-specified format

 Formula: =TEXT(value,format_text)

Arguments:
value - string to be converted
format_text - the pattern by which to format the value, enclosed in quotation marks (Note: See samples of forma
available in "Format Cells Dialog Box")

Sample:
number format_text Formula
1. 123456 MMM DD, YYYY =TEXT($D116,"MMM DD, YYYY")
2. 0.38 hh:mm:ss AM/PM =TEXT($D117,"hh:mm:ss AM/PM")
3. 123456 #,###.00 =TEXT($D118,"#,###.00")

I. VALUE - converts a string into numeric value

Formula: =VALUE(text)

Argument:
text - string to be converted

Sample:
text Formula Result
1. Jun 20, 2019 =VALUE($D129) 43636
2. 9:07:12 AM =VALUE($D130) 0.38
3. 123,456.00 =VALUE($D131) 123456

CUTTING UP & PIECING TOGETHER TEXT STRINGS

J. CONCATENATE - join the text of two or more cells

Formula: =CONCATENATE(text1,text2…)

Arguments:
text1 - initial string
text2 - (optional-repeatable) more strings to append in sequence

Sample:
text1 text2 text3 Formula
1. Phoenix Publishing House =CONCATENATE($D145,$E145,$F145)

K. LEFT - extract the leftmost characters from a string

Formula: =LEFT(text,num_char)

Arguments:
text - string to extract to
num_char - character to retain (starting from left)

Sample:
Text num_char Formula Result
1. ABC 1 =LEFT($D157,$E157) A
2. Phoenix Publishing House, Inc. 7 =LEFT($D158,$E158) Phoenix
3. Collection Receipt 10 =LEFT($D159,$E159) Collection
L. MID - extract a character from the middle of the string

Formula: =MID(text,start_char,num_char)

Arguments:
text - string to count
start_char - string from which to begin
num_char - length of characters to extract

Sample:
Text start_char num_char Formula
1. Phoenix Publishing House, Inc. 8 11 =MID($D172,$E172,$F172)
2. Maria Pilar Fatima Sibal-Balbin 19 13 =MID($D173,$E173,$F173)
3. Advance Excel Functions 15 9 =MID($D174,$E174,$F174)

M. RIGHT - extract the rightmost characters from a string

Formula: =RIGHT(text,num_char)

Arguments:
text - string to extract to
num_char - character to retain (starting from left)

Sample:
Text num_char Formula Result
1. C10000249 3 =RIGHT($D186,$E186) 249
2. Provisional Receipt 7 =RIGHT($D187,$E187) Receipt
3. CARF#15869 4 =RIGHT($D188,$E188) 5869

N. REPT - repeat string for a certain number of times in a cell

Formula: =REPT(text,number_times)

Arguments:
text - string to repeat
number_times - number of time text will be repeated

Sample:

Text number_ times Formula Result

1. SIBS 5 =REPT($D200,$E200) SIBSSIBSSIBSSIBSSIBS

2. GRACE 3 =REPT($D201,$E201) GRACEGRACEGRACE
3. PPH 6 =REPT($D202,$E202) PPHPPHPPHPPHPPHPPH

INFORMATION FUNCTIONS
O. LEN - counts the number of characters in a string

Formula: =LEN(text)

Argument:
text - string to count
 Sample:
Text Formula Result
1. Phoenix =LEN($D215) 7
2. Phoenix =LEN($D216) 8
3. Accounting =LEN($D217) 10

P. FIND - know the position of certain characters in particular string (Note: Case Sensitive Function)

Formula: =FIND(find_text,within_text,[start_num])

Arguments:
find_text - string to look for
within_text - string to search for
[start_num] (optional) - character within within_text at which to start the search

Sample:
within_text find_text [start_num] Formula
1. phoenix publishing house, inc. publishing =FIND($E230,$D230)
2. PHOENIX PUBLISHING HOUSE, INC. publishing =FIND($E231,$D231)
3. PHOENIX PUBLISHING HOUSE, INC. PUBLISHING 8 =FIND($E232,$D232,$F232)
4. ADVANCE EXCEL FUNCTIONS FUNCTION =FIND($E233,$D233)

Q. SEARCH - know the position of certain characters in particular string (Note: Non-case Sensitive Function)

Formula: =SEARCH(find_text,within_text,[start_num])

Arguments:
find_text - string to look for
within_text - string to search for
[start_num] (optional) - character within within_text at which to start the search

Sample:
within_text find_text [start_num] Formula
1. phoenix publishing house, inc. publishing =SEARCH($E246,$D246)
2. PHOENIX PUBLISHING HOUSE, INC. publishing =SEARCH($E247,$D247)
3. PHOENIX PUBLISHING HOUSE, INC. PUBLISHING 8 =SEARCH($E248,$D248,$F248)
4. ADVANCE EXCEL FUNCTIONS FUNCTION =SEARCH($E249,$D249)

R. EXACT - test if two supplied text strings are exactly the same and if so, returns "TRUE"; Otherwise, returns "FALSE"
(Note: Case sensitive Function)

Formula: =EXACT(text1,text2)

Arguments:
text1 - validating string
text2 - validating string

Sample:
text1 text2 Formula Result
1. phoenix PHOENIX =EXACT($D262,$E262) 0
2. PHOENIX PHOENIX =EXACT($D263,$E263) 1
 3. phoENIX PHOENIX =EXACT($D264,$E264) 0

S. T - test if whether a supplied value is text and if so, returns the supplied text; if not, returns an empty string

Formula: =T(text)

Argument:
text - string to test

Sample:
text Formula Result
1. phoenix =T($D275) phoenix
2. 123456 =T($D276)
3. phoENIX =T($D277) phoENIX

REPLACING / SUBSTITUTING PARTS OF A TEXT STRING

T. SUBSTITUTE - replace existing text wth a new text in a particular string

Formula: =SUBSTITUTE(text,old_text,new_text,[instance_number])

Arguments:
text - string to seach to
old_text - word to replace
new_text - word that will replace old_text
[instance_number] - (optional) number of search and replace that will be done in a string. By default
all old_text will be replaced by new_text; however if [instance_number] is specified, only the
indicated instance will be replaced

Sample:
[instance_
Text old_text new_text Formula
number]

1. excel-excel-excel-excel excel fun =SUBSTITUTE($D294,$E294,$F294)

2. excel-excel-excel-excel excel fun 2 =SUBSTITUTE($D294,$E294,$F294)

U. REPLACE - replaces all or part of a text string with another string from a user supplied position

Formula: =REPLACE(old_text,start_num,num_chars,new_text)

Arguments:
old_text - string to alter
start_num - starting location in the string to search
num_chars - number of characters to replace
new_text - string to replace the old_text

Sample:

old_text start_ num num_ chars new_text Formula

1. excel-excel-excel-excel 7 5 fun =REPLACE($D309,$E309,$F309,$G309)

2. excel-excel-excel-excel 13 5 fun =REPLACE($D310,$E310,$F310,$G310)
of decimals is two (2)

en converts this into text with or

of decimlas is two (2)

ult, the value is set to "FALSE" which
RUE" the comma separator will not

Formula Result

) 123,456.00
,$E102,FALSE) 123,456.0
,$E103,FALSE) 123456.00
marks (Note: See samples of format

Formula Result
"MMM DD, YYYY") Jan 03, 2238
"hh:mm:ss AM/PM") 09:07:12 AM
"#,###.00") 123,456.00

Formula Result
D145,$E145,$F145) PhoenixPublishingHouse
 Result
E172,$F172) Publishing
E173,$F173) Sibal-Balbin
E174,$F174) Functions

Result

BSSIBSSIBSSIBSSIBS
RACEGRACEGRACE
PHPPHPPHPPHPPHPPH
sitive Function)

Formula Result
$D230) 9
$D231) #VALUE!
$D232,$F232) 9
$D233) 15

ase Sensitive Function)

Formula Result
46,$D246) 9
47,$D247) 9
48,$D248,$F248) 9
49,$D249) 15

RUE"; Otherwise, returns "FALSE"

ot, returns an empty string

e in a string. By default
pecified, only the

Formula Result

SUBSTITUTE($D294,$E294,$F294) fun-fun-fun-fun
SUBSTITUTE($D294,$E294,$F294) excel-fun-excel-excel

lied position

Formula Result

REPLACE($D309,$E309,$F309,$G309) excel-fun-excel-excel
REPLACE($D310,$E310,$F310,$G310) excel-excel-fun-excel
DATE & TIME FUNCTIONS

CREATING DATES AND TIMES

A. DATE - converts the provided year, month, and day into a date format

Formula: =DATE(year,month,day)

Sample:
Year Month Day Formula
1. 2019 2 16 =DATE($D12,$E12,$F12)
2. 2018 11 22 =DATE($D13,$E13,$F13)
3. 2017 8 5 =DATE($D14,$E14,$F14)

B. DATEVALUE - converts date string to a date value in numeric format (Note: this function can be used in 2 ways, 1.) e
date and excel date to this format "DD/MMM/YYYY")

Formula: =DATEVALUE(date_text)

Argument:
date_text - string to be converted

Sample:
date_text Formula Result
1. Jun. 19, 2019 =DATEVALUE("6/19/19") 43635
2. 19/06/19 =DATEVALUE($D27) Err:502

C. TIME - converts the provided hour, minute, and second into time format

Formula: =TIME(hour,minute,second)

Sample:
hour minute second Formula
1. 8 30 21 =TIME($D35,$E35,$F35)
2. 12 25 33 =TIME($D36,$E36,$F36)
3. 5 45 18 =TIME($D37,$E37,$F37)

D. TIMEVALUE - converts time string to a time value in numeric format (Note: time_text must be entered in text format

Formula: =TIMEVALUE(time_text)

Argument:
time_text - string to be converted

Sample:
date_text Formula Result
1. 6:45:00 AM =TIMEVALUE("6:45:00") 0.28125
2. 8:00:00 PM =TIMEVALUE("8:00:00") 0.8333333333

CURRENT DATE & TIME

E. NOW - inserts the current date & time
 Formula: =NOW()

Sample:
Result
1. July 13, 2019 - 04:24:48

F. TODAY - inserts today's date

Formula: =TODAY()

Sample:
Result
1. July 13, 2019

EXTRACTING THE COMPONENTS OF A DATE

G. DAY - converts date string to a day value in numeric format

Formula: =DAY(serial_number)

Argument:
serial_number -string to be converted

Sample:
serial_number Formula Result
1. Jun. 19, 2019 =DAY($D81) 19
2. May. 21, 2019 =DAY($D82) 21

H. MONTH - converts date string to a month value in numeric format

Formula: =MONTH(serial_number)

Argument:
serial_number - string to be converted

Sample:
serial_number Formula Result
1. Jun. 19, 2019 =MONTH($D93) 6
2. May. 21, 2019 =MONTH($D94) 5

I. YEAR - converts date string to a year value in numeric format

Formula: =YEAR(serial_number)

Argument:
serial_number - string to be converted

Sample:
serial_number Formula Result
1. Jun. 19, 2019 =YEAR($D105) 2019
2. May. 21, 2018 =YEAR($D106) 2018

J. WEEKNUM - takes a date and returns a week number (1-53 or 54) that corresponds to the week of the year

Formula: =WEEKNUM(serial_number,[return_type])

Arguments:
serial_number - string to be converted
 [return_type] - (optional) number that represents the start of the week (Sunday = 1 or Monday = 2); by default, w

Sample:
serial_number [return_type] Formula Result
1. Jan. 10, 2019 =WEEKNUM($D119) 2
2. Jan. 22, 2019 2 =WEEKNUM($D119,$E120) 4

K. WEEKDAY - converts the date string to its number of the day in a week

Formula: =WEEKDAY(serial_number,[return_type])

Arguments:
serial_number - string to be converted
[return_type] - (optional) number indicating which numbering system to use to represents weekdays (1 = Sunday -
[return_type] arguments)

Sample:
serial_number [return_type] Formula Result
1. Jan. 01, 2019 1 =WEEKDAY($D133,$E133) 3
2. Jan. 02, 2019 1 =WEEKDAY($D134,$E134) 4
3. Jan. 03, 2019 1 =WEEKDAY($D135,$E135) 5
4. Jan. 04, 2019 1 =WEEKDAY($D136,$E136) 6
5. Jan. 05, 2019 1 =WEEKDAY($D137,$E137) 7
6. Jan. 06, 2019 1 =WEEKDAY($D138,$E138) 1
7. Jan. 07, 2019 1 =WEEKDAY($D139,$E139) 2

PERFORMING CALCULATIONS WITH DATE

L. EDATE - adds or subtracts months from a specified date exactly

Formula: =EDATE(start_date,months)

Arguments:
start_date - start date (must be in date format)
months - number of months before (-) or after (+)

Sample:
start_date months Formula Result
1. Jan. 22, 2019 1 =EDATE($D153,$E153) Feb 22, 2019
2. Jan. 01, 2019 -1 =EDATE($D154,$E154) Dec 01, 2018
3. Jan. 01, 2019 12 =EDATE($D155,$E155) Jan 01, 2020

M. EOMONTH - adds or subtracts months from a specified date, but returns the day of the month

Formula: =EOMONTH(start_date,months)

Arguments:
start_date - start date (must be in date format)
months - number of months before (-) or after (+)

Sample:
start_date months Formula Result
1. Jan. 22, 2019 1 =EOMONTH($D167,$E167) Feb 28, 2019
 2. Jan. 01, 2019 -1 =EOMONTH($D168,$E168) Dec 31, 2018
3. Jan. 01, 2019 12 =EOMONTH($D169,$E169) Jan 31, 2020

N. DAYS360 - determines the difference between two days based on the 360 day year

Formula: =DAYS360(start_date,end_date,[method])

Arguments:
start_date - start date to consider in calculation
end_date - end date to consider in calculation

[method] - (optional) indicator of what day the count method will use. By default it's value is "FALSE" which mean
the last day of the month, it is set to the 30th day of the same month. When the end date is the last day of the mo
the next month, otherwise the end date is set to the 30th of the same month. However, if the value is "TRUE" the
ending dates equal to the 31st of the month are set to the 30th of the same month.

Sample:
start_date end_date [method] Formula
1. Jan. 01, 2019 Dec. 31, 2019 =DAYS360($D185,$E185)
2. Jan. 01, 2019 Dec. 31, 2019 0 =DAYS360($D186,$E186,FALSE)
3. Jan. 01, 2019 Dec. 31, 2019 1 =DAYS360($D187,$E187,TRUE)
4. Jan. 01, 2019 Jan. 31, 2019 0 =DAYS360($D188,$E188,FALSE)

O. WORKDAY (2007)/WORKDAYS.INTL (2010-onwards) - calculates a date in the future or past excluding weekends and o
holidays. For WORKDAYS.INTL it uses additional parameters to specify weekend days and holidays.

Formula: =WORKDAY(start_date,days,[holidays])
Formula: =WORKDAY.INTL(start_date,days,[weekend],[holidays])

Arguments:
start_date - date to start from counting (excluded in the count)
days - number to days to advance (+) or count backwards (-)
[holidays] - (optional) list of non-working days
[weekend] - (optional) number or string representing which days of the week are considered weekends (See [wee
arguments)

Sample:
start_date days [holiday] Formula
1. Jun 02, 2019 9 Jun 12, 2019 =WORKDAY($D205,$E205,$F205)
2. Jun 02, 2019 9 =WORKDAY($D206,$E206)
3. Jun 02, 2019 9 Jun 12, 2019 =WORKDAY.INTL($D207,$E207,11,$F207)
4. Jun 02, 2019 9 =WORKDAY.INTL($D207,$E207,11)
P. NETWORKDAYS (2007)/NETWORKDAYS.INTL (2010-onwards) - calculate the days between two dates excluding weeke
NETWORKDAYS.INTL it uses additional parameters to specify weekend days and holidays.

Formula: =NETWORKDAYS(start_date,end_date,[holidays])
Formula: =NETWORKDAYS.INTL(start_date,end_date,[weekends],[holidays])

Arguments:
start_date - start date
end_date - end date
[holidays] - (optional) list of non-working days
[weekend] - (optional) number or string representing which days of the week are considered weekends (See [wee

Sample:
start_date end_date [holidays] Formula
1. Jun 01, 2019 Jun 15, 2019 Jun 12, 2019 =NETWORKDAYS($D232,$E232,$F232)
2. Jun 01, 2019 Jun 15, 2019 =NETWORKDAYS($D233,$E233)
3. Jun 02, 2019 Jun 01, 2019 Jun 12, 2019 =NETWORKDAYS.INTL($D234,$E234,11,$F234)
4. Jun 02, 2019 Jun 01, 2019 =NETWORKDAYS.INTL($D235,$E235,11)
 Result
Feb. 16, 2019
Nov. 22, 2018
Aug. 05, 2017

ion can be used in 2 ways, 1.) enter the date_text in text format; 2.) syncronize system

Result
8:30:21 AM
12:25:33 PM
5:45:18 AM

must be entered in text format, cell referencing can't be used in this formula)
the week of the year
= 1 or Monday = 2); by default, weeks begin on Sunday (1)

epresents weekdays (1 = Sunday - 7 = Saturday); by default, week begins on Sunday (1) (See

[return_type] arguments
Result Day
1 Sunday
2 Monday
3 Tuesday
4 Wednesday
5 Thursday
6 Friday
7 Saturday

Result
22, 2019
01, 2018
01, 2020

Result
28, 2019
 31, 2018
31, 2020

it's value is "FALSE" which means the method that will be used is US, where the start date is
end date is the last day of the month, and the start date < 30, the end date is to the 1st day of
wever, if the value is "TRUE" the method that will be used is European. The starting dates and
h.

Formula Result
185) 360
186,FALSE) 360
187,TRUE) 359
188,FALSE) 30

or past excluding weekends and optionally

and holidays.

considered weekends (See [weekend]

Formula Result [weekend] arguments

05,$F205) Jun 14, 2019 Argument Which Day
06) Jun 13, 2019 1 or blank Saturday & Sunday
7,$E207,11,$F207) 2 Sunday & Monday
7,$E207,11) 3 Monday & Tuesday
4 Tuesday & Wednesday
5 Wednesday & Thursday
6 Thursday & Friday
7 Friday & Saturday
11 Sunday only
12 Monday only
13 Tuesday only
14 Wednesday only
 15 Thursday only
16 Friday only
17 Saturday only

ween two dates excluding weekends (Saturday and Sunday) and optionally holidays. For
ays.

considered weekends (See [weekend] arguments)

Formula Result [weekend] arguments

232,$E232,$F232) 9 Argument Which Day
233,$E233) 10 1 or blank Saturday & Sunday
$D234,$E234,11,$F234) 2 Sunday & Monday
$D235,$E235,11) 3 Monday & Tuesday
4 Tuesday & Wednesday
5 Wednesday & Thursday
6 Thursday & Friday
7 Friday & Saturday
11 Sunday only
12 Monday only
13 Tuesday only
14 Wednesday only
15 Thursday only
16 Friday only
17 Saturday only
LOOKUP & REFERENCE FUNCTIONS

DATA LOOKUP FUNCTIONS

A. HLOOKUP (Horizontal Lookup) - lookup and retrieve data from specific row in table

Formula: =HLOOKUP(lookup_value,table_array,row_index_num,[range_lookup])

Arguments:
lookup_value - value to lookup
table_array - table from which to retrieve data
row_index_num - row number from which to retrieve data
[range_lookup] - (optional) indicator whether the data to be retieve is approximate match (TRUE) or
exact match (FALSE)

Sample:
Cons No. CONS-001 CONS-002 CONS-003 CONS-004 CONS-005
QTY Delivered 1,250 658 2,258 235 351
Pull-out 24 68 95 11 99

Result:
Lookup value CONS-001 Formula:
result#01 (QTY) 1,250 =HLOOKUP($L$3,$E$17:$I$19,2,FALSE)
result#02 (P-OUT) 24 =HLOOKUP($L$3,$E$17:$I$19,3,FALSE)

B. VLOOKUP (Vertical Lookup) - lookup and retrieve data from specific column in table

Formula: =VLOOKUP(lookup_value,table_array,row_index_num,[range_lookup])

Arguments:
lookup_value - value to lookup
table_array - table from which to retrieve data
col_index_num - column number from which to retrieve data
[range_lookup] - (optional) indicator whether the data to be retieve is approximate match (TRUE) or
exact match (FALSE)

Sample:
Cons No. QTY Delivered Pull-out
CONS-001 1,250 24
CONS-002 658 68
CONS-003 2,258 95
CONS-004 235 11
CONS-005 351 99

Result:
Lookup value CONS-002 Formula:
result#01 (QTY) 658 =VLOOKUP($I$33,$D$33:$F$37,2,FALSE)
result#02 (P-OUT) 68 =VLOOKUP($I$33,$D$33:$F$37,3,FALSE)
C. LOOKUP - performs an approximate match lookup in a one-column or one-range.

Formula: =LOOKUP(lookup_value,lookup_vector,[result_vector])

Arguments:
lookup_value - value to lookup
lookup_vector - the one-row, or one-column range to search
[result_vector] - (optional) the one-row, or one-column range of results

Sample:
% of Commission Collection Range
1% 1,000,000.00
2% 2,000,000.00
3% 3,000,000.00
4% 4,000,000.00
5% 5,000,000.00

Result:
Enter amount between 1,000,000.00 and 5,000,000.00
Collection as of today: 1,200,000.00 Formula:
% of Commission: 1% =LOOKUP($E$70,$E$62:$E$66,$D$62:$D$62)
Collection Range: 1,000,000.00 =LOOKUP($E$70,$E$62:$E$66)

D. MATCH - locate the position of a lookupvalue in row, column, or table. This function supports approximate,
exact and partial matches.

Formula: =MATCH(lookup_value,lookup_array,[match_type])

Arguments:
lookup_value - value to lookup
lookup_array - range of cells

[match_type] - (optional) how to match, specified as figures 0=exact match, 1=less than, -1=greater than

Sample:
Agents Collection
Agent#01 10,000.00
Agent#02 5,800.00
Agent#03 1,000.00
Agent#04 2,200.00
A 1,200.00

Result:
As to figures (exact match) Formula:
Lookup value: 10,000.00
Position: 1 =MATCH($E$95,$E$87:$E$91,0)
As to figures (less than)
Lookup value: 1,050.00
Position: 3 =MATCH($E$99,$E$87:$E$91,1)
 As to figures (greater than)
Lookup value: 3,000.00
Position: 2 =MATCH($E$103,$E$87:$E$91,-1)

ROW/COLUMN/AREA INFORMATION
E. ROW - gets the number of a reference

Formula: =ROW([reference])

Argument:
[reference] - (optional) reference to a cell or range of cells

Sample:
[reference] Formula Result
1. (blank) =ROW() 117
2. E120 =ROW($E$120) 117

F. ROWS - counts the number of rows in a range of cells

Formula: =ROWS(array)

Argument:
array - range of cells

Sample:
array Formula Result
1. D119:D122 =ROWS($D$119:$D$122) 129

G. COLUMN - gets the number of a reference

Formula: =COLUMN([reference])

Argument:
[reference] - (optional) reference to a cell or range of cells

Sample:
[reference] Formula Result
1. (blank) =COLUMN() 7
2. E120 =COLUMN($E$120) 7

H. COLUMNS - counts the number of rows in a range of cells

Formula: =COLUMNS(array)

Argument:
array - range of cells

Sample:
array Formula Result
1. D119:F122 =COLUMNS($D$122:$F$122) 3

FUNCTIONS TO RETURN REFERENCES TO CELL RANGES

I. INDEX - retrieve individual values or entire rows and columns

Formula: =INDEX(array,row_num,[col_num],[area_num])

Arguments:
array - range of cells
row_num - row position
[col_num] - (optional) column position
[area_num] - (optional) range in reference that should be used

Sample:
1 2 3 4

Book Title Consigned QTY Pull-out Remaining QTY

1. Pluma 8,250 350 7,900

2. PLP 3,500 200 3,300
3. McGraw Hill 2,490 1,200 1,290
4. ETW 1,200 29 1,171

Result:
Change the value of row and column to see different result:
row: 2
column: 3 Formula:
Value: 200 =INDEX($D$172:$G$175,$E$179,$E$180)

J. OFFSET - retrieve to a range of cells that is specified number of rows and columns from an initial supplied range

Formula: =OFFSET(reference,rows,cols,[height],[width])

Arguments:
reference - the starting point, reference cell or range
rows - number of rows to offset below the starting reference
cols - number of columns to offset to the right of the starting reference
[height] - (optional) the height in rows of the returned reference (Note: Can only be used with other functions)
[width] - (optional) the width in columns of the returned reference (Note: Can only be used with other functions

Sample:

Book Title Consigned QTY Pull-out Remaining QTY

1. Pluma 8,250 350 7,900

2. PLP 3,500 200 3,300
3. McGraw Hill 2,490 1,200 1,290
4. ETW 1,200 29 1,171

Result:
Change the value of row and column to see different result:
row: 2
column: 3 Formula:
Value: 3,300 =OFFSET($D$195,$E$203,$E$204)
ximate match (TRUE) or

$19,2,FALSE)
$19,3,FALSE)

ximate match (TRUE) or

F$37,2,FALSE)
F$37,3,FALSE)
70,$E$62:$E$66,$D$62:$D$62)
70,$E$62:$E$66)

on supports approximate,

1=less than, -1=greater than

$179,$E$180)

from an initial supplied range

only be used with other functions)

n only be used with other functions)
STATISTICAL FUNCTIONS

COUNT FUNCTIONS
A. COUNT - count the number of cell that contains numbers only characters

Formula: =COUNT(value1, [value2],…)

Arguments:
value1 - cell reference or range
[value2] - (optional) cell reference or range

Sample:
value Formula:
1. - 5 =COUNT($D$16:$D$23)
2. 12
3. 654
4. 231
5. Pluma
6.
7. 20%
8. 6/21/2019

B. COUNTA - count the number of non-blank cells

Formula: =COUNTA(value1, [value2],…)

Arguments:
value1 - cell reference or range
[value2] - (optional) cell reference or range

Sample:
value Formula:
1. - 7 =COUNTA($D$16:$D$23)
2. 12
3. 654
4. 231
5. Pluma
6.
7. 20%
8. 6/21/2019

C. COUNTBLANK - count the number of blank cells

Formula: =COUNTBLANK(range)

Arguments:
range - cell reference or range

Sample:
value Formula:
 1. - 1 =COUNTBLANK($D$16:$D$23)
2. 12
3. 654
4. 231
5. Pluma
6.
7. 20%
8. 6/21/2019

D. COUNTIF - count the cells that meets the single criteria

Formula: =COUNTIF(range,criteria)

Arguments:
range - range of cells to count
criteria - criteria that controls which cells should be counted
Sample:
range
1. Sales Result:
2. Collection criteria: Sales Formula:
3. Sales Count: 4 =COUNTIF($D$72:$D$77,$G$73)
4. Collection
5. Sales
6. Sales

E. COUNTIFS - count the cells that meets the multiple criteria

Formula: =COUNTIF(range1,criteria1,[range2],[criteria2],...)

Arguments:
range - range of cells to count
criteria - criteria that controls which cells should be counted
[range2] - (optional) second range to evaluate
[criteria2] - (optional) criteria to use on [range2]

Sample:
range [range2]
1. Sales Luzon Result:
2. Collection Visayas criteria1: Sales
3. Sales Luzon criteria2: Luzon Formula:
4. Collection Mindanao Count: 3 =COUNTIFS($D$72:$D$77,$G$73,$E
5. Sales Mindanao
6. Sales Luzon

RANK FUNCTIONS
F. RANK (2007) - rank values from largest to smallest or vice versa

Formula: =RANK(number,array,[order])
 Arguments:
number - number to rank
array - numbers to rank against
[order] - (optional) rank in ascending pr descending order (0=descending, 1=ascending)

Sample:
Agents array
1. Agent#01 5,800.00
2. Agent#02 800.00
3. Agent#03 1,000.00
4. Agent#04 2,200.00
5. Agent#05 1,200.00

Result (descending order): Result (ascending order):

rank Formula:
1 =RANK($E111,$E$111:$E$115,0)
5 =RANK($E112,$E$111:$E$115,0)
4 =RANK($E113,$E$111:$E$115,0)
2 =RANK($E114,$E$111:$E$115,0)
3 =RANK($E115,$E$111:$E$115,0)
rank Formula:
5 =RANK($E111,$E$111:$E$115,1)
1 =RANK($E112,$E$111:$E$115,1)
2 =RANK($E113,$E$111:$E$115,1)
4 =RANK($E114,$E$111:$E$115,1)
3 =RANK($E115,$E$111:$E$115,1)

F. RANK.EQ (2010) - rank values from largest to smallest or vice versa, when array contains duplicate this function will se
each set

Formula: =RANK.EQ(number,ref,[order])

Arguments:
number - number to rank
ref - numbers to rank against
[order] - (optional) rank in ascending pr descending order (0=descending, 1=ascending)

Sample:
Agents array
1. Agent#01 5,800.00
2. Agent#02 800.00
3. Agent#03 1,200.00
4. Agent#04 2,200.00
5. Agent#05 1,200.00

G. RANK.AVG (2010) - rank values from largest to smallest or vice versa, when array contains duplicate this function will
rank to each set

Formula: =RANK.EQ(number,ref,[order])

Arguments:
number - number to rank
ref - numbers to rank against
[order] - (optional) rank in ascending pr descending order (0=descending, 1=ascending)

Sample:
 Agents array
1. Agent#01 5,800.00
2. Agent#02 800.00
3. Agent#03 1,200.00
4. Agent#04 2,200.00
5. Agent#05 1,200.00

H. PERCENTRANK (2007) - find the relative standing of a value within a data set

Formula: =PERCENTRANK(array,x,[significance])

Arguments:
array - range of data value
x - value to rank
[significance] - (optional) number of significant digit, default is three (3)

Sample: Result:
Agents array rank Formula:
1. Agent#01 5,800.00 100% =PERCENTRANK($E$172:$E$176,$E172,2)
2. Agent#02 800.00 0% =PERCENTRANK($E$172:$E$176,$E173,2)
3. Agent#03 3,680.00 75% =PERCENTRANK($E$172:$E$176,$E174,2)
4. Agent#04 2,200.00 50% =PERCENTRANK($E$172:$E$176,$E175,2)
5. Agent#05 1,200.00 25% =PERCENTRANK($E$172:$E$176,$E176,2)

I. PERCENTRANK.INC (2010) - find the percentage rank inclusive of the first and last values in the array

Formula: =PERCENTRANK.INC(array,x,[significance])

Arguments:
array - range of data value
x - value to rank
[significance] - (optional) number of significant digit, default is three (3)

Sample: Result:
Agents array rank Formula:
1. Agent#01 5,800.00 100% =PERCENTRANK($E$172:$E$176,$E172,2)
2. Agent#02 800.00 0% =PERCENTRANK($E$172:$E$176,$E173,2)
3. Agent#03 3,680.00 75% =PERCENTRANK($E$172:$E$176,$E174,2)
4. Agent#04 2,200.00 50% =PERCENTRANK($E$172:$E$176,$E175,2)
5. Agent#05 1,200.00 25% =PERCENTRANK($E$172:$E$176,$E176,2)

J. PERCENTRANK.EXC (2010) - find the percentage rank inclusive of the first and last values in the array

Formula: =PERCENTRANK.INC(array,x,[significance])

Arguments:
array - range of data value
x - value to rank
[significance] - (optional) number of significant digit, default is three (3)

Sample: Result:
 Agents array rank Formula:
1. Agent#01 5,800.00 100% =PERCENTRANK($E$172:$E$176,$E172,2)
2. Agent#02 800.00 0% =PERCENTRANK($E$172:$E$176,$E173,2)
3. Agent#03 3,680.00 75% =PERCENTRANK($E$172:$E$176,$E174,2)
4. Agent#04 2,200.00 50% =PERCENTRANK($E$172:$E$176,$E175,2)
5. Agent#05 1,200.00 25% =PERCENTRANK($E$172:$E$176,$E176,2)

FINDING THE LARGEST & SMALLEST VALUES

K. MAX - retrieve the largest number in a given range, ignores empty cells, logical values TRUE and FALSE, and text value

Formula: =MAX(number1,[number2],…)

Arguments:
number1 - number, reference to numeric value, or range that contains numeric values
[number2] - (optional) number, reference to numeric value, or range that contains numeric values

Sample:
number1 Result: Formula:
1. 58 Highest Value: 4,423 =MAX($D$224:$D$228)
2. 1,235
3. day 5000
4. 0.25
5. 4,423

L. MAXA - retrieve the largest number in a given range, ignores empty cells, and evaluates the logical values TRUE and F
respectively

Formula: =MAX(value1,[value2],…)

Arguments:
value1 - number, reference to numeric value, or range that contains numeric values
[value2] - (optional) number, reference to numeric value, or range that contains numeric values

Sample:
Result Formula:
1. 58 0 58 =MAXA($D$241;$F$241)
2. 1,235 1,235 1,235 1,235 =MAXA($D$242;$F$242)
3. 0 -25 0 =MAXA($D$243;$F$243)
4. 1.00 0.25 1 =MAXA($D$244;$F$244)
5. 4,423 2,385 4,423 =MAXA($D$245;$F$245)

M. MIN - retrieve the lowest number in a given range, ignores empty cells, logical values TRUE and FALSE, and text value

Formula: =MIN(number1,[number2],…)

Arguments:
number1 - number, reference to numeric value, or range that contains numeric values
[number2] - (optional) number, reference to numeric value, or range that contains numeric values

Sample:
number1 Result: Formula:
 1. 58 Lowest Value: 0.25 =MIN($D$224:$D$228)
2. 1,235
3. day 5000
4. 0.25
5. 4,423

N. MINA - retrieve the lowest number in a given range, ignores empty cells, and evaluates the logical values TRUE and FA
respectively

Formula: =MINA(value1,[value2],…)

Arguments:
value1 - number, reference to numeric value, or range that contains numeric values
[value2] - (optional) number, reference to numeric value, or range that contains numeric values

Sample:
Result Formula:
1. 58 0 -25 -25 =MINA($D$241;$F$241)
2. 1,235 935 5,800 935 =MINA($D$242;$F$242)
3. 0 0 0 =MINA($D$243;$F$243)
4. 58 1.00 1,235 1 =MINA($D$244;$F$244)
5. 4,423 11 11 =MINA($D$245;$F$245)

AVERAGES
O. AVERAGE - get the average of a group of numbers, ignores logical values, and numbers represented as text

Formula: =AVERAGE(number1,[number2],…)

Arguments:
number1 - number or cell reference that refers to numeric values
[number2] - (optional) number or cell reference that refers to numeric values

Sample:
number1
1. 58 Formula:
2. 1,235 AVERAGE: 1,166 =AVERAGE($D$292:$D$296)
3. 55
4. 58
5. 4,423

P. AVERAGEA - get the average of a group of numbers, evaluates logical values, and numbers represented as text

Formula: =AVERAGEA(number1,[number2],…)

Arguments:
number1 - number or cell reference that refers to numeric values
[number2] - (optional) number or cell reference that refers to numeric values

Sample:
number1
1. 58 Formula:
 2. 1 AVERAGEA: 919 =AVERAGEA($D$308:$D$312)
3. 55 AVERAGE: 1,149 =AVERAGE($D$308:$D$312)
4. 58
5. 4,423

P. AVERAGEIF - get the average of the numbers in a range that meets the criteria

Formula: =AVERAGEIF(range,criteria,[average_range])

Arguments:
range - one or more cells, including numbers, arrays, or references
criteria - number, expression, cell reference, or text
[average_range] - cells to average, when omitted, range is used

Sample:
number1 range Result:
1. Agent#01 58 Average of Agent#01: 257 =AVERAGEIF($D$325:$D$329,"Agen
2. Agent#02 885 Average of Agent#02: 2,654 =AVERAGEIF($D$325:$D$329,"Agen
3. Agent#01 656
4. Agent#01 58
5. Agent#02 4,423

Q. AVERAGEIFS - get the average of the numbers in a range that meets the criteria

Formula: =AVERAGEIFS(average_range,range1,criteria1,[range2],[criteria2],...)

Arguments:
average_range - range to average
range1 -first range to evaluate
criteria1 - criteria to use on range1
[range2] - (optional) second range to evaluate
[criteria2] - (optional) criteria to use on [range2]

Sample:
criteria1 range1 criteria2 Result:
1. Agent#01 58 Sales Average Sales of Agent#01: 58
2. Agent#02 885 Sales Average Collection of Agent#01: 656
3. Agent#01 656 Collection
4. Agent#01 58 Sales Average Sales of Agent#02: 885
5. Agent#02 4,423 Collection Average Collection of Agent#02: 4,423

R. MEDIAN - selects the middle number in a group of numbers

Formula: =MEDIAN(number1,[number2],…)

Arguments:
number1 - number or cell reference that refers to numeric values
[number2] - (optional) number or cell reference that refers to numeric values

Sample:
number1
1. 10 Result:
2. 20 Middle Number: 30
3. 30
4. 40
5. 50
2:$D$77,$G$73)

COUNTIFS($D$72:$D$77,$G$73,$E$91:$E$96,$H$93)
RANK($E111,$E$111:$E$115,1)
RANK($E112,$E$111:$E$115,1)
RANK($E113,$E$111:$E$115,1)
RANK($E114,$E$111:$E$115,1)
RANK($E115,$E$111:$E$115,1)

ns duplicate this function will set the same rank to

ins duplicate this function will set the average

K($E$172:$E$176,$E172,2)
K($E$172:$E$176,$E173,2)
K($E$172:$E$176,$E174,2)
K($E$172:$E$176,$E175,2)
K($E$172:$E$176,$E176,2)

ues in the array

K($E$172:$E$176,$E172,2)
K($E$172:$E$176,$E173,2)
K($E$172:$E$176,$E174,2)
K($E$172:$E$176,$E175,2)
K($E$172:$E$176,$E176,2)

lues in the array

K($E$172:$E$176,$E172,2)
K($E$172:$E$176,$E173,2)
K($E$172:$E$176,$E174,2)
K($E$172:$E$176,$E175,2)
K($E$172:$E$176,$E176,2)

TRUE and FALSE, and text values

s numeric values

the logical values TRUE and FALSE as 1 and 0

umeric values

RUE and FALSE, and text values

s numeric values
the logical values TRUE and FALSE as 1 and 0

umeric values

represented as text

$292:$D$296)

ers represented as text

D$308:$D$312)
$308:$D$312)

AVERAGEIF($D$325:$D$329,"Agent#01",$E$325:$E$329)
AVERAGEIF($D$325:$D$329,"Agent#02",$E$325:$E$329)

Formula:
=AVERAGEIFS($E$344:$E$348,$D$344:$D$348,"Agent#01",$F$344:$F$348,"Sales")
=AVERAGEIFS($E$344:$E$348,$D$344:$D$348,"Agent#01",$F$344:$F$348,"Collection")

=AVERAGEIFS($E$344:$E$348,$D$344:$D$348,"Agent#02",$F$344:$F$348,"Sales")
=AVERAGEIFS($E$344:$E$348,$D$344:$D$348,"Agent#02",$F$344:$F$348,"Collection")