Republic of the Philippines

Department of Education
DIVISION OF MISAMIS ORIENTAL
Policies and Guidelines on the Use of the Biometric Time Recording
System (BTRS) in Monitoring Attendance of Employees of
Waterfall Elementary School

1. In the effort to ensure the effective enforcement of monitoring the

attendance of all personnel during office hours on weekdays or as
required by the Office in exigency of service, this office hereby
directs all concerned personnel to observe the following
guidelines:
a) All teachers or employees are required to render work for not
less than (8) hours a day, for five ( 5 ) days a week or a total
of forty ( 40 ) hours a week , exclusive of lunch break.
b) Office attendance shall be recorded using the BTRS daily or
as required by this Office in exigency of service in the
following prescribed periods.
(1) Upon arrival in the morning (Time In)
(2) During lunch break (Break Out and Break In )
(3) Upon departure from the School in the afternoon
(Time Out)
2) In cases when the employee fails to log in or logout with the BTRS
he/she must provide a justification to avoid the same failure in the
future to be noted by his/her immediate head. The School ICT
Coordinator shall enter the recorded time in and out in the LDRA into
the system prior to generating the BTRS DTR.

3) In the event school personnel may leave the school during office
hours for personal business, he/she shall use the Pass slip to record the
time he/she left and returned to the office so that the school will know
and inform.

4) In the case of absences, the school personnel may file FORM 6 or

LEAVE FORM.
5) If the personnel leave the school during office hours to attend on
official business/time, a Certificate of Appearance shall be secured
from the agency/office concerned.

6) The Logbook of Daily Record of Attendance (LDRA) shall be used

when the BTRS machine is inoperable during power fluctuations or
brown outs. The School ICT Coordinator shall enter the recorded time
in and out in the LDRA into the system prior to generating the BTRS
DTR.

7) All personnel are reminded with the policies on attendance and

punctuality stated in the Personnel Handbook of Department of
Education, in order for this school continuously provide prompt,
efficient and responsive delivery of services to all clients.

8) For information, guidance and compliance of all concerned.

LILIA C. SINGSING
Principal I
 Personnel Pass Slip
Date: ________________________
Name of personnel: _____________________________________
Designation: ____________________________________________
Purpose of Travel/Going out:
_________________________________________________________
_________________________________________________________
_________________________________________________________
Specific Destination: __________________________
Nature of Travel:
( ) official ( ) personal
Time of Departure: __________________________________
Time of Arrival or Return: ____________________________
__________________________________
Name and Signature of Personnel
Approved:
LILIA C. SINGSING
Principal I
____________________________________
Name and Signature of Representative
Institution Being Visited
Personnel Pass Slip
Date: ________________________
Name of personnel: _____________________________________
Designation: ____________________________________________
Purpose of Travel/Going out:
_________________________________________________________
_________________________________________________________
_________________________________________________________
Specific Destination: __________________________
Nature of Travel:
( ) official ( ) personal
Time of Departure: __________________________________
Time of Arrival or Return: ____________________________
__________________________________
Name and Signature of Personnel
Approved:
LILIA C. SINGSING
Principal I
____________________________________
Name and Signature of Representative
Institution Being Visited
Personnel Pass Slip
Date: ________________________
Name of personnel: _____________________________________
Designation: ____________________________________________
Purpose of Travel/Going out:
_________________________________________________________
_________________________________________________________
_________________________________________________________
Specific Destination: __________________________
Nature of Travel:
( ) official ( ) personal
Time of Departure: __________________________________
Time of Arrival or Return: ____________________________
__________________________________
Name and Signature of Personnel
Approved:
LILIA C. SINGSING
Principal I
____________________________________
Name and Signature of Representative
Institution Being Visited
Personnel Pass Slip
Date: ________________________
Name of personnel: _____________________________________
Designation: ____________________________________________
Purpose of Travel/Going out:
_________________________________________________________
_________________________________________________________
_________________________________________________________
Specific Destination: __________________________
Nature of Travel:
( ) official ( ) personal
Time of Departure: __________________________________
Time of Arrival or Return: ____________________________
__________________________________
Name and Signature of Personnel
Approved:
LILIA C. SINGSING
Principal I
____________________________________
Name and Signature of Representative
Institution Being Visited
 Republic of the Philippines
Department of Education
DIVISION OF MISAMIS ORIENTAL

REQUEST FOR CORRECTION/ADJUSTMENT OF BIOMETRIC TIME

RECORDING SYSTEM ( BTRS ) ENTRY

Date: _________________

LILIA C. SINGSING
Principal I
Waterfall Elementary School
Balingasag , Misamis Oriental

Maam,

I , ____________________________________ , ________________________________________ of the

__________________________________ regret to inform your good office that I have missed to punch
in/out through the Biometric time Recording System (BTRS ) the time I Arrived /left the oofice on the
dates indicated below.

I respectfully request for the correction/adjustment of the entries as follows:

Date Time In Time Out Remarks

Hoping for your kind consideration.

Thank you.

Very truly yours,

___________________________
Signature Over Printed Name of Employee

Noted by:

____________________________________________
Signature Over Printed Name of School Head