DRAFT

FSI STRATEGIC PLANNING WORKSHOP

I. Project Description

This strategic planning workshop is a systematic process directed towards envisioning a

desired future (Vision) for the Foreign Service Institute (FSI) that responds to its role as an
organization (Mission) and in line with its values. Translating this desired future into broadly
defined but measurable Goals or Objectives, and setting Strategies or broad courses of action to
achieve these Objectives.
It aims to revisit and update (if necessary) the current organization’s Vision, Mission and
Goals and to assess their alignment with the Department of Foreign Affairs (DFA’s) Strategic Plan
(2017 - 2022) and the Philippine Development Plan (2017-2022) Ambisyon 2040.
Its ultimate objective is to produce the FSI Strategic Plan for 2019-2022 which will serve as
the Institute’s guide on fulfilling its mandate for the given timeframe.

II. Expected Outputs

At the end of the Workshop participants are expected to produce the following outputs:

1. Organization’s Vision;
2. Organization's Mission;
3. Strategic Objectives and Goals; and
4. Programs, Projects or Major Activities

III. Participants

A. Director General/ Officer-in-Charge(1)

B. Heads of Divisions (3)
C. Middle Managers from each Division (3)
D. Rank and File Representatives (4)
a. 1 from FSIEA
b. 1 from each Division
E. Secretariat (3)
F. Facilitator (1)

Total Number of Participants: 15

DRAFT
IV. Schedule
Day 1
TIME ACTIVITY
8:00- 8:30 am Opening Ceremonies and
Expectation Setting
8:30 am - 12:00 nn Check Presentation of Inputs:
• Introduction to the Planning
Workshop Process and
Content
• What Excellent and Leading
Organisations Possess and
Characteristics of Visionary
Organisations
• Reports: Performance and
Current Situation
12:00 nn- 1:00 pm LUNCH
1:00- 3:00 pm Workshop 1: SWOT
ANALYSIS
• External Assessment
• Internal Assessment
• Synthesis and determining
the overall organisational
reality
3:00-4:00 pm Workshop 2: Reviewing the
VISION and MISSION
Statement
DESCRIPTION
This part of the program is
meant to give the
participants an introduction
of the workshop process. It
also gives them the skills
and mindset they need for
the planning proper.
The objective of this
organization is to identify
priority Strengths and
Weaknesses, and
Opportunities and
Threats.
The results of this
workshop are key issues
and concerns that need to
be addressed in the
planning process, as well as
a SWOT Matrix.
The goal of this Workshop
is to revisit the current
Vision and Mission
statement and to employ
necessary changes on
them.
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4:00-5:00 pm Workshop 3:
Developing or Revisiting the
Core
Values of the Organisation
Day 2
8:30- 12:00 nn Workshop 4: Determining
Strategic Goals, Key Result
Areas and Targets
12:00 nn- 1:00 pm LUNCH
1:00- 4:30 pm Workshop 5: Developing
Strategies to Achieve Goals,
KRAs and Targets
In this workshop the
participants develop the
Core Values statement that
will guide the behavior or
conduct of all employees
and staff in the
organisation.
In this workshop
participants must translate
the broad concepts of
vision and mission
statements into concrete
terms, which are Objectives
or Goals. These represent
major accomplishments or
outcomes that are
measurable and
time-bound.
In this workshop each
objective needs to be
broken down into its
component Key Result
Areas (KRAs), which are
specific dimensions of
broad Objectives.
Each Key Result Area can
be measured by specific
Performance Indicators (PI).
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Day 3

8:30 am- 12:00 nn Workshop 6: Generating and This workshop will

Selecting Strategies to determine the best ways to
Achieve Objectives move forward
to achieve that desired level
of performance through
Strategies. These Strategies
prescribe how your
organisation can best use
its capacities,
competencies,
resources and systems, and
acquire help from the
outside to achieve the
Objectives
and their KRAs and PIs.

1:00- 5:00pm Workshop 7: Formulating In this workshop, Strategies

Programs and Projects are broken down into
achievable chunks by
responsibility areas or
clusters of related
tasks called Programs or
Projects which are
assigned to responsible
units or persons.