OBJECTIVE: To automate the Travel Management Process of Trident.

FUNCTIONALITY:

 Front-end portal to interact with users.

 Creation of Travel Request.
 Declaration of company’s travel policy.
 Should accept and provide for multiple currencies and automatic conversion
during reimbursement.
 Approval of Travel Request by HOD.
 Approval/Rejection Mail Notification service.
 Create a Travel Plan.
 Approval of Travel plan by HOD.
 Generation of approval reports (Travel request and Travel plan).
 Creation of Business Survey Report.
 Creation of Expense Report.
 Approval/Rejection of Expense Report by Travel Admin.
 Avoid duplicate submission of reports (control checks).
 Connection with corporate credit cards for reimbursement.
 Final payment and receipt generation.

KEY BENEFITS:

The key benefits of automating the Travel Management Process are:

 Simplifies the time consuming manual process of generating Travel Request
and Expense Reports.
 Fewer errors or requests for more information.
 Clearer sharing of company’s policies and approvals.
 Generates valuable corporate travel data.

TECHNICAL SCOPE:

Process Flow:
 Travel Request
 Travel Plan
 Expense Report
 Payment
 User

Travel Request

Reject

Approv
al from
HOD

Approve

Mail Notification

Survey Report

Expense Report

Reject

Approval
from Travel
Admin
Approve

Finance

Payment
DATA FLOW DIAGRAM (Level 0)

Payment Mail User

notification

Travel request
details

Survey and
Expense report
Settlement request Travel
Finance
Managemen
t System

Approval/Rejection
Approval/Rejection

Expense HOD
report

Travel
Admin
DATA FLOW DIAGRAM (Level 1)

1. Travel Request

Click
Click
User Login to ‘Create
‘Travel and
portal Travel
Expense’
Request’

Approval/rejection
mail Add
general
data

Travel
request
details
Approval Review
Report HOD
and Send
Request
 2. Travel Planning

Click
Click
User Login to ‘Create
‘Travel and
portal Travel
Expense’
Request’

Approval/rejection
mail

Approval Add Add Trip

Report HOD Accommodation segment details
details
Expense Report

User Login to Click Click

portal ‘Travel and ‘Traveller
Expense’ Work Centre’

Create ‘Business
Survey
Report’/Gemba
report

Submit Create
Attach
for Expense Submit
receipt
approval Report
s

Travel Admin
Rejection
Approval

Finance Dept Payment to User

FUTURE SCOPE:

1. Influence traveller behaviour and manage expenses – There are people who
spend way more than required in a business trip. Therefore, we can analyze the
data collected and find patterns in the data and advice those employees
accordingly.

2. Generate employee performance graphs – Employee performance graphs can

be generated according to the profit made by them on a trip. These graphs can
also help in deciding the increment/decrement of salaries or bonus of the
employees.