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OUTGOING PAYMENT F- 53
Purpose
This function allows you to post a vendor payment manually and clear the open item(s).
Trigger
Perform this procedure when you want to post the outgoing the payment at the same time you have to clear
the open item of vendor.
Prerequisites
Master data and Outstanding Vendor invoices or other open items to be cleared by a payment.
Access the “Vendor “Post Outgoing Payments” transaction by the following menu path
Enter The information in the above fields as specified in the table below:
Assignment Enter the Payment For R Enter the Check no. Eg.102525
Check no.
Text Narration or Text field O Enter the Narration.
Account Choose the vendor Identifying R Enter the Vendor number EG.200000001
Number.
Account By Default The “K” R Selected The Vendor Account Type. EX “K”.
Type
Special G/L For all line items in vendor or O N.A.
vendor accounts that are
updated to an alternative
reconciliation account in the
general ledger, the special
G/L indicator determines
which account is to be
selected.
Other For Multiple selection of O N.A.
Accounts Vendors
Payment N.A.
Advice .No.
(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)
3. Click Process open items Button . The system will display a screen.
After clicking on the “ Process Open Item “ Tab the next screen is displayed as above, where in the list of
open items is display which has to be cleared with the respective debit and credit entries.
By Default all the line items will be active, to deactivate line items.
To select the line item which you would like to clear double click on the line item. Eg.1900000017
There are 3 Tabs i.e. Standard / Partial Payment / Res. Item which represents the mode as to how the
open items to be cleared.
Standard tab: In this you clear the respective open items with the amount equal to the amount reflecting in
“ Amount Entered “ field. Select the open items to be applied until the difference is zero in the “ Not
Assigned “ field.
Partial Payment: In this you clear the respective open items with the amount reflecting in “ Amount
Entered “ field partially. Click on the “ Partial Payment” Tab and then Select the open items to be
applied and for the difference amount in the “ Not Assigned “ field have to double click on the “
Payment Amount “ field until the difference is zero in the “ Not Assigned “ field. ( Refer above Screen
)
Res. Items: In this you clear the respective open items with the amount reflecting in “ Amount Entered “
field irrespective of the open item lesser or greater than the amount in the “ Amount Entered “ field.
Click on the “Res. Items” Tab and then Select the open items to be applied and double click on the
“Residual Items” tab field until the difference is zero in the “Not Assigned“ field. (Refer above Screen)
Once the “ Not Assigned “ field is zero then click on Document in the menu bar and then “Simulate” the
document. Screen will be displayed as below:
Go to menu path
Document Simulate
7. The message bar displays “Document 1500000005 was posted in company code 1000”