ISLAMIC RELIEF WORLDWIDE

JOB TITLE: Admin and Logistics Assistant

LOCATION: Cotabato City Country Office

DEPARTMENT : Admin and Logistics

JOB PURPOSE: The Admin and Logistics Assistant will support IR field teams
in the delivery of humanitarian projects to assist individuals,
families, and communities affected by typhoon Yolanda
under supervision of the Admin & Logistics Officer.

This will include completing a range of tasks to support the

planning, preparation, transport, delivery, storage, use, and
monitoring of project materials, in addition to arranging
vehicle movements at both field and office level. It may also
be necessary to supervise and monitor external contractors.

REPORTING TO: Admin & Logistics Officer

STAFF REPORTING: None

I) KEY OBJECTIVES

To provide operational support for the timely and effective delivery of humanitarian and
development projects and provide quality monitoring and reporting compliant with Islamic Relief
Worldwide guidelines.

II) KEY ROLES/RESPONSIBILITIES

This position holds responsibility for administration of operational documents and procedures in
terms of human and material resources at both field and office level, and support with logistical
needs to provide operational support for IR field teams. It may also be necessary to supervise
and monitor external contractors and support a various elements of Islamic Relief (IR) work in the
Philippines.

S/He will also be responsible for representing the organisation when conducting field work and
will therefore need to conduct themselves accordingly.

III) JOB SUMMARY

The Admin and Logistics Assistant will support IR Philippines Programmes Department in the
delivery of humanitarian and development projects under supervision of the Admin & Logistics
Officer.

This will include completing a range of tasks to support the team with a supply of materials,
equipments, and assets (ensuring their correct transport, storage, and use), and ensuring the
upkeep of key operational records.
IV) MAIN DUTIES AND RESPONSIBILITIES

General Administration

• Ensure office files (i.e. Procurement of Good and Services, various manuals related to
Procurement and Logistics.) are maintained accurately;
• Prepare Requests and revises Lease Agreements or other type of works related activities
subject to contracts;
• Monitor the existing contracts for suppliers such as MOUs, Lease Agreements, Service
Contracts for the renewal, extension or termination;
• Support in formalities related to opening and managing IRW Country office;
• Support the Admin Officer in any administrative task as required.

Procurement/Logistics

• Monitors and reports on shipments from local suppliers, offshore supplies and supplies
from clearing agents and government warehouses;
• Assists the efficient implementation of the procurement annual plan and overall
procurement strategies using best procurement practices and appoved policies;
• Maintains manual and automated procurement files and records;
• Maintains procurement supply and vendor reference library;
• Contacts local vendors for price quotations, prepares summary of bids including
information on price and conditions of offer and recommends the best offer;
• Analyze all procurement proposals to determine appropriate strategy or approach;
• Provides purchase information to receiving and inventory staff;
• Researchers and evaluates suppliers’ peroformance and competence based on price,
quality, service, support, availability, reliability, production and distribution capabilities
as well as reputation and history;
• Conducts quality control on supplies and materials received;
• Enter records in the asset control database ensuring inventory records are up-to-date
and accurate, and reporting it to the Admin Assistant that maintains the inventory
records;
• Prepare request for disposal to HQ
• Ensure adequate office supplies to IRW Office, maintain a system for allocation and
tracking;

V) ACCOUNTABILITIES

Ensure delivery of project material requirements.

Work independently to complete tasks as directed from supervisor and on own initiative.
Make responsible recommendations on operational support and project delivery to supervisor
based on available resources and access to affected communities.

Represent IR when working with affected communities and meeting with local authorities.

Promptly report any challenges in project delivery to supervisor.

Proper use of financial resources, equipment and project utilities.

Work in adherence to IR’s policies and procedures.

VI) PERSONAL SPECIFICATION

1. Bachelors degree in related field

2. Knowledge of supply chain management
3. Experience working with INGOs in relevant position
4. Excellent communication skills; fluency in Maguindanaon is an advantage
5. Sound knowledge of records management
6. Good IT skills

Personal Specification will be judged through: Application Form, Interview, Documents.

For Filipino nationals only.

Women and candidates from Mindanao are highly encouraged to apply.

Only shortlisted applicants will be contacted.

 ISLAMIC RELIEF WORLDWIDE

JOB TITLE: Community Development Facilitator

BASE LOCATION: Cotabato City
DEPARTMENT / Programme Department
PURPOSE:
Programme Department oversees IRW programme portfolio
and includes monitoring and reporting on active projects and
portfolios (following up project until completion), and
reporting progress to management for strategic decisions.
It defines and maintains standards for project management
and implementation within the organization.
JOB PURPOSE: The Community Development Facilitator (CDF) will work
under the overall direct supervision and guidance of the
Programme Officer.
He / She will be responsible for conducting range of tasks
working very closely with the target communities,
responsible for representing the organisation with
beneficiaries and, on occasion, a range of external actors,
including: local /provincial /national governmental
authorities, UN agency, peer organizations, national NGOs,
and private sector staff.
REPORTING TO: Programme Officer
STAFF REPORTING: None

VII) KEY OBJECTIVES

The holder of this position will be a proactive individual, keen to support the development of armed
conflict affected and vulnerable municipalities and communities of Maguindanao province. With
projects covering multiple sectors, IR Community Mobilisers will be required to be flexible in the
conduct of their work and able to take direction to support the priority needs of the host community.
VIII) JOB SUMMARY

The CDF will assist IRW in the delivery of projects to individuals, families, communities and
partners in IRW programme locations.
This will include completing a range of tasks to support the planning, preparation, delivery,
monitoring, and reporting of programme and project activities at field and office level and serve
as liaison between community and the Programme Officer.

IX) MAIN DUTIES AND RESPONSIBILITIES

• Organize and facilitate meetings with target communities;

• Conduct/assist in assessments and data collection to identify the priority needs in the target
areas;
• Communicate feedback from beneficiaries/communities and other key stakeholders to the
Programme Officer.
• Support and participate in conduct of trainings and workshops for community and
relevant Government counterparts as planned and required;
• Work according to detailed implementation plans as directed by the Programme Officer;
• Delivery of a range project tasks to support community interventions;
• Support the monitoring of project activities and assisting with reporting where required;
• Be familiar and coordinate and work with other agencies including local counterpart staff from
the LGU;
• Be familiar with, and ensure the adherence to, the organization’s policies and procedures.
• Abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, HAP, and Islamic
Relief’s policies and procedures.
• Facilitate and support disaster preparedness and public information activities identified;
• Any other assignment given by supervisor/manager.

X) ACCOUNTABILITIES

• Work independently on tasks related to project planning and implementation with periodic
reporting and direction from supervisor;
• Make decisions on project implementation and its daily management responsibly based on
available resources, skills and knowledge of staff and access to affected communities;
• Ensure implementation of locally appropriate and feasible projects in close consultation with
local authorities and communities;
• Proper management of financial resources, equipment and project utilities.
• Work in adherence to IR’s policies and procedures.

XI) PERSONAL SPECIFICATION

ESSENTIAL DESIRABLE

Qualifications
• A graduate of social science course.
• Knowledge of community based
approaches in humanitarian and
development settings is desirable.
• Competency with the analysis of
contextual information, and developing
clear, informed recommendations
Knowledge/Experience
Technical competence in at least one of the
following sectors: livelihoods, WASH, DRR and
Peace Advocacy.
At least 2 years of experience in community
development
Skills
Qualification
• Knowledge of international standards such
as Sphere and HAP is desirable.
• Experience in emergency response
operations is desirable but not essential.
Knowledge/Experience with disaster
prevention/mitigation construction techniques
is desirable.
Disposition/Approach
Able to work flexible hours when necessary to
carry out the task completion.
Flexible & patient.
Ability to work on his/her own initiative as well
as a part of a team.
Applicants should be able to show a good
understanding of humanitarian principles and
sympathy with Islamic Relief’s values, as well
 • Excellent communication skills - able to as a commitment to Islamic Relief’s vision and
communicate and report on technical mission.
points, both oral and in writing. Physical
• Willing to be accountable for work
conducted. Energetic and able to operate in situations
• Communicates honestly, openly, and which may be arduous.
consistently. Shares information Interests
appropriately and who ensures that views
Humanitarian relief, development, Disaster
of all members of the team are freely Risk Reduction, Community Development etc.
expressed.
• Encourages positive viewpoint.
• Able to build productive working
relationships with local authorities,
colleagues, and members of other
organisations.
• Good numeracy skills with knowledge of
budgeting and cost estimation.
• Problem solving skills and self-
management.
• Ability to manage multiple priorities and
work under pressure.
• Good interpersonal skills and the ability to
work sensitively with people from various
cultural and social backgrounds.
• Willing to adapt to IRW’s norms and values
without compromising personal beliefs and
principles.
Languages
Fluency in Maguindanaon
Fluency in English (written and spoken is
desirable).
IT Skills
Good IT skills. Knowledge, Microsoft Office
Word and Excel.
Note:
1. Only for Filipino nationals, women are strongly encouraged to apply.
2. Selection will be based on application letter, CV, interview, and other relevant documents
(as requested). Only short-listed applicants will be contacted.
 ISLAMIC RELIEF WORLDWIDE - Philippines
JOB TITLE: Office Driver
BASE LOCATION: Cotabato City – Country Office
DEPARTMENT: Admin & Logistics
JOB PURPOSE: The post holder drive the IRW vehicle according to traffic rules
and regulations, maintain the vehicle and keep it in fit condition, maintaining of vehicle log book, and
other records, to keep the vehicle in neat and clean condition, to report their supervisor for timely
replacement of oil and filter, any other task assigned by supervisor

REPORTING TO: Admin & Logistics Officer

STAFF REPORTING:

I. RATIONALE

Islamic Relief Worldwide is a leading international NGO with the goal of creating a
caring world for the world’s poor and vulnerable people. Established in 1984, the
Islmic Relief Worldwide is headquartered in the United Kingdom (UK) and is working
in over 30 countries around the world, providing humanitarian aid during
emergencies and working for the longer term development of world’s poorest
people.

IRW Philippines provided emergency response and early recovery initiatives to

communities affected by Typhoon Haiyan in Northern Cebu and Leyte. It is currently
implementing development programmes in Mindanao, particularly in Maguindanao.

The post holder drive the IRW vehicle according to traffic rules and regulations,
maintain the vehicle and keep it in fit condition, maintaining of vehicle log book,
and other records, to keep the vehicle in neat and clean condition, to report their
supervisor for timely replacement of oil and filter, any other task assigned by
supervisor.

II. MAIN DUTIES AND RESPONSIBILITIES

1. Driving:
• Drive the vehicles of Islamic Relief safely and follow the country traffic signals and
other rules and regulations.
• Drive vehicle on designated routes in accordance with time schedules assigned by
supervisor
• When assigned, transport passengers on field trips and outside the Field / city area
2. Safety
• Make sure safety belts are properly fastened.
• Focus on driving, avoid unnecessary conversation.
• Do not permit unauthorized adults or children to board the vehicle.
• Comply with all applicable safety requirements, laws and regulations.
 3. Documentation:
• Maintaining the records including vehicle safety and maintenance checks, vehicle
logs, and others as required.
• Follow the logistic manual and admin manual
• Notify admin & logistics officer of any safety or maintenance concerns.
4. Maintenance
• Keep the vehicle clean inside and out (washing and cleaning).
• Complete daily safety and maintenance checks of vehicle.
• Perform minor maintenance, repair and cleaning work on vehicles; fuel vehicles
(fueling, replacing bulbs, adding fluids, etc.).
• Ensures proper day-to-day maintenance of the assigned vehicle through timely minor
repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes
and water levels, car washing, etc so that the vehicle is kept clean and in good
running condition at all times.
5. Team work
• Perform duties within the context of team objectives
• Perform any other job assigned by the management or Admin officer
• Assist passengers with schedule, route and direction information.
• Build and maintain positive working relationships with co-workers, other IR
employees.
• Attend trainings/staff meetings as required.

III. REQUIRED QUALIFICATIONS AND COMPETENCIES

Education

• Secondary education

Knowledge & Experience

• Having minimum 3years of experience in relevant field

• Must have a valid driving license (professional)
• Knowledge of driving rules and regulations, protocols and courtesies
• Knowledge on minor vehicle repairs

Skills and Abilities

• Excellent organizational and information management skills

• Good communication skills - able to communicate and report both orally and in
writing.
• Ability to work on own initiative as well as part of a team
 • Communicates honestly, openly, and consistently. Shares information
appropriately and who ensures that views of all members of the team are freely
expressed.
• Willing to be accountable for work conducted.
• Problem solving skills - able to form creative solutions in problem solving.
• Ability to manage multiple priorities and work under pressure and to deadlines.
• Good interpersonal skills and the ability to work sensitively with people from various
cultural and social backgrounds.
• Willing to adapt to IR’s norms and values without compromising personal beliefs and
principles.

Personal Specification will be judged through: Application Form, Interview, Documents.

For Filipino nationals only.

Women and candidates from Mindanao are highly encouraged to apply.

Only shortlisted applicants will be contacted.

 ISLAMIC RELIEF WORLDWIDE - Philippines
JOB TITLE: Human Resource Officer
BASE LOCATION: Cotabato City – Country Office
DIVISION: Management
DEPARTMENT: Human Resource
JOB PURPOSE: Provide manpower support needed as well as equip/
reinforce existing skills in technical, behavioral,
& conceptual skills of the staff to better serve the
beneficiaries.

REPORTING TO: Head of Mission

STAFF REPORTING:

IV. RATIONALE

Islamic Relief Worldwide is a leading international NGO with the goal of creating a
caring world for the world’s poor and vulnerable people. Established in 1984, the
Islmic Relief Worldwide is headquartered in the United Kingdom (UK) and is working
in over 30 countries around the world, providing humanitarian aid during
emergencies and working for the longer term development of world’s poorest
people.

IRW Philippines provided emergency response and early recovery initiatives to

communities affected by Typhoon Haiyan in Northern Cebu and Leyte. It is currently
implementing development programmes in Mindanao, particularly in Maguindanao.

To support the manpower requirements of IRW-Philippines, a Human Resource

Officer will provide the needs of the staff such as trainings, technical support and
skills transfer as well as interpersonal relationship skills both in the field areas and
the country office to effectively serve the beneficiaries.

V. SCOPE OF RESPONSIBILITIES

This position holds the responsibility for effective programming of manpower

resources by providing the best personnel that would carry out and implement the
objectives of IR-Philippines regardless of religion, ethnicity, age, or gender, in order
to communities, with the priority of reaching the most vulnerable individuals and
families as well as to promote development and increase resiliency of affected
communities.

To ensure the efficient delivery of services to the beneficiaries, the position will
see to it that performance review will be conducted as planned to aid the staff in
discharging the services of the organization through coaching and mentoring,
trainings and staff development. Also, timely HR services and support are given to
the employees.
 This role also requires planning and proficient implementation of Human Resource
IR policies and procedures. Not only that, but also to adhere to the values of Islamic
Relief Worldwide by keeping the values and objectives visible and tangible in each
employee through the practice of sincerity, custodianship, social justice,
compassion and excellence.

VI. JOB SUMMARY

The HR Officer will be responsible for the implementation of IR Policies, Procedures

and the Code of Conduct as well as other pertinent services of HR. The post is in
support to the needs of manpower requirement, technical as well as skills training
requirements and staff development in field offices as well as in the country office
in order to effectively implement the programs of IR-Philippines.

The holder of this position should be able to display excellent multitasking and
personnel management, and demonstrate knowledge of and/or wide experience in
different facets of HR functions.

VII. MAIN DUTIES AND RESPONSIBILITIES

• Planned recruitment, ensuring that the organization employs the right balance
of staff in terms of skills and experience in order to achieve the organization’s
objectives.
• Provide support and guidance to all divisions and offices on personnel related
issues including employment law advice, grievances and disciplinary matters.
• Conduct monitoring, evaluating and reporting on the progress of the department
activities.
• Implement HR policies and procedures and work closely with the departments
to ensure that line managers understand and implement the policies and
procedures correctly.
• Participate in the planning and decision making process related to personnel
matters.
• Lead in the conduct of Job evaluation, appraisal process and salary reviews.
• Administer attendance record, leave record and payroll.
• Advise on employment legislation
• Lead in developing the HR strategy and strategic plan.
• Lead in preparing summary of staff handbook (policy & procedure manual) to the
accessible to all staff.
• Promote equality and diversity as part of the culture of the organization.
• Conduct acculturation/induction to all new employees.
• Liaise with a range of organizations involved in areas such as race relations,
disability, gender and health and safety.
 • Implement all facets of HR functions such as: training & development,
manpower resources, salaries & benefits, etc.; conduct needs assessments and
performance review.
• Support management in the implementation of the IRW Programmes in the field
areas.
• Work autonomously and on own initiative, to be pro-active in developing oneself
to achieve set target goals.
• Perform any other assignment given by the Head of Mission.

VIII. ACCOUNTABILITIES

• Successful delivery of HR functions

• Ensure the wellbeing of all IR staff by giving timely support like salaries on time,
contracts delivered on time, benefits put in place etc.
• Work in adherence to IR’s policies and procedures and see to it that these are
followed according to IR goals and objectives.
• Make sure that the procedure manual and code of conduct are understood and
followed.
• Safe keeping of pertinent records of staff and maintain confidentiality at all
times.
• Recruit the best possible candidate to implement the programs of IR and uphold
the ideals of the organization.

IX. REQUIRED QUALIFICATIONS AND COMPETENCIES

Education

• University Degree preferably Bachelor Of Science in Psychology

• Master’s Degree in Industrial Psychology or any other related field is an
advantage

Knowledge & Experience

• Minimum of 3 year personnel experience in a humanitarian/development

organization in a related capacity
• Experience of successfully managing workload, prioritizing tasks and allocating
time to different activities.
• Able to demonstrate experience of providing a wide range of personnel support
such as in recruitment, etc.
• Ability to plan, prioritize and implement and meet targets in a pressured
environment while producing accurate work with minimum support.
• Experience of undertaking a range of tasks requiring a high degree of
confidentiality, discretion, sensitivity and negotiating skills.
• Experience of working independently and on own initiative
 • Experience of providing advice and consultation on employment law

Skills and Abilities

• Ability to advise staff on HR matters

• Good knowledge of employment law and its practical application
• Sound knowledge of payroll system
• Working knowledge of personnel data bases
• Well developed IT skills and knowledge of Microsoft Office in particular Microsoft
Word, Excel, and Power point
• Ability to work autonomously with minimum supervision
• Pro-active thinking

Attributes & Aptitudes

• Good interpersonal skills

• Ability to communicate effectively both oral and in writing with all employees
and representatives outside of the organization.
• Good presentation skills
• Able to work flexibly and on own initiative
• Able to analyze and solve problem from complex information and make an
informed decision
• Good organizational skills
• Ensure confidentiality at all times
• Able to work on challenging deadlines and prioritize work accordingly
• Good team worker with ability to build effective working relationships and
establish credibility with colleagues and outside agencies.

Personal Specification will be judged through: Application Form, Interview, Documents.

For Filipino nationals only.

Women and candidates from Mindanao are highly encouraged to apply.

Only shortlisted applicants will be contacted.

 ISLAMIC RELIEF WORLDWIDE
Terms of Reference (TOR)

JOB TITLE: Livelihood Officer

BASE LOCATION: Cotabato City
DEPARTMENT / Programme Department
PURPOSE:
Programme Department oversees IRW programme portfolio
and includes monitoring and reporting on active projects and
portfolios (following up project until completion), and
reporting progress to management for strategic decisions.
It defines and maintains standards for project management
and implementation within the organization.
JOB PURPOSE: The holder of this position will fulfill a key role in delivering
income generating projects to identified
municipalities/communities in Maguindanao province. And
able to identify and deliver creative solutions for the
strengthening of existing and new livelihoods options.

The Livelihood Officer will work closely with the Programme

Officer and Programme Coordinator to promote feasible
income generation and employment strategies for identified
project areas/communities, ensuring equal access for
women and men to contribute to meeting basic and other
livelihoods needs to improve the wellbeing of disaster
affected communities.

REPORTING TO: Programme Officer

STAFF REPORTING: None

XII) SCOPE OF RESPONSIBILITIES

This position holds responsibility for supporting the high quality and effective delivery of
livelihoods projects to support in the identified communities/municipalities of Maguindanao.
Projects geared to promote feasible income generation and employment strategies in armed
conflict affected and vulnerable communities, ensuring equal access for women and men to
contribute to meeting basic and other livelihoods needs to improve the wellbeing of affected
communities.

With the identification and prioritizing of the most vulnerable persons within the communities in
which IR is working, the Livelihood Officer will report directly to the Programme Officer and will
be responsible for supporting multiple communities in several locations if need be.

He/she will also be responsible for representing the organisation to beneficiaries and external
actors, including local authorities and occasionally UN agency, peer organization, national NGO,
and private sector staff.
XIII) JOB SUMMARY

The holder of this position will fulfill a key role in delivering income generating projects to
identified municipalities/communities in Maguindanao province. And able to identify and deliver
creative solutions for the strengthening of existing and new livelihoods options. The Livelihood
Officer will work closely with the Programme Officer and Programme Coordinator to promote
feasible income generation and employment strategies for identified project areas/communities,
ensuring equal access for women and men to contribute to meeting basic and other livelihoods
needs to improve the wellbeing of disaster affected communities.

XIV) MAIN DUTIES AND RESPONSIBILITIES

• Conduct/assist assessments targeting a range of potential Livelihoods needs in

target areas.
• Utilise strong knowledge of local industries, particularly agriculture, fisheries, and
small scale business to recommend creative solutions for the strengthening of
existing, and development of new, income opportunities for the affected
population.
• Ensure the project develops the strengthening and diversification of
livelihoods/income opportunities for affected populations.

• Complete a range of tasks according to a detailed work plan developed specifically

for Livelihood related projects.
• Assist the Programme Officer in ensuring compliance with appropriate financial
procedures for all activities in respect with donor requirements and IR
procedures.
• Continuous review of the work delivered and recognition of additional and/or
changing livelihood needs of the affected population.
• Provide technical and adequate information for project proposals, monitoring,
and reporting.
• Liaise and coordinate with local authorities and community representatives as
guided by the Programme Officer.
• Support supervisor/manager to ensure Field Reports are prepared on time and
according to donor/organisational requirements.
• Provide technical support in the procurement of Livelihood related items.
• Provide technical guidance and represent IR to beneficiaries and affected
communities.
• Ensure that the project meets national and international labour standards and is
implemented in recognition of international codes of conduct (i.e. HAP and
Sphere).
• Conduct monitoring activities and assist with reporting feedback from
beneficiaries, affected communities, and local authorities.
• Work closely with IR colleagues to develop a thorough contextual understanding
to avoid knowledge and performance gaps.
• Abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, HAP
guidelines.
• Any other assignment given by supervisor/manager.
XV) ACCOUNTABILITIES
• Work independently on tasks related to project delivery with periodic reporting
back to supervisor/manager;
• Make recommendations on project implementation and its daily management
responsibly based on available resources, skills, knowledge, and access to affected
communities;
• Delivery of appropriate activities in close consultation with local authorities and
communities;
• Proper use of financial resources, equipment and project utilities; and
• Work in adherence to IR’s policies and procedures.

XVI) PERSONAL SPECIFICATION

ESSENTIAL DESIRABLE

Qualifications
• A university degree in a related field is
required.
• Knowledge of local industries and
techniques.
• Experience in livelihood interventions in
emergency response operations is
desirable but not essential.
• Supervision of staff. Knowledge of
community based approaches for
humanitarian and development
settlings.
• Competency with the analysis of
complex information, and developing
clear, informed recommendations or
decisions.
• Ability to plan, coordinate and
implement technical operations to a
high standard of quality and efficiency.
• Able to use participatory methodology
throughout all stages of the Project
Cycle.
• Knowledge of humanitarian standards
(such as HAP and SPHERE) is
desirable.
Skills
• A pro-active and motivated individual, self-
starter.
• Excellent interpersonal skills and the ability
to build working relationships quickly and
Knowledge/Experience
Technical competence in at least one of the
following sectors: livelihoods, WASH, DRR and
Peace Advocacy.
Knowledge/Experience with disaster
prevention/mitigation construction techniques
is desirable.
Disposition/Approach
• Should be prepared to do field visits in other
locations within the Philippines.
• Able to work flexible hours when necessary
to carry out the task completion.
• Flexible & patient, able to take direction
from supervisor/manager.
• Ability to work on his/her owns initiative as
well as a part of a team.
• Shows a good understanding of
humanitarian principles and sympathy with
Islamic Relief’s values, as well as a
commitment to Islamic Relief’s vision and
mission.
Physical
Energetic and able to operate in situations
which may be arduous.
Interests
• Agriculture, fisheries, Development,
Humanitarianism, Community
Development, diverse income
generating techniques, Disaster Risk
Reduction, etc.
 to work sensitively with people from
various cultural and social backgrounds.
• Excellent communication skills - able to
communicate and report effectively, both
orally and in writing.
• Able to form recommendations for creative
solutions in problem solving.
• Sound knowledge and commitment to
participatory approaches when working
with communities.
• Willing to learn local mechanisms, culture
and humanitarian and development issues
of the region.
• Good numeracy skills with knowledge of
local markets and cost estimating are
desirable.
• Communicates honestly, openly, and
consistently. Shares information
appropriately and ensure that views of all
members of the team are freely expressed.
• Encourages positive viewpoint.
• Willing to adapt to IRW’s norms and values
without compromising personal beliefs and
principles.
• Good interpersonal skills and the ability to
build working relationships quickly and to
work sensitively with people from various
cultural and social backgrounds.

Languages
• Fluency in English (Written and spoken) is
essential. Knowledge of languages in
Mindanao is desirable.

IT Skills

• Knowledge of Microsoft Office Word and

Excel is essential.

Note:
3. Only for Filipino nationals, women are strongly encouraged to apply.

4. Islamic Relief Worldwide is a humanitarian and development organization and working in

livelihood WASH, and DRR sectors in line with our vision of a caring world where
communities are empowered, social obligations are fulfilled, and people respond as one
 to the suffering of others. We work regardless of ethnicity, religion, political
affiliation or gender.

5. Selection will be based on application letter, CV, interview, and other relevant documents
(as requested). Only short-listed applicants will be contacted.
 ISLAMIC RELIEF WORLDWIDE

JOB TITLE: MEAL Assistant

BASE LOCATION: Cotabato City
DEPARTMENT / Monitoring, Evaluation, Accountability and Learning (MEAL)
PURPOSE: Department
The MEAL Department ensures and leads on enhancing the quality
and accountability of IRW’s work to empower communities. It
oversees the MEAL system to make sure that all projects are
continually being monitored for effectiveness and appropriateness
and that all lessons are documented and communicated to inform
ongoing implementation of projects and future programming.
It guides the Country Office in achieving the outcome of the
projects and accountability to beneficiaries in line with IRW’s and
donors’ policies and guidelines.

REPORTING TO: MEAL Officer/Coordinator

STAFF REPORTING: None

XVII) KEY OBJECTIVES

To establish and manage the MEAL system that enhances the quality and accountability of IRW’s
work following the organization’s standards, principles and guidelines as well as donor
requirements.

XVIII) JOB SUMMARY

The MEAL assistant is responsible in providing support to MEAL officer/coordinator in establishing and
managing the MEAL system that will allow the Country Office to effectively and efficiently implement
appropriate projects and that lesson are captured and shared to inform implementation of current
projects and future programs.
S/he will assist the MEAL Department in facilitating the periodic planning and reporting processes of the
Country Office, spearhead on building capacities of staff on monitoring, evaluation and accountability.
When delegated, s/he represents IRW to a range of external actors, including beneficiaries and other key
stakeholders such as local/provincial/national governmental authorities, UN agencies, peer organizations,
NGOs, CSOs and the private sector.

XIX) MAIN DUTIES AND RESPONSIBILITIES

1. Monitoring and Evaluation

• Assist the MEAL officer/coordinator to establish and manage a comprehensive and effective
monitoring and evaluation system for all programmes/projects
• Ensure that the organization meets all internal and external MEAL requirements in a timely
manner and with credible information
 • Strengthen MEAL systems and processes to guarantee progress and achievement toward
programme/project outcomes/objectives
• Assist in internal and external programme/project evaluations as required and ensure conduct
of baseline, midline, endline, assessments and Post Distribution Monitoring (PDM) as necessary
• Ensure that verifiable data are regularly collected and analyzed across programmes/projects,
shared with relevant stakeholders to inform programme/project design and review
• Support Programme Department in ensuring that all programmes/projects are designed and
implemented in accordance with international standards (i.e. SPHERE, HAP)
• Support programme/project teams implementation planning, assessment/evaluation planning

2. Accountability

• Ensure high standard of accountability by establishing good communication and information

sharing within and outside the programme and facilitating participation of community and other
stakeholders at all stages of the project cycle.
• Ensure that project activities are designed to promote feedback, response mechanisms and
systems that manage complaints
• Ensure that participation activities are documented and learning is shared
• Ensure the implementation of complaints-response mechanism

3. Learning

• Assist the MEAL officer/coordinator to establish and maintain a system for organizational
learning (i.e. developing tools & guidelines, dissemination of learning & good practices)
• Contribute in identification of innovation in programming and ensure evidence-based results
are applied in designing programmes/projects
• Identify opportunities to communicate programme/project learning and information
sharing/learning exchanges with other actors
• Support Programme and Communications departments in the development of relevant modules
and resource materials to support quality programming
• Gather and disseminate stories, case studies, photos, quotes as evidences for change in
different projects/programmes

XX) ACCOUNTABILITIES

• Operational MEAL system

• Operational Complaints-Response Mechanism
• Learnings documented, shared internally and externally as deemed appropriate, and
informed programme/project implementation as well as future programmes/projects
• Regular, timely and context-specific feedback, which points out areas where strategic
attention is required, provided to management and project implementers
• Extent of assistance to which programmes/projects are affecting the lives of target
populations shared with management and project implementers
• Work independently on assigned tasks with minimal supervision
• Work in adherence to IRW’s policies and procedures

XXI) PERSONAL SPECIFICATION

ESSENTIAL DESIRABLE

Qualifications Knowledge/Experience
University degree in social sciences Functional knowledge of statistics and data
processing
Knowledge/Experience
Experience in collecting and analyzing quantitative
Minimum of 1 year experience in monitoring and
and qualitative data
evaluation, research or impact assessment projects
Experience in integrated programme / community
Experience working in a variety of humanitarian and
development
development projects in the Philippines or abroad
Skills
Knowledge of national and international
programming and humanitarian standards. Experience and knowledge of Database and
mapping software.
Sound knowledge of and commitment to
participatory approaches to working with Disposition/Approach
communities, and innovative approach to working
Able to work flexible hours when necessary to carry
on these issues with a proven commitment to people
out the task completion.
empowerment methodologies
Politically and culturally sensitive with qualities of
An understanding of gender equity and inclusion
and how to integrate principles of gender equity and patience, tact and diplomacy
inclusion into program work Ability to work on his/her owns initiative as well as
a part of a team.

Skills Have a high sense of urgency and a well-developed

Good analytical and conceptualization skills and
ability to think strategically
Highly organized with good attention to detail and
developed ability to prioritize multiple tasks to meet
tight deadlines
Excellent communication skills - able to
communicate and report on technical points, both
oral and in writing.
work ethic
Applicants should be able to show a good
understanding of humanitarian principles and
sympathy with Islamic Relief’s values, as well as a
commitment to Islamic Relief’s vision and mission.
Physical
Energetic and able to operate in situations which
may be arduous.

Willing to be accountable for work conducted. Interests

Communicates honestly, openly, and consistently. Humanitarian relief, development, Disaster Risk
Shares information appropriately and ensures that Reduction, Community Development etc.
views of team members are freely expressed.
Encourages positive viewpoint.
Familiar with online data collection platform such as
KOBO
Good numeracy skills with knowledge of budgeting
and cost estimation processes are required.
Able to form creative solutions in problem solving.
Good interpersonal skills and the ability to work
sensitively with people from various cultural and
social backgrounds.
Willing to adapt to IRW’s norms and values without
compromising personal beliefs and principles.
Languages
Fluency in Filipino and English (written and spoken)
is essential; Maguindanaon and other languages in
Mindanao is desirable
IT Skills
Knowledge in Microsoft Office Word, Excel and
Powerpoint.

6. Only for Filipino nationals, women are strongly encouraged to apply.

7. Islamic Relief Worldwide is a humanitarian and development organization and working in

livelihood WASH, and DRR sectors in line with our vision of a caring world where
communities are empowered, social obligations are fulfilled, and people respond as one
to the suffering of others. We work regardless of ethnicity, religion, political affiliation or
gender.

8. Selection will be based on application letter, CV, interview, and other relevant documents
(as requested). Only short-listed applicants will be contacted.