Académique Documents
Professionnel Documents
Culture Documents
AGENDA
Board of Education
Meeting
Agenda Index
A. Superintendent’s Priority Items E. Human Resources
Table of Contents
B.BOARD OF EDUCATION
B-2 Resolution Calling For The End Of Bullying Behavior And Harassment In The Houston
Independent School District
• Resolution To End Bullying Behavior
D.ACADEMIC SERVICES
D-1 Acceptance Of 2010-2011 Funds From The Texas Education Agency For 25 Campuses In
Stages One, Two, Three, Four, Or Five Of Adequate Yearly Progress School Improvement
• SIP Allocations 2010-2011
D-2 Acceptance Of Funds From The Department Of Health And Human Services, Substance
Abuse And Mental Health Services Administration For The Prevention Practices In Schools
Grant
• Prevention Practices In Schools Grant Budget
D-3 Authority To Negotiate And Execute An Agreement With Naviance Succeed To Promote
College And Career Readiness Through Increased Collaboration, Rigor, And Transparency For
All Secondary-Level Houston Independent School District Students
D-4 Acceptance Of Funds From The Texas Education Agency For Eight Schools Awarded The
2010-2012 College Readiness Initiative For Middle School Students Grant And Authority To
Negotiate And Execute Contracts
D-5 Acceptance Of GEAR UP Implementation Award From RTI International For Research
Into GEAR UP Program Effectiveness
• College Success for All Budget
D-6 Authority To Negotiate And Execute An Agreement With Safe And Civil Schools, Inc., For
Implementation Of Positive District Culture--Behavior Management At All HISD Middle School
Campuses
• Safe and Civil Schools Budget
D-7 Authority To Negotiate And Execute An Agreement With Odyssey House To Provide On-Site
Educational Services To Eligible Odyssey House Students
D-8 Authority To Negotiate And Execute An Agreement With St. Michael’s Home For Children To
Provide On-Site Educational Services To Eligible St. Michael Students
D-9 Approval To Close Howard P. Carter Career Center
D-10 Approval To Relocate And Phase Out The Contemporary Learning Center
D-11 Approval To Open A 6-12 All-Girls School And A 6-12 All-Boys Schools In The Houston
Independent School District
E.HUMAN RESOURCES
E-1 Approval Of New Houston Independent School District (HISD) Job Titles
E-2 Acceptance Of Funds From The U.S. Department Of Education Agency For The Teacher
Incentive Fund Program
• TIF Budget Chart
E-3 Acceptance Of Funds From The U.S. Department Of Education Agency For The 2010
Teacher Incentive Fund Grant Program
• 2010 TIF Budget Chart
E-4 Approval Of Incentive Program For Apollo 20 Principals For 2010-2011 School Year
• Apollo 20 Principals 2010-2011 Incentive Program
E-5 Approval Of Performance-Pay Model For Chief School Officers And School Improvement
Officers / School Compliance Officer For The 2010-2011 School Year
• CSO / SIO Performance Pay Model
E-6 Authority To Negotiate And Execute A Contract With Kenexa Technology For Talent Acquisition System
And Alternatively With Peopleclick Authoria RMS; Authority To Negotiate And Execute Contract With
Service Providers
F.BUSINESS OPERATIONS
F-1 Authorization To Enter Into A Lease Agreement With 6400 Southwest Freeway, LTD., For
Classroom Space For The Liberty High School
F-2 Authorization To Negotiate And Execute A Lease Agreement With The City Of Houston
For Use Of Park Land And City Right-Of-Way By The Houston Independent School District
For The Golfcrest Elementary School Site
• Golfcrest ES Site
F-3 Approval Of The Self-Insurance Of In-State Automobile Liability Exposures And The
Purchase Of General Liability/School Professional Legal Liability Insurance From Princeton
Excess & Surplus Lines Insurance Company Through USI Southwest For The Period Of
December 1, 2010, Through December 1, 2011
F-4 Approval Of Fleet Catastrophe Insurance
F-5 Acceptance Of Funds From The Texas State Comptroller’s Office For The Texas Statewide
Tobacco Education And Prevention (Texas STEP) Program
• Texas STEP
F-6 Approval Of Revision Of Criteria For Evaluation And Selection Of Contractors In Competitive
Sealed Proposal Construction Delivery Method
F-7 Authority To Negotiate And Execute A Contract With Montgomery Building Services, LLC For
The Construction Of A SPARK Park At Albert Sidney Johnston Middle School
F-8 Authority To Negotiate And Execute A Contract With T.F. Harper, L.P. For The Construction
Of A SPARK Park At John Cornelius Elementary School
F-9 Authority To Increase The Change Order Allowance By $5,000 For The Construction Of A
SPARK Park At Ethel Coop Elementary School
F-10 Authority to Negotiate, Execute, And Amend Construction Manager-At-Risk Contract And
Approval Of Construction Cost For Henry W. Grady Middle School
G.FINANCE
G-1 Approval Of Consultant And Professional-Service Contracts And Ratification Of Bid
Waiver Projects
• Consultant Requests
• Learning Upgrade Cost Breakdown
• Ratification Requests
G-2 Approval Of Vendor Awards For Purchases Over $100,000 And Ratification Of Vendor
Awards For Purchases Under $100,000
• Purchasing Requests
G-3 Approval Of The Comprehensive Annual Financial Report, The Single Audit Report, And
E-Rate Audit For The 2009-2010 Fiscal Year And Authority To Publish Condensed Financial
Statements
G-4 Approval Of Proposed Revisions To Board Policy CQ(LOCAL), Electronic
Communication And Data Management - Second Reading
• CQ(LOCAL), Second Reading
G-5 Approval To Establish An Occupational Health Care Plan, Approval Of The Resolution For
The Creation Of An Occupational Health Care Plan, Approval To Amend The Third Party
Administration Agreement With Avizent And Approval To Negotiate And Execute Agreements
With Ancillary Claim Support Service Vendors
• HISD Resolution
• HISD Service Exhibit
H.OTHER
H-1 Approval Of Current And Anticipated Donations For Districtwide And School-Specific
Programs
• Districtwide Donations Summary
REPORT FROM THE SUPERINTENDENT
At the February 11, 2010 meeting, the Board of Education implemented a revised
Board Monitoring System in order to efficiently maintain and measure achievement
of Houston Independent School District (HISD) goals and adherence to its core
values. The monitoring system was designed to give district administrators clear
direction on how to meet the board’s expectations in these crucial areas.
Board Policy AE(LOCAL) states “[T]he administration shall report to the Board of
Education on each goal and core value using the specific method and timing set out
below, . . ..”
The attached report provides the information requested for the 2009 (2009–2010)
and the 2010 (2010–2011) fall semesters, available to date. Enrollment and
completion data are provided for the 2009 fall semester and enrollment data are
provided for the 2010 fall semester. The dual credit program directly supports
HISD’s Strategic Direction for Core Initiative 3: Rigorous Instructional Standards and
Supports. Dual credit courses provide high school students the opportunity to take
college-level courses and earn college credit.
A-1a
Attachment A-1a
EXECUTIVE SUMMARY
Purpose
The Houston Independent School District (HISD) exists to strengthen the social and
economic foundation of Houston by assuring its youth the highest-quality elementary
and secondary education available anywhere. In fulfilling this goal, HISD's Board of
Education has designed a program to systematically monitor the district’s goals and
core values. The Board Monitoring System will report on each goal and core value on a
routine basis. The goal currently under review is to increase the number of students
taking dual credit courses and receiving college credit (Goal 1, Section H). The dual
credit program directly supports HISD’s Strategic Direction core value of Rigorous
Instructional Standards and Supports. Dual credit courses provide high school students
the opportunity to take college-level courses and earn college credit.
Findings
When comparing the level of student enrollment in dual credit courses from fall 2009
to fall 2010, there was an increase from 6,567 to 7,334. Students that enrolled in
multiple courses were counted for each course they took resulting in a duplicated
count (Table 1).
Dual credit course enrollment rates for the 2009 fall semester were highest for
females (53.9 percent), Hispanic students (59.5 percent), and those who were
economically disadvantaged (68.1 percent). Similarly, 2010 fall semester
enrollments were highest for females (56.3 percent), Hispanic students (61.8
percent), and economically disadvantaged (67.3 percent).
Of the 6,567 students enrolled in dual credit courses for the 2009 fall semester,
5,148 or 78.4 percent completed the course(s) to earn college credit. Regarding
racial/ethnic groups, percentages for course completion ranged from 76.8 percent
for African American students to 85.7 percent for Native American students.
Completion rates for females (79.4) slightly exceeded those for males (77.2
percent). The percentage of economically disadvantaged students completing dual
credit courses was 78.0 percent.
A total of 4,400 students enrolled in at least one dual credit course during the 2009
fall semester (2009–2010 school year), with enrollment levels in at least one dual
credit course increasing to 5,137 students for the 2010 fall semester (2010–2011
school year) (Figure 1). Hispanic students represented the predominant racial/ethnic
group with 57 percent and 60 percent (fall 2009 and fall 2010 semesters,
respectively). The percentage of economically disadvantaged students remained
Page 1 of 5
relatively stable at 67 percent for the fall 2009 semester and 66 percent for the 2010
fall semester. Note that for the 2010–2011 academic year, the Texas Education
Agency and HISD fully implemented the new demographic categories including
Native Hawaiian-Pacific Islander and other.
The campus offering the highest level of enrollment in dual credit courses for the
2009 fall semester and the 2010 fall semester was East Early College High School
with 799 and 988 students, respectively (Table 2). These represent duplicated
counts, since students may take more than one course.
Fifteen campuses showed an increase in dual credit enrollment from the fall of 2009
to the fall of 2010, while 15 campuses showed a decrease in dual credit enrollment,
for all campuses with data for both years. The largest increase was found at North
Early College High School, who went from 291 total dual credit enrollments in the fall
of 2009 to 555 total enrollments in the fall of 2010.
Administrative Response
With the goal to increase the number of students taking dual credit courses and
receiving college credit, we have met the challenge of getting more students to enroll in
the courses. That means that more students are meeting college eligibility by displaying
college readiness via TAKS scores, PSAT scores, and/or the COMPASS or
ACCUPLACER tests used by the local colleges and universities. However, more needs
to be done to increase completion rates and expand the dual credit program to include
more males, and racial/ethnic groups.
Major Strategies
To increase the number of students taking dual credit courses and receiving
college credit the district will focus on the following four strategies:
1. Instructional Practices:
Frequent communication between college / university staff and district staff to
improve the curriculum and delivery of instruction based on best practices
research to meet the needs of our diverse student populations. (Instruction
needs to be differentiated, engaging, relevant, cooperative, direct, and
accelerated)
4. Effective Recruitment:
Institutionalize a recruitment process that targets male students, and other under-
represented student populations for dual credit course enrollment and
completion.
Page 3 of 5
Table 1: Fall 2009 Enrollment and Completion and Fall 2010 Enrollment for Dual Credit Courses
by Student Demographics (Duplicated Count)
2009 Fall Semester, 2009–2010 Fall Semester 2009
Enrolling Completing Enrolling
Group Number Percent Number Percent Number Percent
All Students 6,567 5,148 78.4 7,334
Figure 1: The Number of Students Enrolled in at Least One Dual Credit Course by Student
Demographics, Fall 2009 and Fall 2010 (Unduplicated Count)
6,000
5,137
4,400
5,000
4,000 3,413
Number of Students
66%
3,098
2,866 2,954
60%
56% 67%
3,000 2,517
2,363 2,271 57%
54% 2,037 44%
46%
2,000
1,165 1,236
27% 24%
1,000 582 588
13% 11%
131 117 34 47
5 17
3% 2% 1% <1
<1% <1 0 0
0
All Female Male African Asian Hispanic Amer. Native White Other Econ. Dis.
Amer. Amer. Indian HI/Pac Is.
Page 4 of 5
Table 2: Dual Credit Course Enrollment and Completion by Campus, Fall 2009 and Fall 2010
Page 5 of 5
REPORT FROM THE SUPERINTENDENT
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
At the February 11, 2010, the Board of Education approved upon first reading a
revised Board Monitoring System in order to efficiently maintain and measure
Houston Independent School District (HISD) goals and core values. The monitoring
system was designed to give district administrators clear direction on how to meet
the Board’s expectations in these crucial areas. This Board Monitoring System
Indicator aligns to HISD’s strategic direction which focuses on the Data-Driven
Accountability core initiative.
Board Policy AE(LOCAL) requires that “the administration shall report to the Board
of Education on each goal and core value using the specific method and timing set
out.”
A-1b
Attachment A-1b
BOARD OF EDUCATION MONITORING SYSTEM: 2010–2011
EXECUTIVE SUMMARY
Purpose
The Houston Independent School District (HISD) exists to strengthen the social and
economic foundation of Houston by assuring its youth the highest-quality elementary
and secondary education available anywhere. In fulfilling this goal, HISD's Board of
Education has designed a program to systematically monitor the district’s goals and
core values. The Board Monitoring System will report on each goal and core value on a
routine basis. The goal currently under review is to ensure Special Education students
are appropriately served (Goal 1, Section L). This Board Monitoring System Indicator
aligns to HISD’s strategic direction which focuses on the core initiative: Data-Driven
Accountability.
Findings
The majority of HISD special education students are male at 67.5 percent compared
to 32.5 percent who are female. Male students are over-represented in special
education by 16.4 percentage points, while female students are under-represented
by 16.4 percentage points. The same is true for male and female students in Texas
who are over – and under – represented by 16.0 percentage points (Figure 1).
HISD African American students are over-represented in special education by 10.4
percentage points compared to African American students in Texas who are over-
represented in special education by 2.9 percentage points. HISD Hispanic students
are under-represented in special education by 8.4 percentage points compared to
Hispanic students in Texas who are under-represented by 2.8 percentage points
(Figure 2).
The majority of African American special education students were identified with a
learning disability at 53.0 percent followed by 13.2 percent with mental retardation,
and 10.7 percent with Other Health Impairment (Table 2).
The majority of Hispanic special education students were identified with a learning
disability at 53.8 percent followed by 13.8 percent with speech impairment, and 11.0
percent with mental retardation (Table 2).
Page 1 of 6
BOARD OF EDUCATION MONITORING SYSTEM: 2010–2011
The highest percent of White special education students were identified with a
learning disability at 27.8 percent followed by 21.9 percent with speech impairment,
and 16.5 percent with Other Health Impairment (Table 2).
Administrative Response
The goal of the district is to meet the state standard of no more than 1.0 percentage
point difference between the percentage of all African American students enrolled in the
district and students with disabilities that are African American.
The district has reviewed African American over representation data for the last seven
years and has observed little to no change in the percentage point difference rate. A
core team is analyzing the data by examining multiple contributing causes to develop an
action plan for improvement.
The district is below the state standard for students with disabilities taking the TAKS and
TAKS (Accommodated) (State standard=50%, 2010 district rate 35.2%); and above the
state standard for their participation in the TAKS-M (State standard=20%, 2010 district
rate 38.5%); and higher than the state standard for TAKS-Alt (State standard=10%,
2010 district rate 8.9%). The district goal is to meet the state standard at a minimum.
The rates used for federal accountability which are shown in this report are calculated
differently but still show that the district is not meeting the standards (state or federal) in
terms of assessing students with disabilities.
Page 2 of 6
BOARD OF EDUCATION MONITORING SYSTEM: 2010–2011
District teams of specialists are working with all campuses to improve staff knowledge of
the Admission Review and Dismissal Committee decision-making process for the Texas
assessments, as it specifically relates to determining appropriate accommodations and
modifications for routine instruction and for each assessment.
Page 3 of 6
BOARD OF EDUCATION MONITORING SYSTEM: 2010–2011
100.0
90.0
80.0
67.5 67.0
70.0
Percent
Source: The Public Education Information Management System (PEIMS) for 2009–10. Data reflect the most current
information available.
100
90
80
70 61.6
60 53.2
Percent
48.6
50 45.8
37.5
40 33.3 33.6
27.1
30
16.9
20 14.0
7.9 8.0
10 3.3 1.2 3.7 1.5
0
Asian African American Hispanic White
Ethnicity
Source: The Public Education Information Management System (PEIMS) for 2009–2010. Data reflect the most
current information available.
Page 4 of 6
BOARD OF EDUCATION MONITORING SYSTEM: 2010–2011
Table 1: Percent of Special Education (SE) Students by Ethnicity Compared to Total Enrollment from 2008–
2010
Source: The Public Education Information Management System (PEIMS) for 2008–2010.
Table 2: Ethnic Distribution of HISD Students with Disabilities by Primary Disability for 2009–2010
African
American Asian Hispanic White
Primary Disability N % N % N % N %
Page 5 of 6
BOARD OF EDUCATION MONITORING SYSTEM: 2010–2011
Table 3: Analysis of Special Education Students’ Participation in State Assessments for AYP, 2010
Note: Final federal regulations regarding modified academic achievement standards have changed the federal cap
from a single 3% cap to a 1% and 2% dual cap system. The 1% cap is applied to proficient results on the TAKS-ALT
and the 2% cap is applied to proficient results on the TAKS-M. Proficient results on these tests that exceed the
statewide cap will be counted as non-proficient in all AYP calculations for campus, district, and state level results and
will be referred to as Exceeders.
Page 6 of 6
REPORT FROM THE SUPERINTENDENT
Benefits
Food Services
PeopleSoft
SAP Business System
Student Information System
A-1
Attachment A-1
EXECUTIVE SUMMARY
Project Purpose
The purpose of the Benefits Outsourcing Project is to apply best business practices
and updated technology to the management of the Houston Independent School
District’s (HISD) benefits programs and processes. Services provided include
general administration and call-center support, general benefits consulting, claim
audits, actuarial support, wellness initiatives, and communications. The model is
also being used with other organizations and uses collective purchasing
opportunities when advantageous. Outsourcing allows HISD to access highly
specialized resources on an as-needed basis and to share use of expert systems,
thereby avoiding the cost of having such resources on staff. Strategically, HISD has
moved toward consumer-driven plan designs, disease management, and wellness
initiatives to best manage overall healthcare costs. New strategies such as
enhanced wellness models, concentric networks, direct contracting, and others are
also being explored.
Open enrollment (OE) for the 2011 benefits plan year opened November 4 and
continues through November 18, 2010.
New offerings include a voluntary Accident Insurance plan, Best Doctors expert
medical consultation/second opinion service free for all medical participants, adding
Central Care Community Health Clinics (CCHC) to the Discount Benefits + FSA plan
for low income employees, changes to the pharmacy plan, as well as changing from
a four-option medical program to a five-option medical program.
All medical plan options have changed significantly for 2011 in price and/or plan
design and, most notably, in the choice of hospital network. Based on the changes
to the medical and pharmacy plans, every employee currently enrolled in the
medical plan will automatically be placed in one of the new options. Employees
enrolled in the Open Access and the Choice POS II plans will be placed in the
Consumer Plus – Choice network option. Employees in a current Consumer plan will
be placed in the new Limited network option. Open enrollment communications are
encouraging employees to make an active medical plan choice to ensure they select
the plan that best meets their medical and financial needs. Employees must also
enroll if they want to add or drop a dependent or participate in a Flexible Spending
Account during 2011, including the Discount Benefits Plan + FSA.
A special insert is being mailed to all income qualified employees eligible to enroll in
the Discount Benefits Plan + FSA. In addition to information on the program and
their options to participate in this plan or one of the HISD medical plans, there is a
paper election form that can be returned to HISD Benefits. Additionally, employees
eligible for the Discount Benefits Plan + FSA can enroll in the program online.
Implementation meetings continued in October and November for the new Accident
Plan, Best Doctors, and CCHC to develop/program new eligibility files,
communications, process flows, and timelines in preparation for 2011 open
enrollment. In addition, contracts/policies are being finalized with Aetna, SHPS, Best
Doctors, CCHC, CAIC-Aflac, and Caremark.
Benefit counselors conducted train-the-trainer workshops with over 300 campus and
departmental benefit coordinators in October. Benefit counselors and
campus/departmental benefit coordinators began conducting on-site benefits
meetings in late October and during open enrollment. Communications concentrate
on explaining the new medical plan designs and pricing, accessing hisdbenefits.org
through the HISD employee portal to take advantage of the single sign-on
technology, new expert medical consultation/second opinion service by Best
Doctors, and the many health and wellness tools available through the Benefits
Outlook, powered by WebMD portal and Carewise Health. Participation in the health
and wellness programs is critical to improving the health of our employees, which
will ultimately help control employer and employee costs in HISD’s self-insured
medical plan. The Benefits Department has added ten additional temporary
consultants to conduct employee meetings at locations with the highest number of
benefits-eligible employees. In addition, computer labs and benefits presentations
are available to any employees who miss their campus/departmental employee
benefits meetings. These additional meetings will be held at the Hattie Mae White
Educational Support Center (HMWESC) on November 4, 10, and 11. Labs will be
open from 4pm–6pm in room 2C07, and benefits presentations will be at 4pm and
5pm in room 2C10 (11/10) or 2C12 (11/4, 11/12).
Ongoing weekly status calls continue to coordinate the timely completion of the
project plan between the various components, such as communications, Mercer
Human Resource Services, Mercer Health & Benefits, and internal HISD
departments as needed, through the end of the year.
The first, on-site clinic at the HMWESC had an Open House on October 11 and
began taking patients on October 12, 2010. The clinic, managed by Concentra and
located in the annex building on the corner of W. 18th and 610, can be used by all
benefits eligible employees. Hours of operation are Monday and Friday, 7am-4pm,
Tuesday through Thursday, 9am-6pm, and closed daily from 1pm-2pm. A basic
office visit for employees enrolled in a HISD medical plan is priced at a $35 copay,
and $65 for benefits eligible employees not enrolled in a HISD medical plan.
Appointments can be made by calling 713-957-3908 and walk-ins are welcome.
In October, the second clinic, originally scheduled to be at the HISD Police location,
was changed to Attucks Middle School due to permitting delays. The Attucks build-
out is targeted for completion in late 2010 with an opening in early 2011. In addition,
the Fleming Middle School location is also ramping up for build out to be completed
in the first half of 2011. The Benefits Department continues working with
Construction Management on site preparation, interior design, computer
equipment/software, and furnishings for all sites.
Flu Shots
Texas Vaccine Institute, the provider for the 2010–2011 flu inoculations, began
HISD inoculations at the nurses’ in-service on August 17. Inoculations at over 300
sites began in September and concluded October 14. The district supplied funding
to vaccinate the 9,000 plus employees that took advantage of the free flu shots this
fall. District provided free flu shots will continue to be available to HISD employees
at the newly opened HISD Employee Health & Wellness Center located on the
HMWESC campus at the corner of W. 18th and 610.
A request for proposal is being developed for release in November to address the
HISD benefits eligible employees who are not enrolled in the district’s medical plan.
Many of these employees make less than $25,000 per year and the district is
seeking proposals to provide those employees and possibly their eligible
dependents basic medical care for a very reasonable cost. This new offering could
consist of one or more clinics run by the same organization or it could consist of a
coordinated care network, linking together clinics run by different organizations
under a network umbrella. The district is open to considering private, public, and not
for profit primary care clinics, urgent care centers, and physician practices. This RFP
process is expected to be completed in the first quarter of 2011.
EXECUTIVE SUMMARY
Project Purpose
The Houston Independent School District (HISD) and ARAMARK Education manage
the Food Services Department. The goals are:
Food Services works every day to support student achievement through proper
nutrition, and constantly reviews, modifies and improves the program to help reach
the district’s goals.
As of October 6, 2010, HISD student eligibility free and reduced percentage is 76.01
percent.
The department has processed 103,544 applications, of which 2,700 are online
applications qualifying 80,639 students for free meals and 13,509 for reduced. A
total of 9,396 applications were denied due to household income level. In addition to
applications being processed, State Education Agency has also received notification
that 60,544 students have been recognized as Direct Certification, which
automatically qualifies the students for free meals. The total number of students
qualified for free or reduced-price meals is 154,692.
Major Projects—Food Services/ARAMARK Page 1 of 4
November 2010
Food Services/ARAMARK Education
Status Report
Government funding reimbursement rates for each school meal served have
increased this year by only 1.3 percent. This increase is significantly lower than the
4.1 percent increase received last school year. The new Child Reauthorization Act
may increase future reimbursement rates and some of the increase may be linked to
meeting tiered levels of nutritional offerings.
enthusiastic group and the positive results their contributions are expected to have
for the food program.
This year, approximately 900 HISD Food Service employees are certified in food
service management. The City of Houston Food Ordinance requires the presence of
a certified food service manager during all stages of school cafeteria operation.
Typically, each school has at least two trained and fully certified employees.
The Food Service Manager’s Certification program trains personnel in the safe
handling of food in order to prevent food contamination or the occurrence of
food‐borne illnesses. Food Services has established a partnership with the City of
Houston to conduct the trainings at the Food Services Support Facility, streamlining
the certification process for our large number of employees.
First-time certification classes and re-certification classes are held in both English
and Spanish. The cost for the classes is covered by the Food Services Department,
eliminating the cost barrier for our employees and allowing every employee an
opportunity to become certified.
HISD Food Services is dedicated to the health and safety of the food served to
students and requires the highest standards in producing safe food. This
certification program provides another layer of safety. Although the City of Houston
only requires that there be one certified employee present, Food Service
encourages all employees to take the training and many schools have nearly 50
percent of their employees certified.
Food Services has partnered with the Southwest Dairy Farmers Association to bring
a fun nutrition education program to over 8,000 students. This program, called the
Mobile Dairy Classroom, teaches students about the dairy industry and features a
traveling milking parlor, a live cow and a presentation from a Texas dairy farmer.
The dairymen travel to school campuses and give demonstrations on how cows are
milked and describe the process of how milk gets from the farm to the consumer.
This innovative program brings the dairy farming experience directly to our city-
based students.
Food Services Highlights New Menu Items at “Fuel Up to Play 60” Launch
HISD kicked off the Fuel Up to Play 60 program on September 28 with a pep rally at
Pershing Middle School that featured Houston Texans player DeMeco Ryans,
Texans mascot Toro, HISD Athletics Director Marmion Dambrino, and 12 new menu
items from Food Services. The in-school nutrition and physical activity program
stresses the importance of eating healthy and being active for 60 minutes a day.
Pershing students competed with teachers in an obstacle course, and HISD Food
Services showcased some of the new healthful items the department developed
with the help of its new parent advisory group.
Food Services’ chefs and dietitians were on hand to showcase new menu items like
Chicken Creole and Brown Rice, low sodium BBQ chicken, Acorn Squash, and
Mexican Casserole made with ground beef and ground turkey for lower fat content.
EXECUTIVE SUMMARY
Project Purpose
The purpose of the Human Resources/Payroll Project is to affect significantly the
attainment of Houston Independent School District’s (HISD) goals through the
application of best business practices and updated technology to human-resources
and payroll work processes. The PeopleSoft system is used by schools, regional
offices, and central office departments including Human Resources, Payroll,
Budgeting, Accounting, Finance, Benefits, and Professional Development Services.
Project Status
The PeopleSoft team is engaged in production support, performance-tuning, and
leveraging the application by developing new functionality.
EXECUTIVE SUMMARY
Project Purpose
The Systems Analysis and Program Development (SAP) systems are used to
support the business operations of the Houston Independent School District (HISD).
Key units that use the system to manage their financial resources are schools,
Accounting, Finance, Accounts Payable, Accounts Receivable, Treasury, Asset
Management, Budgeting, Procurement Services, Warehouse, Rebuild HISD, Food
Services, Construction and Facilities Services (CFS), and Transportation Services,
as well as the general departments and schools that use the systems to manage
their financial resources. The systems continue to be modified and upgraded to
address the emerging needs of HISD users and capitalize on new technology. The
below are the ongoing major projects.
To date, several modules along with custom reports have been implemented in the
SAP Business Warehouse. These modules include Funds Management, Materials
Management (Procurement), Travel, and Procard.
Status: The BI team has had several requests for additional modules and integration
with other data sources (PeopleSoft, etc). There are open requests for many
Financial (FI) module reports, Enterprise Asset Management (EAM) reports, CFS
and Transportation Services reports, and Food Services financial reporting.
Additionally, the BI team is working on the build-out of the Supplier Relationship
Management (SRM) module reporting during that project’s implementation and the
launch of the Enterprise Portal that will enable end-users to access their SAP
transactions, BI reports, and SRM through one point of entry.
Both the EAM and FI modules of SAP have completed build-out and are in their final
testing and training phases. Roll-out is pending the final acceptance from the end-
users as they validate all the data in various scenarios. Global Business Warehouse
usage will be a primary focus for the department for the coming year.
The SRM module in SAP allows suppliers (including potential and current vendors)
to provide/update profile information to SAP via the HISD Web site. Additionally, it
streamlines the procurement process from requisition to goods receipt by introducing
internal catalogs to the requisitioner for district-contracted items that move straight
into a purchase order that is immediately sent to the supplier.
Status: The pilot was launched June 14, 2010. Stephen F. Austin and Charles Milby
High Schools, as well as various central departments, are participating. The issues
that have arisen have been addressed, the system modified and tested, and training
updated based on input received from the pilot.
The upgrade for the recommended support pack is ongoing, the training plan is
complete and a communication plan is beginning execution phase. The full roll-out is
scheduled to start the first week of November 2010.
The SAP systems are modified through requests made to the SAP Change Control
Board and approved by the SAP Steering Committee.
Fiscal Year 2011 Status: As of July 1, 2010, 50 requests have been submitted, 42
completed, and 41 are in progress.
EXECUTIVE SUMMARY
Project Purpose
The purpose of the student information system (SIS) project is to implement the
Chancery Student Management System (SMS) across the district in collaboration
with district stakeholders and internal customers, addressing its impact on student
achievement, improving student services, and addressing accurate and timely
reporting to federal, state, and local agencies. Student information traditionally
consists of demographic data, special-population data, attendance data, grade
reporting, and student information. SIS will not only provide the means to collect,
store, and report on this information, but it will also provide the specialized functional
capabilities associated with the business of effectively and efficiently managing
elementary and secondary student data.
User Support
The general performance of the Chancery SMS system was acceptable for normal
school activities through the month of October 2010 in the production database.
SIS continued to work closely with the chief school officers (CSOs), school
improvement officers (SIOs), principals and school staff members to support the
master scheduling and student scheduling for all HISD schools to include planning
for 2011–2012. Significant support was provided to schools and HISD departments
related to grade reporting and report cards as the first grading cycles were
completed. Support was provided to schools and departments related to student
membership and attendance, as schools began balancing the first attendance cycle
and preparing for internal audit activities.
SIS continued to provide Chancery roles to new HISD staff members and staff
members that have changed assignments.
SIS continued work to configure and support the Twilight Schools (AVA) campus
within the Chancery database. This is a unique campus situation in HISD and a
unique usage of Chancery in regards to registration, enrollment, scheduling and
attendance.
SIS began a project to work in conjunction with Federal and State Compliance
(FSC) to assist with an evaluation of Membership and Attendance reporting,
auditing, and related procedures. This project will be an ongoing collaboration with
the goal of improving processes, procedures and data quality across various
categories of student data.
as well as scripted procedures for the mass entry of data to individual student
records as appropriate. Functional areas affected include attendance, health and
immunization, grade reporting, at-risk student coding, student promotion standards,
high school graduation plans, and student contact information. Potential procedures
to assist with Career and Technical Education (CTE) coding are under review.
External Support
SIS continued weekly conference calls with Pearson School Systems Technical
Support to review the status of outstanding support issues, and also participated in
calls to review the status of Public Education Information Management System
(PEIMS) development. Significant changes are to be made in PEIMS reporting for
the 2010–2011 school year. SIS continues to work closely with Pearson to develop
and evaluate solutions for the Classroom Link data collection. New record types and
changes to existing records will require significant changes in the PEIMS data
extract and may require changes to the base functionality of Chancery SMS. The
2010–2011 PEIMS data summer submission will include scheduling information for
the first time, as well as course completion data for all grade levels. These changes
are significant and will change how schools prepare for the PEIMS submission.
The SIS team initiated data extracts on the new school year database (2010–2011)
as required to support applications used by administrative departments and schools.
These external systems include Food Services, Transportation Services, Textbooks
(TipWeb), Battelle for Kids (ASPIRE), Campus Online, Easy Tech, Wireless
Generation (Texas Primary Reading Inventory testing), School Health and Related
Services online system (Medicaid), Connect-ED, Title I, the Dell Foundation, Jobs
for the Future, the Gates Foundation, Project GRAD, the Texas High School Project
(the Big 8 data project), Cambium Learning/SoprisWest, PlascoTrac, and others.
A new data extract for Learning.com was developed and implemented to support
middle school curriculum, and one was modified to support ConnectEDU (formerly
PrepHQ) and its usage by HISD high schools. Additional data was provided to
Renaissance Learning in support of Math Stars. A student enrollment data extract
was provided to Battelle for Kids.
Data was provided to the Technology department related to student enrollment into
specific Apollo 20 courses at those nine campuses.
New data extracts to support additional automated telephone callouts to parents are
under review for possible development and implementation.
Testing Efforts
The SIS team continues to identify, test, and install additional performance-
maintenance patches to improve Chancery SMS performance in the current
production Release 7.4.
Review and testing of the new Academic Planner module will continue, as SIS
monitors several issues previously reported to Pearson for resolution. Many issues
have been addressed with release 7.4.
SIS continued to work closely with Pearson to test all aspects of state reporting for
PEIMS for the 2010–2011 school year as newly updated code is delivered. Testing
involved PEIMS, TRex (Transcript Records Exchange) and PET File submissions.
PEIMS was released for Production usage.
Customizations
SIS supported new functionality that will assist the district in tracking students that
receive required Internet Safety training to keep the district in compliance for E-Rate
funds.
SIS initiated work to make it easier for the district to identify and to report on
students in the Apollo 20 program.
SIS began development of a customization to facilitate for teachers the data entry of
Industry certifications earned by CTE students.
Summer School
SIS anticipates that significant changes will be made to summer school for 2011. As
a consequence, planning for the summer Chancery database will begin much earlier
and will require the collaboration of several departments to configure Chancery and
other systems to meet the requirements of summer school.
Reorganization
SIS continued to make modifications to system reports that will reflect the new
organizational structure. The new organizational structure adds a layer of
responsibility to many reports; consequently, reports will need to accommodate
sorting and grouping by CSO and/or SIO.
Training
The SIS team continued with training in various functional areas, including master
scheduling, student scheduling, elementary scheduling, special populations,
registration, and enrollment. Subject-matter experts for secondary scheduling
continued with open labs for high-school and middle-school staff members to
receive direct support and consultation with scheduling issues and activities.
Subject-matter experts in elementary scheduling continued with open labs for
elementary staff members to receive direct support for scheduling elementary core
subjects and ancillary classes.
An on-line training module for the Internet Safety customization was developed and
deployed to streamline the implementation of the project.
Data Reporting
SIS routinely provides student data to various HISD departments for information and
tracking purposes and data analysis. Data was provided to FSC to identify the
number of students with a cycle grade recorded in Chancery of less than 50. Data
was provided to FSC to identify counts and percentages of HISD students that are
zoned to their school of enrollment and those not zoned to their school of
enrollment, by campus. Data was provided to the public under an open records
request of Apollo 20 student enrollment by ethnicity by school. Data was provided to
the Professional Standards department to support ongoing investigations. Data was
provided to the Office of School Choice related to Magnet school enrollments.
PEIMS data reports were provided to the Middle Schools Office on student
attendance and behavior to facilitate with reporting to TEA.
New reports were under development for period attendance and parent contact
information, campus attendance percentages, overage student reporting, Federal
race, and ethnicity. Various reports are under review for re-development to
accommodate the new Federal race and ethnicity data elements including student
transcripts.
GradeSpeed—Districtwide Gradebook
The SIS team continued to work with Academic Services, Technology, and
CampusWare on activities to support the implementation of the districtwide
gradebook for the second year. The 2010–2011 Chancery database was integrated
with Gradespeed for the first week of August. To the extent that schools had
completed schedules, teachers were able to begin working in their grade books
when they returned to duty.
Weekly meetings with CampusWare and the HISD team address current support
issues as well as requirements and planning for future functionality. New
functionality related to grading for PK and K students was delivered and is under
review.
In light of recent reported increases in the incidences and severity of bullying which
has taken place on school campuses nationwide, the Houston Independent School
District (HISD) Board of Education proposes that the Board adopt the attached
resolution that directs attention to an urgency to end bullying and harassment in
HISD schools. The safety of all students ranks high among HISD’s core values and
key goals and is directly addressed in the district’s Code of Student Conduct.
Ensuring that students feel safe while at school is aligned with Strategic Direction’s
core initiative of “Culture of Trust through Action.”
RECOMMENDED: That the Board of Education approve and adopt the resolution
calling for the end of bullying behavior and harassment in HISD,
effective November 12, 2010.
B-2
Attachment B-2
WHEREAS, “Safety Above All Else” is first on the Houston Independent School
District’s (HISD) list of five core values; and
WHEREAS, bullying can cause real and long-lasting physical and emotional harm
to young people; and
WHEREAS, every child in HISD and the entire nation needs to feel safe at school
and to be treated with understanding, dignity, and respect;
Attest:
____________________________ _______________________
Secretary President
Board of Education Board of Education
Houston Independent School District
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
The purpose of this agenda item is to request that the Board of Education accept
funds from the Texas Education Agency (TEA) for Title I, Part A, campuses
currently in Stage One, Two, Three, Four, or Five of Adequate Yearly Progress
(AYP) school improvement, as mandated by the No Child Left Behind Act of 2001.
There are ten campuses in Stage One, four campuses in Stage Two, two campuses
in Stage Three, three campuses in Stage Four, and six campuses in Stage Five.
The principals of these schools have completed the School Improvement Program
(SIP) application for funding and the External Funding Department has submitted
the individual applications through TEA’s eGrants system.
The attachment shows each school’s SIP intervention stage and allocation for
2010–2011. Each campus must expend the SIP funds to directly address the
academic indicator(s) that caused the school to fail to make AYP (i.e., math,
reading, attendance/graduation rate). Allowable expenditures for SIP funds are
payroll costs, professional and contracted services, supplies and materials, capital
outlay, and indirect and other operating costs.
Seven of the 25 school improvement campuses are also Apollo 20 schools (see
attachment). The SIP allocation for each of these campuses is already captured as
a source of funding on the Apollo 20 budget summary sheet previously shared with
Board members.
Stage Requirements
Once a school enters the School Improvement Program, certain requirements apply
for each stage of intervention. Schools in Stage One or above must notify parents of
the school’s status, offer school choice with transportation, and revise the campus
improvement plan to reflect the interventions for each stage. In addition, schools in
Stage Two or above must offer Supplemental Educational Services, which is free
tutoring by state-approved providers. Stage Three schools must also implement a
more significant intervention, or corrective action, to ensure the school’s capacity
to make AYP in the areas previously missed. Corrective action options include
implementing a new curriculum, extending the school day or school year, replacing
school staff members who are relevant to the failure of the school to make AYP,
Page 1 of 3 D-1
decreasing the management authority of the campus, restructuring the internal
organizational structure, or appointing an outside expert to advise the campus on
how to make improvements.
Stage Three schools that enter Stage Four must continue to implement the
corrective action begun in Stage Three and begin development of a plan for
restructuring the campus. A restructuring team, which includes central-office,
school-office, and campus-level personnel, develops a plan for the major
reorganization of the campus in the event the Stage Four campus enters the next
stage. Stage Five is the implementation year for the restructuring plan. This plan will
address fundamental reforms, such as significant changes in the campus staffing
and governance to improve student achievement and enable the campus to make
AYP.
Technical Assistance
Principals of Stage One schools are required to participate in the Campus
Administrator Mentor (CAM) Program, sponsored by the state’s School
Improvement Resource Center (SIRC). Through this program, an experienced
TEA-approved CAM will conduct on-site visits and provide follow-up contacts to
help principals build capacity for school improvement. The CAM, who will be
funded directly by SIRC, will spend a minimum of 70 hours at each Stage One
campus.
Principals of schools in Stages Two and above will receive the services of a
technical assistance provider (TAP) who will work as a hands-on consultant with
the campus administrators and faculty to guide the school through the
improvement process. TAPs will spend between 120 and 240 hours at each
school, depending on the size of the campus. Funding and contract development
for the TAPs will also be handled directly by the SIRC.
Page 2 of 3
ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:
Increase Student Achievement and is
aligned to Core Initiative 3: Rigorous
Instructional Standards and Supports.
These initiatives will improve schools’ ability
to move out of AYP school-improvement
status.
RECOMMENDED: That the Board of Education accept funds from the Texas
Education Agency for school-improvement initiatives for schools
in Stage One, Two, Three, Four, or Five of AYP school
improvement, effective November 12, 2010.
Page 3 of 3
Attachment D-1
CLC MS 4 $300,507
Alternative & CLC HS 5 $375,633
Charter Pro-Vision MS 2 $150,253
Davis HS 3 $300,507
Jones HS 5 *$373,633
Kashmere HS 2 *$150,253
High Lee HS 5 *$450,760
Madison HS 3 $300,507
Milby HS 1 $50,000
Sharpstown HS 2 *$225,380
Westbury HS 5 $450,760
Wheatley HS 5 $450,760
Worthing HS 5 $450,760
Yates HS 4 $375,633
The Houston Independent School District (HISD) has received the Notification of
Grant Award for funding of The Prevention Practices in Schools Grant, Building
Capacity for Positive Behavior in HISD in the amount of $99,848 for year one of a
five year grant totaling $497,749.
The overall purpose of the project is to bring the Good Behavior Game (GBG), a
classroom-based behavior management strategy, into general practice in HISD
while maintaining high quality fidelity of implementation. The GBG will provide first
and second grade teachers with a tested strategy aimed at reducing aggressive,
disruptive behavior while creating productive learning environments. The GBG is a
classroom behavior management strategy that promotes peer concern for each
child's positive behavior by rewarding student teams when they have lower levels of
inappropriate behavior. It is built around four core elements—classroom rules, team
membership, monitoring of behavior, and positive reinforcement to individuals and
groups—designed to help children learn to work together to create a positive
learning environment.
The Building Capacity for Positive Behavior in HISD grant will be implemented over
a five-year period beginning in school year 2010-2011. School selection criteria
included: a review of school district data to determine free/reduced lunch status as
well as need based on disciplinary reports and achievement. Six elementary
schools: Louise May Alcott, James Bonham, Cecile Foerster, Buchanan Grimes,
Houston Gardens, Edward White, and Gregory-Lincoln Education Center have
agreed to participate in the grant. In each school, first and second grade teachers
will receive coaching and training in implementing the GBG. Over the next five years
a total of 54 first and second grade teachers will have received the coaching and
training.
HISD will develop an agreement with the American Institutes for Research’s (AIR) to
provide the initial GBG training and to support the implementation of the program.
Over the course of the five years of the grant implementation, AIR’s role will shift
from providing training and supervision to monitoring fidelity and providing support to
district staff members.
Page 1 of 2 D-2
AIR team will provide teachers in participating schools the following:
two-day, group-based initial GBG training
one-day, group-based booster GBG training
biweekly classroom-based mentoring
GBG classroom materials and student incentives
The provision of qualitative and quantitative feedback data on program activities will
be thorough and on-going to enable the project manager to determine the
effectiveness, relevance, and timeliness of all major program components for the
five years of the grant.
Page 2 of 2
Attachment D-2
Investing in Innovation (I3)
Houston Independent School District
Building Capacity for Positive Behavior in HISD Project
Activity Cost Detail Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL
Payroll Costs
Extra-duty pay for teachers
(enrichment activities) $25 / hr x 40 hrs x 54 teachers total $ 9,000 $ 9,000 $ 12,000 $ 12,000 $ 12,000 $ 54,000
Substitute pay $100 x 153 days $ 1,800 $ 2,700 $ 3,600 $ 3,600 $ 3,600 $ 15,300
1 position (hourly clerk) Data collection $ 18,000 $ 18,000 $ 18,000 $ 18,000 $ 18,000 $ 90,000
1 position (partial salary) Mentor/trainer $ 18,000 $ 24,000 $ 24,000 $ 24,000 $ 24,000 $ 114,000
Total Payroll Costs $ 46,800 $ 53,700 $ 57,600 $ 57,600 $ 57,600 $ 273,300
Fringe Benefits
Extra-duty pay fringe benefits for
teachers. Fringe benefits $ 819 $ 819 $ 1,092 $ 1,092 $ 1,092 $ 4,914
Teacher substitute fringe benefits Fringe benefits $ 264 $ 396 $ 527 $ 527 $ 527 $ 2,241
Data collection Fringe benefits $ 1,638 $ 1,638 $ 1,638 $ 1,638 $ 1,638 $ 8,190
Coach fringe benefits Fringe benefits $ 1,638 $ 2,184 $ 2,194 $ 2,184 $ 2,184 $ 10,384
Total Fringe Benefits Cost $ 4,359 $ 5,037 $ 5,451 $ 5,441 $ 5,441 $ 25,729
Professional and Contracted Services
AIR Contract services See attached budget narrative $ 41,100 $ 32,850 $ 24,550 $ 23,200 $ 23,450 $ 145,150
Total Professional and Contracted Services $ 41,100 $ 32,850 $ 24,550 $ 23,200 $ 23,450 $ 145,150
Supplies and Materials
Total Supplies and Materials $ 2,620 $ 3,759 $ 6,265 $ 8,065 $ 8,855 $ 29,564
Other Operating Costs
0 0 0 0 0 0
0 0 0 0 0 0
Total Other Operating Costs 0 0 0 0 0 0
Travel
Investing in Innovation (I3)
Houston Independent School District
Building Capacity for Positive Behavior in HISD Project
Activity Cost Detail Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL
Mileage reimbursement for in district
In district travel travel between campuses $ 2,500 $ 2,100 $ 2,500 $ 2,500 $ 2,100 $ 11,700
$ - $ - $ - $ - $ - $ -
Total Travel Costs $ 2,500 $ 2,100 $ 2,500 $ 2,500 $ 2,100 $ 11,700
Capital Outlay
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
Total Capital Outlay $ - $ - $ - $ - $ - $ -
Total Project Costs $ 97,379 $ 97,446 $ 96,366 $ 96,806 $ 97,446 $ 485,443
INDIRECT COSTS @ 2.535% $ 2,469 $ 2,470 $ 2,443 $ 2,454 $ 2,470 $ 12,306
Page 1 of 2
D-3
COST/FUNDING SOURCES(S): The total cost of this program will not
exceed $458,706 and will be funded by
Title I stimulus funds
(SR1-31-6299-635-41-CL8-CL8).
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
Texas Education Agency determined that 192 campuses across the state were
eligible to receive funding under the College Readiness Initiative for Middle School
Students grant. Campuses were grouped into four size categories based on the total
number of students in grades 7 and 8, and then ranked based on the average
difference between the percentage of students who met standard on the Reading
and Mathematics TAKS in grade 7 and grade 8 and the percentage of students who
scored commended in grades 7 and 8 on these same tests. Fifty campuses within
each size category with the highest rankings were selected as eligible for this grant.
Page 1 of 3 D-4
With technical assistance provided by the Grant Department, eight eligible Houston
Independent School District (HISD) campuses submitted applications. The following
campuses received funding - Luther Burbank Middle School ($150,000), Charles
Hartman Middle School ($150,000), Kaleidoscope Middle School ($50,000), Francis
Scott Key Middle School ($123,200), Thomas Pilgrim Academy ($52,150), Paul
Revere Middle School ($150,000), Sharpstown Middle School ($150,000), and Louie
Welch Middle School ($150,000). The performance period is from October 1, 2010
to August 31, 2012. An internal evaluation will be performed by the schools based
on the performance measures listed in the grant application. An external evaluation
is not required.
In order for campuses to meet the criteria to contract with an approved service
provider to assist with training and resources for seventh- and eighth-grade
mathematics and English teachers and students, a Memorandum of Understanding
(MOU) was entered between HISD and Advancement Via Individual Determination
(AVID) on behalf of Burbank MS, Hartman MS, Key MS, Pilgrim Academy, Revere
MS, Sharpstown MS and Welch MS; HISD and The College Board on behalf of
Kaleidoscope MS to provide the following services:
Staff training for ELA and mathematics instructional support
Instructional strategies, professional development, support curriculum and
college readiness components
Progress reports to determine the status of the degree of planning,
implementation and evaluation of the grant project
Page 2 of 3
THIS ITEM DOES NOT REQUIRE CONSULTATION.
RECOMMENDED: That the Board of Education accepts funds from the Texas
Education Agency for eight schools selected for the College
Readiness Initiative for Middle School Students grant and
authorize the superintendent of schools or designee to
negotiate and execute contracts with service providers, effective
November 12, 2010.
Page 3 of 3
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
The Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR
UP) initiative is authorized under Title IV of the Higher Education Act of 1965, as
amended by the Higher Education Amendments of 1998 (P.L. 105-244). The
purpose of the initiative is to give more low-income students the skills,
encouragement, and preparation needed to pursue postsecondary education. The
U.S. Department of Education commissioned RTI International to conduct research
projects into the effectiveness of GEAR UP. The Houston Independent School
District’s (HISD’s) College for All GEAR UP program received one of the twelve
research grants awarded throughout the United States. This initiative’s funding
amount is $101,612.
The research for CSA will be conducted to assist in answering two questions:
(1) Is there a cost-effective method for increasing the number of students who
earn college-ready scores on college placement exams while still enrolled in
high school?
(2) Does the use of ACCUPLACER® Test Prep, supported by targeted mentoring
and counseling, increase enrollment and success in dual credit course?
Page 1 of 2 D-5
A budget is attached.
Page 2 of 2
Attachment D-5
This item requests the Houston Independent School District (HISD) Board of
Education to authorize the superintendent of schools or a designee to negotiate and
execute an agreement with Safe and Civil Schools, Inc., for the implementation of
positive district culture-behavior management at the district’s middle school
campuses.
▪ Improve Public Support and Confidence: The implementation of the Safe and Civil
Schools Foundations schoolwide discipline approach includes community
Page 1 of 3 D-6
members and parents in professional development sessions with staff members
as schools follow specific steps to establish consensus on their discipline plan.
▪ Create a Positive District Culture: The consultants and trainers of Safe and Civil
Schools have assisted hundreds of districts and thousands of schools in their
efforts to enhance school climate and create welcoming environments for adults
and students.
The Safe and Civil Schools initiative is a three-year contract that will begin in 40
HISD middle schools during the 2010–2011 school year. All schools will receive
training materials and resources for sustainability in subsequent years, and all of the
content is anchored to research-based curricula.
Page 2 of 3
RECOMMENDED: That the Board of Education authorize the superintendent of
schools or a designee to negotiate and execute an agreement
with Safe and Civil Schools, Inc., to implement the Safe and
Civil Schools Positive District Culture initiative in 40 HISD
middle schools, effective November 12, 2010.
Page 3 of 3
Attachment D-6
Page 1 of 2
Item Activity Description Unit Price Total
Number Price
10 The Teacher’s Encyclopedia of Three copies per team $45.00 X63 $2,835.00
Behavior Management: 100
Problems /500 Plans
11 Start On Time: Safe Transitions & Six copies for the district team and $295.00 x 6 $1,7700.00
Reduced Tradies secondary teams
12 On the Playground: A Guide to 16 copies for elementary schools teams $249.00 x 16 $3,984.00
Playground Management and one for the district team
13 Coaching Classroom Management: 60 copies for administrators $60.00 x 60 $3,600.00
Startegies and Tools for (principals and assistant principals)
Administrators and Coaches participating in leadership training
14 Behavioral Response to Intervention: 21 copies one for each principal and the $50.00 x 21 $1,050.00
Creating a Continuumm of Problem district
Solving and Support
15 CHAMPS: A Proactive & Positive 110 copies, 5-6 per school $49.50 X 110 $5,445.00
Approach to Classroom Management
Total $99,479.00
Page 2 of 2
REVISED 11/03/10
This agenda item requests the Houston Independent School District (HISD) Board of
Education to authorize the superintendent of schools or a designee to negotiate and
execute an agreement with Odyssey House to provide on-site educational services
to eligible resident students.
Page 1 of 3 D-7
9. Scheduled time for administrative conferences with HISD administrators;
10. Name of the on-site RCF administrator;
11. Cooperation with HISD staff concerning requests for data from the Texas
Education Agency (TEA) and onsite visits related to TEA Residential
Monitoring visits;
12. Administration and direction of overall agency program; and
13. Input on staff concerns.
COST/FUNDING SOURCE(S): The district will earn target revenue for each
day the student is in attendance. The
Harper Alternative (Crossroads)
Crossroads budget will be adjusted based
on the number of students to be served.
Page 2 of 3
RECOMMENDED: That the Board Of Education authorize the superintendent of
schools or a designee to negotiate and execute an agreement
with Odyssey House to provide on-site educational services to
eligible Odyssey House students, effective November 12, 2010.
Page 3 of 3
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
This agenda item requests the Houston Independent School District Board (HISD) of
Education to authorize the superintendent of schools or a designee to negotiate and
execute an agreement with St. Michael’s Home for Children to provide on-site
educational services to eligible resident students.
Page 1 of 2 D-8
14. Parking privileges;
15. Administration and direction of overall agency program; and
16. Input on staff concerns.
COST/FUNDING SOURCE(S): The district will earn target revenue for each
day the student is in attendance. The
Community Services budget will be
adjusted based on the number of students
to be served.
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
This agenda item seeks approval from the Houston Independent School District
(HISD) Board of Education to close Howard P. Carter Career Center in December
2010. The recommendation for this school closing is due to the low campus
enrollment, which creates inefficiencies in providing educational services and
resources to students.
By the end December, all students will be withdrawn from the school and redirected
to other appropriate HISD secondary school programs, including the Contemporary
Learning Center, for the remainder of the 2010–2011 school year. The staff
members will be assigned to other district campuses.
D-9
REVISED 11/03/10
This agenda item seeks approval from the Houston Independent School District
(HISD) Board of Education to relocate the Contemporary Learning Center (CLC), to
the current H.P. Carter site, 1700 Gregg, Houston, Texas, in December 2010. The
recommendation for this relocation is due to the low campus enrollment, which
creates inefficiencies in providing educational services and resources to students.
Upon relocation, the CLC will be known as the Contemporary Learning Center at
H.P. Carter. The CLC will be phased out over the next three years and with the
exception of H.P. Carter students, no new students will be accepted into the phased-
out grade levels program during that time.
The CLC is currently a middle school and high school campus; both organizational
numbers will be discontinued upon this proposed relocation.
RECOMMENDED: That the Board of Education approve the relocation and closure
of the Contemporary Learning Center, effective November 12,
2010.
D-10
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
This agenda item seeks approval from the Houston Independent School District
(HISD) Board of Education to open a 6–12 all-girls school and a 6–12 all-boys
schools at the beginning of the 2011–2012 school year.
The proposed 6–12 schools will open the first year with sixth grade and ninth grade
students only. Seventh- and tenth-grade students will be added the next year.
Additional grade levels will be added in subsequent years. All programs at both
schools will be instructionally rigorous, including advanced courses in the core
content areas and foreign language.
Page 1 of 2 D-11
RECOMMENDED: That the Board of Education approve the recommendation to
open a 6–12 all-girls school and a 6–12 all-boys school in the
Houston Independent School District, effective November 12,
2010.
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
This agenda item requests approval of the following new job titles that are
recommended in order to provide more direct accountability and compliance within
HISD. The proposed job titles are listed below:
The Special Education Department has identified a need for increased scrutiny and
record-keeping to ensure district compliance with federal and state regulations as
they relate to the documentation and provisions of Special Education services to
students with disabilities. This position will be responsible for the coordination of
communication and submission of materials to the Texas Education Agency as well
as the timely submission of activities related to the state and federal performance-
based monitoring system for Special Education. This position will also oversee the
delivery of Special Education services to eligible students in private schools. This
position will also prepare and submit non-educational community-based support
services and residential funding applications for eligible students.
Page 1 of 2 E-1
School Support Services (Academic Services)
Director, Drop-Out Prevention
The job descriptions for these positions are on file in Board Services.
RECOMMENDED: That the Board of Education approve the new HISD job titles,
effective November 12, 2010.
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
The Houston Independent School District (HISD) has been approved for continued
funding for the fifth year of the Teacher Incentive Fund (TIF) project, based on the
U.S Department of Education’s review of the HISD Annual Performance Report,
determining that the district has made substantial progress on specific objectives.
HISD will receive a total of $999,110 for October 1, 2010, through September 30,
2011. The Board of Education is requested to accept these funds on behalf of the
district.
The purpose of the TIF program is to support efforts to develop and implement
performance-based teacher and principal compensation systems in high-need
schools. The district uses TIF funds in its ASPIRE Award to pay core teachers and
principals at the 104 campuses with at least 30 percent or more educationally
disadvantaged students, along with funds from state and local sources that
additionally support the ASPIRE Award. For the fifth year of the five-year TIF grant,
these awards will be based on analysis of the 2009–2010 test data and paid out in
January 2011.
Attached is a table that provides the breakdown in funds from this grant, along with a
delineation of all sources which have funded the ASPIRE Award program from
2006–2007 through 2010–2011.
Page 1 of 2 E-2
STAFFING IMPLICATIONS None
RECOMMENDED: That the Board of Education accept funds from the U.S.
Department of Education for the Teacher Incentive Fund
Program, effective November 12, 2010.
Page 2 of 2
Attachment E-2
ASPIRE Award: Actual/Estimated Payout Costs and Funding Sources, 2006-2007 to 2011–2012
rounded to nearest $
Funding Sources
Teacher Incentive Fund (TIF)
Year of Grant 2 3 4 5
TIF payroll + fringe $ 2,903,850 $ 2,129,490 $ 1,548,720 $ 967,950 $ -
These funds represent the full award for year one, year two and a part of year three.
The five-year total award is $31,570,781. The award of additional funds in the future
is conditional on the availability of appropriated funds and the grantee’s performance
during the current grant period.
Other strategies for which these funds will be used include strengthening recruiting
and staffing policies/practices, establishing a new teacher appraisal system,
providing effective individualized support and professional development to teachers,
and offering career pathways and differentiated compensation to retain and leverage
the most effective teachers.
Page 1 of 2 E-3
Attached is a table that provides the breakdown in funds from this grant, along with a
delineation of all sources which have funded the ASPIRE Award program from
2006–2007 through 2010–2011. For the 2009–2010 Award, paid in January 2011,
funds from both the fifth year of the TIF grant and the first year of the 2010 TIF grant
will be used.
RECOMMENDED: That the Board of Education accept funds from the U.S.
Department of Education for the 2010 Teacher Incentive Fund
Grant Program, effective November 12, 2010.
Page 2 of 2
Attachment E-3
ASPIRE Award: Actual/Estimated Payout Costs and Funding Sources, 2006-2007 to 2011–2012
rounded to nearest $
Funding Sources
Teacher Incentive Fund (TIF)
Year of Grant 2 3 4 5
TIF payroll + fringe $ 2,903,850 $ 2,129,490 $ 1,548,720 $ 967,950 $ -
Starting with the 2010-2011 school year, the Houston Independent School District
has designated a number of campuses for the Apollo 20 Program. Four high schools
and five middle schools are a part of this Apollo 20 Program for 2010-2011. These
schools will receive a number of distinct services to improve student performance
and each school has established specific long-term goals for those aspects of
student performance that are most in need of improvement at each.
Principals at these Apollo 20 schools will be eligible for this incentive, which is tied to
these goals. Each principal at a high school can receive up to $30,000 and each
principal at a middle school can receive up to $20,000, through a combination of
meeting intermediate or full targets in three strands – student attendance, student
achievement and student grade level performance or graduation/completion/dropout.
The total cost of the program will not exceed $239,866 -- the number of campuses
times each principal’s maximum incentive payment, plus fringe benefits. Various
sources are being used to fund this incentive, including TTIPS, Title II and private
grant funds to be raised.
COST/FUNDING SOURCE(S): The total cost for this program will not
exceed $239,866.
($30,000-SR1 23-6118-XXX-30-AP7-AP7)
($2,709-SR2 23-614X-XXX-30-AP7-AP7)
($94,000-SR1 23-6118-XXX-30-WB1-WB1)
($8,488-SR1 23-614X-XXX-30-WB1-WB1)
($96,000-SR1 23-6118-XXX-30-AP6-AP6)
($8,669-SR1 23-614X-XXX-30-AP6-AP6).
E-4
Improve Public Support and Confidence in
Schools, and HISD Goal #6: Create a
Positive District Culture, and is aligned with
Core Initiative #2: Effective Principal in
Every School, and Core Initiative #4: Data-
Driven Accountability.
Page 2 of 2
Attachment E-4
There are three strands of the 2010-2011 Apollo 20 Principals Incentive Program, with each strand
accounting for one-third of the total incentive payment. These strands are calculated separately and
summed to arrive at the total incentive payment. The maximum incentive payment is $30,000 for high
school principals and $20,000 for middle school principals.
For each campus, a specific goal was set in each strand prior to the start of the 2010-2011 school year,
based on a review of baseline data and a long-term target level. If the 2010-2011 target goal is met or
exceeded, the principal has the potential to receive the maximum amount for that strand. For every
criterion, an intermediate level has also been established, at or just above the midway point between the
2009-2010 actual value and the 2010-2011 target goal. If the intermediate level is met, but not the target
goal, the principal will receive half of the maximum incentive amount.
Attucks MS
Reading 15% 20% 25%
Math 10% 15% 20%
Science 10% 15% 20%
Social Studies 17% 22% 26%
Writing 19% 25% 31%
Dowling MS
Reading 16% 18% 20%
Math 11% 13% 15%
Science 12% 15% 17%
Social Studies 25% 28% 30%
Writing 22% 25% 27%
Fondren MS
Reading 18% 23% 28%
Math 12% 17% 23%
Science 18% 23% 28%
Social Studies 31% 36% 41%
Writing 17% 24% 30%
Key MS
Reading 11% 21% 30%
Math 2% 16% 30%
Science 1% 16% 30%
Social Studies 6% 18% 30%
Writing 12% 21% 30%
Ryan MS
Reading 18% 29% 40%
Math 11% 21% 30%
Science 14% 22% 30%
Social Studies 27% 34% 40%
Writing 23% 32% 40%
determining these awards, performance will be rounded to the nearest whole number (for on-grade
level) and to the nearest whole tenths (for graduation, promotion and dropout rates).
High Schools
Common Criteria
2010-2011 12th Grade Graduation Rate:
Percent of total graduates including summer graduates, divided by 12th grade ADA cumulative
enrollment.
For the 2011-2012 Incentive Payment Model, these indicators will be replaced with the Class of 2011
Completion Rate, with goals for Jones, Lee and Sharpstown High Schools set at 80%, and the goal for
Kashmere High School set at 75%,
Middle Schools
Common Criteria
Student Grade Level Performance
Percent of students on or above grade level on 2011 Stanford Reading for all grades combined
Percent of students on or above grade level on 2011 Stanford Math for all grades combined
On grade level defined as 6.9, 7.9 and 8.9 for assessments in 6th, 7th and 8th grades respectively
All students meeting credit and curriculum requirements applicable to students in general
education will be included
* 2009-2010 Actual based upon on-grade level defined as 6.0, 7.0 and 8.0 for assessments in 6th,7th and 8th
grades respectively.
The 2010–2011 Performance-Pay Model for Chief School Officers and School
Improvement Officers/School Compliance Officer was designed in alignment with
changes to the Houston Independent School District (HISD) organizational structure
and with the superintendent of schools’ performance-pay model. The model awards
these employees based on district performance on completion rates, Texas
Assessment of Knowledge and Skills (TAKS) commended rates, state accountability
ratings, value-added growth, TAKS gap analysis, and student enrollment growth.
The maximum award payout for Chief School Officers is $27,500 and the maximum
award payout for School Improvement Officers/School Compliance Officer is
$17,500.
A description of the proposed 2010–2011 Performance Pay Model for Chief School
Officers and School Improvement Officers / School Compliance Officer is attached.
COST / FUNDING SOURCE(S): The total cost for this program will not
exceed $567,300 including fringe benefits
(GF1-21-6117-910-99-930-930).
Page 1 of 2 E-5
RECOMMENDED: That the Board of Education approve the proposed
Performance-Pay Model for Chief School Officers and School
Improvement Officers / School Compliance Officer, effective
November 12, 2010.
Page 2 of 2
2010–2011 Performance Pay Model
Chief School Officers and School Improvement Officers Attachment E-5
HISD will show an annual increase in the <2 subjects 3 subjects 4 subjects 5 subjects
total number of campuses with an increased meet or meet or meet or meet or
percentage of students reaching the commended exceed exceed exceed exceed
level on TAKS, by subject. The annual target target target target target
is a three percentage-point increase. Payout
is half of category maximum.
CSO Maximum Performance Pay for Six Criteria: $0 $12,500 $18,750 $25,000
SIO Maximum Performance Pay for Six Criteria: $0 $7,500 $11,250 $15,000
HISD named as a Recognized District. An
extra $2,500 will be added on top of
calculated bonus for every year this is
achieved.
CSO Maximum Performance Pay $0 $15,000 $21,250 $27,500
SIO Maximum Performance Pay $0 $10,000 $13,750 $17,500
The Houston Independent School District’s (HISD) current talent acquisition system,
HISD Jobs, was developed over 10 years ago and does not support the scope or
scale of recruitment efforts. A new talent acquisition system will allow HISD to recruit
and select higher-quality talent through use of a leading acquisition system and a
redesigned website. The new system will provide HISD faster recruitment processes
due to workflow automation; consistently respond to our applicants through better
tracking of candidates; find higher-quality candidates through improved search
capabilities, utilization of third-party sources, faster response times; and speed up
the processing and on-boarding activities for new hires.
This item seeks approval to pursue an agreement with Kenexa Technology, Inc., for
a new talent acquisition system for a five-year services agreement. The cost of this
agreement will be a first-year subscription cost of up to $230,000 and an additional
four years with a cost of $215,000 for each year. The total cost of this agreement
would be funded by the Texas Innovation Fund (TIF) grant. Additional expenses
related to the implementation of this system include first-year costs of up to
$665,000 including hiring consultants for Web development and design, data
conversion, training, and Human Resources and Information Technology integration.
In the event a final contract cannot be secured with Kenexa, the board authorizes
the superintendent of schools to secure a contract with Peopleclick Authoria RMS so
long as the total amount of this project remains the same.
COST/FUNDING SOURCE(S): The total cost for this program will not
exceed $890,000 (money for this purchase
will come from the TIF grant to be accepted
at this meeting).
E-6
Every Classroom, Core Initiative 2:
Effective Principal in Every School, and
Core Initiative 4: Data-Driven
Accountability.
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
The lease space is of adequate size for the district’s needs, and is leased at the
current rate of $1.00 per square foot per month, plus utilities and operating
expenses. The lease agreement allows for an additional five-year term at market
rate. Negotiations with the current owner have resulted in the owner agreeing to
enter into a new five-year agreement at a slightly lower rate of $0.95 per square foot
per month.
The new lease will be for a five-year term with the district having a yearly
cancellation option.
Page 1 of 2 F-1
RECOMMENDED: That the Board of Education authorize the superintendent of
schools, or designee, to negotiate and execute a lease
agreement with 6400 Southwest Freeway, LTD., for classroom
space for Liberty High School, effective November 12, 2010.
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
The Golfcrest Elementary School site has a limited amount of green space for its
students. Many years ago, a SPARK park was constructed incorporating a portion
of the school site, along with street right-of-way and park land owned by the City of
Houston (City). The property currently used for park purposes and has been
continually maintained by the Houston Independent School District (HISD). Over
the years, the park and enhancements have decayed and the land has become an
area known for gang-related and other illegal activities. In an effort to assist the
school by providing additional green space and provide a safer environment for the
community, the City has agreed to lease its portion of the park exclusively to HISD
for a thirty-year term at a cost of $1 for the entire term.
The majority of the site is currently fenced, and leasing the property will enable
HISD to fence the remainder of the park property and incorporate it into the current
school site for additional green space. Additionally, HISD would be able to control
access to the site and provide a safer environment for the Golfcrest students. The
cost to erect a fence on the remainder of the property is estimated at $2,000.
F-2
THIS ITEM DOES NOT REQUIRE CONSULTATION.
Page 2 of 2
Attachment F-2
CITY RIGHT_OF_WAY
PARKS
DEPARTMENT
HISD
GOLFCREST
ELEMENTARY
SCHOOL
HISD PROPERTY
PARKS DEPARTMENT PROPERTY
AREA TO BE LEASED AND FENCED BY HISD
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
In August 2010, the Houston Independent School District (HISD) Board of Education
approved USI Southwest (USI) to represent HISD in the marketing of the district’s
liability insurance program. It was essential that one brokerage firm provide a
coordinated marketing effort because of the complexity of this insurance. This
coverage renews December 1, 2010. Requests for proposals were sent to 27
insurers, and HISD received quotes from four carriers.
Automobile Liability
In 2005, HISD elected to self-insure Texas automobile liability risks (with purchase
of out-of-state automobile liability coverage). HISD has maximum statutory caps of
$100,000 for bodily injury per person, $300,000 per accident, and $100,000 property
damage per accident for automobile liability in Texas. To date, there are only five
claims reserved above the previous $50,000 retention since HISD became self-
insured. USI has estimated that HISD has saved $1,500,000 in automobile liability
premiums over the past five years.
Page 1 of 2 F-3
COST/FUNDING SOURCE(S): The total cost of this service is $645,197
and will be funded by Food Services
($38,712—FD1 35-6429-790-99-976-976)
and districtwide funds
($606,485 —GF1 51-6429-911-10-940-940).
RECOMMENDED: That the Board of Education approve (1) the self-insurance of in-
state automobile liability exposures and (2) the purchase of
general liability/school professional legal liability insurance from
Princeton Excess & Surplus Lines Insurance Company through
USI Southwest for the period of December 1, 2010 through
December 1, 2011, effective November 12, 2010.
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
The proposed policy would provide coverage on a replacement cost basis, with a
maximum limit of $20,000,000 per occurrence, and a deductible of $100,000 per
occurrence. Terrorism coverage is included. The coverage and limits recommended
are the same as last year.
Page 1 of 2 F-4
RECOMMENDED: That the Board of Education approve purchase of fleet
catastrophe insurance from Lexington Insurance Company
through USI Southwest, effective November 12, 2010.
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
The Houston Independent School District (HISD) Police Department applied for and
was awarded a tobacco-compliance grant in the amount of $40,000 from the state
comptroller’s office. No matching funds from HISD are required.
The funding covers the period from September 1, 2010 through August 31, 2011.
Unexpended grant funds must be returned within 45 days after the end of the grant
period.
COST / FUNDING SOURCE(S): The total cost for this program is not to
exceed $40,000 and will be funded by state
grant funds
(SR1 52-XXXX-422-99-DP9 DP9).
Page 1 of 2 F-5
ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:
Increase Student Achievement and HISD
Goal 6: Create a Positive District Culture
and is aligned to Core Initiative 2: Effective
Principal in Every Classroom. These goals
will be accomplished through increased
enforcement and school-based tobacco-
compliance training. The impact on student
smoking should improve public support and
confidence in HISD schools, as well.
Page 2 of 2
Attachment F-5
On April 27, 2000, the Houston Independent School District (HISD) Board of
Education determined that the Competitive Sealed Proposal (CSP) delivery method
provided the district the best value for construction contracts estimated to be
$300,000 or greater, and approved the CSP method as the primary or default
construction method for projects in that cost range. The HISD Board of Education
also approved the selection criteria to be used for evaluation of CSP, as required by
Section 44.035 of the Education Code. Upon approval, the HISD Board of Education
delegated to the superintendent of schools or a designee, with the assistance of the
Construction Manager/Project Administrators on bond program projects, the
authority to (1) evaluate and rank bids and competitive sealed proposals, (2)
negotiate with the proposed selected offeror and with the next offerors in the order of
the selection ranking if agreement cannot be reached with prior offerors, and (3)
recommend the final contractor selection to the HISD Board of Education for
approval and award of contract.
On July 8, 2004, the Board of Education approved a revision of the selection criteria
that modified some of the criteria and adjusted the weighted amounts (percentages)
used for ranking.
Page 1 of 2
F-6
Current Proposed
Quantitative Criteria Quantitative Criteria
55% - Contract Amount 60% - Contract Amount
5% - Proposed Duration (days) 2% - Proposed Duration (days)
Qualitative Criteria Qualitative Criteria
A. 5% - GC Qualifications A. 3% - GC Qualifications
B. 5% - Subcontractor Qualifications B. 3% - Subcontractor Qualifications
C. 5% - GC Relevant Experience C. 3% - GC Relevant Experience
D. 5% - GC Safety Record D. 3% - GC Safety Record
E. 5% - MWBE Plan / Compliance E. 10% - MWBE Plan / Compliance
F. 5% - Cost Savings / Methodology F. 3% - Cost Savings / Methodology
G. 4% - GC Proposed Personnel G. 10% - GC Proposed Personnel
H. 4% - Work / Bonding Capacity H. 3% - Bonding and Stability
I. 2% - Financial Stability
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
The Houston Independent School District (HISD) entered into an agreement with the
City of Houston and SPARK, a Texas non-profit corporation formed in 1983, to
develop public school grounds into neighborhood parks. The first inter-local
agreement was executed on March 18, 1986. A second contract was executed on
May 24, 2006. The SPARK program combines the resources of the Department of
Housing and Community Development, HISD, Harris County, the private sector,
neighborhood groups, PTA/PTO groups, and concerned citizens.
Each year, the SPARK program selects schools around the Houston area to receive
a SPARK Park. Albert Sidney Johnston Middle School was selected as one of the
schools to receive a SPARK Park for the 2009–2010 school year. The Fifth Contract
Amendment was approved by the board on July 15, 2010, which included no money
for Community Development Block Grant funding for Johnston Middle School.
The project was advertised on September 11, 2010 and September 18, 2010. Bids
were received from the companies listed below on October 6, 2010:
The work to be performed on the SPARK Park at Johnston Middle School includes
the demolition of existing concrete walks and decomposed granite areas leading
from the street to the main entrance of the school. New 10’-0” wide stairs will be
constructed near the street area and will be enhanced by concrete seat walls, brick
pavers, and an art wall. The mature trees which now line the walkway leading to the
entrance will be removed and replaced with younger red maple and crape myrtle
trees. Existing benches will be replaced with newer benches which will allow
students and visitors places to sit and socialize. The existing irrigation system will be
expanded to allow watering of the new trees and shrubs.
Page 1 of 2
F-7
It is recommended that the Board of Education authorize the superintendent of
schools or a designee to negotiate and execute contracts necessary for the
construction of a SPARK Park at Johnston Middle School.
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
The Houston Independent School District (HISD) entered into an agreement with the City of
Houston and SPARK, a Texas non-profit corporation formed in 1983, to develop public
school grounds into neighborhood parks. The first inter-local agreement was executed on
March 18, 1986. A second contract was executed on May 24, 2006. The SPARK program
combines the resources of the Department of Housing and Community Development, HISD,
Harris County, the private sector, neighborhood groups, PTA/PTO groups and concerned
citizens.
Each year the SPARK program selects schools around the Houston area to receive a
SPARK Park. John Cornelius Elementary School was selected as one of the schools to
receive a SPARK Park for the 2009–2010 school year. The Fifth Contract Amendment was
approved by the board on July 15, 2010 which included $90,000 in Community
Development Block Grant funding for Cornelius Elementary.
The project was advertised on September 11, 2010 and September 18, 2010. Bids were
received from the companies listed below on October 6, 2010:
The work to be performed on the SPARK Park at Cornelius Elementary School includes, but
is not limited to, demolition of an existing asphalt trail, demolition of baseball backstops,
concrete paving, site clearing, earthwork, fine grading, hydro-mulch, civil storm work,
installation of aluminum wall panels, and the re-configuration of a section of the existing
asphalt trail. Further work to be included for the park will be the addition of a shade
structure, in-ground soccer goals, an outdoor gathering area with board games, and
additional trash receptacles.
Page 1 of 2
F-8
Successful Bidder Not to Change Total Estimated M/WBE
Exceed Order Budget Calendar Participation
Contract Allowance Days
Amount
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
Each year, the SPARK program selects schools around the Houston area to receive a
SPARK Park. Ethel Coop Elementary School was selected as one of the schools to receive
a SPARK Park for the 2008–2009 school year.
The Houston Independent School District (HISD) Board of Education approved a SPARK
Park at Coop Elementary School on November 12, 2009. This approval authorized the
superintendent of schools or a designee to negotiate, execute, and amend a contract with
Montgomery Building Services, LLC for this work.
The Fourth Contract Amendment between the City of Houston and HISD was approved by
the board on March 11, 2010, which included $55,000 in Community Development Block
Grant funding for Coop Elementary.
The original scope of work to be performed on the SPARK Park at Coop Elementary School
included, but was not limited to, grading and paving a new concrete track, hydroseeding
disturbed areas, minimal landscaping, a new backstop, soccer goals, and the addition of a
shade structure to be purchased and installed by the Contractor.
After the plans were reviewed by the City of Houston Plan Review Division and Harris
County Wastewater Division, the following major requirements were added to the project:
1. Add nine 2” caliper trees to go along Aldine Westfield and Parker Street.
2. Increase the elevation of the new concrete trail. This requires an additional
survey be performed and fill dirt to be hauled in to the site.
3. Add a new catch basin and raise associated inlets.
Approval is requested for an increase to the change order allowance to cover costs
associated with the changes listed above. The board approved a change order allowance of
$10,710 at the November 12, 2009, board meeting. This item requests an increase of
$5,000 to the original change order amount, making the final change order amount $15,710.
Approval of this item will authorize the superintendent of schools or a designee to negotiate
and execute change orders necessary to complete the construction of a SPARK Park at
Coop Elementary School.
Page 1 of 2
F-9
Not to Change Order Total Estimated
Exceed Allowance Calendar Days
Prior Approval $71,400 $10,710 $82,110 120
Current Request $ 5,000 $5,000
Total $71,400 $15,710 $87,110 120
Page 2 of 2
REVISED 11/03/10
The Houston Independent School District (HISD) 2007 bond election approved the
renovation of Henry W. Grady Middle School.
On August 27, 2009, the HISD Board of Education approved $13.5 million to be
allocated to additional facility projects in each of the nine trustee districts, for a total of
$121.5 million.
On September 10, 2009, the HISD Board of Education approved the request from
Trustee Harvin Moore for a $12 million increase to the $1,133,000 bond program
budget for additional renovation and construction. These funds for the budget
increase come from the allotment for District VII as noted above.
On October 8, 2009, the HISD Board of Education approved a design contract for the
project.
On May 13, 2010, the HISD Board of Education approved a site preparation cost not
to exceed $200,000 and a $20,000 contingency.
On May 20, 2010, the HISD Board of Education approved a Construction Manager-at-
Risk (CMAR) contract with Morganti Texas, Inc. On August 12, 2010, the HISD Board
of Education approved $400,000 and a $40,000 contingency for demolition work and
the gymnasium building structure.
The Guaranteed Maximum Price (GMP) offered by Morganti Texas, Inc., for all project
scope exceeded the project construction budget. Negotiation was attempted and was
not successful in reducing the GMP. The GMP was not accepted by HISD. In
accordance with contract terms, HISD terminated the contract ended the negotiations
with Morganti Texas, Inc., on September 21, 2010. Authorization was granted in the
May 20, 2010 agenda item, in the event the approved CMAR is unable to provide an
acceptable proposal, to proceed with negotiations and recommendation of a GMP with
the next highest-ranked “best value” construction manager-at-risk proposer.
Page 1 of 2
F-10
At this time, authorization is requested for the superintendent of schools or a designee
to negotiate, execute, and amend a CMAR contract with the next highest-ranked “best
value” proposer, Satterfield & Pontikes Construction, Inc. Approval is also requested
for the preconstruction fee not-to-exceed $20,000 and the construction cost for the
renovation/addition comprised of a not-to-exceed amount for the negotiation of the
GMP proposal and a change order allowance as indicated below.
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
Page 1 of 2 G-1
RECOMMENDED: That the Board of Education approve the proposed consultant
and professional-service contracts and ratify bid waiver projects,
effective November 12, 2010.
Page 2 of 2
REVISED 11/08/10
Attachment G-1
Learning Upgrade, LLC will provide interactive, online courses to strengthen academic performance in the areas of Reading, Reading
Comprehension, Pre-Algebra, and Algebra to elementary, middle and high schools students. The Learning Upgrade courses contain a
diagnostic component that allows students to receive targeted interventions based upon student performance. All lessons are 100 percent
web-based and feature high—interest components such as songs, video, and games to engage at-risk learners. In addition, reporting and
tracking mechanisms for campus and central office personnel will be included. Using the Learning upgrade Online Courses provides an
intervention approach that can be tailored to meet the needs of content objectives.
Mid-continent Research for Education and Learning will assist HISD in the development and implementation of a new appraisal system to
evaluate principals across the district. This item is being funded from the TIF Grant.
Joe V. Hill will provide consulting services in facilities, maintenance, and bond program oversight. Mr. Hill will also meet with key district
representatives and review materials and plans to develop systems for improvement.
Project Management Group, LLC Chief Operating Officer $25,000 $20,000 GF1-51-6292-890-99-999-999
CP1-81-6627-921-99-010-821
Project Management Group, LLC will develop a format for the five-year Capital Improvement Plan (CIP) using MS Excel spreadsheets,
collect all data needed for CIP, input all data into CIP, and develop a summary for the CIP with a master schedule for all projects.
IBM will provide services to review the current information technologies architecture and network as well as the current technology plans
and will provide recommendations on aspects to be changed and how best practices need to be applied.
Attachment A
1
Teacher Summary Report
for HISD TAKS Senior Summer 2010
Attachment A
Campus # of Cost Per
# Campus Students Student Total
200 HS Business Economic Success 17
200 HS Business Economic Success 12
200 HS Business Economic Success 17
200 HS Business Economic Success 12
TOTAL 58 $ 10.03 $ 581.74
06 Jones High School 27
06 Jones High School 19
06 Jones High School 27
06 Jones High School 19
TOTAL 92 $ 10.03 $ 922.76
185 Kashmere High School 18
185 Kashmere High School 19
185 Kashmere High School 18
185 Kashmere High School 19
TOTAL 74 $ 10.03 $ 742.22
08 Lamar High School 51
08 Lamar High School 27
08 Lamar High School 51
08 Lamar High School 27
TOTAL 156 $ 10.03 $ 1,564.68
326 Leaders Academy 12
326 Leaders Academy 12
326 Leaders Academy 12
326 Leaders Academy 12
TOTAL 48 $ 10.03 $ 481.44
29 Contemporary Learning Center 50
29 Contemporary Learning Center 33
29 Contemporary Learning Center 121
29 Contemporary Learning Center 33
TOTAL 237 $ 10.03 $ 2,377.11
09 Lee High School 49
09 Lee High School 46
09 Lee High School 49
09 Lee High School 46
TOTAL 190 $ 10.03 $ 1,905.70
324 Liberty High School 74
324 Liberty High School 99
324 Liberty High School 74
324 Liberty High School 99
TOTAL 346 $ 10.03 $ 3,470.38
10 Madison High School 139
10 Madison High School 76
10 Madison High School 142
10 Madison High School 79
TOTAL 436 $ 10.03 $ 4,373.08
311 Mount Carmel Academy 3
311 Mount Carmel Academy 3
TOTAL 6 $ 10.03 $ 60.18
327 New Aspirations 25
327 New Aspirations 15
327 New Aspirations 26
327 New Aspirations 14
TOTAL 80 $ 10.03 $ 802.40
2
Teacher Summary Report
for HISD TAKS Senior Summer 2010
Attachment A
# of Cost Per
Campus Students Student Total
349 REACH Alternative High 67
349 REACH Alternative High 27
349 REACH Alternative High 67
349 REACH Alternative High 27
TOTAL 188 $ 10.03 $ 1,885.64
Attachment A
# of Cost Per
Campus Students Student Total
36 Westside High School 35
36 Westside High School 17
36 Westside High School 35
36 Westside High School 17
TOTAL 104 $ 10.03 $ 1,043.12
18 Wheatley High School 33
18 Wheatley High School 28
18 Wheatley High School 0
18 Wheatley High School 33
18 Wheatley High School 28
TOTAL 122 $ 10.03 $ 1,223.66
19 Worthing High School 74
19 Worthing High School 42
19 Worthing High School 74
19 Worthing High School 42
TOTAL 232 $ 10.03 $ 2,326.96
20 Yates High School 52
20 Yates High School 26
20 Yates High School 52
20 Yates High School 26
TOTAL 156 $ 10.03 $ 1,564.68
4
Attachment G-1
A weekly radio show on KCOH Radio, “Inside HISD,” will feature HISD topics and guests, with the opportunity for listeners to call in with
questions and comments.
The purpose of this item is to authorize vendor awards for purchases over $100,000
and to ratify vendor awards for purchases under $100,000. Pursuant to Board of
Education policy, contracts for purchases over $100,000 are submitted to the
Houston Independent School District (HISD) Board of Education for approval prior to
the issuance of purchase orders and/or agreement letters. Procurement Services is
authorized by board policy to enter into purchase agreements for bid projects less
than $100,000, subject to ratification by the Board of Education.
When determining the successful bidder, consideration is given to the quality of the
articles supplied, conformity with developed specifications, suitability to the
requirements of the educational system, and delivery terms. All advertised bids are
in compliance with minority- and woman-owned business enterprise procedures. All
other things being equal, contracts are negotiated and executed with the supplier(s)
perceived as providing the best overall value for the district.
However, because of the time between the November 11 and December 9 Board of
Education meetings and the urgent need to purchase some goods during this
period, it is requested that the Board of Education approve the attached annual bids
and other annual bids deemed necessary prior to completion of tabulation and that
at the December 9, 2010, board meeting, these bids be brought back to the Board
of Education for ratification. This procedure allows Procurement Services to
expedite the acquisition of supplies, equipment, and services for the operation of the
district.
Page 1 of 2 G-2
STAFFING IMPLICATIONS: The current procurement staff members will
handle all procurement activities.
Page 2 of 2
APPROVAL OF PURCHASES OVER $100,000 Attachment G-2
* BIDS/RFP’S BIDS **
PROJECT DESCRIPTION M/WBE ISSUED REC’D LOC AWARDED TO AMOUNT BUDGET CHARGE
US Tech
A T (Printers Only) Bond Funds
Not To Exceed School Based Budgets
$25,000,000 Department Budgets
Page 1 of 13
APPROVAL OF PURCHASES OVER $100,000
* BIDS/RFP’S BIDS **
PROJECT DESCRIPTION M/WBE ISSUED REC’D LOC AWARDED TO AMOUNT BUDGET CHARGE
Page 2 of 13
APPROVAL OF PURCHASES OVER $100,000
* BIDS/RFP’S BIDS **
PROJECT DESCRIPTION M/WBE ISSUED REC’D LOC AWARDED TO AMOUNT BUDGET CHARGE
Page 3 of 13
APPROVAL OF PURCHASES OVER $100,000
* BIDS/RFP’S BIDS **
PROJECT DESCRIPTION M/WBE ISSUED REC’D LOC AWARDED TO AMOUNT BUDGET CHARGE
This is to add this supplier to the Network Hardware E-Rate Project 09-10-12. Tripplite uninterrupted power supplies (UPS) related to E-Rate.
Page 4 of 13
APPROVAL OF PURCHASES UNDER $100,000
* BIDS/RFP’S BIDS **
PROJECT DESCRIPTION M/WBE ISSUED REC’D LOC AWARDED TO AMOUNT BUDGET CHARGE
Page 5 of 13
APPROVAL OF SOLE SOURCE ITEMS
* BIDS/RFP’S BIDS **
PROJECT DESCRIPTION M/WBE ISSUED REC’D LOC AWARDED TO AMOUNT BUDGET CHARGE
Sole Source Home Instruction for Parents Connelly-3 Publishing Not To Exceed
Preschool Youngsters Program $100,000 SR1-61-6329-677-99-RT7-RT7
(HIPPY)
The HIPPY (Home Instruction for Parents of Preschool Youngsters) program is bringing enjoyable and accessible books into home and helping parents and children engage with the books
together is a key element in the HIPPY approach. Many activities evolve from the language, characters and themes that emerge from each story book.
The requested programs are designed to accelerate the mathematics and achievement of students with disabilities so they can reach and maintain grade-level performance.
Page 6 of 13
APPROVAL OF SOLE SOURCE ITEMS
* BIDS/RFP’S BIDS **
PROJECT DESCRIPTION M/WBE ISSUED REC’D LOC AWARDED TO AMOUNT BUDGET CHARGE
Sole Source Food Services, Repair Parts O.P. Schuman/AmeriPak Not To Exceed
$20,000 FD1-35-6249-795-99-976-976
Sole Source Food Services, Repair Parts Hobart Services Not To Exceed FD1-35-6319-791-99-977-977
$20,000 FD1-35-6249-795-99-976-976
Page 7 of 13
APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000
* YEAR YEAR **
PROJECT DESCRIPTION M/WBE 2 OF 3 3 OF 3 LOC AWARDED TO AMOUNT BUDGET CHARGE
Page 8 of 13
APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000
* YEAR YEAR **
PROJECT DESCRIPTION M/WBE 2 OF 3 3 OF 3 LOC AWARDED TO AMOUNT BUDGET CHARGE
Page 9 of 13
APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000
* YEAR YEAR **
PROJECT DESCRIPTION M/WBE 2 OF 3 3 OF 3 LOC AWARDED TO AMOUNT BUDGET CHARGE
Page 10 of 13
APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000
* YEAR YEAR **
PROJECT DESCRIPTION M/WBE 2 OF 3 3 OF 3 LOC AWARDED TO AMOUNT BUDGET CHARGE
Page 11 of 13
APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000
* YEAR YEAR **
PROJECT DESCRIPTION M/WBE 2 OF 3 3 OF 3 LOC AWARDED TO AMOUNT BUDGET CHARGE
This RFP was issued to accommodate Food Services need to have equipment parts on bid that will be required to repair the food preparation equipment located in the new food production
facility. The equipment is no longer under warranty.
Page 12 of 13
APPROVAL OF CONTRACT RENEWAL PURCHASES UNDER $100,000
* YEAR YEAR **
PROJECT DESCRIPTION M/WBE 2 OF 3 3 OF 3 LOC AWARDED TO AMOUNT BUDGET CHARGE
Increase in the quantity of uniforms purchased for students; new budget string added
Page 13 of 13
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
Section 44.008 of the Texas Education Code requires all school districts to be
audited annually by a firm certified with the Texas State Board of Public
Accountancy. In April 2010, the Houston Independent School District (HISD) Board
of Education approved the contract with Deloitte, LLP, for the audit of financial
records for the fiscal year ended June 30, 2010. Two audit reports have been
prepared by the Office of Finance, the Comprehensive Annual Financial Report and
the Single Audit Report. The Comprehensive Annual Financial Report contains the
fiscal year-end financial schedules, whereas the Single Audit Report contains the
auditors’ report on the district’s internal control structure and compliance with federal
regulations related to grants and other federal programs. Both audit reports must be
completed within 150 days after the end of the fiscal year, approved by the Board of
Education, and filed with the Texas Education Agency by November 26, 2010. A
condensed version of the district’s financial statements must be published in a local
newspaper by November 27, 2010, in accordance with Article 29b, Texas Revised
Civil Statutes.
Additionally, Deloitte, LLP completed an audit of the district’s E-rate program for
compliance with the Federal Communications Commission requirements. Audit
results are addressed in the audit reports through issuance of several opinions by
the auditors related to the district’s financial position and compliance with federal
and state regulations.
Page 1 of 2 G-3
THIS ITEM DOES NOT REQUIRE CONSULTATION.
Page 2 of 2
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
CQ(LEGAL) now contains detail about the district’s obligation to notify affected
persons in the event of a breach of system security affecting sensitive personal
information, including definitions for “breach of system security” and “sensitive
personal information.” The persons that a district must notify in such circumstances
and the timelines that a district must comply with vary, as provided by Business and
Commerce Code §521.053. Although the district must comply with these legal
provisions governing to whom it must give notice and the timing of the notice, a
district may use the notification methods set out in the district’s local policy rather
than using the notification methods included in the code.
As a result of this update to legal policy, CQ(LOCAL) was reviewed for compliance
with state law. To update the Houston Independent School District (HISD) policy, the
following revisions to CQ(LOCAL) are recommended:
Add the caption SECURITY BREACH NOTIFICATION and the text to specify
that upon discovering or receiving notification of a breach of system security, the
District shall disclose the breach to affected persons or entities in accordance
with the time frames established by law.
Add text that the district shall give notice by using one or more of the following
methods: written notice, electronic mail, if the District has electronic mail
addresses for the affected persons, or notices in accordance with Section
521.053(f) of the Business and Commerce Code for situations where the cost is
expected to be greater than $250,000 or affecting 500,000 or more individuals.
Page 1 of 2 G-4
THIS ITEM DOES REQUIRE CONSULTATION.
Page 2 of 2
Houston ISD
101912 Attachment G-4
BOARD’S FIVE BASIC Regarding the use of technology, the District shall be guided by the
BELIEFS Board’s Declaration of Beliefs and Visions for Technology Goals,
as listed below:
1. The District’s core business is education:
GOAL - to ensure that all activities, expenditures, ac-
tions, and efforts are designed and undertaken to en-
hance student performance.
2. Technology is a process that will have an impact on student
achievement:
GOAL - to ensure continual improvement of quality while
ensuring effective use of the District’s resources.
3. Only technology models with proven success shall be used in
the District:
GOAL - to maximize the likelihood of project success
and minimize both the occasion for errors and the time
required for implementation.
4. Districtwide technology shall be viewed as infrastructure:
GOAL - to ensure the availability of information to those
who need it when they need it.
5. Both the District and the schools have technology responsi-
bilities:
GOAL - to provide direction and focus for technology ac-
tivity.
The Superintendent or designee shall implement, monitor, and
evaluate electronic media resources for instructional and adminis-
trative purposes.
The Department of Technology and Information Systems, in coor-
dination with various user departments, shall be responsible for
analysis, development, maintenance, and operation of technology
systems for both instructional and administrative purposes. These
systems shall provide and facilitate instruction to students, as well
as gather, process, and report information relating to all administra-
tive functions within the District.
The District shall maintain and support the goals outlined in the
Long-Range Plan for Technology. Any purchase of technology
shall support the goals of the District as outlined in the Long-Range
Plan for Technology.
1 of 4
Houston ISD
101912
2 of 4
Houston ISD
101912
3 of 4
Houston ISD
101912
ADOPTED: 4 of 4
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
The Houston Independent School District (HISD) is required by state law to provide
workers’ compensation benefits to employees injured in the course and scope of
employment. Since 1979, HISD has self-insured this risk exposure and utilized Third
Party Administrators (TPA) to assist in various aspects of the workers’ compensation
administration process.
A Request for Proposal (RFP) was sent October 9, 2009, and HISD received
proposal responses from nine TPA firms and 33 ancillary and managed care firms to
provide support services that included medical bill review, pre-authorization, clearing
house, peer review, requested medical examination, scheduling and transportation
support, subrogation, Texas division of workers’ compensation representation, PPO
network, data repository, telephonic case management, field case management,
surveillance and investigation, prescription benefit management, job analysis,
vocational rehabilitation and medical director. The board approved these services
through Avizent, and the administration recommends that the agreement be
renewed for the second of up to four annual renewals and to renew individual
agreements with ancillary vendors. Avizent is a large national TPA with many large
national accounts and experience in Texas workers’ compensation claim
administration. Avizent is committed to continue utilization of several M/WBE
vendors to provide ancillary support services that will exceed the district’s 20 percent
M/WBE goal.
The Texas Department of Insurance permits public entities in the State of Texas to
utilize or establish either a 1305 workers’ compensation certified health care network
or a 504 workers’ compensation health care group to provide care for injured
workers. Public entities are the only employers that have been given the option to
create an occupational health care group under Section 504.053 of the Texas Labor
Code. An Occupational Health Care Group will allow HISD to have a select group of
medical providers that specialize in workers’ compensation injuries to effectively
treat injured employees.
Page 1 of 3
G-5
Effective January 1, 2011, the law will no longer allow voluntary network discounts,
also known as PPO discounts, to apply to worker’s compensation claims. The loss of
these discounts to HISD will increase costs of medical services provided to injured
employees. These circumstances have allowed HISD the opportunity to further
improve the benefits offered to employees in the event of an on-the-job injury by
establishing a Health Care Group under Section 504.053 of the Texas Labor Code.
A RFP was issued on August 4, 2010, seeking proposals from firms to provide a
group of medical providers to serve the work-related injuries of HISD employees.
Five vendors submitted proposals to manage a group of medical providers through
either a 504 or a 1305.
After careful review, the administration recommends the proposals from Forte and
Rockport as a 504 workers compensation health care group. The use of the 504
health care group is the more practical solution as it allows more flexibility in the
design and management of the health care group and the inclusion of current open
worker compensation claims as appropriate. Attached, as Exhibit A, is a Board
Resolution to create an occupational health care plan under Section 504.053 of the
Texas Labor Code. Forte and Rockport are affiliated firms with Avizent and currently
provide related services through the current agreement with Avizent. The
administration recommends amending the current agreement with Avizent to include
the establishment and management of a 504 workers’ compensation heath care
group for HISD. The fees included in the current agreement will remain the same, so
there will not be any direct additional cost to administer the 504 workers’
compensation health care group.
It is projected that with the introduction of the workers compensation health care
group, there will be a 15 percent reduction in total annual costs, or a total program
savings of $2.0 million due to a reduction in indemnity claims and reduced medical
costs.
The 504 Health Care Group will be specifically designed for HISD and developed
using the expertise of the claims staff members and Rockport to compile a list of
medical providers who effectively treat work-related injuries, support a return to work
philosophy, and provide complete and timely communication to the employee and
the claims staff members. Rockport will perform contracting and credentialing
services to ensure the qualifications and agreement to meet accepted industry
standards. The 504 network requires the employee to utilize network providers for
non-emergency medical services. Currently, there are 478 identified providers in a
22 county area. However, for the 504 network, it is recommended that operations
are limited to Harris, Montgomery, Fort Bend, Brazoria and Galveston counties that
account for 94% of residences of all HISD employees. Employees residing outside
those counties will not be required to participate in the 504 network, unless the
network is later expanded into those counties. Additionally, further review of the
Page 2 of 3
provider network will be conducted to determine if other reductions might be
practical while still providing appropriate access and quality care.
While some costs are fixed, such as the base TPA services, many of the ancillary
services are based on actual usage and can not be precisely calculated in advance.
A list of the services, fees and projected expenses is attached as Exhibit B.
Page 3 of 3
Attachment G-5
RESOLUTION ON CREATION OF AN
OCCUPATIONAL HEALTH CARE PLAN
WHEREAS, the 79th Texas Legislature, through the passage of House Bill
7, created Section 405.053 of the Texas Labor Code in 2005, authorizing a
political subdivision that self-insures either individually or collectively, to provide
workers’ compensation medical benefits to its injured employees by making an
election either to use a health care network certified under Chapter 1305 of the
Insurance Code; or by providing medical benefits to its injured employees in the
manner currently provided in accordance with Chapters 408 and 413 of the
Texas Labor Code; or by directly contracting with health care providers in a plan
created by the political subdivision;
Page 1 of 3
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
EDUCATION OF THE HOUSTON INDEPENDENT SCHOOL DISTRICT OF
HOUSTON, TEXAS:
5. That the Houston Independent School District will ensure that all
necessary health care services are provided in a manner that will
ensure the availability of and accessibility to adequate health care
providers, specialty care and facilities through its occupational health
care plan.
Page 2 of 3
10. That the Superintendent or his designee will have authority to enter
into contracts to implement the occupational health care plan of the
Houston Independent School District.
Greg Meyers
President, Board of Education
Houston Independent School District
Attested by:
Page 3 of 3
Attachment G-5
Exhibit B
Pricing and Service Description
Call In Line (24/7) available $22.00/claim (Incident, Medical Year Two - $22.00/claim
through local call access. Only and Lost Time) providing Projected annual cost: $49,500
(Charged to Claim File) English/Spanish representatives
to receive school nurse and
supervisor reports of employee
injury with issuance of claim
number and provision of
demographics for State report of
First Report of Injury.
Telephonic Case Management – $272,164 per annum with Year Two – Annual cost
Feather Case Management and monthly payment for assignment $272,164
Consulting – (Charged to Claim of two Telephonic Case
File) Managers meeting current TWC
Utilization Review Credentials
housed at HISD site providing
assessment of medical services
with counsel to medical
providers and injured employees
concerning adherence to
community standards of care.
Field Case Management – Injury $79.00/hour plus travel Year Two - $79.00/hour
Management Organization, expenses consistent with HISD
Integrated Care Management, travel policy. Field Case Plus travel expenses consistent
Medical Business Management Managers are RNs, LVNs and with HISD travel policy.
Page 1 of 3
Services. (Charged to Claim other medical professionals to Projected annual cost: $246,500
File) have personal contact with
injured employee and medical
providers concerning the
medical care and recovery of the
injured employee. Written
reports of encounter to be
provided to respective adjuster.
Vocational Rehabilitation – $79 per hour plus travel Year Two - $79.00/hour
Genex and RTW Specialists expenses consistent with HISD Plus travel expenses consistent
travel policy for the assessment with HISD travel policy.
of the employee’s functional Projected annual cost: $36,000
capabilities and potential for
employment. Written reports of
encounter to be provided to
respective adjuster.
Peer Review – Occupational $210 plus Physician Fees of Year Two - $210.00/review
Health Services and Examinex, $350 for one medical issue and plus $350 or $700/physician
Inc. (Charged to Claim File) $700 for two or more issues. review
The services include preparation Projected annual cost: $232,600
of medical records to include
meeting with respective
adjuster, selection of medical
provider with comparable
credentials to medical provider,
schedule, and medical record
review by peer physician and
provision of report.
RME and DD Preparation – $275 per assignment. The Year Two - $275.00/claim
OHS services include preparation of Projected annual cost: $183,300
medical records, petition of the
DWC for medical examination,
schedule, conduct medical
examination and reporting.
Page 2 of 3
providers demonstrating is not anticipated.
optimum medical outcomes
consistent with approved
medical best practices.
Job Analysis/Physical Demands $79 per hour plus travel Year Two - $79.00/hour
Analysis – BTE, Inc expenses consistent with HISD Plus travel expenses consistent
(Charged to claim file) travel policy for the ergonomic with HISD travel policy.
assessment of the physical Estimated annual cost: $21,150
demands of the essential
functions of the identified
occupation for the district.
Medical Director – Jeremiah $250 per hour Year Two: $250 per hour
Toomey, MD (Contracted Estimated annual cost: $40,000
separately and charged to claim
file)
Investigations and Surveillance $70.00 per hour plus travel Year Two: 70 per hour plus
– Secure One and Spectrum expenses consistent with HISD travel expenses
(charged to claim file) travel policy Estimated annual cost:
$157,000
TDI Representation – Thornton, $1,900.00 per month Year Two: $1,900 per month
Biechlin, Segrato, Reynolds & Annual cost: $22,800
Guerra, LLC (contracted
separately by district and not
charged to claim file)
Subrogation – Sheehy, Ware & $180-$195 per hour. $85 per Year Two: estimated annual
Pappas, PC hour for legal assistance cost: $80,000 based on current
(contracted separately by district and projected subrogation costs
and not charged to claim file)
Transportation/Coordination – $200 per assignment as needed Year Two: $200 per assignment
Adaptive Medical Services by adjuster Estimated annual cost: $55,000
(charged to claim file)
Optional: Avizent Specialized 25% of net recovery on files with Year Two: no estimated annual
Subrogation Unit - In the event recovery of $1.00 - $19,999 cost as we do not anticipate
HISD requests that Avizent utilizing this service
pursue subrogation, Avizent 15% of net recovery on files with
offers a highly specialized and recovery of $20,000 - $99,999
experienced subrogation unit.
5% of net recovery on files >
$100,000 (if assigned to outside
attorney)
Total estimated
annual cost: $3,483,164
Page 3 of 3
Office of Superintendent of Schools
Board of Education Meeting of November 11, 2010
In accordance with board policy, all donations in aggregate of $5,000 or more must
be approved by the Houston Independent School District’s (HISD) Board of
Education.
RECOMMENDED: That the Board of Education accept the proposed donations for
districtwide and school-specific programs, effective November
12, 2010.
H-1
Attachment H-1
Ministry of Education of the Wharton K-8 Wharton K-8 $9000 $54,000 (in-kind)
Kingdom of Spain Helms CLC Helms CLC $9000
Herod ES Herod ES $9000
Twain ES Twain ES $9000
Burbank MS Burbank MS $9000
Reagan HS Reagan HS $9000
Requestor: Principal
The Language and Cultural assistant will train Dual Language teachers concerning literature, songs, dances, and cultural
aspects of Spain. This individual will also work with small groups of Dual Language students and parents to provide
Spanish cultural enrichment programming. Spanish language acquisition in Dual Language programming will be
enhanced through relevant literature and cultural activities. The Language and Cultural assistants are provided by the
Ministry of Education of Spain as part of the International Spanish Academy Program. The Language and Cultural
assistants will provide native language modeling and Spanish cultural enrichment for all instructional purposes. This
request has been coordinated with Irma Rohatgi in the Multilingual Programs Department.
Capital One Bank and The Burnet Elementary School $75,000 (in-kind)
Heart of America Foundation Requestor: Principal
Capital One Bank has partnered with The Heart of America Foundation to complete a READesign Library Makeover at
Burnet Elementary School in December of 2010. This in-kind donation will include new furniture, paint, artwork, and 750
new library books. Additionally, each student will receive five new books to start a home library. The Heart of America
Foundation is a national nonprofit located in Washington, D.C. Established in 1997, its mission is to provide children
everywhere with the tools they need to “Read, Succeed, and Make a Difference” and to create meaningful volunteer
service opportunities. Schools that were identified to submit an application had to employ a certified librarian and have a
“working library.” Three finalist schools were then selected and a site visit was completed by the Heart of America and
Capital One Bank. The READesign Library Makeover is scheduled to be completed in early December, culminating in an
open-house celebration and ribbon cutting ceremony on Saturday, December 4. This request as been coordinated with
Martha Salazar-Zamora in the School Support Services Department and Leo Bobadilla in the Business Operations
Department.