“LECTURE/FORUM ON CIVIL REGISTRATION and the features of

NATIONAL ID SYSTEM NARRATIVE REPORT”

Course No.: PA 122

Course Title: ORGANIZATION and HUMAN RESOURCE MANAGEMENT

Credit Units: 3

Course Pre-requisite

I. INTRODUCTION

This report is a brief summary of the culminating activity

sponsored by the PA 122 class of Masters in Public

Administration students of Graduate Studies together with the

College of Arts and Sciences of University of Nueva Caceres

last March 2, 2019 at Social Hall, 3rd Floor, JH Building

from 8:30am-12:00noon.

II. PREPARATORY ACTIVITIES

The class came up with an idea of conducting an activity in

participation for the Foundation Day of the University. With

the support and approval of their professor, they started to

plan for the activity. They came up with the lecture/forum on

civil registration since the whole nation celebrates February

as month for civil registration and the features of National

ID System for which the Filipino people anticipates for the

implementation of this new government ID.

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Initially, it was scheduled on February 16. Professor Jimenea

prepared the invitation letter for the resource speaker.

Unfortunately no possible venue was available so it had to

reschedule. The activity was moved to March 6, 2019 at Social

Hall from 8:30am – 12:00pm with Philippine Statistics

Authority’s Chief Statistical Specialist as the Resource

Speaker.

Different tasks were assigned to the students:

Over-all Coordinator Maria Rizaly A. Agustin

Budget (Token, Honorarium, Snacks) Mercy V. Hertez

Hazel A. Haig

Lay-out (Tarpaulin, Certificates) Deemie H. Escuro

Ryan Francis J. Macasinag

Shiena A. Baydal

April Joie I. Amparo

Printing of Certificates/Tarpaulin Michael M. Gutierrez Moreno

Sonjun O. Millares

Teejay Altair A. Tormes

Sounds/Projector/Stage Appearance Carlo C. Gonzaga

Technical Concerns Edmar D.L. Nebreja

Roel V. Rafer

Prudencio P. Penero Jr.

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Jurdzon O. Palima

Secretariat Flordeliza Marie B. Valenzuela

Maria Kamille Denise M.

Ledesma

Conchita B. Buising

Emcee Jhumar O. Celestial

III. MAIN PROGRAM

The resource speaker, PSA Chief Statistical Specialist

Clemente S. Manaog, discussed the concepts and importance of

civil registration. He clearly defined and explained the

different laws concerning civil registration. From his

lecture, he defined civil registration as continuous,

permanent and compulsory recording of vital events occurring

in the life of an individual such as birth, marriage and

death, as well as court decrees, and legal instruments

affecting the civil status in appropriate registers as

mandated by Act No. 3753, the Civil Registry Law.

Some of the issues and facts that CSS Manaog discussed inside

the hall as far as registration of births were concerned:

1. What is Live Birth?

Live Birth is a complete expulsion or extraction from its

mother of a product of conception, irrespective of the

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duration of the pregnancy, which after such separation,

breathes or shows any other evidence of life, such as beating

of the heart, pulsation of the umbilical cord, or definite

movement of voluntary muscles, whether or not the umbilical

cord has been cut or the placenta is attached- each product

of such a birth is considered liveborn.

2. What are the reglementary period and Place of Registration of

Births?

The birth of a child shall be registered within thirty (30)

days from the time of birth at the Local Civil Registry

Office of the city/municipality where the birth occurred.

3. Who are responsible to report the occurrence of birth to the

Local Civil Registry Office?

a. When the birth occurred in the hospital or clinic or in a

similar institution, the administrator thereof shall be

responsible in causing the registration of such birth.

However, the attendant at birth shall certify the facts of

birth.

b. When the birth did not occur in the hospital or clinic or

in a similar institution, the physician, nurse, midwife,

'hilot' or anybody who attended the delivery of the child

shall be responsible both in certifying the facts of

births and causing the registration of such birth.

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c. In default of the hospital/clinic administrator or

attendant at birth, either parents of the child shall

cause the registration of the birth.

d. When the birth occurs aboard a vehicle, vessel, or

airplane while in transit, registration of the said birth

shall be a joint responsibility of the driver, captain or

pilot and the parents, at the case maybe.

4. What is Delayed Registration?

An act of registering a vital event that is made beyond the

reglementary period of registration.

5. Who can apply for a person's birth certificate?

a. The concerned person himself, or any person authorized by him

b. His spouse, his parent or parents, his direct descendants, or

guardian of institution legally in-charge of him, if he is a

minor

c. The court or proper public official whenever absolutely

necessary in administrative, judicial or other official

proceedings to determine the identity of the child's parents

or other circumstances surrounding his birth- and

d. In case of person's death, the nearest relative or kin.

The resource speaker also discussed the different laws concerning

civil registration and these are the following:

1. WHAT IS REPUBLIC ACT 9048?

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Republic Act (RA) 9048 authorizes the city or municipal civil

registrar or the consul general to correct a clerical or

typographical error in an entry and/or change the first name or

nickname in the civil register without need of a judicial order.

RA 9048 amends Articles 376 and 412 of the Civil Code of the

Philippines, which prohibit the change of name or surname of a

person, or any correction or change of entry in a civil register

without a judicial order.

President Gloria Macapagal-Arroyo approved the act on 22 March 2001.

With the law taking effect on 22 April 2001, the Civil Registrar-

General promulgated Administrative Order No. 1 Series of 2001, which

was published in the newspaper in August that year.

WHAT CORRECTIONS CAN BE MADE BY RA 9048?

RA 9048 allows these corrections:

- correction of clerical or typographical errors in any entry in

civil registry documents, except corrections involving the change in

sex, age, nationality and status of a person.

(A clerical or typographical error refers to an obvious mistake

committed in clerical work, either in writing, copying,

transcribing, or typing an entry in the civil register that is

harmless and innocuous, such as a misspelled name or misspelled

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place of birth and the like, and can be corrected or changed only by

reference to other existing record or records.)

- change of a person's first name in his/her civil registry

document under certain grounds specified under the law through

administrative process.

WHAT ARE THE CONDITIONS UNDER RA 9048 THAT THE PETITIONER NEEDS TO

COMPLY WITH?

(1) The petitioner finds the first name or nickname to be

ridiculous, tainted with dishonor or extremely difficult to write or

pronounce;

(2) The new first name or nickname has been habitually and

continuously used by the petitioner and he has been publicly known

by that first name or nickname in the community; or,

(3) The change will avoid confusion.

WHO MAY FILE THE PETITION?

Whether it is for correction of clerical or typographical error, or

for change of first name, the petition may be filed by a person of

legal age who must have a direct and personal interest in the

correction of the error or in the change of first name in the civil

register.

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A person is considered of legal age when he is eighteen years old

and above. Thus, a minor (less than eighteen years old) cannot by

himself file a petition, either for correction of clerical or

typographical error or for change of his first name.

Only the following persons are considered to have a direct and

personal interest in the correction of clerical error or change of

first name:

Owner of the record that contains the error to be corrected or

first name to be changed

Owner's spouse, children, parents, brothers, sisters,

grandparents, guardian, or any other person duly authorized by law

or by the owner of the document sought to be corrected.

2. WHAT IS REPUBLIC ACT No. 10172?

(An Act Further Authorizing the City or Municipal Civil

Registrar or the Consul General to Correct Clerical or

Typographical Errors in the Day and Month in the Date of

Birth or Sex of a Person Appearing in the Civil Register

Without Need of a Judicial Order, Amending for this Purpose

Act Numbered Ninety Forty-Eight.)

Rule 1. Authority to Correct Clerical or Typographical Error

The duly appointed C/MCR in accordance with the provisions of

the existing laws, including the Consul General, are hereby

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authorized to correct clerical or typographical errors in the

day and month (date of birth) or sex of a person in the civil

register for birth.

Rule 2. Definition of Terms

As used in these rules, the following terms shall mean:

2.1. Clerical or typographical error - Refers to a mistake

committed in the performance of clerical work in writing,

copying, transcribing or typing an entry in the civil

register on the entry of day and month in the date of birth

or the sex of the person, which is visible to the eyes or

obvious to the understanding, and can be corrected or changed

only by reference to other existing record or records:

Provided, however, that no correction must involve the change

of nationality, age (refers to the correction on the year of

birth), or legitimacy status of the petitioner/document

owner.

2.2. Sex – Refers to the biological and physiological

characteristics that define men and women.

2.3. Day and Month of Birth – Refers to the entry in the

month and/or day of birth of the petitioner/document owner

which is sought to be corrected.

2.4. Accredited Government Physician – Refers to a licensed

doctor of medicine who is registered with the Professional

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Regulations Commission (PRC) and is employed in any

government hospitals, health institutions, or public health

offices.

2.5. Medical Certification – Refers to the certification

issued by the accredited government physician attesting to

the fact that the petitioner/document owner has not undergone

sex change or sex transplant.

Rule 3. Who may file the petition.

3.1. For correction of entry on the day and/or month in the

date of birth:

Any person of legal age, having direct and personal interest

in the correction of a clerical or typographical error in the

day and/or month in the date of birth of a person in the

civil register for birth, may file the petition.

A person is considered to have direct and personal interest

when he is the owner of the record, or the owner's spouse,

children, parents, brothers, sisters, grandparents, guardian,

or any other person duly authorized by law or by the owner of

the document sought to be corrected; Provided; however, that

when a person is a minor or physically or mentally

incapacitated, the petition may be filed on his/her behalf by

his/her spouse, or any of his/her children, parents,

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brothers; sisters; grandparents, guardians, or persons duly

authorized by law.

3.2. For correction of a clerical or typographical error in

sex:

The petitioner affected by such error shall personally file

the petition with the civil registry office where the birth

certificate is registered.

Rule 4. Where to file the petition

4.1. For correction of clerical and typographical error in

the entry of the day and/or month in the date of birth.

The verified petition may be filed with the C/MCR of the city

or municipality or the Philippine Consulate, as the case may

be, where the birth record containing the day and/or month in

the date of birth to be corrected is registered.

When the petitioner has migrated to another place within the

Philippines and it is not practical for such party, in terms

of transportation expenses, time and effort to appear before

the C/MCR of the place of birth, the petition may be filed

with the C/MCR of the place where the petitioner is residing

or domiciled.

Any person whose birth record was reported abroad and

presently residing in the Philippines, the petition may be

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filed with the C/MCR of the place of residence following the

procedures of migrant petition.

Any person whose birth record was registered in the

Philippines, or in any Philippine Consulate, but who is

presently residing or domiciled in a foreign country, may

file the petition with the nearest Philippine Consulate.

4.2. For correction of clerical and typographical error in

the entry of sex

The verified petition shall be filed, in person, with the

C/MCR of the city or municipality or the Philippine

Consulate, as the case may be, where the record containing

the entry of sex in the birth certificate to be corrected is

registered.

6. What is Marriage?

'Marriage' is defined as a special contract of permanent

union between a man and a woman entered into in accordance

with law for the establishment of conjugal and family life.

It is the foundation of the family and an inviolable social

institution whose nature, consequences, and incidence are

governed by law and not subject to stipulation, except that

marriage settlements may fix the property relations during

the marriage within the limits provided in the Family Code of

the Philippines.'

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7. What are the reglementary period and Place of Registration of

Marriage?

In ordinary marriage, the time for submission of the

Certificate of Marriage is within fifteen (15) days following

the solemnization of marriage while in marriages exempt from

license requirement, the prescribed period is thirty (30)

days, at the place where the marriage was solemnized

8. Who is responsible to report the marriage event?

The solemnizing officer has the duty to report the marriage

to the Office of the Civil Registrar where marriage was

solemnized

9. What marriages are exempted from Marriage License?

Marriage that was solemnized in accordance with Executive

Order No. 209 Marriage that was solemnized in accordance with

P.D. 1083 or Code of Muslim Personal Laws.

10. What specific Articles in EO 209 are exempted from

Marriage License?

Article 27 In case either or both of the contracting

parties are at the point of death, the marriage may be

solemnized without the necessity of a marriage license and

shall remain valid even if the ailing party subsequently

survives;

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Article 28 If the residence of either party is so located

that there is no means of transportation to enable such party

to appear personally before the local civil registrar, the

marriage may be solemnized without the necessity of a

marriage license;

Article 33 Marriage among Muslims or among members of the

ethnic cultural communities may be performed validly without

the necessity of a marriage license, provided they are

solemnized in accordance with their customs, rites or

practices; and

Article 34 No license shall be necessary for the marriage

of a man and a woman who have lived together as husband and

wife for at least five (5) years and without any legal

impediment to marry each other.

11. What is Death?

Death is a permanent disappearance of all evidence of life at

any time after live birth has taken place (postnatal

cessation of vital functions without capability of

resuscitation). (U.N. Statistical Commission).

12. What are the reglementary period and Place of Registration

of Death?

Registration of death shall be made in the office of the

Civil Registrar of the city/municipality where the death

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occurred within thirty (30) days from the time of death.

(Sec. 5, P.D. 651)

13. Who are responsible to report the event of death?

It shall be the responsibility of the physician who last

attended the deceased or the administrator of the hospital or

clinic where the person died to prepare the proper death

certificate and certify as to the cause of death. The death

certificate shall then be forwarded within forty-eight (48)

hours after death, to the health officer who shall examine

the Certificate of Death and then affix his signature in the

appropriate box and shall order its registration in the

Office of the Civil Registrar.

It shall be the responsibility of the nearest relative or

person who has knowledge of the death to report the same

within forty-eight (48) hours if the deceased died without

medical attendance. The health officer shall examine the

deceased and shall certify as to the cause of death and

direct the registration of the death certificate to the

Office of the Civil Registrar within the reglementary period

of thirty (30) days.

Where death occurs in a vehicle/vessel/airplane, the

driver/ship captain/pilot, as the case maybe, shall report

such death to the concerned health officer. In accidents

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where there are no survivors, it is the responsibility of the

owner of the vehicle/vessel/airplane to make the report of

death.

In the absence of a health officer or his authorized

representative in the place of registration, or when it is a

non-working day and the health officer or his authorized

representative is not expected to be in his office, the death

should be reported within forty-eight (48) hours after its

occurrence by the nearest kin of the deceased or by any

person having knowledge of the death to the mayor, municipal

secretary, who shall issue the Certificate of Death for

burial purposes.

The mayor, any member of the Sangguniang Bayan or the

municipal secretary, as the case may be, shall sign the

medical certification portion of the Certificate of Death,

and the same shall be accepted for registration by the civil

registrar concerned, provided that the Certificate of Death

and the Register of Deaths shall carry a remark that

registration was made pursuant to Section 91 of P.D. No. 856.

Since there were no questions raised to the resource speaker,

he immediately tackled the features of the National ID System

which the PSA is the implementing agency. Tentatively, it

will start on September this year. The only requirement for

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ID registration is the birth certificate of the applicant,

free of charge.

IV. WRAPPED-UP

The lecture forum ended at 12:20pm with 215 participants

including the faculty from Arts and Sciences, students from

AS and the PA 122 class. In appreciation for the resource

speaker, a certificate of appreciation, honorarium and token

were given to him. He relayed the information clearly, timely

and of essence especially to those who had concerns with

regards to civil registration.

V. DOCUMENTATIONS

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Organized By:

AGUSTIN, Maria Rizaly A.

AMPARO, April Joie I.
BAYDAL, Shiena A.
BUISING, Conchita B.
CELESTIAL, Jhumar O.
ESCURO, Deemie H.
GONZAGA, Carlo C.
GUTIERREZ MORENO, Michael M.
HAIG, Hazel A.
HERTEZ, Mercy V.
LEDESMA, Maria Kamille Denise M.
MACASINAG, Ryan Francis J.
MILLARES, Sonjun O.
NEBREJA, Edmar D.L.
PALIMA, Jurdzon O.
PENERO, Prudencio Jr. P.
RAFER, Roel V.
TORMES, Teejay Altair A.
VALENZUELA, Flordeliza Marie B.
PA 122 Students
Master’s in Public Administration
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Noted By:

KENJIE A. JIMENEA, MPA

Professor

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