ALCU COMMISSION ON ACCREDITATION SURVEY FORM

AREA VIII: LIBRARY

Name of Institution: __________________________________________________________

Location: ___________________________________________________________________

College Focused in this Survey: ________________________________________________

SUMMARY OF RATINGS
NUMERICAL DESCRIPTIVE
SUB-AREAS RATING RATING
A. Administration and Personnel
B. Collections
C. Budget
D. Services and Use
E. Physical Set-Up
F. Technology
TOTAL:
AREA MEAN/RATING:

Evaluation Done By:

____________________________

____________________________

____________________________

____________________________

Date Completed:

____________________________

Page | 136
 EVALUATIVE CRITERIA

The Library is of paramount importance to the students and faculty. It is

an essential source of intellectual advancement in an institution. In line with goals of the
institution, it should endeavor to meet the needs of all its patrons by providing an
adequate, well-selected and well-organized collection supporting curricula and
programs.

As a vital component of the total academic environment, it collects the records of

civilizations and documents scientific pursuits. It also offers various programs to teach
or assist users in the retrieval or interpretation of these records and documents. These
information resources are essential for members of the academic community to pursue
their programs successfully. Total fulfillment of these roles is, however, an ideal goal
which continues t be sought and is yet to be attained. Expectations as to the degree of
success in achieving this goal vary from institution to institution and it this diversity of
expectations that prompts the library profession to offer criteria for college librarians.

The type and variety of books and other materials will depend on the nature of
the institution and they must relate realistically the institution’s educational goals,
curricula, size, complexity or degree level, and the diversity of its teaching, learning and
research requirements.

A. Administration and Personnel

The university/college library should be administered and supervised by a full-

time licensed librarian under a clearly-drawn organizational set-up. It should be
administered in a manner which allows and encourages the fullest and most effective
use of the available library resources.

The chief or head librarian of the university/college is appointed by the President

and reports directly to him/her or the Vice President for Academic Affairs or chief
academic officer of the institution. The head librarian should have academic status and
should participate actively and interact with the faculty in curricular, instructional and
research matters.

A faculty-library committee should serve as the main channel of communication

between the library and its users. It should work toward the continued development and
improvement of library resources and services.

The library should formulate a long-range development plan. It should have a

systematic and continuous program for evaluating its performance and for identifying
needed improvements. The library should have written policies and procedure manuals
on the internal library administration and operational activities.

The library should keep essential accurate statistical data on its holdings and
services. It should prepare and submit periodic reports and other documents to inform
the administration as well as the public of its accomplishments, problems and needs,
and also of its plans for development.
Page | 137
 As far as possible, the library shall participate in inter-institutional consortia,
regional/international activities and utilize such cooperative programs that will enhance
its resources and services, and reduce its operating costs.

1. The Library Staff

The size of the staff is determined by several factors such as enrollment,

teaching needs, nature of the curriculum, the involvement of the faculty and graduate
students in research, the nature of the library’s resources and services and the number
of hours the library is open.

Based on enrollment, at least one (1) full-time librarian should be employed for
the first 500 students, and an additional one (1) for every increase of 1,000 students.

In addition, there should be adequate support staff.

2. Classification

The library may have the following types of personnel:

a. Professional Librarian with a bachelor’s degree in Librarianship to serve as

Head Librarian and perform administrative, bibliographical responsibilities and
those requiring contact of a professional nature with the public.
b. Support Staff:
1) Paraprofessional Librarian – holds a Bachelor’s degree in a discipline
other than Library Science.
2) Clerical/Technical Staff – has at least two (2) years of college
education.
3) Student Assistants.

3. Qualifications of Chief/Head Librarian

The services and needs of today’s academic libraries have become more
complex; hence the necessity to employ the services of an academically prepared and
competent librarian.

A college should have a licensed full-time chief/head librarian with at least a

bachelor’s degree in Library science, and a minimum of thee (3) years library work
experience. In addition, he/she should work towards a Master’s degree in Library
Science.

A university should have a licensed full-time Chief Librarian with a Master’s

degree in Library Science and minimum of three (3) years library work experience.

Page | 138
4. Status

Professional staff should be given academic status* with corresponding

privileges, compensation and other benefits comparable to those of the faculty.

5. Recruitment, Selection and Promotion of Staff

In order to hire the best qualified among the applicants, the head librarian works
in cooperation with the Personnel Office (or its equivalent) in the recruitment, screening
and selection of library staff.

The chief/head librarian conducts an annual performance evaluation of all library

personnel as basis for their promotion and corresponding salary adjustments.

6. Staff Development

A continuing staff development program should be provided and participation in

professional activities should be encouraged.

B. Collections

1. Collection Development

Collection development is the joint responsibility of the faculty and the library.
The emphasis is on quality rather than quantity. It is recommended that a written
collection development policy be formulated by the librarian with the cooperation of the
faculty.
There should be a year-round and carefully planned program of selecting and
procuring library materials. The faculty should actively participate in the selection of
print and non-print materials, especially in their areas of specialization. The library on
the other hand, should set up written policies and procedures to facilitate and effectively
carry out its selection and acquisition activities.

2. Holdings

The library holdings should be adequate to meet the curricular, instructional,

research and recreational needs of its clientele. The collection should consist of, but
should not be limited to up-to-date and relevant books, serials, pamphlets, and
documents and non-print materials. Multiple copies of frequently used materials should
be provided. In matter of reserve books, a provision of at least one copy per 30
students is deemed sufficient.

The collection should also include an extensive Filipiniana collection to meet the
ever increasing demand of the users for this type of materials.

A basic book collection of 5,000 well-selected titles is deemed necessary for the
college/university with an enrollment of 500 or less to support its educational programs

Page | 139
effectively. Moreover, a minimum of two selected titles should be provided for every
student.

In addition to the basic collection, a core periodical collection of current and

relevant titles (local and foreign) should also be provided. The recommended number
of periodical titles based on enrolment is as follows:

Enrollment Number of Periodicals titles

Less than 1,000 students 50

1,000 to 3,000 students 75
Over 3,000 students 100

Every major subject field should be covered adequately by relevant and

appropriate journals and periodicals. Even if the institution meets the above
requirements, it should spend the budget allocated for library materials to further
develop and update its resources.

To maintain the quality of the library collection, a weeding program should be

undertaken regularly to discard obsolete materials.

To enhance its collection and reduce costs, the library should initiate and
maintain resource-sharing arrangement with other libraries, if and when feasible.

3. Organization and care of library resources

The books should be catalogued and classified according to an accepted system

of classification. A card catalog containing author, title, and subject entries should be
maintained to provide easy access to and retrieval of items. Periodical records should
be complete, accurate and updated; in-house indexes should be made available to the
clientele. All other library materials should be organized systematically for easy use.

There should be provision for the binding of selected standards titles of

periodicals for the different subject fields. Provision should also be made for the
preservation and conservation of rate and valuable materials.

D. Budget

The head/chief librarian should prepare an annual budget. In the process he/she
should justify all library needs and apportion expected revenues according to these
needs. He should also justify and, upon approval, administer the library budget in
accordance with the fiscal policies and procedures.

Adequate funds should be allocated for the maintenance and administration of

the library. All library fees should be used solely for library purposes.

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 Other ways of augmenting the library financial resources of the library should be
explored. These include securing endowments and donations, and participating in
exchange programs and consortia or cooperative projects.

E. Services and Use

The university/college library is a very useful intellectual resource of the

academic community. It should therefore gear its services to implement the general
program and specific educational objectives of the college. There must be clear
indications of frequent, judicious and productive use of library facilities by the students,
faculty and other members of the college. This is the ultimate test of its effectiveness.

Coordination between the library staff and faculty should be strengthened to

promote effective use of the library by the students. The faculty should utilize the library
more fully for their professional growth and for the improvement of the instructional
process.

The professional staff should be available to provide adequate and efficient

services at all hours that the library is open.

The university/college library should be open not only during the hours that the
college is in session, but also outside of these times in order that students may have
adequate opportunity to complete assignments and pursue personal interest in a
fashion that is truly characteristics of genuine scholarship. This means keeping the
library open for an uninterrupted period of a minimum of ten hours daily, from Monday to
Friday and four hours on Saturday.

Equitable lending policies should be extended to all qualified patrons. Where

possible, photocopying service should be provided in the library to enhance the
availability of reading materials.

The open shelf system should be encouraged to afford the students and faculty
greater accessibility to the collection of books and other reading materials in the library.

Regular announcement of new acquisitions and other promotional activities

should be made periodically.

If and when feasible, inter-library loan arrangement should be provided through

consortia agreement. Other resource-sharing arrangements could also be considered.

Other services should include instruction and advice in the effective use of the
library, information retrieval, reader’s guidance, assistance to teachers in putting up
reserve section, obtaining necessary reference materials, and bibliographical and
abstracting services.

The library may provide audio-visual services but it should have a corresponding
budgetary provisions and additional staff, if needed.

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F. Physical Set-Up

The university/college should provide a library which has adequate space and
appropriate facilities, and which is accessible to the students and faculty. It should be
strategically planned and functionally designed to allow for future rearrangement and
expansion. A separate library building for a university would be ideal.

2. Space Requirements

The library should have adequate space to accommodate the reading and
research needs of users, and to house the growing collection. It should likewise provide
space for a suitable work area for special serviced and for proper shelving and storage.

The reading room should have a seating capacity of not less than 10% of the
total enrollment computed at 1.6 sq.m. per reader. Allowance for an increase in
enrollment should be considered.

Shelving space should be adequate. The shelves should generally not be more
than 2.12 meter high, with ample space in between for free access to the collection.
Allowance for the growth of the collection should be provided.

Space provisions for special services such as photocopying, exhibits and

displays should be adequate.

For better management of the library, the chief/head librarian’s office should be
readily accessible. The work area should be adequate in size with proper ventilation,
lighting and other facilities.

Stack and storage spaces for important library materials and equipment should
be amply provided. Where the library administers audio-visual and multi-media
collection, proper housing of these facilities should be provided.

3. Physical Provisions for Reading Comfort

Provisions to encourage the maximum use of the library and to enhance the
users’ reading convenience should be made. The library should be adequately lighted,
properly ventilated suited for quiet reading. It should be aesthetically attractive and
properly maintained.

4. Security Control

Control and security measures for safeguarding the library should be carefully
planned and implemented.

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G. Technology

The library should be furnished with functional, well-designed standard furniture

and equipment. It should now include interactive Library Web page. Provisions should
be made to include integrated library system which offers ON-Line Public Access, etc.

_________________
* Academic status is defined as: “the formal recognition, in writing, by the institution’s
authorities of the librarians as members of the institutional and research staff.”

Page | 143
 RATING SYSTEM

Numerical Descriptive Evaluation

Evaluation
5 Excellent (E): Full compliance to the criterion with substantial
number of good practices serving as model for others
4 Very Good (VG): Full compliance to the criterion which
demonstrates good practices
3 Good (G): Compliance to the criterion
2 Fair (F): Minimal compliance to the criterion needing
improvement
1 Poor(P): Very minimal compliance to the criterion needing much
improvement to overcome weaknesses
0 No Provision (NP): Missing but must be included

RATING SYSTEM

The rating system is based on a numerical evaluation of 0-5 points with 5 points
as the highest rating, 1 is the lowest rating and 0 if there is no provision/ none existence
of the specified item/s in the institution/ program being evaluated.

Apart from numerical evaluation there are also descriptive evaluation that
indicates the provision, conditions or characteristics found in good colleges/programs.
Not all of them, however, may be specifically necessary, or even applicable in every
college. While a college may lack some of the items listed, it may have other
compensating features. The descriptive evaluation is intended to provide the factual
bases for a fair evaluation of the different aspects of the school’s instructional program.
This survey instrument makes use of a Likert scale for facility of understanding and
administration.

The computation of ratings in every area are as follows; the accreditor will give a
rating ranging from 0-5 in every item/ criteria/standard. The ratings at each
item/criteria/standards under Input, Process and Outcome are totaled. The sum is
divided by the number of items summed up in order to get the Inputs Mean, Process
Mean and Outcome Mean. The Inputs Mean is multiplied by 20%, the Process Mean is
multiplied by 30% and the Outcomes Mean is multiplied by 50%. The sum total of all the
product of the Inputs Mean, Process Mean and Outcomes Mean is the final rating in a
sub-area. The total of all the Sub-area ratings divided by the number of Sub-areas is the
Area Final Rating.

Page | 144
I. COMMENTS
A. BEST PRACTICES

In the space provided, list briefly the technique, method, or process being
practiced by the institution/college in a particular program/area, that through experience
or research has been proven the most efficient and effective way to accomplish desired
result that is often used for benchmarking.

________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________

B. OPPORTUNITIES FOR IMPROVEMENT

In the space provided, list briefly any remark concerning matters not sufficiently
treated which needs to be taken into consideration for the improvement in the overall
performance of the institution/ program.

________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
____________________________________________________________

II. RECOMMENDATIONS

In the space provided, indicate suggestions or proposed changes or plans as to

the best course of action to further improve the area/s found deficient.

________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
Page | 145
 LIBRARY

IPO IPO
SUB-AREA RATING MEAN

A. ADMINISTRATION AND PERSONNEL

INPUTS:
1. There is a chief librarian

2. The Institution has library committee or its equivalent

3. The library has library assistant

4. The library has policies/procedures/guidelines

5. The library staffs have compensation, retirement and fringe

benefits and consistent with their academic preparation,
experience and responsibilities.

6. The Library meets the required number of qualified

librarians to serve the needs of its clientele and the
curricular offerings.

7. The chief/head librarian is a member of the policy making

body of the institution/college in matters relating to library.

INPUTS MEAN
(20%)
PROCESSES:
1. Digital and Electronic Resources are maintained

2. There is a continuous support for acquisition of new and

relevant library collections aligned to the institution’s VMGO

3. The chief/head librarian is appointed by the President and

reports directly to him or to the VP for Academic Affairs or
the Chief Academic Officer.

4. The chief/head librarian directs and supervises the total

operations of the library and is responsible for the efficient
and effective administration of its resources and services.

5. The chief/head librarian holds academic status, and

participates in the academic decision making of the
institution.

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6. A Library Committee serves as a liaison group between the
library and its clientele in an advisory capacity.

7. The responsibility to prepare, defend and administer the

library budget is delegated clearly and explicitly to the
chief/head librarian.

8. The library maintains written policies and procedures

covering internal administration and operational activities.

9. An annual report showing the accomplishments, utilization,

needs and plans for development is submitted by the
librarian to the administrator of the institution.

10. Provisions are made for student assistants.

11. The chief/head librarian participates in the recruitment and

selection of library personnel.

12. Librarians participate in faculty activities.

13. There is a functional system for the compensation,

retirement and payment of other fringe benefits to the
library staff.

PROCESSES MEAN
(30%)
OUTCOMES:
1. The organizational set-up of the library is suitable to the
institution

OUTCOMES MEAN
(20%)
BEST PRACTICE/S:
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________

Sub-Area Evaluation Rating

Page | 147
 IPO IPO
SUB-AREA RATING MEAN

B. COLLECTIONS

INPUTS:
1. The Library has classification and extended cataloguing
scheme

2. The library has written policies on the selection and

acquisition of library materials

3. The library has adequate collections

4. The faculty participates in the collections development

program.

5. There is a core collection of (5,000) titles to support the

educational research and other programs of the institution.

6. The library provides sufficient research books and other

non-book materials to supplement the curricular needs of
the client.

7. The library has written collections development policies.

8. The library collection and services support the vision,

mission, goals and objectives of the institution.

9. Thirty (30) percent of the library holding are of current

edition in the last five (5) years.

10. There is provision for non-print, digital and electronic

resources made available through sufficient
hardware/equipment.

11. The library has periodicals needed by clients.

11.1 Periodicals and newspapers which include coverage
of a variety of subjects are available.

11.2 Standard scholarly journals in the fields covered by

the curriculum are available.

11.3 Current issues of periodicals are conveniently

displayed.

11.4 Periodical indexes are readily available for use.

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 11.5 Scholarly periodicals are bound are easily accessible.

12. There are other instructional materials:

12.1 Collection of pamphlets, bulletins, clippings, and
other vertical file materials are readily available.

12.2 Posters, pictures, maps, charts and similar materials

are organized for efficient use.

12.3 Audio-visual equipment and materials are available.

12.4 Provisions are made for keeping the above materials

up-to-date.

12.5 Database/computers are functional.

12.6 On-line access to full text data bases.

13. There is an integrated library system that facilitates the

organization of library resources.
13.1 Library of Congress Classification Scheme:
___________________________________________

13.2 Dewey Decimal Classification Scheme:

__________________________________________

13.3 Others (specify)

__________________________________________

14. The library has a functional Cataloging Code:

14. 1 AACR 1
___________________________________

14.2 AACR 2
___________________________________

14.3 RDA
______________________________________

14.4 Others (specify)

__________________________________________

15. The library provides 3 book and 2 e-book/journal titles for

professional subjects in the major curricular specialization.

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16. The library has the collections that need to be secured and
controlled.

INPUTS MEAN
(20%)
PROCESSES:
1. The Collection Development Policies are implemented
DOCUMENTS: (CDP and Library Manual / Procedures /
Guidelines)
2. A card catalog/OPAC is maintained with author, title,
subject cards and other entries and is kept up-to-date.
2.1 Periodicals are organized and indexes are available.

2.2 Pamphlets and other similar materials are properly

maintained.

2.3 All institutional library materials of permanent value

accessioned, classified and catalogued.

2.4 Audio-visual materials are catalogued and arranged

systematically.

2.5 Shelf-lists and accession records are kept up-to-date.

2.6 Books and other materials are properly shelved and

frequently shelf-read.

2.7 Library materials which are no longer useful are

discarded.

2.8 The library maintains an extensive Filipiniana

Collection

2.9 The collection is organized according to an accepted

scheme of classification and standard code of
cataloguing.

3 Regular weeding program is done to maintain relevant and

updated collections.

PROCESSES MEAN
(30%)

Page | 150
 OUTCOMES:
1. Quality of library collections will be measured on diversity
and newness

Diversity
 Total Number of Books
 Number of Books per subject area
 Number of Periodicals and Journals
 Non-print materials

Newness
 % of books not older than 5 years per subject area
 % of books not older than 5 years to total number of
books
 % of books older than 5 years but not older than 10 years
 % of books older than 10 years and above

2. The quality and quantity of the library collection/resources

conform to the standard set for particular academic
program.

OUTCOMES MEAN
(50%)
BEST PRACTICE/S:
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________

Sub-Area Evaluation Rating

IPO IPO
SUB-AREAS RATING MEAN
C. BUDGET

INPUTS
1. The Local Government allocates a regular budget for the
library.
On the space provided, describe briefly procedure for
requesting library materials, supplies and equipment.
_____________________________________________
_____________________________________________
_____________________________________________

DOCUMENT/S:
a. Budget proposals for the past 3 years
b. Proof of income generating project(s)
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 c. Description of requisitions
INPUTS MEAN
(20%)
PROCESSES:
1. The Chief/Head Librarian submits an annual budget for the
library operations.

2. All library fees are used solely for library purposes.

3. The institution has alternative means to augment library

financial resources.

PROCESSES MEAN
(30%)
OUTCOMES:
1 Adequate Budget for the Library.

2 Sustained Income-generating activities.

OUTCOMES MEAN
(50%)
BEST PRACTICE/S:
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________

Sub-Area Evaluation Rating

IPO IPO
SUB-AREA RATING MEAN

D. SERVICE AND USE

(Supply the information required on the spaces
provided.)
INPUTS
1. The library is open_____ hours a week.

2. The faculty members avail of the library resources.

3. There is a library orientation program for students and new

faculty.

4. Photocopying services are available.

INPUTS MEAN
(20%)

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 PROCESSES:
1. The Library follows a system that encourages
students/faculty to use the library regularly and to be
assisted by a library staff
1.1 Library staff assists the faculty by providing their
needed instructional and research materials.

1.2 The library provides reading lists and course

bibliographies as requested.

1.3 Faculty encourages students to use the library regularly

and to develop the lifelong habit of reading.

2. The institution adopts a library system that is user-friendly.

2.1 Reference service is available at all hours that the
library is open.

2.2 Circulation procedures are properly coordinated and

are efficient.

3. Services extended for the use of audio-visual materials

and/or equipment is handled by trained personnel.

4. Resource sharing activities with other institutions are

undertaken.

5. Library staff regularly informs teachers of materials and

recently acquired equipment

PROCESSES MEAN
(30%)
OUTCOMES:
1. The quality of library collections will be measured by usage
rate of students and faculty members and other users

a. Availability
 Operating hours of library

b. Usage rate
 Number of Full-time Faculty who availed of library
services
 Number of Part-time faculty who availed of library
services
 Number of Books Out/Borrowed by Faculty
 Number of External Users Accommodated
 Number of Referrals issued (Note: this is a failure
measure)

Page | 153
2. Library handbooks or mimeographed flyers of rules and
regulations of the library are available.

3. Library Services follows a pre-determined schedule and

users are being monitored.

3.1. Total number of full-time faculty who availed of the

library:_______

3.2. Total number of part-time faculty who availed of the

library:_______

OUTCOMES MEAN
(50%)
BEST PRACTICE/S:
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________

Sub-Area Evaluation Rating

IPO IPO
SUB-AREA RATING MEAN
E. PHYSICAL SET-UP
INPUTS
1. Location and Site
1.1 The library is strategically located and is accessible to
students, faculty and all its users.

1.2 The library is plan for future expansion.

2. Space Requirement
2.1 The size of the library meets standard requirements
considering present enrolment at any given time.

2.2 The reading room accommodates at least 10% of the

enrolment at any given time.

2.3 Space is provided for print resources as well as work

stations for electronic resources.

2.4 Space is provided for the librarians’ office, staff and

technical rooms.

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 2.5 The staff work area is adequate in size, well lighted and
properly ventilated.

2.6 The chief/head librarian is provided with an office

located in an area where he/she can effectively monitor
library activities.

3. Furniture and Equipment

3.1 Provisions are made for the acquisition of standard-
sized library furniture and equipment.

3.2 Appropriate furniture and equipment are provided.

3.3 There are furniture, equipment and other facilities.

4. Physical Provisions for Reading

4.1 The library is well lighted and ventilated

4.2 The atmosphere is conducive to learning.

4.3 Reading areas are sufficiently to accommodate the

large number of students and faculty and seats
provided are adequate for faculty and student needs.

5. Security/Control
5.1 Fire extinguishers and local fire alarm system are
available.
INPUTS MEAN
(20%)
PROCESSES:
1. There is regular monitoring and maintenance of space
utilization

2. There is regular upkeep of library furniture and equipment

PROCESSES MEAN
(30%)
OUTCOMES:
1. Adequate and comfortable space for the Library resources
and its users

2. Updated library resources

3. Functional furniture and equipment
4. Expansion plan for additional capacity and other special
needs
OUTCOMES MEAN
(50%)

Page | 155
 BEST PRACTICE/S:
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________

Sub-Area Evaluation Rating

IPO IPO
SUB-AREA RATING MEAN
F. TECHNOLOGY
INPUTS
1. Provisions are made for the following services/programs
1.1 Functional and interactive library Web site.

1.2 Integrated library system specifically:

a.On-line Public Access (OPAC)

b. Circulation on-line

1.3 Computerized cataloging

1.4 Inventory reporting
1.5 Serials control
1.6 Internet searching
1.7 CDROM services
1.8 On-line Database
1.9 Photocopying
2.0 Bar coding
2. There is a provision for the multimedia area/center in the
library.

3. There is a provision for the acquisition and utilization of the

latest IT Software and multimedia equipment.

INPUTS MEAN
(20%)
PROCESSES:
1. The Institution provides support in maintaining the multi-
media area/center in the library

2. The Institution provides support in maintaining the IT

software and multi-media equipment

PROCESSES MEAN
(30%)

Page | 156
 OUTCOMES:
1. Updated Technology for Library

OUTCOMES MEAN
(50%)
BEST PRACTICE/S:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________

Sub-Area Evaluation Rating

Documents, Information and Exhibits

1. Job descriptions of personnel

2. Library Organizational Chart
3. Duties and Responsibilities of the chief librarian
4. 201 File
5. Approved Library Development plan for the next 3-5 years
6. Library Manual/Guidelines/Procedures
1. Approved up-to-date Library Organizational Chart
2. Statistical report of student use, book use and other library resources
3. Copies of Annual Reports, Accomplishment Reports and other required reports
4. Organizational chart
5. Documents confirming Librarian status as an academic.
6. Reports: Annual, bi-annual and others.
7. Manual, Flyers and others.
8. Basic collections – comparative figures of total figures vis-a-vis enrolment
9. Copies of MOAs, letters of donations, etc.
10.Functional list of electronic resources by names and description
11.List of professional books for specific major by particular subject title
12.List of serials, volumes and date of publications
13.Policies for Selection and Acquisition
14.Book Development Plan
15.Inventory of book collection
16.Hardware and software of media center
17.List of Periodical Collection – soft and hard copies
18.Weeding program
19.List of enrolment, Full-time and Part-time faculty
20.Copies of announcements/notices/newsletters
21.MOA/MOU for resource sharing

Page | 157
 EXHIBIT FOR SUB-AREA B. COLLECTIONS

To support the above responses, indicate on the spaces provided the required data.

 Total number of books in the collection is ________ composed of

_________volumes.
 To cater for the needs of the academic community, the library has:

New
Description Total No. of Titles Total No. of Vols. acquisitions
in the last five
(5) years
HARD E- HARD E-
COPIES COPIES COPIES COPIES
Standard Sets of
Encyclopedias
Other Standard References

Books on Philosophy & Other

References
Religion
Social Sciences
Languages
Pure Sciences
Applied Sciences
Fine Arts
Literature
History
Fiction
TOTAL
 On the spaces provided below, indicate the number of non-print resources in
the collection that are available.

Description No. of Items

Maps/globes
Posters
Films
Video recordings
CD ROMS
Others (specify)

Page | 158
 On the spaces provided below, indicate the number of audio-visual equipment
that are available:

Description No. of Items

Overhead Projector
Slide Projector
TV
VHS
DVD/VCD/CD Player
Laser Disc Player
Record Player
Others (specify)

Page | 159