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7 STRATEGIES FOR GETTING MORE DONE

With Dave Dee

7 S TRATEGIES FOR G ETTING M ORE D ONE With Dave Dee www.gkic.com

www.gkic.com

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7 STRATEGIES FOR GETTING MORE DONE

CONTENTS

7 Strategies for Getting More Done

4

The 7 Steps

4

Step #1: Define Your Values

5

Step #2: Create Specific Outcomes

9

Step #3: Plan Month

16

Step #4: Plan Week

19

Step #5: Plan Day

21

Step #6: Utilize Time Blocking

23

Step #7: Create Your Own Morning Ritual

25

7 STRATEGIES FOR GETTING MORE DONE

7 STRATEGIES FOR GETTING MORE DONE

Welcome to this very special presentation where we're going to go over 7 Strategies for Getting More Done.

I'm not just talking about getting more done. I'm talking about getting the most important things done with…

Less Time

Less Stress

Less Effort

Let's go into this in detail because we could always do more; we can always put more things on our to-do list, but all that does is it causes a lot of stress.

So what is the procedure for doing it with less stress, getting more important things done and getting higher value for the time that we're spending?

THE 7 STEPS

There are seven steps to it and we're going to go over each step in detail. I'm just going to give you an overview here and then we're going to go over it step by step.

The first step is to define your values.

Everything

starts

with

your values.

your values. Everything starts with your values. How do you know what's most important unless you

How do you know what's most important unless you know what's most important to you?

When we talk about values, I'm talking about something different than what you're probably thinking right now, so we're going to go into that in detail.

The second piece to this is to create very specific outcomes that are value- based, and you're going to work on those outcomes in a very particular way, which we're going to talk about.

The next thing is you want to plan monthly. That's step three.

7 STRATEGIES FOR GETTING MORE DONE

Step number four is to plan weekly. So you've got your big outcome; you’ve broken it down into a monthly plan and now you're going to break it down into a weekly plan.

The fifth step is you're going to break it down into a daily plan. I'm going to give you an exact procedure to follow that'll change everything for you.

Then the sixth part to this is you want to utilize something called time blocking. We're going to discuss what exactly time blocking is, how you can use it and, as I mentioned, how it's going to remove a ton of stress from what you're doing and from your time management and allow you to get more things done.

Then finally we're going to talk about creating your morning ritual – how you can start your day on such a high note that it carries you through the rest of your day and how you can get your most important things done first thing in the morning – yes, even if you're not a morning person.

STEP #1: DEFINE YOUR VALUES

Let's go into this in detail. The first step again is to define your values. Your values are at the root of everything that this time management, this productivity system is about.

As I said, how do you know what your most important things are if you don't know what your values are?

Now when I talk about values I'm not talking about honesty; I'm not talking about integrity.

Everyone has those values, or most people have those values.

I'm talking about what's most important to you, what's most important to you in your life?

to you, what's most important to you in your life? For example, for me, one of

For example, for me, one of my highest values is being an excellent father. That's something that I value. So what I want you to do right now is I want you to write down, just jot down three things that you truly value, just make little notes.

7 STRATEGIES FOR GETTING MORE DONE

Later on you're going to go and do this in greater depth, but for right now just jot down three things that you really value in your life. Just make a quick note as a reminder to yourself.

Three Things You Really Value

1.

2.

3.

Now, by the way, don't have twenty different things. These are the things that you value the most in your life.

After you've established what those values are, the next thing you want to do is you want to define what you need to do to live by those values. How do you know that you're actually fulfilling the value?

There has to be a definition so you know how to do that. For example, here is one of my values… as I said, being an excellent father; so then I need to define what that means.

For me it is, “I love my children unconditionally, spend time with them, talk to them and really listen. I lovingly guide them while allowing them to be who they are. I'm a positive force in their

life.”

be who they are. I'm a positive force in their life.” That's my definition. Now, that

That's my definition. Now, that might not be your definition of what it means to be an excellent father, but for me that's what it is.

For each one of those things that you said you value the most, you need to give it a definition – “Am I actually living up to that standard that I just said is so important to me?”

Under this first step you first list what the values are, what you value the most in your life. The next thing you do is you write down what that means to you.

7 STRATEGIES FOR GETTING MORE DONE

For the Three Things You Really Value, What That Means to You

1.

2.

3.

But there's a third piece to this puzzle, and the third piece to this puzzle is to write down the fundamentals, the things you have to do in order to live that definition that you just said.

If we just stop with the definition, if we just stop and say, "I love my children unconditionally, I spend time with them, I talk to them," that's not quantifiable. We need to be specific. We need to know so we can plan.

Remember, all of this is about getting the most important things in your life done with less stress and less effort. If I just have that vague definition, I don't know how to plan, I don't know what to do, I don't know what to put in my planner.

So what you have to do is you come up with three areas. Now, there could be more than three areas, but to get started, let's just start with three.

What are three things that you can do on a daily, weekly, monthly basis so that, if you do those things, you are now living the definition of your values?

Three Fundamental Things You Can Do

1.

2.

3.

So for me, under “Excellent Father,” I have “Schedule time with my kids.” Then I defined it even further, “dinner once a week when I don't have them.” So if I don't

7 STRATEGIES FOR GETTING MORE DONE

have my kids that week I have to schedule a dinner with them, one date night with each of them per month.

I actually have five kids, three step kids and two biological kids who don't live with me full-time and so I have to schedule a date with each of them once a month and then call them three times a week.

I'm travelling a lot so I literally built a house five minutes from them so I get to see them a lot.

But when I'm on the road a lot travelling and training and speaking and doing all this kind of stuff, then I need to be able to call them at least three times a week.

Now when I'm going through my monthly plan, I can say, "I need to schedule time with Gina and I need to schedule time with David."

I need to call them. I need to put it on my calendar to call them three times a week.

Now if I do those things, if I can check those things off of my list, at least I am living a portion of the value.

off of my list, at least I am living a portion of the value. Then I've

Then I've got other things, “Ask questions and listen empathically, being a loving guy.” I've got other definitions and other things that I need to do, but just that one thing with the scheduling, that helps me live my value.

Just to review, we're only in step one here of our productivity… and I hate to say time management because it's really not time management; it's really outcome management.

It's really life management. It's really “live the life you want to live”, a system for doing that.

Step number one is to define what you value the most in your life, because this is the things that you need to be spending your time on.

If you don't know that, then, as the late Jim Rohn said, "You're going to be majoring in minor things."

7 STRATEGIES FOR GETTING MORE DONE

With this system you're going to be majoring in the most major things, the things that you said are most important to you.

Step number one is to define what the value is.

Step number two in the process is to write a definition.

Step number three is to come up with three fundamental things, actions that you can take, that you can schedule, that you could measure yourself up against so that you know, "Am I actually living out the definition and then the actual value that I said what is important to me?"

STEP #2: CREATE SPECIFIC OUTCOMES

Now that we have values, which is at the root of everything, the next thing is specific outcomes.

Some people call these goals; I prefer outcomes. Goals, objectives, whatever you want to call them, it doesn't matter

Here are the key components of this.

The first is make sure that they are value-based. So don't set any goal, any outcome that you cannot attach to a value.

Why would you do that? Why would you be working on a goal or an outcome that has nothing to do with what you value most in your life?

As an entrepreneur, one of my values is financial freedom. So obviously for my outcomes, my objectives, my goals, some of them are financially based.

my objectives, my goals, some of them are financially based. For most of you who are

For most of you who are reading this right now, you're entrepreneurs, you're business owners, you're salespeople, so you have financial goals. So one of the things that you should value is money or financial freedom.

I can tie it in directly, but again, don't set any goal, don't set any outcome that you can't attach a direct value to.

7 STRATEGIES FOR GETTING MORE DONE

The reason that you don't want to do that is because, in the beginning, things are

really exciting

of it and you feel good, but then when you get into the nitty gritty of actually getting it done, then you run into roadblocks, which are inevitable.

you set your goal, you're fired up, you're visualizing, you see the end

Anything that you're trying to achieve; anything that you're trying to do, any outcome you're trying to attain that is worthwhile, there is going to be some stumbling blocks, there's going to be roadblocks, there's going to be things that are going to hold you back.

Unless your outcome is tied to a huge value, the thing that you value the most, you're probably not going to follow through on it.

What happens with a lot of people is when the going gets tough, they drop the outcome, they go back to the beginning of the process, they set a new outcome.

Because why? Because it's exciting and it feels good. Having powerful reasons why, and that include your value, will help pull you through the times where it gets a little rocky.

Your outcomes should be… and we're not going to do it right here, right now, but you want to take the time to do this.

What do I want to do?

What do I want to be?

Who do I want to be?

What do I want to achieve?

What do I want have?

Where do I want to travel?

What do I want to own?

What type of person do I want to become?

Do I want to learn a foreign language?

You want to set goals in all of these areas. All of those are very valuable. What you do at this point though is you just do a huge brain dump. You don't really analyze what they are.

7 STRATEGIES FOR GETTING MORE DONE

Brain Dump of Things You Want to Achieve

You then go back and you say, “Okay, now what value does this attach to it?”

This might sound great, “Hey, I want to jump out of an airplane without a parachute because I'm crazy.” What value does that attach to it? Well that'd be exciting but that really doesn't attach to a value so I'm not going to do that.

Then what you're going to do is you're going to whittle it down to a maximum of four specific outcomes that you want to achieve.

The first thing that you do is you want to write them following what I call the PPD Formula. It's written:

In the Positive

In the Present Tense

With a Deadline

Now let me explain this to you because it's really super important.

You want to write it in the positive… so let's say that you want to lose weight, that's one of your outcomes that you want to achieve. The value that it's tied to is you want to be healthy and physically vibrant.

You don't want to set your outcome of, "I don't want to be a fat slob anymore." That's not how to do it. First of all, it's demotivating and second of all that's not how the subconscious mind actually works.

You want to set it positively. So you want to say, "How much weight do you want to lose?" or, "What do you want to weigh?" Always state it in a positive statement, not a negative.

The second thing is you want to state it in the present tense as if it has already happened.

7 STRATEGIES FOR GETTING MORE DONE

Now, you may have heard that before, but I'm about to tell you something that you probably don't know about … but first let's just go through the formula and then I'll explain what I mean.

You want to say, "I weigh 185 pounds," not, "I will weigh 185 pounds."

"I weigh 185 pounds by such and such a date,” which is the third piece of the formula. There's got to be a deadline.

Without a deadline it's not a goal, it's not an outcome, it's just some kind of airy-fairy dream. So put a specific deadline on it.

Now, when you’re setting your outcomes, when you’re setting your goals, you want your goal to be motivating. You want to make it big so it stretches you but it doesn't break you.

If you make a goal… and there's nobody that can actually tell you whether your goal or whether the outcomes that you're setting for yourself are realistic or not… you’ll know. You'll feel it. You'll know it intellectually or you'll feel it inside your body whether it's realistic or not. But you want to give it a deadline.

You want to make your goal big so it stretches you but it doesn't break
You want to make
your goal big so it
stretches you but it
doesn't break you.

So Positive, Present with a Deadline.

I'm going to give you the exact wording, really fill-in- the-blank wording for this because it's extremely powerful.

When you say to yourself, "I weigh 185 pounds," … as I'm saying that you do because it's positive and it's in the present… if you say it like that though, your subconscious mind immediately says, "Wait a minute, you don't weigh 185 pounds. You weigh 250 pounds."

Your subconscious immediately knows that you're telling yourself a lie. Jim Rohn had a great thing. He said, "If you're forty in America and broke, don't put an affirmation on your bathroom mirror that you're rich, put an affirmation on your mirror saying, "I live in America, I'm forty years old and I'm broke." That'll get you motivated.

Here's the key to how to tie both of these concepts together. You want to say it with "

one simple, two-letter word, "by

"I weigh 185 pounds by…" and then you give it the date.

7 STRATEGIES FOR GETTING MORE DONE

It is a subtle, subtle distinction but it is so important. Because now it is also an affirmation, which we know work; but your subconscious mind doesn't immediately reject it, because of the word "by."

You're not saying, "I weigh 185 pounds now." You're saying, "I weigh 185 pounds…" … that's the affirmation… by the deadline date. So really important.

Now, just as an aside, really nothing to do with this, a lot of what I call the "woo-woo teachers," the "spiritual teachers," talk about manifestation and all of that kind of stuff.

One of the things that they love to teach is visualization and how you should visualize yourself as having achieved your outcome, as having achieved your goal. Every day picture yourself already owning that Porsche 911 Turbo. Picture yourself already living in that mansion on the ocean. Just picture yourself.

Well, what if I told you that was absolutely incorrect? Because scientific studies have shown that just picturing the outcome of having already achieved your goal actually acts as a demotivating force for you to achieve your goal.

Crazy, right? Well how come every personal development teacher is teaching that?

Because all it is is it's handed down, handed down, and they learn it from someone. They teach it.

It's kind of like the study from Harvard or Yale, I forget which… but you know the study I'm talking about. They took 100 students; 50 of them set goals, 50 of them didn't.

The folks that set goals who graduated from Harvard or Yale, whatever university it was, the 50 who set goals were three times or ten times more successful than the people who did not set goals.

That's been told by every personal development guru on the planet. There's only one problem with that. There was never such a study.

Now that doesn't mean that setting goals and planning and outcomes aren't important. Obviously they are. But you’ve just got to be careful about the advice that you're getting.

By the way, so how should you visualize? You should visualize all of the action steps that you need to take in attainment of your goal. So you need to visualize all of the actions you need to take in order to attain your goal.

7 STRATEGIES FOR GETTING MORE DONE

Somebody might be thinking out there, "Well, wait a minute though. I've read that athletes constantly visualize the outcome that they want to achieve," and that is true.

Now you might be saying, "Well, wait a minute Dave, then if that's true, what you just said isn't true."

No, it's not, because for example, LeBron James doesn't picture himself being carried off with the trophy on someone's shoulders after he wins the NBA finals, after shooting the winning shot. He pictures himself in the action of making the winning shot. Big, big distinction.

Four Specific Outcomes You Want to Achieve (Using PPD Formula)

1.

2.

3.

4.

Those are some specific outcomes, positive, present, deadline. Make sure that they're value based.

Then the next step is to write down your reasons why. What are your reasons why?

Now you already have some big reasons because it's based upon a value, but you want to take it a step further than that.

Write down at least ten reasons why you are committed that you're making the decision, come hell or high water, that you're going to achieve this outcome.

10 Reasons You Want to Achieve Each Specific Outcome

1.

2.

3.

4.

7 STRATEGIES FOR GETTING MORE DONE

5.

6.

7.

8.

9.

10.

If you can't come up with five to ten powerful reasons why this is important to you,

why you're committed to this outcome, then it's probably not that important to you.

Guess what, it's fine to move on to something else. It’s far better for you to decide at this point in the process:

"You know what? This isn't as important to me as I once thought it was," or

"I need to modify it; I need to mold it so it becomes that important to me."

Because again, you may be initially excited, but when the times get tough you're going to need those powerful reasons why to pull you through.

I actually create an Excel spreadsheet where I have specific goals over a period of time.

where I have specific goals over a period of time. This little section right here is

This little section right here is based upon a book called “The Twelve Week Year” by Brian Moran. I highly recommend that you get the book.

I have my goal, which was in this case to complete the DDP Intermediate Yoga

program. The value that was based on was a health value. Then what I did is I had all

of the tactics that I needed to do, I wrote down when I was going to achieve it.

7 STRATEGIES FOR GETTING MORE DONE

So as a next step, you need to look at your specific outcome and identify the actions you need to take to achieve that. This can be based on the Fundamentals you identified in Step #1 but may also include some specific individual actions.

For example, in my goal above to complete the DDP Intermediate Yoga Program, I identified the following tasks or tactics.

Create vision board

Weigh myself and record in my journal

Buy DDP online program

Schedule workouts every week

Complete workout program with no exceptions

For Each Specific Outcome, Identify Tasks and Actions Needed

The most important thing here is I wrote down the reasons why this was important to me – "I'll feel healthier, increase my strength, endurance and have more energy. I'll increase my confidence that I complete what I begin. I'll lose weight and feel better about myself." I've got a list of reasons why that's important to me.

Let's just review where we are.

We're in the first two steps of the seven steps. By the way, this is where the heavy lifting is. Those first two steps are where the heavy lifting is.

Value work… writing down your values, defining it, then writing down the action steps you need to take to live it and then determining what your most important four outcomes are. That's heavy lifting.

STEP #3: PLAN MONTH

Now that we've got our foundation, now we can actually put it into a system for getting it done. Because without a system for getting it done, you're going to be all motivated with nowhere to go.

We need a system so that we can actually now achieve the outcome that we just said is so important to us, and it starts with monthly planning.

7 STRATEGIES FOR GETTING MORE DONE

What are the steps to monthly planning? When you start planning your month, the first step is to review the previous month. I'm going to show you how I do it in just a few seconds and you'll see just how powerful it actually is.

You want to review the previous month, look at what you achieved, look at what you accomplished, look at what you didn't accomplish.

As you do this, one of the things that we're going to go through as part of a morning

routine is to write something that you're grateful for in your journal.

something that you're grateful for in your journal. We'll get to that in a second, but

We'll get to that in a second, but you're going to be reviewing all the things that you were grateful for that month.

What's so powerful about that is think about this… First we all know that in order to start receiving more we need to be grateful for what we have.

What a great way to start a monthly planning process… by reviewing 30 or 31 days of every day reading what you were grateful for and then feeling it once again.

First of all, it's fun because gratitude is such a beautiful feeling; so it's a great way to start your month. I'm going to show you exactly how to do all of that when we get to the morning routine part.

The next step is to review your values and goals. You should have them written down so you go and you look at your values. You read through your values again.

Why? Because we want to have that constantly on the top of our mind when we're planning our day, when we're planning our month, when we're planning our week.

Again, this is about getting the most important things done; not just a whole bunch of stuff done, but rather the most important things done. So review your values. Review your goals and outcomes.

The next thing is look at your value definitions, so you have your definitions and what you need to do because guess what we're going to do. We're actually going to put that on our calendar.

7 STRATEGIES FOR GETTING MORE DONE

For example, let's go back to my being an excellent father. I know that I need to book two dates with my kids, one date with Gina, one date with David. I need to put that on my calendar and I’ve got to set that up with my kids because they've got busy schedules.

I put that on my calendar… or maybe my first step in the process is to call them up

and see when they're available as well so we can get our schedules working together. But, if I don't do that, if I don't review my values, definitions and what

exactly I need to do, then I'm not going to be able to plan that.

Then the next thing that you do is you write down your personal and professional outcomes. I'm going to show you an actual page from my journal so you can see this.

You want to calendar any time-sensitive activities. I want to start putting things on my calendar right away, and just so you know, I use a paper and an electronic system. The only thing I use electronically is my calendar.

I'm currently using Outlook. You can use Google Calendar, iCal… it doesn't make any difference, and I'm going to show you exactly how I do that.

I do my planning on paper first and then I put specific things on my electronic

calendar. Then you calendar any time-sensitive activities. So obviously I'm going to

calendar the dates with my kids.

If I've got a presentation I'm doing, that's got to be on the calendar. Now the truth is I've got things calendared a year or two years in advance for presentations that I'm doing and things like that. But anything that's not on there that needs to go on there that's time sensitive, that's what goes on there first.

Here's an actual page from my journal and I learned a journaling procedure and this is a wonderful resource. I've recommended it. It's free. It's called Bullet Journal, bulletjournal.com.

I love it. I've been using it for two years

now. I'm not an affiliate. There's nothing

for you to buy. You can buy one of their journals. I do to support them, but they give you the entire methodology. I've modified it for my own use, but it's a great foundation for you.

it for my own use, but it's a great foundation for you. © 2016 Glazer-Kennedy Insider’s

7 STRATEGIES FOR GETTING MORE DONE

As you can see, I've written down my personal outcomes on one side of the journal and my business outcomes on the other.

Now, where do I get those from? I go back to my list of action items that I need to take in order to achieve my most important outcomes.

Remember, we have an action plan. We've created the action steps that we need to take in order to achieve our goal and so I go and I say, "Okay, I’ve got to accomplish this this week, this week, this week, this week."

I've set my big outcome; I've created an action plan of all the steps that I need to take. So then I simply go and I write down the actions I'm going to take that week and then I add in anything else. I make sure that I put in personal and professional. I know that I want to have a date, my wife and I, just us, every single week, so guess what. I've got to plan it. It's got to go on the calendar. That's how you plan your month.

So right now, you have things already on your calendar for the month. You’ve got time-sensitive things already on the calendar and many of those time-sensitive things that you've already put on the calendar are based upon outcomes that you’ve set which are based upon what you said is most important to you in your life.

STEP #4: PLAN WEEK

After you plan monthly then you're going to plan every single week and so let's go through the weekly planning procedure.

The weekly planning procedure starts by reviewing the previous week.

Once again,

if

you

follow

my

journaling procedure,

which

I'm

going to teach you,

at the top

of

every day, you're going to have something… one or two or three things that you're grateful for.

one or two or three things that you're grateful for. You're going to review all of

You're going to review all of those things, you're going to review what you accomplished, and then you're going to look at, "Are there any tasks that I said I was going to do last week that I didn't do?"

7 STRATEGIES FOR GETTING MORE DONE

If there are tasks that I didn't do, then am I going to carry them over to the next week, or am I going to eliminate them?

Sometimes, one of the best things that you can do is to actually simply eliminate a task. It's no longer important to you. You don't have to do it. But sometimes you're simply going to carry it over.

So review the previous week, look at your monthly plan, "What do I need to accomplish this week? Is there anything new that I need to accomplish this week for my monthly plan?"

Remember, you’ve got a whole list of things, "This week I've got to do this, this and this." Well, guess what I'm going to do. I'm going to calendar that. I'm going to write down the most important tasks that I need to achieve for that week.

I'm going to carry over any tasks from the previous week that I didn't accomplish and then I'm going to calendar them.

I'm going to make an appointment with myself to accomplish this because if I don't do that at the beginning of the week, what happens? You become a slave to what other people's outcomes are, what other people's desires are.

Remember, we have said that everything we're doing here is based upon these outcomes and we've said that these outcomes are mission critical to our success, that these are the most important things to us. So why wouldn't we block off time on our calendar to actually get them done? That is the fourth step in planning your week.

The final step in planning your week is to review your calendar. Look at your calendar, make sure that you haven't blocked off too much. Just look at it so you get an overview of your week.

Again, I plan on paper and then I take the things that I planned on paper and I blocked them off on my electronic calendar. It's very simple.

Now, when I look at my week I've got stuff already planned there for my month, I've got stuff already planned for my week, the most important things, the things that I said were most important to me.

By the way, I should've said this at the very beginning, nothing that I'm telling you here is originally mine.

7 STRATEGIES FOR GETTING MORE DONE

I have studied productivity and time management for years and I've spent tens of thousands of dollars going to seminars and getting courses and things like that.

This is a combination of a whole bunch of brilliant people’s thinking. What makes it unique is how I combined it altogether into this system.

By the way, you may not want to follow this system exactly.

You may want to modify it for your own use. I strongly recommend that you try it though because it works really powerfully.

The next thing is, as you can see here, this is just an example of how I plan my week.

can see here, this is just an example of how I plan my week. I've got

I've got a page in my journal and those are the things that are most important to me and those are the things that I'm going to calendar.

STEP #5: PLAN DAY

Now we're down to planning our day, but let's think about something just for a second. You already have a bunch of stuff on your calendar because you planned monthly, you planned weekly. So now, when you look at the day, you'll see how much time you actually have to accomplish things.

It's a great reality check, because before I came up with this system, and I was just planning on a daily basis or even on a weekly basis, I would way over-plan, way overthink the things that I could get accomplished.

This helps you avoid that because you already have a lot of your calendar filled out.

So when do you do this? Well, you do it either the evening before the next day or the morning of. I personally have a part of my morning routine so I do it in the morning. I do it first thing in the morning. Some people prefer to plan the day the evening before.

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How do you do it? Very simply you write down any additional MITs. MITs stand for most important tasks.

I like to limit it to a maximum of six. Sometimes there's only one because I've got so much stuff planned already. Sometimes there's three. I strive for three. My maximum though is six.

Now remember, this isn't like little tiny things. This is the most important task that you need to accomplish.

Can you guess what the next step is once you have written down the additional most

important tasks? You probably guessed what it is. It is to write them down, to calendar them.

what it is. It is to write them down, to calendar them. What I do in

What I do in my journal is I write down how much time I believe it's going to take me to accomplish this task.

If I need to write an article for the GKIC “No BS Marketing” letter, I know that's going to take me one hour, because I've done

it. I know it's going to take me an hour, so I write down 60 minutes.

Then I write down the times that it's going to take me and then I know how much time I need to block off on my calendar.

I also see if it's realistic. So if I have six things and the six things add up to be twenty- five hours and I already have four hours blocked off on my calendar, I'm probably not going to be able to accomplish all of that stuff. I need to break it down into smaller chunks of time.

Write the time to complete and then calendar your most important tasks, very simple.

The evening before or the morning of you write down any additional most important tasks that you need to accomplish, no more than six. You write down the length of time and then you actually block off time on your calendar to accomplish those. So that is step five in the process.

7 STRATEGIES FOR GETTING MORE DONE

STEP #6: UTILIZE TIME BLOCKING

You've heard me talk a lot about time blocking, so what is it? It's a very simple concept.

By blocking off time on your calendar, it allows you to focus on that particular piece of work. I'm going to give you a methodology for doing it, which is just transformative, in a second.

With time blocking, you want to be blocking off times… I like to say birds of a feather flock together, so you want to be blocking off things that are similar.

If you've got phone calls, block off an hour to do all your phone calls. Don't do a phone call here, and a phone call here, and a phone call here.

call here, and a phone call here, and a phone call here. It's like the classic

It's like the classic story of the salesman. He's got an appointment over on the east side of town in the morning. He drives over to the east side of town in the morning. He's got an appointment on the west side of the town in the mid-morning so he drives to the west side of town. Then, in the evening, he goes back to the east side of town for another appointment. No good.

You want to block off – birds of a feather flock together.

Let me talk to you about this unbelievable strategy… I learned this from Eben Pagan and he learned the concept from a book called “The Power of Full Engagement.” It's the 60-60-30 time-blocking method.

What exactly is this? You're going to block off chunks of one hour, one hour and 30 minutes.

It's actually 50 minutes, 50 minutes, 20 minutes or 30 minutes, because here's the concept behind this. Studies have shown that as human beings we have trouble focusing, really focusing, for more than 45 to 50 minutes.

In order to get our most important things done, the things that we said are most important, we need to be able to focus on those things.

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You're going to block off a 50-minute block of time on your calendar to work on a particular task. Then, after that 50 minutes is over, you're going to get up, you're going to walk away from it, disengage for 10 minutes, get some water, do some stretching, maybe get a little something to eat and then come back on.

You're going to have another 50-minute block. You're going to work intently for those 50 minutes. Then at the end of those 50 minutes you're going to take a 20- minute or 30-minute break, disengage.

Now, you may be thinking, "I don't have time to do this. I have too much to do. I can't be taking a 20 or 30-minute break every two hours."

can tell you I thought the exact same thing. But, every single time, every day that I follow the 60-60-30, I get more done with less stress.

Why? Because I am 100% focused during those 60- 60-30 time blocks.

I

You will be stunned by how much more productive you are, with less stress.
You will be stunned
by how much more
productive you are,
with less stress.

I use a timer; I set a timer and I work intently head down. I turn everything off, all the modes of communication go off during these 50-minute work

blocks. I'm not checking email, I'm not checking my iPhone, I'm not checking Facebook. I am completely focused.

If you don't do that, if you don't have discipline, if you don't exercise discipline in the

moment, then this system absolutely won't work for you. Because then you're just

going to be taking a whole bunch of breaks.

But to work intently, focused for 50 minutes and do another 50 minutes, you're going to accomplish so much, you're going to need that break. That break refreshes you and it allows you to do another 60-60-30 block.

Test this out. You will be stunned by how much more productive you are, how less tired you are at the end of the day and how much more you've accomplished with less stress.

A couple of other concepts when it comes to time blocking. Everything should have a

beginning and an end. That includes your phone calls. I run a couple of coaching groups for GKIC. One's the Platinum info-marketing mastermind group for high-end information marketers and they get a private call with me.

They know that their private call is scheduled for 19 minutes. That's what they get. They get 19 minutes because, at the 20 th minute, I've got somebody else who's going

7 STRATEGIES FOR GETTING MORE DONE

to want to talk to me and I block them. I do it all on one day, back to back to back to back, obviously with some breaks in between.

Everyone who I talk to knows that there's got to be a beginning time and an end time for the conversation, so always beginning and end times. If you don't do that… and it falls in perfectly with the 60-60-30… if you follow that, it's got it built in.

The next thing is you’ve got to plan your “gotta minutes.” The late Chet Holmes said that the bane of time management is gotta minutes. That's when you're sitting in your office and someone knocks on your door, "Hey Dave, you got a minute?"

Studies have shown that it takes fifteen minutes or something, I don't have the exact number… a lot of time… for you to get back and focused.

You’ve got to plan your gotta minutes and let people know in your office – whether it's a real office or a virtual office – that this is when you’ve got a minute. What I do is I'll let people know, "I’ve got a minute between this time and this time."

That's a great time to do miscellaneous minor tasks, things that need to be done but don't necessarily warrant blocking off a 60-60-30 block of time to achieve them. So plan your gotta minutes.

block of time to achieve them. So plan your gotta minutes. Again, the key here is
block of time to achieve them. So plan your gotta minutes. Again, the key here is

Again, the key here is turn off all modes of communication. What I'm showing you here is actually from my Outlook calendar. You can see that I’ve blocked off the day into 60-60-30 minute blocks of time.

I had to prepare my presentations for the Peak Performers meeting that was coming up here as we look at this so you can see exactly how I did that.

STEP #7: CREATE YOUR OWN MORNING RITUAL

The final step in this process is probably the most important, and this is to create a morning ritual.

This is to do something, a series of things, a series of practices, first thing in the morning to set your day off correctly.

Let's discuss the morning ritual. Now, I've been doing variations of morning rituals for years, but it wasn't until I discovered this amazing book which I've recommended to a bazillion people…

7 STRATEGIES FOR GETTING MORE DONE

We actually bought this book for all of our Peak Performers members and the name of the book is “The Miracle Morning” by Hal Elrod.

Again, I've modified my procedure for doing it, but it's a wonderful resource, The Miracle Morning. I'll talk to you a little bit more about that in a second but I strongly recommend that you go to Amazon and get that book.

How you start your day impacts your entire day. If you start your day by looking at email, by answering email, then you are immediately under the power of somebody else.

You're allowing them to affect you as opposed to you affecting you. So one of the best things that you can do… and I struggle with this by the way, is to not check my email first thing in the morning, not check my Facebook, but rather do my morning ritual.

In his incredible book, Hal Elrod talks about what he calls his Life S.A.V.E.R.S. and I'll give you what each of those stands for.

S

stands

for

Silence:

what each of those stands for. • S stands for Silence: Recent studies have shown that

Recent studies have shown that even five minutes of meditation can have a tremendous positive

impact on you.

I use something called Zen 12. If you go to zen12.com, they've got an incredible meditation program. It's really inexpensive. Every month you get four new meditations that you can do and they are 12 minutes long. That's what I do in the morning for my silence.

A stands for Affirmations: You write down your affirmations.

A really great resource for this is if you go on YouTube, look up “Tony Robbins incantations versus affirmations.”

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Tony talks about the difference between affirmations which is, "I feel good, I feel good, I feel good," and incantations which is, "I feel great! I feel great!" and you're getting your emotions involved in it.

Wow, that just pumped me up a little bit there! So again, A stands for affirmations.

V stands for Visualization: Remember a little bit earlier I spoke to you about how the proper way to visualize is. The toughest one for me here is visualization. That's the most difficult one for me.

How you start your day impacts your entire day.
How you start your
day impacts your
entire day.

So what I've done is I've actually created a Keynote… or if you've got a PC, a PowerPoint… which has what I want to achieve and the steps I need to take to achieve them in picture form. So then I can look at the picture, shut my eyes and see it in my mind and click through it. Visualization is the V.

E stands for Exercise: When you exercise in the morning it definitely sets your day off in the correct way.

The exercise that I choose is yoga, and again, 20 minutes, 30 minutes of exercise first thing, whatever it is for you. If you want to go for a walk, a run, lift weights, whatever it is, block it off and make that the E, the exercise portion of your morning routine.

R

stands

for

Reading:

Reading

something

personal development-wise.

positive,

reading

something

I personally read the Bible for ten minutes, just a passage out of the Bible for ten minutes, but whatever it is for you.

The final S stands for Scribing. It's really funny. In his book he writes, "I really couldn't come up with anything for writing in a journal that would make sense in Life S.A.V.E.R.S. so I just used scribing," pretty much “give me a break for that.” So scribing, writing in your journal.

The way that I write in my journal, as I mentioned to you, is the first thing that I do in my journal is I write something that I'm grateful for at the very top.

That's the first thing that I do in my journal, something I'm grateful for, and then I feel that gratitude.

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What a great way to start the day, with the feeling of gratitude, and then I write down my most important tasks and then I go through that procedure.

Now again, you need to time block it. Every day from 6:00 to 7:00 or 6:00 to 8:00, whatever it is for you, that's when you're going to do your morning routine.

My morning routine actually has more steps than this one does because then I do my 60-60-30 thing and I work on the single most important task for two hours in the morning.

But this is a great foundation and if you just did the Life S.A.V.E.R.S. you'd be in really great shape.

As you can see here, I also have this in a spreadsheet. I have specifically what I'm going to do, what times I'm going to do it and that's all blocked off on my calendar.

That's actually my entire “Level 10” morning habits, as you can see here.

The foundation though is from “The Miracle Morning.”

We talked a lot about Jim Rohn and we talked about the four whys.

What I want you to do is I want you to go to YouTube if you can do it right now and just look up “Jim Rohn, The Four Whys” and watch his presentation on the four whys.

Four Whys” and watch his presentation on the four whys. It's about why you're doing everything,

It's about why you're doing everything, why not you, why not now and it's very powerful.

I really hope that you follow this system, you test out this system and then you create your own system based upon it.

I'm constantly refining, constantly modifying because we only live one time. This is it. This isn't a dress rehearsal.

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This is it, and why not live a life where we're accomplishing our most important thing. So at the end of our life we can look back and say, "Wow, I lived a life that was based upon what I valued the most and I gave a ton of value to other people." That's what this is all about.

Follow the procedure, test it out and please let me know of your successes. Thank you very much.