7/20/2019 Microsoft Outlook Keyboard Shortcuts - Onsite Software Training from Versitas

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Microsoft Outlook Keyboard Shortcuts

Outlook 2016
Outlook 2013
Outlook 2010
Outlook 2007
Outlook 2003

Action Shortcut Key

Go to “Tell me what you want to do” Alt + Q

Switch to Mail Ctrl + 1

Switch to Calendar Ctrl + 2

Switch to Contacts Ctrl + 3

Switch to Tasks Ctrl + 4

Switch to Notes Ctrl + 5

Switch to Folder List in the Folder pane Ctrl + 6

Switch to Shortcuts Ctrl + 7

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Action Shortcut Key

Switch to next message (with message open) Ctrl + period

Switch to previous message (with message open) Ctrl + comma

Create a new appointment Ctrl + Shift + A

Create a new contact Ctrl + Shift + C

Create a new contact group Ctrl + Shift + L

Create a new journal entry Ctrl + Shift + J

Create a new task Ctrl + Shift + K

Create a new note Ctrl + Shift + N

Create a new fax Ctrl + Shift + X

Create a new Microsoft Office document Ctrl + Shift + H

Create a new email message Ctrl + Shift + M

Flag a message for follow-up Ctrl + Shift + G

Forward a message Ctrl + F

Send a message Ctrl + Enter

Reply to a message Ctrl + R

Reply all to a message Ctrl + Shift + R

Check for a new e-mail Ctrl + M or F9

Open a received message Ctrl + O

Mark a message as read Ctrl + Q

Dial a contact phone number Ctrl + Shift + D

Create a new folder Ctrl + Shift + E

Display the current week in calendar view Alt + –

Display the current month in calendar view Alt + =

Alt + (any number from

Change the number of calendar days that display
1-10)

Go to different folder Ctrl + Y

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Action Shortcut Key

Find a message or other item (Go to Search box) Ctrl + E

Expand search to include items from the current folder Ctrl + Alt + K

Expand search to include subfolders Ctrl + Alt + Z

Use Advance find Ctrl + Shift + F

Create a meeting request Ctrl + Shift + Q

Create a search folder Ctrl + Shift + P

Create a task request Ctrl + Shift + U

Open address book Ctrl + Shift + B

Forward as attachment Ctrl + Alt + F

Mark a message as not junk Ctrl + Alt + J

Check names Ctrl + K

Switch to Inbox Ctrl + Shift + I

Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To- Ctrl + Shift + Tab or
Do Bar. Shift + Tab

Move around message header lines in the Folder Pane or an open message. Ctrl + Tab

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading
Tab
Pane, and the sections in the To-Do Bar.

Move around within the Folder Pane Arrow keys

Alt +Up arrow or Ctrl +

In the Reading Pane, go to the previous message comma or Alt + Page
Up

In the Reading Pane, page down through text Spacebar

In the Reading Pane, page up through text Shift + Spacebar

Go back to previous view in main Outlook window Alt + Left arrow

Go forward to next view in main Outlook window Alt + Right arrow

Go to the previous message Up arrow

Go to the next message Down arrow

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Action Shortcut Key

Create a message (when in Mail) Ctrl + N

Create a message (from any Outlook view) Ctrl + Shift + M

Open the MailTip in the selected message Ctrl + Shift + W

Mark as unread Ctrl + U

Display Send/Receive progress (when a Send/Receive is in progress) Ctrl + B

Post to this folder Ctrl + Shift + S

Post a reply in this folder Ctrl + T

Send or post or reply all Alt + S

Save (except in tasks) Ctrl + S or Shift + F12

Save and close (except in mail) Alt + S

Print an item Ctrl + P

Delete an item Ctrl + D

Copy an item Ctrl + Shift + Y

Move an item Ctrl + Shift + V

Cancel Esc

Alt + F, use letters to

Move to File tab ribbon
navigate

Alt + H, use letters to

Move to Home tab ribbon
navigate

Alt + S, use letters to

Move to Send/Receive tab ribbon
navigate

Alt + O, use letters to

Move to Folder tab ribbon
navigate

Alt + W, use letters to

Move to View tab ribbon
navigate

On the ribbon, to move between commands Tab or Shift-tab

Ctrl + Right Arrow or

To move between groups on a ribbon
Ctrl + Left Arrow

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Action Shortcut Key

Activate a selected command on the ribbon Spacebar or Enter key

Open a gallery on the ribbon Spacebar or Enter key

Finish with a control on the ribbon and move back to the document Enter key

Expand or collapse the ribbon Ctrl + F1

Help F1

Turn on editing in a field F2

Display the Find Bar F3

Search for text within an open item F4

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading
F6
Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.

Check spelling F7

Send and Receive F9

Selects the Menu Bar or Closes an open menu and submenu at the same time F10

Find a contact F11

Save As (only in mail) F12

Action Shortcut Key

Switch to Mail Ctrl + 1

Switch to Calendar Ctrl + 2

Switch to Contacts Ctrl + 3

Switch to Tasks Ctrl + 4

Switch to Notes Ctrl + 5

Switch to Folder List in the Folder pane Ctrl + 6

Switch to Shortcuts Ctrl + 7

Switch to next message (with message open) Ctrl + period

Switch to previous message (with message open) Ctrl + comma

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Action Shortcut Key

Create a new appointment Ctrl + Shift + A

Create a new contact Ctrl + Shift + C

Create a new contact group Ctrl + Shift + L

Create a new journal entry Ctrl + Shift + J

Create a new task Ctrl + Shift + K

Create a new note Ctrl + Shift + N

Create a new fax Ctrl + Shift + X

Create a new Microsoft Office document Ctrl + Shift + H

Create a new email message Ctrl + Shift + M

Flag a message for follow-up Ctrl + Shift + G

Forward a message Ctrl + F

Send a message Ctrl + Enter

Reply to a message Ctrl + R

Reply all to a message Ctrl + Shift + R

Check for a new e-mail Ctrl + M or F9

Open a received message Ctrl + O

Mark a message as read Ctrl + Q

Dial a contact phone number Ctrl + Shift + D

Create a new folder Ctrl + Shift + E

Display the current week in calendar view Alt + –

Display the current month in calendar view Alt + =

Alt + (any number from

Change the number of calendar days that display
1-10)

Find a contact F11

Go to different folder Ctrl + Y

Find a message or other item (Go to Search box) Ctrl + E

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Action Shortcut Key

Expand search to include items from the current folder Ctrl + Alt + K

Expand search to include subfolders Ctrl + Alt + Z

Use Advance find Ctrl + Shift + F

Search for text within an open item F4

Create a meeting request Ctrl + Shift + Q

Create a search folder Ctrl + Shift + P

Create a task request Ctrl + Shift + U

Open address book Ctrl + Shift + B

Forward as attachment Ctrl + Alt + F

Mark a message as not junk Ctrl + Alt + J

Check names Ctrl + K

Switch to Inbox Ctrl + Shift + I

Check spelling F7

Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To- Ctrl + Shift + Tab or
Do Bar. Shift + Tab

Move around message header lines in the Folder Pane or an open message. Ctrl + Tab

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading
Tab
Pane, and the sections in the To-Do Bar.

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading
F6
Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.

Move around within the Folder Pane Arrow keys

Alt +Up arrow or Ctrl +

In the Reading Pane, go to the previous message comma or Alt + Page
Up

In the Reading Pane, page down through text Spacebar

In the Reading Pane, page up through text Shift + Spacebar

Go back to previous view in main Outlook window Alt + Left arrow

Go forward to next view in main Outlook window Alt + Right arrow

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Action Shortcut Key

Go to the previous message Up arrow

Go to the next message Down arrow

Create a message (when in Mail) Ctrl + N

Create a message (from any Outlook view) Ctrl + Shift + M

Open the MailTip in the selected message Ctrl + Shift + W

Mark as unread Ctrl + U

Send and Receive F9

Display Send/Receive progress (when a Send/Receive is in progress) Ctrl + B

Post to this folder Ctrl + Shift + S

Post a reply in this folder Ctrl + T

Send or post or reply all Alt + S

Save (except in tasks) Ctrl + S or Shift + F12

Save and close (except in mail) Alt + S

Save As (only in mail) F12

Print an item Ctrl + P

Delete an item Ctrl + D

Copy an item Ctrl + Shift + Y

Move an item Ctrl + Shift + V

Action Shortcut Key

Switch to Mail Ctrl + 1

Switch to Calendar Ctrl + 2

Switch to Contacts Ctrl + 3

Switch to Tasks Ctrl + 4

Switch to Notes Ctrl + 5

Switch to Folder List in the Navigation pane Ctrl + 6

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Action Shortcut Key

Next item Ctrl + period

Previous item Ctrl + comma

Create a new appointment Ctrl + Shift + A

Create a new contact Ctrl + Shift + C

Create a new contact group Ctrl + Shift + L

Create a new journal entry Ctrl + Shift + J

Create a new task Ctrl + Shift + K

Create a new note Ctrl + Shift + N

Create a new fax Ctrl + Shift + X

Create a new email message Ctrl + Shift + M

Flag a message for follow-up Ctrl + Shift + G

Forward a message Ctrl + F

Send a message Ctrl + Enter

Reply to a message Ctrl + R

Reply all to a message Ctrl + Shift + R

Check for a new e-mail Ctrl + M or F9

Open a received message Ctrl + O

Mark a message as read Ctrl + Q

Dial a contact phone number Ctrl + Shift + D

Create a new folder Ctrl + Shift + E

Display the current week in calendar view Alt + –

Display the current month in calendar view Alt + =

Change the number of calendar days that display Alt + (any number from 1-10)

Find a contact F11

Go to different folder Ctrl + Y

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Action Shortcut Key

Find a message or other item Ctrl + E

Create a meeting request Ctrl + Shift + Q

Create a search folder Ctrl + Shift + P

Create a task request Ctrl + Shift + U

Open address book Ctrl + Shift + B

Forward as attachment Ctrl + Alt + F

Mark a message as not junk Ctrl + Alt + J

Check names Ctrl + K

Switch to Inbox Ctrl + Shift + I

Check spelling F7

Move between the Navigation Pane, the main Outlook window, the
CTRL+SHIFT+TAB or SHIFT+TAB
Reading Pane, and the To-Do Bar.

Move around message header lines in the Navigation Pane or an open

CTRL+TAB
message.

Move around within the Navigation Pane. Arrow keys

ALT+UP ARROW or CTRL+COMMA or

In the Reading Pane, go to the previous message.
ALT+PAGE UP

In the Reading Pane, page down through text. SPACEBAR

In the Reading Pane, page up through text. SHIFT+SPACEBAR

Go forward to next view in main Outlook window. ALT+RIGHT ARROW

Go to the previous message. UP ARROW

Go to the next message. DOWN ARROW

Create a message (when in Mail). CTRL+N

Create a message (from any Outlook view CTRL+SHIFT+M

Mark as unread. CTRL+U

Send and Receive. F9

Display Send/Receive progress. (when a Send/Receive is in progress) CTRL+B

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Action Shortcut Key

Switch to Mail Ctrl + 1

Switch to Calendar Ctrl + 2

Switch to Contacts Ctrl + 3

Switch to Tasks Ctrl + 4

Switch to Notes Ctrl + 5

Switch to Folder List in the Navigation pane Ctrl + 6

Next item Ctrl + period

Previous item Ctrl + comma

Create a new appointment Ctrl + Shift + A

Create a new contact Ctrl + Shift + C

Create a new distribution list Ctrl + Shift + L

Create a new journal entry Ctrl + Shift + J

Create a new task Ctrl + Shift + K

Create a new note Ctrl + Shift + N

Create a new fax Ctrl + Shift + X

Create a new email message Ctrl + Shift + M

Flag a message for follow-up Ctrl + Shift + G

Forward a message Ctrl + F

Send a message Ctrl + Enter

Reply to a message Ctrl + R

Reply all to a message Ctrl + Shift + R

Check for a new e-mail Ctrl + M or F9

Open a received message Ctrl + O

Mark a message as read Ctrl + Q

Dial a contact phone number Ctrl + Shift + D

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Action Shortcut Key

Create a new folder Ctrl + Shift + E

Display the current week in calendar view Alt + –

Display the current month in calendar view Alt + =

Change the number of calendar days that display Alt + (any number from 1-10)

Find a contact F11

Go to different folder Ctrl + Y

Find a message or other item Ctrl + E

Create a meeting request Ctrl + Shift + Q

Create a search folder Ctrl + Shift + P

Create a task request Ctrl + Shift + U

Open address book Ctrl + Shift + B

Forward as attachment Ctrl + Alt + F

Mark a message as not junk Ctrl + Alt + J

Check names Ctrl + K

Switch to Inbox Ctrl + Shift + I

Check spelling F7

Action Shortcut Key

Switch to Mail Ctrl + 1

Switch to Calendar Ctrl + 2

Switch to Contacts Ctrl + 3

Switch to Tasks Ctrl + 4

Switch to Notes Ctrl + 5

Switch to Folder List in the Navigation pane Ctrl + 6

Next item Ctrl + ,

Previous item Ctrl + .

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Action Shortcut Key

Create a new appointment Ctrl + Shift + A

Create a new contact Ctrl + Shift + C

Create a new distribution list Ctrl + Shift + L

Create a new journal entry Ctrl + Shift + J

Create a new task Ctrl + Shift + K

Create a new note Ctrl + Shift + N

Create a new fax Ctrl + Shift + X

Create a new email message Ctrl + Shift + M

Flag a message for follow-up Ctrl + Shift + G

Forward a message Ctrl + F

Send a message Ctrl + Enter

Reply to a message Ctrl + R

Reply all to a message Ctrl + Shift + R

Check for a new e-mail Ctrl + M or F9

Open a received message Ctrl + O

Mark a message as read Ctrl + Q

Dial a contact phone number Ctrl + Shift + D

Create a new folder Ctrl + Shift + E

Display the current week in calendar view Alt + –

Display the current month in calendar view Alt + =

Change the number of calendar days that display Alt + (any number from 1-10)

Find a contact F11

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