How to Digitally Manage Your Employees form “Hire to

Retire”-
Hire-to-Retire is a Human Resource process that includes everything that needs to be done over
the course of an employee’s career with a company. Every company has their own hiring process
or method.

 Hire Requisition for source Job postings Applicants responses Shortlist

candidates Interview Hire candidates.

 Manage Workforce Enter employee info. Manage reporting info. Manage

compensation & benefit Manage leaves and absence Manage performance appraisal.

 Workforce Development Induction & training Define goals - Deploy on

assignment Manage transfers & relocations Manage training and certifications
Manage promotions.

 Compensation & Benefits Define compensation & benefit plans Manage tax &
liability Run payroll Transfer to GL Audit & reporting.

 Retire Workforce Resignation/Retirement Check Leave Balance Settle due of

Departments Exit interview Manage Final Settlement Issue Final Settlement.

But technology has moved much further than simply providing checklists for interviewing &
onboarding candidates. However, laws and technology have evolved so that its now possible to
maintain these files electronically, completely eliminating the need for paper.

The trend of digitalization is increases day by day. Soo, “Race to Digitalize HR” is the second
trend on the list and its essential to allow each HR team to work smarter not harder.

You can track your employee activity from the day they are hired to the day they retired in our all
aspects of online HR system. Here are some digital ways to manage your employee from hire to
retirement are as follows-:

 Online employee on-boarding -:

It makes new hire paperwork easy. Online on-boarding reduce the costs,
time, and errors associated with new employee on-boarding. Regulate your new hire
process with an on-boarding. With it, companies can provide all the forms and documents
are required to on-board new employee in a paperless electronic format for employees to
fill out and sign for. Because forms are filled out and tracked online, HR staff can easily
distribute and retrieve employee on-boarding forms and see the status of each form in real
time as employees complete them.

 Eliminate paper, spreadsheets and unwanted software-:

MyPaperlessOffice provides extensive attendance and time tracking
functionality. The time & attendance capabilities of our system are designed to provide
broad flexibility in data collection methods, as well as labour distribution capabilities and
data analysis features. This easy to use system eliminates the need to spreadsheet and
 manually total hours, free up much of your valuable time, and when payday comes around
your employee hours will already be totalled and ready for submission to payroll.
 Make requesting, approving, and tracking time -:
This is off simple for your company. MyPaperlessOffice gives you the
ability to manage accruals and time off requests entirely online. Employee can check their
accrual balances anywhere they have internet access, can submit time off requests and
while managers can easily approved or denied requests, and HR/payroll staff can track
and manage PTO for the organization right from their web browser.
 Streamline your employee benefit enrolment process -:
MyPaperlessOffice helps you automate the difficult and time- consuming
task of employee benefit administration easily manage and track employee participation in
benefits programs, such as medical, dental & vision benefits, and companies can give
employee access to a self-service benefit enrolment wizard for them to enrol, compare and
view in their eligible plans, reducing headaches during open enrolment.
 Keep your finger on the pulse of your company’s employee performance-:
Performance management is a critical component of every company’s
success. That’s why MyPaperlessOffice includes a strong & healthy performance
management module that allows you to design your own online review forms and
workflows, conduct reviews and self-appraisals to discuss and rate performance, track
recommended pay increases, keep performance journals and monitor performance reports
to track trends in your company.
 Employee contribution to company’s objectives-:
Give your employee clear priorities and help them to understand that
they pay their contribution to company’s objectives. Keep your organization moving in the
right direction using your online objectives and key results goal management module.
Monitor goal progress with objectives & key results report and watch your company’s goal
trends based on your scores over time. Define objectives at the individual, department or
companywide level and set clear key results to measure success by.
 Keeping employees’ files online-:
Go paperless and keep digital files and let your physical file cabinets
retire. One of our goals is to assist companies with going paperless (thus
MyPaperlessOffice). With it, you can store and upload all your paper or digital forms and
documents online in a central location, making distribution throughout the company a
snap. You can organize folders and control which departments, managers, locations, or
individual employees have access.
 Employee work scheduling online-:
It enables you and your managers to easily create and assign work
schedules and shifts for your staff online. Employee can easily view and print out their
work schedule, specify their shift preferences, accept their shifts with other employee and
more.

IMPROVEMENTS -:
 On time decision making. Reduced cost of hiring.
 Better decision making. Company looks more professional.
 Improved teamwork. Improved employee performance.
 Reduced staff. Personnel Department changed focus.