No.

DD (M)/HRMIS/2019
MOST IMPORTANT GOVERNMENT OF THE PUNJAB
TIME LIMIT SCHOOL EDUCATION DEPARTMENT
(MONITORING WING)
042-99211518 (DD-M)
ddm.cmmf@gmail.com Dated Lahore the 25th July, 2019
www.schools.punjab.gov.pk

To
All Chief Executive Officers,
District Education Authorities in Punjab
SUBJECT: GUIDELINES FOR UPDATION OF SCHOOL INFORMATION / HRMIS DATA
Apropos the subject.
2. It is informed that School Education Department is going to launch online Human
Resource Management Information System (HRMIS) in collaboration with Punjab Information
Technology Board. This system shall contain all information of teaching & non-teaching staff
from induction/recruitment to retirement including service record, transfer/posting, seniority,
trainings, promotion, leave record, enquiry record etc.
3. In future, all service related matters including seniority, promotion, transfer, trainings,
retirement notification, leave encashment notification etc shall be processed through HRMIS.
In this regard, following guidelines for entering of data of Teaching & Non-Teaching Staff
shall be followed in letter & spirit:-
i. Every teacher shall enter personal information on the dashboard of HRMIS latest by
10th AUGUST, 2019 and will also submit online certificate regarding submission of
correct information.
ii. Data in respect of Non-teaching staff shall be entered through Head teacher
concerned latest by 10th AUGUST, 2019.
iii. Each head of the institution shall then verify the credentials of the employee working
under his/her jurisdiction latest by 15th AUGUST, 2019 and then also submit online
certificate regarding cross verification.
iv. Each AEO concerned shall also verify the information of teachers posted in Primary &
Elementary schools under his/her jurisdiction latest by 25th AUGUST, 2019 and also
submit online certificate in this regard.
v. Each Deputy DEO (M/F) concerned shall verify at least 20% of teachers’ data latest
by 31st AUGUST, 2019 and submit online certificate in this regard.
vi. CEO / DEO concerned shall supervise the task. All data entries will be monitored at
the Secretary & CEOs (DEAs) level through live dashboards.
vii. In case of misreporting / carelessness on the part of any officer / official / teacher,
disciplinary proceedings under PEEDA Act 2006, shall be initiated.
viii. All data entries as well as verification of entered data, shall be carried out
through Login/Password generated for each User. Log/record of each & every
entry / verifying process, shall be maintained to track and to find out the
responsible person for any misleading and incorrect information.

4. User Manual is being attached herewith to help HRMIS entry process.

5. You are requested to disseminate the above guidelines / directions at all level and
ensure the completion of data entry latest by 31st AUGUST, 2019 positively. No further time
will be allowed and action will be taken against delinquent officers / officials. Further the
DPI (EE) Punjab shall ensure data entry related to Primary & Elementary schools and
similarly, the data entry related to High & Higher Secondary schools, shall be ensured by the
DPI (SE) Punjab.
(RANA ABDUL QAYYUM KHAN)
DIRECTOR (MONITORING)
CC:
- PSO to Secretary School Education
- Mr. Faisal Yousaf, Director General, IT Operations, PITB, Lahore.
- DPIs (SE/EE), Punjab, Lahore.