IT Application Tools in

Business

Submitted by: Rasha Seth A. Cajucom

Submitted to: Mrs. Marilou Urbina
1. What is Microsoft Word?

MS Word is a non-free commercial word processor designed by Microsoft. It is

part of the Microsoft Office Suite. This is currently the most common word processor on
the market.
Microsoft Word is a popular word-processing program used primarily for creating
documents such as letters, brochures, learning activities, tests, quizzes and students’
homework assignments. There are many simple but useful features available in MS Word
to make it easier for study and work.

2. Enumerate and describe the parts of MS Word

 Title Bar and Quick Access

With a document open, at the very top of the Word window, in the centre, you'll
see the title of the document, or simply Document1 or Document2, and so on, if the
document does not yet have a file name. To the right, are the usual window-sizing tools
to minimize, resize or close your file. On the left, are the Quick Access icons. You can
easily customize these features, so that you can add or remove features at your choosing.
Quick Access generally includes a Save File icon, along with an Undo command.
 Rulers
Gives you an idea of where you are on the page.
 Tab Selector Button
You can easily set tab stops by clicking on the desired position on the ruler. This
button allows you to determine which type of tab will be set left aligned, right aligned,
center aligned, or decimal tab. Clicking on this button will allow you to change the tab
style.
 Document
This is what you are typing/what will print out.
 Task Bar
Shows open programs.
 Zoom Slide
Allows you to increase/decrease the amount of document you see on the screen.
 View Ruler Button
Allows you to view/hide the rulers.
 View Shortcuts
These four buttons allow you to change the way you view your document on the
screen. From left to right they are: print layout, full screen reading, web layout and draft.
These can be added/removed by right clicking anywhere on the status bar and
checking/unchecking View Shortcuts.
 Office Button
Click the Office Button to find a drop-down menu containing options, such as:
open, save, and print. Also shows previously opened files, which you may choose to
“pin” them to make them “permanent” choices.
 Word's Ribbon
Below the Title Bar, you'll see the Ribbon, which gives you access to the major
command menus in Word: File, Insert, Page Layout, Mailings, Review and View. These,
too, are easy to customize. Selecting any individual item opens menus with a great deal
of additional detail. On the far right is the Help function, identified with a question mark
icon. Next to it is a small arrow you can use to minimize or maximize the Ribbon.
Maximized, the Ribbon displays many other commonly used command options,
such as copy and paste commands, and font selection and formatting tools for your entire
document or for individual paragraphs.
 Your Document
Underneath the Ribbon is the document you are working on. This occupies the
lion's share of your screen. On the far right is the scrolling bar, which enables you to
quickly move through your document to the area you want to have visible.
 Status Bar
At the very bottom of the Word window is the program's Status Bar. The left-
most side gives you basic document information, such as page number and the number of
words in the document. On the right are icons for several options as to how your
document is displayed. There is also a convenient slider bar to zoom the size of your
document, from normal size, 100 percent, down to a tiny 10 percent or up to an enormous
500-percent zoom.
 Hidden Features
Almost anywhere in the Word window, you can right-click your mouse (Using
the two-finger click on an Apple system) to open options boxes with fast access to the
most-often used commands in Word. Right-clicking in the Ribbon or Status Bar will open
menus for customizing these sections of Word. Right-clicking in the body of your
document opens menus for fonts, formatting, and even dictionary lookup.
 Screen Split Button
At the top of the vertical scroll bar is a new button. Just below the double arrow is
a tiny button that looks like a minus sign that lets you split your screen in two when
double-clicked. Double clicking it a second time will unsplit your screen.
 Scroll Bars
Allows you to view entire workbook by moving it up, down (vertical scroll bar),
left or right (horizontal scroll bar).
 Right Indent
Slide this triangle to the left of the margin to limit the right side of a paragraph to
that point. Move the triangle to the right of the margin to allow the right side of the
paragraph to extend beyond the margin. The triangle at the margin will keep the right side
of the paragraph with the margin.
 Group
Command buttons with a common purpose are clustered together. Each ribbon
contains several groups. Some groups, but not all, contain a quick launch bar (dialogue
box launcher) in the bottom right hand corner.
 Quick Launch Bar/Dialogue Bow Launcher
It is the arrow in the bottom right hand corner of some groups. When clicked, it
will bring up a dialog box where additional options/changes can be entered.
 Tab
The ribbon is broken down into 7 tabs. Each tab has a common purpose and
consists of several groups. To select a tab, simply click on it and the appropriate groups
will be displayed.
 First Line Indent
This triangle controls where the first line of a paragraph begins. Moved to the left
of the margin, will allow the first paragraph to be in the left margin. Can be moved to the
right of the margin to indent your paragraph.
 Hanging Indent
The opposite of a first line indent. It is often moved to the right of the first line
indented, which allows the remaining lines of a paragraph to be indented according to
placement of the triangle.
 3. Shortcut commands in MS Word
CTRL + A = Select text
CTRL + B = Bold text
CTRL + C = Copy text
CTRL + D = Open font formatting window
CTRL + E = Center text
CTRL + F = Find a phrase
CTRL + G = Go to specific page or bookmark
CTRL + H = Replace text with another text or different formatting
CTRL + I = Italicize text
CTRL + J = Justify text
CTRL + K = Open Insert Hyperlink window
CTRL + L = Left align text
CTRL + M = Indent a paragraph from the left
CTRL + N = Open new Word document
CTRL + O = Open an existing Word document
CTRL + P = Print Word document
CTRL + Q = Remove paragraph formatting
CTRL + R = Right align text
CTRL + S = Save Word document
CTRL + T = Create a hanging indent
CTRL + U = Underline text
CTRL + V = Paste text
CTRL + W = Close Word document
CTRL + X = Cut text
CTRL + Y = Redo an action previously undone or repeat an action
CTRL + Z = Undo a previous action
CTRL + SHIFT + C = Copy formats
CTRL + SHIFT + D = Double underline text
CTRL + SHIFT + E = Track changes
CTRL + SHIFT + F = Change the font
CTRL + SHIFT + H = Apply hidden text formatting
CTRL + SHIFT + K = Format letters as small capitals
CTRL + SHIFT + L = Apply the list style
CTRL + SHIFT + M = Remove a paragraph indent form the left
CTRL + SHIFT + N = Apply the normal style
CTRL + SHIFT + P = Change the font style
CTRL + SHIFT + Q = Change the selection to the symbol font
CTRL + SHIFT + S = Apply a style
CTRL + SHIFT + T = Reduce a hanging indent
CTRL + SHIFT + V = Paste formats
CTRL + SHIFT + W = Underline words but not spaces
CTRL + ] = Increase size of selected text by one point
CTRL + [ = Decrease size of selected text by one point
CTRL + SHIFT + > = Increase font size
CTRL + SHIFT + < = Decrease font size
CTRL + 1 = Single-space lines
CTRL + 2 = Double-space lines
CTRL + 5 = 1.5 space lines
CTRL + 0 = Add/remove one-line space preceding a paragraph
CTRL + Left Arrow = Move one word to the left
CTRL + Right Arrow = Move one word to the right
CTRL + Up Arrow = Move one paragraph up
CTRL + Down Arrow = Move one paragraph down
CTRL + Page Up = Go to the top of previous page
CTRL + Page Down = Go to the top of next page
CTRL + END = Go to the end of document
CTRL + HOME = Go to the beginning of document
CTRL + ENTER = Page break
CTRL + DELETE = Delete one word to the right
CTRL + BACKSPACE = Delete one word to the left
CTRL + TAB = Insert a Tab character
CTRL + ALT + S = Copyright symbol
CTRL + ALT + R = Registered trademark symbol
CTRL + ALT + T = Trademark symbol
CTRL + ALT + M = Insert a comment
CTRL + ALT + I = Switch in or out of print preview