Chapter # 3

PROJECT MANAGEMENT PROCESSES

 Project management is an application of knowledge (knowing), skills (doing), tools & technique
to project activities to meet project requirement; to apply that knowledge, skills, tools &
technique require the effective project management processes (47 processes)

Process: It is a set of interrelated actions & activities performed to create pre-specified product, services
or result.

Two type of process:

(i) Project management process

(ii) Product Oriented processes

 Product Oriented processes are dependent on what product you are creating and will change
product to product while Project management processes will be same irrespective of what
product we are creating.
 Any process will have certain Inputs, by using certain tools & techniques & will generate output.

Characteristics of Process:

 All processes have certain inputs, will use certain tools & techniques & will generate output.
 While performing the process, project team always consider OPA (organizational project assets)
& EEF (enterprise environmental factors)
 Team should select appropriate processes to meet project requirement. (Tailoring - important
concept from exam point of view)
 PMBOK guide only describe project management processes while product oriented processes
are out of the scope of PMBOK.

3.1 - COMMON PROJECT MANAGEMENT PROCESS INTERACTIONS

 PDCA cycle (Plan, Do, Check, Act)

 Initiating, Planning, Executing, Monitoring & Control, Closing (these are phases of project, by
name phases are process group are same but by concept these two are different)
 These processes are not sequential, but overlapped that's why it is called Process Interaction.
 When project has multiple phases, in each phase we run all five process group (I,P,E,M&C,C)

3.2 - PROJECT MANAGEMENT PROCESS GROUPS

 Process groups are not project life cycle phases.

 Each of the project life cycle phase will have all the five project management process group.
 Irrespective of the size of the project and industry these five process groups can be applied
  Processes & process groups can be iterative and don't have any particular order to perform.

3.3 - INITIATING PROCESS GROUP

Two processes:

(i) Develop Project Charter (Obtain authorization to start new project or new phase)

(ii) Identify Stakeholders

 These processes help to shape the entire vision of the project (help to identify Prime Objective
of the Project)

3.4 - PLANNING PROCESS GROUP

 Total 24 processes in this process group

 In this process group we define detailed requirements of all aspects of the project (scope, time,
cost, quality, risk requirements etc...)

3.5 - EXECUTING PROCESS GROUP

 This process group is all about following the plan (project management plan to satisfy the
project specification)

3.6 - MONITORING & CONTROLLING PROCESS GROUP

 In this process group we make sure that our execution is going according to the plan (track,
review, orchestrate the progress and performance of the project)

3.7 - CLOSING PROCESS GROUP

 Consist of those processes which require to close all the processes groups to formally complete
the project.

3.8 - PROJECT INFORMATION

 Throughout the life cycle of the project, significant amount of data collected, reviewed,
analyzed, transformed and distributed.

All this data generally comes into three classification:

(i) Work performance data (raw observation & measurement identified during activities being
performed)

(ii) Work performance information (analysis of work performance data)

(iii) Work performance report (physical or electronic representation of work performance analysis to
generate decisions, actions or awareness)
3.9 - ROLE OF KNOWLEDGE AREAS

 Total 47 project management processes under 5 process groups which further fall into 10
knowledge areas.
 Knowledge Area represents concepts of the particular field (e.g. Quality Management)

DATA FLOW DIAGRAM

 For each process we have data flow diagram. Total 47 data flow diagram
 Each process output is the input of another process (basic concept of data flow diagram)

PROCESS MAPPING:

 It is a process to identify which process (47 processes) belongs to which knowledge area (10
knowledge area)

End of Chapter