SAMPLE NOTICE

PREVENTIVE SUSPENSION

[Date]

[Name of Employee]
[Address]

SUBJECT: NOTICE OF PREVENTIVE SUSPENSION

Dear [Mr./Ms. Name],

We have been informed that you took part in the theft of a laptop on [Date]. Your
involvement in this criminal activity was captured by the video surveillance camera
installed in our company premises. You were also apprehended by security personnel,
[Name of Security], on the same day in the process of taking out the computer
equipment.

In view of this incident, you are preventively suspended for a period of thirty (30) days
effective immediately.

You are also directed to appear before an investigating panel headed by [Name of
Committee Head] on [date and time] to explain why you should not be subjected to
administrative sanctions.

Furthermore, you are free to be represented and assisted by a counsel of your choice
during the investigation on [date]. If you fail to appear for the administrative hearing or
bring forth proof in your behalf, such failure shall be deemed a waiver of your right to
present evidence and to defend yourself. In that event, the company will be compelled
to render its decision on the basis of available evidence.

Sincerely,

_________________________
[Name of HR]
[Position]

RECEIVED BY:

_________________________
[Name of Employee]
Date: ____________________