User manual for MANAK Online for BIS

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Introduction: Bureau of Indian Standards (BIS) is the National Standards body of India, functioning under
the aegis of Ministry of Consumer Affairs and Public Distribution, Government of India. BIS has published
more than 20000 Indian Standards (IS) and Priced Publications (PP) to ensure the quality of products, more
than 400 new standards and 400 amendments are published.
The e-Governance solution brings new revolution in the workflow of BIS. The web-based system allows the
applicants to apply online for Grant of License. This is a role-based system having the functionality for
online scrutiny of application. This will reduce the paper work and manual effort. The system is having the
feature for the automatic selection of inspection officer and date to reduce biasness. It provides extensive
monitoring, reporting and audit trails facilitated with e-Communication using SMS, emails and efficient
query management for applicants.
The applicants applying for multiple licenses will get the concession automatically based on the terms and
condition of respective scheme. This portal contains all the schemes running under BIS. Other than Grant of
License, applicants and BIS users will have the online facility for license renewal, cancellation, suspension
and surveillance process. Individual user can apply as an auditor also in this portal for respective schemes
based on the guidelines and qualification. This portal also generates various MIS reports for the monitoring
done by higher management.
The system supports following processes:
 Online Application Submission for Grant of License for Product Certification, Hallmarking and
Management System Certification (MSCD) and Foreign Manufacture Scheme
 Automatic BIS officer selection based on the workload in respective branch and discipline for
submitted applications
 Automatic scrutiny of application based on checklist
 Online Payment option at various stages
 Return file option based on product manufacturing
 Surveillance process
 Inspection plan with tour log of BIS officers
 Dynamic mapping of schemes based of BIS officer's rights
 Consumer Affairs Department (CAD)module for handling customer grievances
 LAB module for testing of product samples
 Online provision for renewal of license
 Online provision for declaring of Stop Marking and Resumption of Marking during license period
 Inclusion, cancellation, suspension of license
Benefits of the System :
This system reduces the paper work and manual effort. The system has the feature for the automatic selection
of inspection officer and date of inspection to reduce biasness. It provides extensive monitoring, reporting
and audit trails facilitated with e-Communication using SMS, emails and efficient query management for
applicants. The applicants applying for licenses gets the concession automatically based on the terms and
condition of respective scheme. Individual user can apply as an auditor also in this portal for respective
schemes based on the guidelines and qualification. This portal also generates MIS reports, Notifications,
Various Charts representation for monitoring by higher management

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Login Process:-Enter ‘Username’ and ‘Password’ as well as Captcha, and then click on ‘Sign In’ button as
shown in Figure.

Figure:Login Screen

 After officer login, officer dashboard will be displayed as shown below.

Figure :Officer Dashboard

 After clicking on Product Certification Tile,following screen be displayed.

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 Figure:Product Certification Tile

 When officer click on application received tile then all the application pending for scruntiny will be
displayed in the listing.

Figure: Scrutiny Pending

 All the activity performed by officer/Applicant can be viewed in activity log as shown in Figure 1.5.

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 Figure: Activity Log

 With the help of communication window,communication can be taken place between the
officer/Applicant as shown in Figure.

Figure: Communication Window

 After clicking on Application Received Tiles a New Window will get displayed.Click on action (Scrutinize
Application).

Figure: Scrutnize Application

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 After Clicking on Scrutinize Application,Application detail will be dispalyed.

Figure : Application Details

 After clicking On Upload Document Details,DO has Privilege to Reject,Query Applicant and Accept
Application.

Figure: Upload Document

 In case officer query to applicant:

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 Figure: Query Applicant

 After clarification by applicant, officer can accept/query/reject the application.In case officer accept
the application.

Figure: Accept Application

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 In case officer summarily reject the application then application is moved to pending for closure.

Figure: Application Pending for Closure

 After closure notice is being issued by HOD then application is displayed in Closure notice sent

Figure: Closure Notice Sent

 When HOD close the application then at officer, application is displayed in application closed tile

Figure: Application Closed

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 After officer accept then application is recorded

Figure: Record Application

 IO will now assign inspection date to applicant.

Figure:Pending Preliminary Application

 Officer will inform the PI date to the applicant .

Figure:Inform PI Date

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  After clicking on Informed PI Date action.Remarks will be submitted by the officer.

Figure:Inform PI Date

 After clicking on submit button, confirmation question will be asked from the officer .

Figure:PI Date

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 Click on Yes, Proceed to continue as shown in Figure.

Figure: PI Date informed

 When officer click on ok button, Preliminary Inspections listing will be displayed .

Figure:Proposed Inspection

 After Applicant accept the PI date,then officer will fill the inspection report. Select IR There are
three IR: IR Generic, IR Water,IR Steel .

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 Figure:Inspection Report

 After clicking on IR Report, inspection report form will be displayed.

Figure: Inspection Report

 Officer has the option to save as draft the inspection report

Figure:Save as draft Inspection Report

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 After officer submit the inspection report with some nc then application will be dispalyed as PI
Done, NC issued.

Figure:Completed Preliminary Inspection

 After clicking on Test Request link following screen will be displayed.

Figure:Test Request

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 After clicking on Add New Test Request Button, a New Window will open.

Figure: Add Test Request

 After clicking on Save and Continue ,sample details will be displayed

Figure: Sample details

 After filling all sample Details and click on save and continue, the form will be redireced to preview
and submit.

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 Figure: Preview and submit

 If officer click on save final test request then sample will be sent to appropriate sample cell.

Figure:Finalized Test Request

 After test report is being uploaded by sample cell then officer will evaluate the test request

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 Figure: Test Report Received

 After all the sample wise decision has been taken then overall decision will be taken by the officer.

Figure: Test Report Decision

 In case test request is passed by the officer then following screen will be displayed:

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 Figure:Test Report Passed

 After test request is passed, then officer process the application for red form generation:

Figure: Red Form Generation

 When officer process the red form then application is displayed in pending for GOL

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 Figure: Pending for GOL

 Now the process red form application will be recommend by the officer.

Figure: Generate Red form

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 After officer click on generate red form, following screen will be displayed.

Figure:Red form

 After officer recommend the red form , then application will be moved to HOD for further processing.

Figure: Red form Recommend

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 When HOD approve the red form then DO will generate the license.

Figure: Generate licence

 After DO click on generate licence,then unique licence number is generated against every application

Figure:Licence Number Generated

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  When applicant apply for renewal application then licence will displayed under request for
renewal

Figure: Renewal Application Submitted

 Officer will take decision against renewal application submitted

Figure: Renewal Application

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 Blue form will be displayed

Figure: Blue form

 Officer can take decision on blue form

Figure: Blue form Decision

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 When apply for inclusion application is submitted by the applicant then inclusion application
will be displayed at officer in request for inclusion tile.

Figure: Inclusion Application

 Officer click on action for yellow form generation

Figure:Yellow Form

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  Yellow form will be displayed.

Figure:Yellow Form

 Officer can accept or reject the inclusion application. In case licence is accepted by the
officer then it will be moved to HOD for further processing.

Figure:Yellow Form Acceptance

 After HOD accept the inclusion application then endorsement letter is being issued by the officer.

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 Figure:Inclusion Endorsement Letter

 Inclusion Endorsement letter form will be displayed.Officer has the option to save and print the
endorsement letter.

Figure: Endorsement letter

 Officer create plan for inspection

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 Figure: Create Plan

 When plan is approved by hod then officer can view approved plan under list of approved plans.

Figure:Licenses for Plan inspection

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 Officer performs surveillance inspection

Figure:Surveillance Inspection

 Periodic Inspection form is displayed.

Figure:Periodic Inspection Report

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 Officer can take appropriate action against the periodic inspection

Figure:Periodic Inspection Decision

 In case officer recommend for stop marking following screen will be displayed.

Figure:Surveillance Completed

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 Officer can check the surveillance report by clicking on view surveillance report

Figure:Surveillance Report View

 Now officer proposed the action against the surveillance report

Figure:Action Proposed

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 Review performance is being carried out by the officer

Figure: Review Performance

 Officer can take decision of cancellation/stop marking/normal operation to continue

Figure:Review Performance Decision

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 In case officer recommend cancellation. After hod has taken decision then licence will be cancelled

Figure:Cancelled Licenses

 In case officer recommend stop marking then licence is being forwarded to HOD for further
processing.

Figure:Proposed for Stop Marking

 When applicant apply for rom then licence is forward to officer for ROM process

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 Figure:Proposed for Resumption of Marking

 If applicant apply for som then licence will be displayed under recommend for som

Figure:Licenses Recommended for SOM

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 Officer can reject the request for self som/recommend for SOM

Figure: Licenses Recommended for SOM

 In case officer, recommend for self stop marking then licence is forward to HOD for stop marking.

Figure: Recommended for SOM Marking

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