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Prepared By
Steve Nipper
Version 1.1
8/20/2019 4:24 AM
Rowe’s IGA
Business Process Definition
Table of Contents
BUSINESS PROCESS DEFINITION............................................................................................. 4
BRDATA – UC001 – VENDOR CATALOG IMPORT .........................................................................................4
BRDATA – UC002 – VENDOR CATALOG EXPORT .........................................................................................6
BRDATA – UC003 – EXPORT TO POS ......................................................................................................8
BRDATA – UC004 – HOST-TO-STORE COMPARE ........................................................................................9
Version History
Version Description Date Author
1.0 Initial Draft 9/12/2013 10:18 AM Steve Nipper
1.1 Add Host-to-Store Compare 9/12/2013 11:15 AM Steve Nipper
Trigger: A file has been received from a vendor with new items or changes
Context: None
Import Catalog:
Click on [BRdata Host] on the tool bar
Select [Pre-Process Batch File] from the menu
o Wait for the pre-process grid and date window to open
Select the date range to display the current pre-process batches
Click on the [Import] button on the tool bar
Select [Import Excel File]
o Additional file types can be selected as necessary
Key a batch number into the [Number] field and the vendor’s name into the [Description] field
then click on [Ok]
Check the [Excel Spreadsheet] button
Check the [Drag and Drop box
Key “2” into the [Begin Row] field
Click the search button beside the [Default Vendor] field
Key the first 3 characters of the vendor name into the [Search] field then press the tab key
Select the vendor for the catalog being imported
Click on the [Open Import] button
Select the vendor’s file from the directory it has been saved in and click on [Open]
The [Import Fields] window will appear
Select and drag the following fields to the corresponding destination fields”
MFG Number => UPC/PLU Code
Case Pack => Case Pack
Size => Size Alpha
Product Description => Long Description
Product description => POS Description
Case Cost => Case Cost
If the UPC has a “Check Digit” click on the [Options] tab then check the [UPC Has Check Digit]
box
Click on the [Accept] button on the tool bar
The [Import Was Successful] window will appear; Click on [Ok]
Click on the [Search] button on the tool bar
The [Current Date] and [Unapplied Batches Only] will be pre-selected; click on [Ok]
The new batch will be displayed in the grid
Double click on the batch. The [No stores have been selected for the batch] window will appear;
click on [Ok]
Click on the [Check All] button at the top of the [Store Selection] window
Click on the [Select] button at the top of the [Store Selection] window
Click on the [Check All] button at the bottom of the [Store Selection] window
Click on the [Accept] button at the top of the [Store Selection] window
Review data for errors. To make corrections highlight the row(s) to be updated then click on the
[Update] button on the tool bar.
Make all necessary corrections being sure to click on the [Update] box beside each column to be
changed then click on [Ok]
Once all correction have been made click on the [Exit] button on the tool bar
End of import catalog process
Context: None
Export Catalog:
Click on [BRdata Host] on the tool bar
Select [Pre-Process Batch File] from the menu
Wait for the pre-process grid and date window to open
Select the date range to display the current pre-process batches
Highlight the desired batch and click on the [Apply Items] button on the tool bar
The [Apply Batches?] window will appear; click on [Yes]
The [Apply Batch XXX Dated XX/XX/XXXX] will appear; click on [Yes]
The [Applying Batches] status window will appear; wait for completion
The [Applied Batch XXX Dated XX/XX/XXXX] will appear; click on [Ok]
The [Selected Batches Has Been Applied] will appear; click on [Ok]
The [Applied To BRD] column in the grid will display a “Y”
Click on the [Exit] button on the tool bar
Click on [BRdata Host] on the tool bar
Select [Batch File] from the menu
o Wait for the pre-process grid and date window to open
Select the desired date range to be displayed on the grid and click on [Ok]
Highlight the desired batch and click on the [Store Select] button on the tool bar
Check the stores that the batch is to be exported at the top of the [Store Selection] window
o Do not check the [Zone ‘A’ Prices] box
Click on [Select] at the top of the [Store Selection] window
Click on [Check All] at the bottom of the [Store Selection] window
Click on [Accept] at the top of the [Store Selection] window
Click on the [Exit] button on the tool bar
Click on [BRdata Host] on the tool bar
Select [View-Apply Future Prices] from the menu
o Wait for the [Price, Cost, Allowance Search] window to open
Select the desired date range to be processed
Click on the [Select[ button beside [By Batch] field
Highlight the desired batch to be processed and click on [Ok]
The [Process Selected Batches] window will appear; click on [Yes]
Click on [Ok at the bottom of the [Price, Cost, Allowance Search] window
Wait for price and cost records to load into the grid
Highlight all of the prices records in the top grid then click on the [Apply Prices] button on the
tool bar
The [Apply Prices?] window will appear; click on [Yes]
Wait for all prices to be applied; once complete click on [Ok]
Highlight all of the costs records in the bottom grid then click on the [Apply Costs] button on the
tool bar
The [Apply Costs?] window will appear; click on [Yes]
Wait for all costs to be applied; once complete click on [Ok]
Click on the [Exit] button on the tool bar
Click on [BRdata Host] on the tool bar
Select [Export Batches] from the menu
o Wait for the [Export Batches] window to open
Vendor Catalog Import_v1.0 8/20/2019 4:24 AM
Page 6 of 10
Rowe’s IGA
Business Process Definition
Scope: ???
Trigger: ???
Prerequisite: ???
Context: ???
Export to POS:
Prerequisite: None
Context: None